Executive Administrative Assistant Jobs. Australia

Senior Administration Assistant » Sydney, Sydney Region - Company Description About AbbVie AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, (https://www.linkedin.com/company/abbvie/) Facebook, Instagram (https://www.instagram.com/abbvie/) , X (https://twitter.com/abbvie) and YouTube. (https://www.youtube.com/user/AbbVie) Job Description We're looking for a highly organised, proactive and relationship-focused Senior Administration Assistant to support leaders across Finance, Customer Excellence and Business Technology Solutions (BTS). This is an opportunity to work at the centre of a high-performing affiliate, partnering closely with senior leaders while helping drive exceptional team operations, workforce experiences and business outcomes. This is far more than traditional administrative support. You'll be a trusted coordination partner who anticipates needs, creates structure from complexity and enables leaders to focus on what matters most. Success in this role is measured by how effectively you enable leaders and teams to deliver outcomes. If you're an experienced Executive Assistant or Senior Administrator looking for a role with greater scope, visibility and impact, we'd love to hear from you. KEY DUTIES AND RESPONSIBILITIES Provide proactive administrative and coordination support to the nominated Affiliate Management Team (AMT) Directors across Finance, Customer Excellence and Business Technology Solutions (BTS). Manage competing priorities, deadlines, follow-ups and dependencies across the nominated AMT Directors, anticipating needs and escalating risks where required. Coordinate leadership team operating rhythms, including agendas, meeting materials, minutes, action trackers and document flow, to support effective decision-making and execution. Support the planning and coordination of meetings, events, internal and external training sessions, offsites and team activities, including logistics, materials, attendee support and follow-up actions. Coordinate onboarding activities for new employees, including equipment, training schedules, meet and greets and other arrangements to help employees feel welcome and set up for success. Support AMT Directors with calendar management, travel bookings and expense reports, as required. Exercise sound judgement and discretion when handling confidential, sensitive or business-critical information. Build effective relationships across Finance, Customer Excellence, BTS and broader affiliate teams to enable seamless coordination, communication and issue resolution. Maintain and improve administrative resources, trackers, SharePoint sites, team documents and support tools to ensure information is accurate, accessible and well organised. Participate in or coordinate special projects, governance activities and business-critical deadlines where administrative or coordination input is required. Identify, recommend and implement practical process improvements that reduce duplication, improve visibility, strengthen knowledge management or streamline team operations. Use Microsoft 365, SharePoint and approved AI tools to improve administrative efficiency, document management and team ways of working. Provide back-up support to other AMT Senior Administration Assistants as required. Role model AbbVie Ways We Work and company culture. Provide coordination support for function-specific priorities, processes and recurring requirements that sit outside the general AMT support rhythm. Maintain function-specific records, guides and documentation where ownership sits within Finance, Customer Excellence or BTS, rather than shared administrative resources. Support function-specific governance, reporting and document update cycles, including preparing inputs, tracking required approvals and ensuring records are kept current. Coordinate with specialist internal stakeholders as needed for function-specific matters, including Legal, Procurement, Records, Learning and Capability, and other cross-functional partners. Provide targeted functional support for major business activities that require specific knowledge of Finance, Customer Excellence or BTS processes, including larger affiliate events such as National Sales Conference. Report any adverse event within 24 hours as per AbbVie's policies and procedures. Proactively participate in AbbVie's WHS programs, adhere to policies and promote a safe work environment at all times. Adhere to AbbVie's internal codes of conduct and compliance processes. Other ad hoc duties, as requested. Qualifications Proficient IT skills including Microsoft 365 Office applications (Word, Excel, PowerPoint, Teams, Copilot, SharePoint and OneDrive), CTE/Concur, Veeva PromoMats and approved AI tools to improve efficiency and quality of administrative support Minimum 2 years experience supporting senior leaders or executive teams in a fast-paced, matrixed corporate environment. Demonstrated experience coordinating meetings, events, onboarding activities, travel, expenses and administrative workflows across multiple stakeholders. Experience in pharmaceutical, healthcare or another regulated industry is desirable. Patient and customer first mindset, highly organised and able to prioritise Solution focused and able to work independently within an activity-based work environment Collaborative, team player Attention to detail and fast learner Excellent verbal and written communication skills Able to work in a fast-paced environment, "can do" attitude Able to manage sensitive information with professionalism, discretion and appropriate judgement Flexibility and Availability: In line with Australia's 'Right to Disconnect' legislation, we recognise and respect employees' right to refuse contact outside of their working hours, unless such refusal is deemed unreasonable. As we operate in an international, matrixed environment, there may be occasions where your role requires participation in business meetings outside of standard hours. We value and support flexibility and appreciate your willingness to occasionally accommodate these requests to ensure effective collaboration and communication within our global team. Additional Information AbbVie is an equal opportunity employer, and dedicated to fostering an inclusive, flexible, and supportive workplace that values and respects every individual. We are committed to operating with integrity, driving innovation, transforming lives, and embracing diversity and inclusion. It is AbbVie's policy to employ qualified persons of the greatest ability. We ensure a fair and inclusive recruitment process without discrimination against any employee or applicant because of, and not limited to, race, religion, age, physical or mental disability, gender identity or expression, sexual orientation, or marital status. Our hiring process is flexible and accessible, so if you have any specific requests or accessibility requirement, please feel comfortable to let our team know by emailing [email protected] or speaking with your Recruiter and we'll make any necessary adjustments to accommodate your needs. WAYS WE WORK All For One Abbvie; We weigh all decisions against the common good. We inspire, share and create as a team. We solve problems for all rather than serving our immediate team. Decide Smart & Sure; We make intelligent decisions to create the best outcomes. We act quickly, embrace experimentation, and learn what doesn't work and get on to what does. Agile & Accountable; We streamline and eliminate unnecessary obstacles. We plan but adapt as we go. We delegate and make tough decisions to ensure focus on results, staying keenly aware of the urgency in all we do. Clear & Courageous; Open, honest, candid dialogue is core to our work and how we act with each other. We share information freely and continuously to find solutions. We admit mistakes. We grow stronger by putting the courage of our conviction to the test. Make Possibilities Real; We question with endless curiosity. We're never satisfied with good enough-patients depend on us to deliver more. We challenge ourselves to find creative, constructive solutions to turn possibilities into reality. CODE OF CONDUCT & BUSINESS INTEGRITY STATEMENT AbbVie is committed to observing high integrity and ethical standards in all its business dealings with our customers, with each other, business partners and suppliers. AbbVie as a responsible corporate citizen will adhere to these standards, as well as to local, national and international laws. All AbbVie employees are responsible for maintaining the Company's reputation for conduct in accordance with the highest level of business integrity, ethics and compliance with the law. Soliciting and/or accepting/attempting/offering bribes or any illegal gratification is therefore cause for immediate dismissal. AbbVie is committed to operating with integrity, driving innovation, transforming lives, serving our community, and embracing diversity and inclusion. AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.? Equal Opportunity Employer/Veterans/Disabled. US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more: https://www.abbvie.com/join-us/reasonable-accommodations.html • Wed, 09 Sep • AbbVie

Administrative Assistant » Richmond, Yarra Area - Life at Fulton Hogan is about making the most of opportunities, taking responsibility, and making it happen. We appreciate our peoples' courage, curiosity and unique perspectives, and look to collaborate as much as possible to explore safer, smarter and more efficient ways of working in this rapidly changing world. We don't stand still - there are always opportunities to do more and do better. Keen to progress your career? Take full advantage of our tailored training, leadership, and mentoring programs; or leverage our partnerships with industry association such as Engineers Australia, Chartered Accountants, CPA Australia, Infrastructure Sustainability Council, The National Association of Women in Construction, plus many more. Looking to enhance your wellbeing? We will encourage you to explore flexible working arrangements where possible. We offer great benefits, including corporate health and fitness programs, health insurance discounts, personal banking support, a range of retailer discounts, up to 18 weeks paid primary carers parental leave and up to 10 days paid secondary carers leave, access to our Employee Assistance Program (including your immediate family), and the option to take more time for yourself throughout the year with our Purchase Leave Policy. Want to help us better the communities we live and work in? Our purpose of creating, connecting, and caring for communities is more than a saying to us - it's a way of thinking, working, and living because we're locals too, and seek to give back in ways that strengthen and build resilient communities. We do this because we genuinely care, enjoy what we do, and even manage to have some fun along the way! You'll find us partnering with local and national community groups, like Clontarf Foundation, Black Dog Institute, and Soldier On, in addition to indigenous groups and social enterprises, to ensure that our good work positively impacts and brings about sustainable change within our industry. What's on offer? Fulton Hogan are looking for an experienced office administration professional to join us as a Team Coordinator based in our Richmond office. This role will be responsible for: Administration support for the Executive Assistant, senior leaders and broader team, including calendar management, travel arrangements, document preparation, and expense reconciliation. Ordering equipment/supplies/uniforms for the team (and broader office supplies as required) Providing Reception cover during period of leave and scheduled breaks Support the planning, coordination and execution of internal and external events, functions and business activities. Ensuring the office runs smoothly and maintains a professional, welcoming environment . About You : Strong communication and organisational skills. Ability to manage multiple priorities and meet deadlines. High attention to detail and a proactive approach to work Prior experience working in an administration/reception role This is an excellent opportunity for an experienced administration professional to continue their career within an expanding, highly successful multi-national business. This is a highly visible role within our organisation with daily exposure to key leadership executives and is ideally suited for those who are wishing to progress to a PA/EA role in the medium term. Our people share the same set of values that keep us REAL. Respect, Energy and Effort, Attitude and Leadership encapsulate what we stand for at Fulton Hogan and encourage us to foster a diverse and inclusive culture where we listen to, care for, celebrate, and respect everyone. If our values resonate with you, please submit an application for the position. If you're not sure that you meet 100% of the selection criteria, that's okay, we would still like to hear from you and potentially discuss how your skills could be utilised at Fulton Hogan. For 90 years, Fulton Hogan has been delivering high-quality infrastructure to improve the lives of people every day. Our 10,000 team works in every kind of weather and environment, creating, connecting, and caring for communities across Australia and New Zealand. • Fri, 18 Sep • Fulton Hogan

Development Coordinator » Canberra Region, Australian Capital Territory - About us Benmax has built a reputation on delivering quality work, investing in our people and creating real opportunities to grow. Our work spans commercial mechanical services through to the cooling systems behind Australia’s AI and data centre infrastructure. As that work expands, we’re looking for a Development Coordinator to support our Strategy and Development division across new sites, new facilities and new projects. It’s a strong fit for a senior administrator or executive assistant who enjoys variety, is comfortable working alongside senior stakeholders and wants real exposure to high level strategic work. Want to know more about us? Visit benmax.com.au or follow us on social media. About the role Based at our Hume, ACT office, you’ll provide executive and administrative support to senior leaders across the division, along with project administration support across our development activities. Your work will span diary management, correspondence and travel coordination through to project tracking, document control and support for new site and facility establishment. You’ll work closely with the Strategy team and Project Managers, and at times you’ll be exposed to commercially sensitive information, including matters relating to mergers and acquisitions, so we’re after someone with the seniority and judgement to handle that with discretion. What you’ll be doing Manage diaries, correspondence and travel for senior leaders, including domestic and international bookings Prepare agendas, minutes and briefing notes, and track action items from meetings Manage expenses, including card reconciliation, invoicing and purchase orders Provide project administration support across development activities, working closely with the Strategy team and Project Managers Maintain project trackers, timelines, status reports and document version control Support new site and facility establishments Undertake desktop research to support the evaluation of new locations Coordinate Strategy team documentation, including planning cycle materials Liaise with international locations and coordinate with external vendors, consultants and contractors on contracts, invoicing and scheduling Support development engagements that progress to a merger or acquisition About you 5 years’ experience as an Executive Assistant or similar, supporting senior leaders or multiple stakeholders. Confident working independently, with strong initiative and problem-solving skills Experience coordinating projects, trackers or timelines Highly organised, with strong attention to detail Confident communicating with senior stakeholders and external contacts Sound judgement and discretion with commercially sensitive matters Strong research skills Ability to travel nationally, and occasionally internationally Current Australian driver’s licence Tertiary qualifications in Business or Project Management (desirable, not essential) Strong working knowledge of Microsoft Office How to Apply Please submit your application by uploading a cover letter outlining your suitability for the role, along with your most recent CV, via the Apply button. Please note: candidates must have permanent working rights in Australia. We do not offer sponsorship. • Fri, 18 Sep • Benmax

Executive Assistant, Investment Banking, Sydney » The Rocks, Sydney - Description Role Overview We are seeking a highly skilled and proactive Executive Assistant to provide exceptional administrative and operational support to a team of bankers across multiple seniority levels within the Investment Banking Division in Sydney, Australia. This role requires a professional who thrives in a fast‑paced, high‑pressure environment and demonstrates unwavering attention to detail, discretion, and reliability. As an integral part of the team, you will play a critical role in enabling our bankers to operate at peak efficiency while delivering excellence to our clients. Key Responsibilities Executive Administration — Provide comprehensive support to bankers from Analyst to Managing Director level. Calendar & Meeting Management — Proactively manage complex schedules, coordinating internal/external meetings, conference calls, video conferences, and time zone alignment across global offices. Meeting Support — coordination of meeting materials for client and internal meetings, including printing, binding, scanning, and ensuring accurate distribution of documentation. Travel Coordination — Arrange domestic and international travel, accommodations, and itineraries, ensuring compliance with company travel policies. Telephone Coverage — Handle incoming calls, manage urgent/confidential communications with absolute discretion, and relay accurate messages promptly. Expense Management — Prepare, submit, reconcile, and track team expenses via the Concur system, adhering to financial policies and timelines. Collaboration — Maintain strong working relationships with internal and external contacts regionally and globally, including clients, suppliers, and stakeholders. Coverage Support — Provide coverage support to other Banker Teams during when EA colleagues are on leave. General Administration & Projects — Support ad‑hoc projects, team initiatives, and operational improvements as needed. Required Skills & Competencies Executive Assistant Experience — Previous experience supporting senior executives in an Investment Banking or high‑pressure corporate environment. High‑Level Travel Booking Expertise — Skilled in arranging travel for senior executives, managing competing priorities, and ensuring accuracy. Technology Proficiency — Strong skills in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and familiarity with expense management systems (e.g., Concur). Organisational Agility — Highly flexible, adept at adapting to shifting priorities in a dynamic, deadline‑driven environment. Attention to Detail — Demonstrated ability to deliver error‑free outputs under pressure. Time & Priority Management — Proven success in managing multiple tasks, schedules, and stakeholders simultaneously. Strong Communication Skills — Excellent written and verbal skills, able to interact professionally with individuals at all organisational levels. Interpersonal Excellence — Ability to develop and maintain collaborative relationships with colleagues and clients globally. Discretion & Confidentiality — Committed to managing sensitive information with the highest ethical standards. This position offers a rare opportunity to work at the centre of a high‑performing Investment Banking team while building a long‑term professional career in financial services. • Thu, 17 Sep • Jefferies Financial Group

Executive Assistant to Executive Director of Operations » Australia - heart of the Barossa Hills Fleurieu Local Health Network (BHFLHN), as an Executive Assistant to the Executive Director...), or reach out to Abigail Law, Executive Assistant to Director Operations on Phone: 0481 097 028 or via E-mail: To find out • Wed, 16 Sep • SA Health • AU$82212 - 86180 per year

Executive Assistant » Melbourne, VIC - About the Role We are currently seeking an experienced Executive Assistant to provide high-level administrative... support in a busy environment. Responsibilities Provide executive and administrative support to the relevant team • Wed, 16 Sep • Dixon Appointments

Executive Assistant » Brisbane, QLD - role We are seeking a highly organised, proactive, and professional Executive Assistant to provide comprehensive... administrative, operational, and strategic support to the Managing Director and Senior Leadership Team. This is a pivotal role • Wed, 16 Sep • L3Harris Technologies

Executive Assistant to the Executive Director - Strategy Planning and Programs » Melbourne, VIC - . We're seeking a highly organised and proactive Executive Assistant to support the Executive Director, Strategy, Planning... As the Executive Assistant to the Executive Director, Strategy, Planning and Programs, you will provide high-level executive • Wed, 16 Sep • State Government of Victoria • AU$98128 - 105390 per year

Executive Assistant to the Chief Executive - Port Macquarie » Port Macquarie, NSW - at the heart of MNCLHD Are you an experienced Executive Assistant who thrives in a fast-paced environment and enjoys... North Coast Local Health District is seeking a highly organised and proactive Executive Assistant to provide high-level • Wed, 16 Sep • NSW Health • AU$118821 - 140201 per year

CEO Administration and Chairman Assistant » Sydney, Sydney Region - ASX: Powering Australia's financial markets Why join the ASX? When you join ASX, you’re joining a company with a strong purpose – to power a stronger economic future by enabling a fair and dynamic marketplace for all. In your new role, you’ll be part of a leading global securities exchange with a strong brand. We are known for being a trusted market operator and an exciting data hub. Want to know why we are a great place to work, click on the link to learn more. www.asx.com.au/about/careers/a-great-place-to-work We are more than a securities exchange! The ASX team brings together talented people from a diverse range of disciplines. We run critical market infrastructure, with 1 in 3 people employed within technology. Yet we have a unique complexity of roles across a range of disciplines such as operations, program delivery, financial products, investor engagement, risk and compliance. We’re proud to foster a workplace where diversity is celebrated and inclusion is part of our everyday culture. Our employee-led networks champion LGBTIQ inclusion, promote gender equality, accessibility and wellbeing, inspire giving and volunteering, and celebrate cultural and religious events, creating a sense of belonging for all. As an AWEI Bronze employer and member of the Champions of Change Coalition for gender equality, we’re committed to a fair and inclusive workplace where everyone can thrive. Key purpose of the role Enable the effective operation of the Chairman and CEO Office by providing trusted executive, administrative and governance support, coordinating senior leadership priorities and delivering high-quality Board, Executive Leadership Team and employee engagement activities. The role helps ensure executive commitments, governance processes and key events are managed professionally, proactively and confidentially. Your team The CEO Office supports the Chairman, Managing Director and CEO, Chief of Staff and Executive Leadership Team in the coordination of enterprise priorities, governance, stakeholder engagement and leadership activities. The team works closely with the Board, Executive Leadership Team, Company Secretariat and business functions across ASX to promote timely decision-making, effective executive administration and a consistent, professional stakeholder experience. Your responsibilities Provide comprehensive executive support to the Chairman, including complex business and personal diary management, correspondence, meeting preparation, travel, expenses, stakeholder engagements and Board recruitment administration. Partner with the Executive Assistant to the Managing Director and CEO to support the smooth operation of the CEO Office, including Chief of Staff administration, governance registers, calendars, briefings, records, expenses, invoices, travel and EA to Managing Director and CEO coverage during periods of leave or absence. Lead end-to-end administration of Executive Leadership Team meetings, including agendas, attendance and delegates, paper submissions, room and technology logistics, catering, presenter coordination, action records and SharePoint filing. Coordinate the CEO Office Board paper approval cycle with the Chief of Staff and Company Secretariat maintaining registers, tracking approvals and deadlines, archiving final papers and preparing Board packs where required. Plan and deliver Board dinners, Chairman-hosted functions, Senior Leadership Team Forums, People Leader Forums, quarterly social functions and ASX Live hospitality, including venues, contracts, budgets, invitations, suppliers, collateral, technology, speakers and event-day delivery. Maintain trusted relationships across the Board, executive leadership team, regulators, investors, government representatives, employees and external providers, while protecting confidentiality and continuously improving CEO Office administration and governance practices. Your experience and qualifications Must have Significant experience providing executive support to a Board Chair, C-suite executive or comparable senior leader in a complex corporate environment. Demonstrated experience coordinating Board and executive governance processes, including meeting papers, approval cycles, registers, deadlines and secure document management. Advanced capability in complex diary, travel, expense and stakeholder coordination, with the ability to manage competing priorities and sensitive matters. Demonstrated event and project coordination experience, including venue and supplier management, budgets, communications, logistics and on-the-day delivery. Advanced proficiency in Microsoft Office and collaboration tools, including Word, PowerPoint, Outlook, Teams and SharePoint. High standard of written communication, judgement and confidentiality, with proven ability to prepare executive-level correspondence and briefings. Nice to have Experience in a listed, regulated, financial services or market infrastructure organisation. Experience supporting leadership forums, town halls or enterprise-wide employee events. We make hiring decisions based on your skills, capabilities and experience, and how you’ll help us to live our values. We encourage you to apply even if you don’t meet all the criteria of this role. If you need any adjustments during the application or interview process to help you present your best self, please let us know at [email protected]. At ASX Group, our diverse workforce is essential to build and maintain a fair and dynamic marketplace. We support flexible working and offer hybrid working options. Even if our roles are advertised as full-time, we encourage you to apply if you are interested in part-time or other flexible working arrangements. We will arrange for successful candidates to have background checks, including reference and police checks, completed as part of the on-boarding process. To be considered for this position, candidates must be legally authorised to work in Australia on a permanent basis without any restrictions. • Wed, 16 Sep • ASX

Administrative Assistant » Australia - Description Success in the Administrative Assistant role looks like: General Administrative Support: Provide reliable, confidential, and well-organised administrative support to leadership and the wider management team Assist leadership with event planning, staff meetings, and company functions Maintain company records, databases, and filing systems Prepare correspondence, reports, presentations, and other business documents Assist with meeting coordination, including scheduling, agendas, and minute taking Manage office supplies and stationery inventory Update employee contact information and company phone lists Travel & Accommodation Coordination: Arrange International and some domestic travel bookings such as flights, accommodation, ground transportation, and travel itineraries Address last minute changes as required Ensure compliance with company travel policies and budget requirements Training & Employee Support: Coordinate training schedules including food and refreshments Travel bookings for trainee groups including flights, accom, transportation Maintain training attendance and certification records for I-CAR and e-learning registrations and filing on Sharepoint Administer I-CAR submissions Act as a point of contact for training related enquiries Facilities & Service Provider Management: Coordinate and manage external service providers including cleaners, gardeners, maintenance contractors, and other vendors. Schedule regular services and monitor service quality Liaise with suppliers and contractors regarding work requirements and issues Coordinate maintenance requests and repairs. Assist in maintaining a safe, clean and professional workplace environment at the Kincumber Site Keeping the kitchen/s at Head Office replenished with milk, tea, coffee etc. Mail & Communications: Manage incoming and outgoing mail, courier services, and postage requirements Coordinate deliveries and shipments Maintain office contact directories and communication lists _____________________________________________________________________ Skill Requirements: Previous experience in an administrative, office coordinator, executive assistant, or similar support role. Strong organisational and time-management skills. Excellent written and verbal communication skills. High attention to detail and accuracy. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Ability to manage multiple priorities and deadlines. Strong customer service and interpersonal skills. • Wed, 16 Sep • Sherwin-Williams

Executive Assistant (Targeted) » Saint Leonards, NSW - Assistant you will be responsible for providing high-level administrative support to the Executive Director in the Centre...Executive Assistant (Targeted) Whilst this position is open to all individuals, it is targeted to Aboriginal or Torres • Tue, 15 Sep • NSW Health • AU$102936 - 113579 per year

Administrative Assistant » Adelaide, SA - of newborns and their families as an Administrative Assistant - Neonates at SA Health's Southern Adelaide Local Health Network... Executive Support Join the Department of Neonatal Perinatal Medicine and play a vital role in supporting senior medical staff • Tue, 15 Sep • SA Health

Temporary Admin/Business Support Opportunities » Perth CBD, Perth - As we move into the last months of the year, Robert Half is looking to connect with experienced Administration, HR and Business Support professionals for a range of upcoming temporary and temp-to-permanent opportunities across Perth. We'd love to hear from candidates with full Australian working rights, as well as those currently in Australia on a Working Holiday Visa and looking to gain experience in the Perth market. Whether you're immediately available, coming to the end of a contract, looking for something longer term or simply open to hearing about upcoming opportunities, now is a great time to get in touch. Roles we recruit: Reception & Front of House Administration & Office Support Data Entry Team & Project Administration Personal & Executive Assistants Office Management HR Administration & Coordination HR Advisors & HR Business Partners Talent Acquisition & Recruitment General Business Support What we are looking for: Previous experience within Administration, HR or Business Support Strong communication and interpersonal skills Good Microsoft Office skills and confidence learning new systems Excellent organisation and attention to detail A proactive and adaptable approach The ability to step into a new environment and get up to speed quickly Apply today with your CV to register your interest with Robert Half and hear about upcoming Business Support opportunities across Perth. By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com/au/en/privacy . Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time. • Tue, 15 Sep • Robert Half

Executive Assistant » Sydney, NSW - Job Description : Use your Executive/Personal Assistant skills in Sydney CBD to look after Partner, Head of Mortgage... and highly organised Executive Assistant or PA ready for the next step up to provide dedicated support to our after Partner, Head • Tue, 15 Sep • Knight Frank

Executive Assistant » Sydney, NSW - Moore Park, NSW - . The team values responsive service, open communication and shared success. About the Role The Executive Assistant... precinct. Detailed Description About the Team The position will join the Executive support team in the Faculty of Health • Tue, 15 Sep • University of Technology Sydney • AU$101262 - 109641 per year

Personal Executive Assistant (Luxury Industry) » Sydney, NSW - Job Overview Our client is looking for a sophisticated, highly proactive Personal Executive Assistant to manage day...-to-day administrative operations and executive workflows for the founder. In this key support role, you will oversee complex • Tue, 15 Sep • BruntWork

Executive Assistant » Perth, WA - Provide confidential, efficient and effective executive and administrative support to the Executive Director Manage complex... What you'll need to succeed Demonstrated experience providing executive and administrative support to senior leaders • Mon, 14 Sep • Hays

Executive Assistant » Sydney, NSW - Executive Assistant to General Managers See yourself in our team: The Technology unit delivers the best digital... experience supporting at a senior level as an Executive Assistant A high level of discretion and confidentiality • Mon, 14 Sep • Commonwealth Bank of Australia

Executive Assistant » Melbourne, VIC - Executive Assistant | $110,000 package (inclusive of superannuation) The Opportunity This is a rare opportunity... across the organisation. This is a hands-on role suited to an experienced Executive Assistant who enjoys being the go-to person • Mon, 14 Sep • Dixon Appointments

Administrative Assistant » Australia - Job Category: Customer Service Job Description: Success in the Administrative Assistant role looks like: General... coordinator, executive assistant, or similar support role. Strong organisational and time-management skills. Excellent written • Mon, 14 Sep • Sherwin-Williams

Executive Assistant » Adelaide, SA - An immediate start for an experienced Executive Assistant for a State Government Department. Keswick Location Full... Time Hours - Up To 3 months State Government Experience (desirable) We are seeking an experienced Executive Assistant • Mon, 14 Sep • Halcyon Knights

Executive Assistant to CEO » Melbourne, VIC - an experienced Executive Assistant to support the CEO on an immediate, short-term basis. The Role Working closely with the CEO..., you will provide high-level executive and administrative support, ensuring the smooth coordination of the CEO's office and key • Mon, 14 Sep • Mayday Technical

Executive Assistant » Sydney, NSW - operational environments. Due to continued growth, our client is seeking a highly capable Executive Assistant to support the... to a growing business. Experience & Skills Previous experience as an Executive Assistant, Office Manager, Executive Coordinator • Sun, 13 Sep • Partale

Administration Assistant » Essendon Fields, Moonee Valley - Job Description Dutton Automotive is looking for an Administration Assistant to join our Wholesale team in Victoria. This is a varied, hands-on position supporting the day-to-day administration and accounting functions of our wholesale automotive operations. You will work closely with the Administration Manager, Finance team, Site Management and our vehicle Buying team, gaining exposure across vehicle administration, accounts, VicRoads processes and stock management. Previous automotive industry experience will be highly regarded, but isn't essential. We're also interested in candidates with strong administration, accounts or bookkeeping experience who are keen to develop their career within the automotive industry. What you'll be doing Your responsibilities will include: Processing and approving supplier invoices and maintaining supporting documentation. Reconciling supplier statements and assisting with account queries. Supporting accounts payable and accounts receivable processes. Assisting with month-end reconciliations, reporting and vehicle stocktakes. Processing VicRoads vehicle acquisitions, disposals, transfers and registrations . Entering and maintaining vehicle and Roadworthy Certificate information within internal systems. Preparing and maintaining vehicle deal packs , ensuring required documentation is complete and correctly executed. Assisting with vehicle sales administration, including invoices, contracts and transfer documentation. Maintaining accurate vehicle costs and stock information. Following up vehicle transport ETAs and confirming vehicle arrivals. Supporting the Corporate Buying team with administration and reporting. Preparing and distributing Stock on Hand reports. Processing staff timesheets and submitting information to Payroll. Assisting with staff reimbursements and site expenditure administration. Supporting month-end processes and P&L reviews. Providing general office administration and ad hoc support to the wider team. • Sat, 12 Sep • Dutton Automotive

Executive Assistant » Burton, Salisbury Area - Join Argo Natural Resources, a business built around people. Argo Natural Resources is a people-led mining business producing high-quality steelmaking coal from assets located in Queensland’s Bowen Basin. With operations including Carborough Downs, Ironbark No. 1, Broadlea and New Burton Mine, Argo is proud to play a vital role in Queensland’s resources industry. This role is based at our newly acquired New Burton Open Cut mine. Argo brings together people, performance and operational excellence to responsibly deliver the resources that help build our cities and support thriving communities. ABOUT THIS OPPORTUNITY We’re looking for an experienced and highly organised Executive Assistant to the General Manager to provide trusted, high-level support to the General Manager and site leadership team. You’ll play a key role in coordinating priorities, meetings, communications, reporting and site activities in a fast-paced environment. This is a varied role that also provides relief support to the Site Administrator when required, ensuring essential administration continues smoothly. If you’re proactive, professional, discreet and confident managing competing priorities, this is your opportunity to make a real impact at site. ABOUT YOU Experienced Executive Assistant, Personal Assistant or senior administrator. Strong experience supporting senior leaders in a fast-paced mining or heavy industry environment. Highly organised, proactive and confident managing competing priorities. Excellent communication and relationship-building skills. High level of discretion when handling confidential and sensitive information. Experience in mining, resources, heavy industry or a similar environment is desirable. Strong general administration skills, with the flexibility to support broader site requirements. Advanced Microsoft Office skills, including Outlook, Word, Excel and PowerPoint. Safety-focused, professional and committed to continuous improvement. A team player who takes initiative and looks for ways to improve processes and support the wider team. WHY ARGO? 5/2/4/3 Roster – Have every weekend off! Ideally this position suits someone based in the Moranbah, Mackay, Airlie Beach area or someone willing to relocate. Residential or DIDO options available. Accommodation is provided and flexible based on your home location. Attractive remuneration and other benefits available with career progression opportunities. At New Burton, we are building more than an operation — we are building a long-term team of skilled, committed people who want to grow, contribute, and be part of our success for years to come. At Argo, your next career step isn’t just a move—it’s where your experience is valued, your impact is amplified, and you’re set up to excel. When you join Argo Natural Resources, you’re joining a team with the opportunity to make a real impact, grow your career and contribute to the future of our industry. If you’re ready to be part of something meaningful, we’d love to hear from you. Apply today and take your career to the next step with Argo. NOTE: we do not accept applications from recruitment agencies. • Sat, 12 Sep • Bowen Coking Coal Limited

Administrative Assistant » North Sydney, NSW - how education communities connect, communicate and operate. We're now looking for an Administrative Assistant to help keep... regarded: Prior experience in an Executive Assistant capacity. Experience working in a tech, SaaS or high-growth scale-up • Thu, 10 Sep • Compass Education

Executive Assistant - P-12 Provision - 978934 » Tasmania, Australia - Applications for this EoI are restricted to existing fixed-term and permanent employees within the Tasmanian State Service in accordance with Managing Positions in the State Service 2016 and Employment in the State Service - Employment Direction No. 1. The Team The P-12 Provision team is responsible for strategic policy development and implementation, and the operational management of senior secondary education which includes overseeing senior secondary curriculum, courses, assessment, regional partnerships, retention, career education and attainment data. About the Role Provide comprehensive administrative and executive assistance and manage the flow of information within the office and externally, including confidential correspondence and reports. We are offering Fixed term, full-time Commence ASAP for 6 months 73.5 hours per fortnight Fitness Passport provides DECYP employees with discounted access to 50 facilities across the state, helping you and your family meet your fitness goals! Wellbeing Connect is DECYP’s pathway to free confidential counselling services. Wellbeing Connect isn’t just for when things get tough. It’s designed to support your wellbeing every day – helping you to stay on track, build healthy habits, and access expert advice across a range of areas important for your overall wellbeing Applicants should be aware that for twelve (12) months from the date of publication, this selection process may be used to fill any subsequent full-time or part-time vacancies in accordance with Employment Direction 1. We are looking for Essential Current Tasmanian Registration to Work with Vulnerable People (RWVP) with a registration Status – Employment Please note: The cost associated with obtaining a RWVP is the responsibility of the individual. Statement of Duties and a reference guide to assist with applying online Statement Of Duties (PDF) Statement Of Duties (DOCX) How to apply Applications should include: a 1–2 page written response demonstrating your experience, skills and knowledge as they relate to the Statement of Duties, and a resume that contains relevant personal details and work history. a valid email address for the purposes of email communication. The contact details of two referees (one must be your current or previous manager) who can confirm your work performance and ability to perform the duties. Please note that we do not require a separate statement addressing the selection criteria. Applications should be submitted online by 11.55pm AEDT on the advertised closing date . More information For further guidance please refer to our Information for Applicants (PDF) . Should you have any difficulties regarding applying for this vacancy online, please contact Department for Education, Children and Young People, HR Recruitment and Employment via phone 61 3 6165 6285 or email [email protected]. Applicants needing more information are encouraged to request specific details of the vacancy from the Contact Person. Name: Suzanne Lehner Title: Administration Coordinator Phone: 03 6311 1429 Email: [email protected] About DECYP Our goal is to work together to ensure that every child and young person in Tasmania is known, safe, well and learning. The child is at the centre of everything we do and the way we do it. Our values of Connection, Courage, Growth, Respect, Responsibility represent the foundation of our department’s culture and guide us in all that we do to ensure bright lives positive futures for every child and young person in Tasmania. We bring our values to life through our everyday behaviours and actions. We want to attract, recruit and retain people who uphold these values and are committed to building a strong values based culture. • Thu, 10 Sep • Department of Education Tasmania

Administrative Officer Clinical Governance » New Lambton, NSW - of the office. Reporting to the Executive Assistant - Clinical Governance, you'll receive comprehensive orientation.... Working alongside a collaborative and supportive team, you'll provide essential administrative support that helps ensure the • Wed, 09 Sep • NSW Health • AU$39.43 - 40.33 per hour

Senior Administration Assistant » Sydney, Sydney Region - Company Description About AbbVie AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, (https://www.linkedin.com/company/abbvie/) Facebook, Instagram (https://www.instagram.com/abbvie/) , X (https://twitter.com/abbvie) and YouTube. (https://www.youtube.com/user/AbbVie) Job Description We're looking for a highly organised, proactive and relationship-focused Senior Administration Assistant to support leaders across Finance, Customer Excellence and Business Technology Solutions (BTS). This is an opportunity to work at the centre of a high-performing affiliate, partnering closely with senior leaders while helping drive exceptional team operations, workforce experiences and business outcomes. This is far more than traditional administrative support. You'll be a trusted coordination partner who anticipates needs, creates structure from complexity and enables leaders to focus on what matters most. Success in this role is measured by how effectively you enable leaders and teams to deliver outcomes. If you're an experienced Executive Assistant or Senior Administrator looking for a role with greater scope, visibility and impact, we'd love to hear from you. KEY DUTIES AND RESPONSIBILITIES Provide proactive administrative and coordination support to the nominated Affiliate Management Team (AMT) Directors across Finance, Customer Excellence and Business Technology Solutions (BTS). Manage competing priorities, deadlines, follow-ups and dependencies across the nominated AMT Directors, anticipating needs and escalating risks where required. Coordinate leadership team operating rhythms, including agendas, meeting materials, minutes, action trackers and document flow, to support effective decision-making and execution. Support the planning and coordination of meetings, events, internal and external training sessions, offsites and team activities, including logistics, materials, attendee support and follow-up actions. Coordinate onboarding activities for new employees, including equipment, training schedules, meet and greets and other arrangements to help employees feel welcome and set up for success. Support AMT Directors with calendar management, travel bookings and expense reports, as required. Exercise sound judgement and discretion when handling confidential, sensitive or business-critical information. Build effective relationships across Finance, Customer Excellence, BTS and broader affiliate teams to enable seamless coordination, communication and issue resolution. Maintain and improve administrative resources, trackers, SharePoint sites, team documents and support tools to ensure information is accurate, accessible and well organised. Participate in or coordinate special projects, governance activities and business-critical deadlines where administrative or coordination input is required. Identify, recommend and implement practical process improvements that reduce duplication, improve visibility, strengthen knowledge management or streamline team operations. Use Microsoft 365, SharePoint and approved AI tools to improve administrative efficiency, document management and team ways of working. Provide back-up support to other AMT Senior Administration Assistants as required. Role model AbbVie Ways We Work and company culture. Provide coordination support for function-specific priorities, processes and recurring requirements that sit outside the general AMT support rhythm. Maintain function-specific records, guides and documentation where ownership sits within Finance, Customer Excellence or BTS, rather than shared administrative resources. Support function-specific governance, reporting and document update cycles, including preparing inputs, tracking required approvals and ensuring records are kept current. Coordinate with specialist internal stakeholders as needed for function-specific matters, including Legal, Procurement, Records, Learning and Capability, and other cross-functional partners. Provide targeted functional support for major business activities that require specific knowledge of Finance, Customer Excellence or BTS processes, including larger affiliate events such as National Sales Conference. Report any adverse event within 24 hours as per AbbVie's policies and procedures. Proactively participate in AbbVie's WHS programs, adhere to policies and promote a safe work environment at all times. Adhere to AbbVie's internal codes of conduct and compliance processes. Other ad hoc duties, as requested. Qualifications Proficient IT skills including Microsoft 365 Office applications (Word, Excel, PowerPoint, Teams, Copilot, SharePoint and OneDrive), CTE/Concur, Veeva PromoMats and approved AI tools to improve efficiency and quality of administrative support Minimum 2 years experience supporting senior leaders or executive teams in a fast-paced, matrixed corporate environment. Demonstrated experience coordinating meetings, events, onboarding activities, travel, expenses and administrative workflows across multiple stakeholders. Experience in pharmaceutical, healthcare or another regulated industry is desirable. Patient and customer first mindset, highly organised and able to prioritise Solution focused and able to work independently within an activity-based work environment Collaborative, team player Attention to detail and fast learner Excellent verbal and written communication skills Able to work in a fast-paced environment, "can do" attitude Able to manage sensitive information with professionalism, discretion and appropriate judgement Flexibility and Availability: In line with Australia's 'Right to Disconnect' legislation, we recognise and respect employees' right to refuse contact outside of their working hours, unless such refusal is deemed unreasonable. As we operate in an international, matrixed environment, there may be occasions where your role requires participation in business meetings outside of standard hours. We value and support flexibility and appreciate your willingness to occasionally accommodate these requests to ensure effective collaboration and communication within our global team. Additional Information AbbVie is an equal opportunity employer, and dedicated to fostering an inclusive, flexible, and supportive workplace that values and respects every individual. We are committed to operating with integrity, driving innovation, transforming lives, and embracing diversity and inclusion. It is AbbVie's policy to employ qualified persons of the greatest ability. We ensure a fair and inclusive recruitment process without discrimination against any employee or applicant because of, and not limited to, race, religion, age, physical or mental disability, gender identity or expression, sexual orientation, or marital status. Our hiring process is flexible and accessible, so if you have any specific requests or accessibility requirement, please feel comfortable to let our team know by emailing [email protected] or speaking with your Recruiter and we'll make any necessary adjustments to accommodate your needs. WAYS WE WORK All For One Abbvie; We weigh all decisions against the common good. We inspire, share and create as a team. We solve problems for all rather than serving our immediate team. Decide Smart & Sure; We make intelligent decisions to create the best outcomes. We act quickly, embrace experimentation, and learn what doesn't work and get on to what does. Agile & Accountable; We streamline and eliminate unnecessary obstacles. We plan but adapt as we go. We delegate and make tough decisions to ensure focus on results, staying keenly aware of the urgency in all we do. Clear & Courageous; Open, honest, candid dialogue is core to our work and how we act with each other. We share information freely and continuously to find solutions. We admit mistakes. We grow stronger by putting the courage of our conviction to the test. Make Possibilities Real; We question with endless curiosity. We're never satisfied with good enough-patients depend on us to deliver more. We challenge ourselves to find creative, constructive solutions to turn possibilities into reality. CODE OF CONDUCT & BUSINESS INTEGRITY STATEMENT AbbVie is committed to observing high integrity and ethical standards in all its business dealings with our customers, with each other, business partners and suppliers. AbbVie as a responsible corporate citizen will adhere to these standards, as well as to local, national and international laws. All AbbVie employees are responsible for maintaining the Company's reputation for conduct in accordance with the highest level of business integrity, ethics and compliance with the law. Soliciting and/or accepting/attempting/offering bribes or any illegal gratification is therefore cause for immediate dismissal. AbbVie is committed to operating with integrity, driving innovation, transforming lives, serving our community, and embracing diversity and inclusion. AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.? Equal Opportunity Employer/Veterans/Disabled. US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more: https://www.abbvie.com/join-us/reasonable-accommodations.html • Wed, 09 Sep • AbbVie

Executive Team Assistant, Logistics & Industrial » Australia - JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Executive Team Assistant, Logistics & Industrial We are seeking a dedicated Executive Assistant to provide high quality executive support and administration assistance to the Industrial team based in Brisbane. What You'll Do: Maintaining client contacts in CRM system and Outlook Draft and distribute electronic brochures Work with finance team to ensure fee forecast, AMEX and cash receipts are up to date. Assist to organise and host client events & travel arrangements Help to create high quality marketing submissions and information memorandums Marketing campaign management liaising with external marketing consultants Co-ordination of internal and external meetings Formatting & preparation of reports, submissions, briefs and presentations to a high and creative standard Attend weekly meetings and monthly meetings, prepare meeting minutes or documentation required Maintain lease expiry database Work with the team to develop and implement marketing initiatives What we’re looking for: Experience supporting a senior leader in a corporate setting strongly preferred Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Strong typing skills and attention to detail in document preparation Exceptional organizational and time management abilities with capacity to prioritize multiple urgent tasks Strong written and verbal communication skills High level of discretion and ability to handle confidential information You Are: A self-starter with strong initiative and problem-solving skills Detail-oriented and calm under pressure Committed to maintaining confidentiality and exercising sound judgment What JLL Can Offer You: Recognition benefits Corporate discounts and offers 'You' Days Health & Wellbeing programs Learning & Development platforms Mentorship from industry-leading professionals Paid time off for volunteer work Take advantage of workplace perks including complimentary barista coffee and iced beverages in a vibrant, collaborative workspace As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce. Apply today, quoting job reference number REQ520281 Location: On-site –Brisbane, QLD If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected] . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. • Wed, 09 Sep • JLL

Executive Assistant » Perth CBD, Perth - About the Role Here at Pilbara Ports, we want to help our communities and customers thrive. We know our success is defined by the success of the communities in which we live and work - this ethos lies at the heart of what we do. We are committed to advancing an inclusive and diverse workplace culture where people feel engaged, included, valued, and respected. We are proud of the talent and diversity of our workforce - our people are key to our current and future success. This is a great opportunity to be part of the world’s largest bulk export port authority, encompassing the operating ports of Ashburton, Dampier, Port Hedland and Varanus Island, and five future port sites. The Executive Assistant provides executive-level administrative support to the Chief Financial Officer and the Executive General Manager Planning and Property. The role also provides effective and responsive administrative support to the Finance and Governance and Planning and Property functions. About You This role will suit you if you enjoy diversity, seek out opportunities for growth, and connect with Pilbara Ports' values of Safety, Excellence, Teamwork, Integrity and Care. Your previous experience in providing executive-level administrative support, with a sound understanding of organisational processes and financial administration will contribute to your success in this role. You will be the type of person who is highly organised and proactive, able to work autonomously and manage time effectively. The Benefits Our employees are rewarded with a range of benefits which include: 13% superannuation 4 weeks annual leave 18 weeks paid parental leave Access to training and development opportunities Access to Employee Assistance Program for you and your family Employee and Service Recognition Reward Programs Height adjustable desks and ergonomic assessments Free skin checks and flu vaccinations Corporate and PPE uniform provided Job Description - Executive Assistant • Wed, 09 Sep • Pilbara Ports Authority

Expressions of Interest - Temporary Roles » Sydney, Sydney Region - Multiple Temporary Opportunities | Education Sector Immediate Start | Assignments up to 6 Months Full Job Description Expression of interest for temporary roles within the education sector - if you are looking for temporary work and have experience with the below roles, please apply today! The Opportunities Tidal works with multiple clients within the education sector. These range from Schools, Colleges, Universities and Private Education Providers. We are taking expressions of interests for temporary roles within the education sector. Temporary roles range from short and long term assignments, with the potential of hybrid working depending on the organisation, competitive remuneration! An example of some of the roles we recruit for: Administration Receptionist Student Services Admissions Officer Enrolments Officer Student Success Officer Human Resources Officer Marketing and Communications Officer Executive Assistant Finance Administrator Accountant Accounts Payable, Receivable & Payroll Recruitment Consultant About you: Confident on Microsoft Word and Excel Prior experience working in the education sector - (advantageous but not essential) Ability to problem solve and multi-task Holds a working with children check (advantageous but not essential) If you are immediately available, have previous administration experience and are able to commit to either a long term or short-term assignment please do send through your resume through to [email protected] • Tue, 08 Sep • Tidal Recruitment Partners

Senior Administration Assistant » Sydney, Sydney Region - Job Description We're looking for a highly organised, proactive and relationship-focused Senior Administration Assistant to support leaders across Finance, Customer Excellence and Business Technology Solutions (BTS). This is an opportunity to work at the centre of a high-performing affiliate, partnering closely with senior leaders while helping drive exceptional team operations, workforce experiences and business outcomes. This is far more than traditional administrative support. You'll be a trusted coordination partner who anticipates needs, creates structure from complexity and enables leaders to focus on what matters most. Success in this role is measured by how effectively you enable leaders and teams to deliver outcomes. If you're an experienced Executive Assistant or Senior Administrator looking for a role with greater scope, visibility and impact, we'd love to hear from you. KEY DUTIES AND RESPONSIBILITIES Provide proactive administrative and coordination support to the nominated Affiliate Management Team (AMT) Directors across Finance, Customer Excellence and Business Technology Solutions (BTS). Manage competing priorities, deadlines, follow-ups and dependencies across the nominated AMT Directors, anticipating needs and escalating risks where required. Coordinate leadership team operating rhythms, including agendas, meeting materials, minutes, action trackers and document flow, to support effective decision-making and execution. Support the planning and coordination of meetings, events, internal and external training sessions, offsites and team activities, including logistics, materials, attendee support and follow-up actions. Coordinate onboarding activities for new employees, including equipment, training schedules, meet and greets and other arrangements to help employees feel welcome and set up for success. Support AMT Directors with calendar management, travel bookings and expense reports, as required. Exercise sound judgement and discretion when handling confidential, sensitive or business-critical information. Build effective relationships across Finance, Customer Excellence, BTS and broader affiliate teams to enable seamless coordination, communication and issue resolution. Maintain and improve administrative resources, trackers, SharePoint sites, team documents and support tools to ensure information is accurate, accessible and well organised. Participate in or coordinate special projects, governance activities and business-critical deadlines where administrative or coordination input is required. Identify, recommend and implement practical process improvements that reduce duplication, improve visibility, strengthen knowledge management or streamline team operations. Use Microsoft 365, SharePoint and approved AI tools to improve administrative efficiency, document management and team ways of working. Provide back-up support to other AMT Senior Administration Assistants as required. Role model AbbVie Ways We Work and company culture. Provide coordination support for function-specific priorities, processes and recurring requirements that sit outside the general AMT support rhythm. Maintain function-specific records, guides and documentation where ownership sits within Finance, Customer Excellence or BTS, rather than shared administrative resources. Support function-specific governance, reporting and document update cycles, including preparing inputs, tracking required approvals and ensuring records are kept current. Coordinate with specialist internal stakeholders as needed for function-specific matters, including Legal, Procurement, Records, Learning and Capability, and other cross-functional partners. Provide targeted functional support for major business activities that require specific knowledge of Finance, Customer Excellence or BTS processes, including larger affiliate events such as National Sales Conference. Report any adverse event within 24 hours as per AbbVie’s policies and procedures. Proactively participate in AbbVie’s WHS programs, adhere to policies and promote a safe work environment at all times. Adhere to AbbVie’s internal codes of conduct and compliance processes. Other ad hoc duties, as requested. • Tue, 08 Sep • AbbVie

EXECUTIVE ASSISTANT | SOUTH WEST | $70,000 - $80,000 PLUS COMMISSIONS » Sydney, Sydney Region - About the Role An exceptional opportunity has become available for a highly organised and proactive Personal Assistant / Executive Assistant to support a high-performing Real Estate Sales Agent. This is a fast-paced, high-volume role suited to someone who thrives on organisation, takes initiative, and enjoys being the person who keeps everything running smoothly behind the scenes. Working closely with the lead agent and wider sales team, you will play a key role in coordinating listings, campaigns, vendors, buyers, open homes, and the day-to-day operations of a busy sales business. This is far more than a traditional administration role. You'll become the operational right hand to a successful sales professional, with the opportunity to directly benefit from the team's continued success through an attractive commission structure. Key Responsibilities Provide high-level PA/EA support to the lead Sales Agent Manage diaries, appointments, and daily priorities Coordinate sales administration from listing through to settlement Prepare agency agreements, listing documentation, and correspondence Coordinate photography, floorplans, styling, and marketing campaigns Manage online property listings and advertising Liaise with vendors, buyers, solicitors, conveyancers, and suppliers Maintain and update the CRM and sales database Manage buyer enquiries and follow-up Prepare documentation for open homes and sales campaigns Assist with prospecting and database management Coordinate campaign milestones, exchanges, and settlements Support the wider sales team Attend and assist with Saturday open homes Ensure deadlines, appointments, and follow-ups are consistently managed What You'll Need to Succeed Previous experience as a Personal Assistant, Executive Assistant, Sales Administrator, Sales Associate, or Real Estate Administrator Real estate experience highly regarded Exceptional organisational and time-management skills Strong attention to detail Excellent written and verbal communication skills Confidence dealing with vendors, buyers, and external stakeholders Ability to manage multiple campaigns and competing priorities Proactive mindset with the ability to anticipate what needs to happen next Ability to remain calm and organised in a fast-paced environment Strong CRM and technology skills NSW Certificate of Registration or Real Estate Licence highly regarded Driver's licence and reliable vehicle preferred Why You'll Love Working Here $70,000 – $85,000 super commissions Strong earning potential with OTE of $100,000 – $110,000 Work alongside a high-performing Real Estate Sales Agent Be part of a fast-paced and growing sales environment Opportunity to become an integral part of a successful team Attractive commission structure that rewards performance Long-term career development within Real Estate Sales Working Week This is a five-day working week , including Saturday. Saturday: Assisting with open homes and sales activity Sunday: Day off One additional weekday: Rostered day off Apply Now If you're highly organised, proactive, and ready to take on a fast-paced role supporting a successful Real Estate Sales professional, we'd love to hear from you. Please include a short 60–90 second video introduction telling us about your experience and why you believe you'd be a great fit for this role. • Mon, 07 Sep • Tink Recruitment

Administration Coordinator » Canning Vale, Canning Area - Ecoblue, a wholly owned subsidiary of MEI Group Pty. Ltd., has been at the forefront of the Australian emissions-reduction industry since 2015. As the nation's leading manufacturer of AdBlue®, we are trusted worldwide to deliver high-quality, certified products that keep industries moving. We are now seeking applications from experienced and highly organised Administration Coordinators to provide high-level administrative and operational support to the General Manager and Leadership Team. This role is central to ensuring the smooth day-to-day functioning of the corporate office while supporting operational and strategic objectives across regional branches. PLEASE NOTE: Applicants will be invited to complete an automated video screening as part of the shortlisting process. Key Responsibilities: Manage inboxes, triage correspondence, and draft professional responses. Coordinate calendars, meetings, travel, accommodation, and event logistics. Prepare agendas, presentations, reports, and meeting minutes. Act as the first point of contact for the General Manager and Leadership Team. Process invoices, reconcile expenses, raise purchase orders, and support procurement activities. Maintain document control, filing systems, and executive records. Coordinate governance documentation and support reporting requirements. Organise internal communications, meetings, and events. Provide high-level administrative support while maintaining confidentiality and professionalism. About You: Experienced Administration Coordinator, Office Manager, Executive Assistant or Senior Administrator, Administration Support Officer. Strong customer service focus. Ability to work autonomously and collaboratively. Thrive in fast-paced environments. Capable of managing competing priorities. High level of accuracy, attention to detail and professionalism. Advanced Microsoft Office proficiency. Excellent communication and stakeholder engagement skills. Strong organisational and time-management abilities. A proactive, adaptable, and collaborative approach. What We Offer: Full-time position Monday to Friday or; Part-time (pro rata) option available - Must be capable of working between 9am to 3pm. Flexible arrangements may be considered for the right candidate. Opportunity to work with Australia's leading AdBlue® manufacturer. Supportive and professional team environment. If you believe you meet our current requirements, please send through an updated CV to us today by clicking the Apply button. • Sat, 05 Sep • MEI Group Pty Ltd

Executive Assistant » Sydney CBD, Sydney - Description I-MED Radiology Network, Australia's largest medical imaging provider, is seeking an exceptional Executive Assistant to provide support to C-suite executives and Board of Directors. This role is ideal for a seasoned EA who thrives in a fast-paced environment, enjoys working with senior stakeholders and takes pride in delivering seamless executive support. You'll be at the centre of the organisation, managing complex schedules, coordinating Board activities, organising events and ensuring our executives and Board Directors are set up for success. About I-MED With over 240 clinics and 5,000 staff, I-MED Radiology is Australia's largest radiology network. Every day, our people play a vital role in supporting quality patient care, helping millions of Australians access diagnostic services they need to achieve better health outcomes. This is a unique opportunity to work closely with senior executives and the Board in a highly visible role that offers variety, autonomy and meaningful impact. In return, you’ll join a collaborative corporate environment with a competitive remuneration package, health and wellbeing benefits, and ongoing professional development opportunities. Key responsibilities Provide high-level executive support to C-suite leaders Act as the primary point of coordination for the Board of Directors and Non-Executive Directors, including diary management, travel arrangements and liaison with external board offices Facilitate the end-to-end preparation and execution of Board and Committee meetings, including scheduling, venue arrangements, and stakeholder communications, ensuring a seamless experience for attendees. Documentation management where required due to other team leave. Collaborate with the broader Executive Assistant and administration team to support the effective operation of the Corporate Office and executive leadership functions Build and maintain strong working relationships with senior leaders, directors and key internal and external stakeholders Handle sensitive and confidential information with the highest level of discretion, professionalism and integrity About you To successful in this role, you will bring: Proven experience supporting C-suite and executive levels within large, complex or regulated organisations Experience coordinating Board and Committee meetings, and making travel arrangements Advanced skills across Microsoft 365 and expense platforms Strong communication and stakeholder management skills, with the ability to engage confidently, discreetly and professionally at all levels Excellent organisational skills with the ability to manage competing priorities, adapt to change and perform under pressure If you're looking for the opportunity to support C-suite and Board Executives within a leading healthcare organisation, we'd love to hear from you. Join us on our journey to become the world's most respected and trusted medical imaging specialists. • Fri, 04 Sep • I-Med Radiology Network

Team Executive » Melbourne, Melbourne Region - Team Executive Your role You'll be a part of our Practice Support team and work with Partners and senior legal operatives in our Melbourne office. At Allens, excellence is not just expected—it’s embedded in everything we do. Our structure means you'll work closely with Practice Executives to provide high quality, proactive, business support to Partners and senior legal operatives. The Team Executive plays a key role in assisting Practice Executives to manage the financial aspects of their Partners' practice, including client reporting. This role demands precision, initiative, and a deep understanding of the commercial drivers of a top-tier legal practice. We’re looking for candidates who bring curiosity and a drive to explore what’s next. If you’re excited by emerging technologies—like AI—and keen to apply digital innovations to improve how we work and deliver results, you’ll thrive in this role. As a Team Executive, you will: Work closely with Practice Executives to gain a comprehensive understanding of their roles and establish a mentor/mentee relationship. Assist Practice Executives with administrative duties associated with the financials of a matter including but not limited to, billing, e-billing, tracking of non-dispatched bills, missing timesheets, cost estimates, reporting, closure and archiving of matters. Work collaboratively with members within and outside of the Practice Support team to ensure a high quality of work and standards of services are delivered to all internal and external stakeholders. Provide support during Practice Executives annual and sick leave. Support Practice Executives with organising firm events including, corporate tables, business and industry events, client events, and staff events. Assist Practice Executives by managing administrative client requirements and duties throughout the life cycle of a matter, ensuring consistent client service delivery across matter teams. Provide guidance to others and be a source of information on drafting, producing documents and practice management process and procedures. This is a full-time, permanent opportunity. Our hybrid working arrangements require 60% of your time in the office. However, we understand that individual circumstances vary, and we're happy to discuss what flexibility might be possible while ensuring we meet the needs of the business. About you We are seeking individuals who thrive in fast-paced, intellectually rigorous environments. You will be someone who consistently delivers high-quality outcomes, demonstrates sound judgement, and takes ownership of complex tasks. Your ability to manage upwards, influence stakeholders, and drive continuous improvement will be critical to your success. You will have: Experience in a similar role, ideally within a law firm (we are also open to experience in finance, accounting or other professional services firms). A commitment to promoting operational excellence among Practice Support staff and leading by example. Strong written communication skills and keen attention to detail, with the ability to draft correspondence, presentations, pitch documents and slide packs quickly and accurately. Strong organisational skills and the ability to thrive in an environment of continuous change working with challenging clients or stakeholders. A high degree of initiative, proactivity and problem solving skills, with a willingness to take ownership for the completion of tasks/projects and deliver innovative solutions to improve systems and work practices. Strong influencing skills, with the ability to respectfully manage upwards with stakeholders. A desire to learn, grow, network and mentor others. A story to tell - our culture is made up of unique backgrounds and varying life experiences. We celebrate our people's differences from across gender and gender identity, sexual orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements. We encourage applications from all passionate applicants. Your development In joining Allens, you will receive unparalleled learning and development opportunities. You will be challenged, supported and guided as you learn and develop, and will be encouraged to grow. We foster greatness, and will coach and support you to meet your goals and aspirations. Our unique Career Deal allows you to take control of your career and provides a transparent approach to career development. Our international alliance with Linklaters means we are able to support secondments all over the world. You’ll be part of a team that is trusted to deliver results, contribute to firm-wide initiatives, and uphold the highest standards of client service and operational excellence. At Allens, our values are the foundation of everything we do. We celebrate those who think creatively, collaborate to solve problems, lead inclusively, and pursue excellence—qualities we seek in every employee. Learn more about the Allens values and how they shape our culture and client service by visiting our internet here. Our perks Our benefits include: Financial : market competitive fixed remuneration, employee recruitment referral program, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding program. Health and wellbeing : fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, subsidised sporting and social activities, Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families and regular wellbeing sessions with our in-house consulting Psychologist. Flexibility : hybrid and flexible working arrangements to support you in your work and life commitments and passions, equipment to support working from home. Leave : ability to purchase additional annual leave, access to an enhanced, inclusive and flexible parental leave policy – 26 weeks paid parental leave with no minimum service for permanent employees and high quality executive coaching to support the transition. Recognition : team based recognition including social activities and contribution based recognition activities, and annual Allens Values Awards to nominate and recognise the incredible contributions of our people. Allens is also proud to invest in our communities, giving you the opportunity to make a difference through our work on reconciliation, the environment and other social justice issues as well as our workplace giving and volunteering programs. How to apply? We'd love to hear from you so please click "apply now"! If you would like to find out more, please visit "This is Allens" or listen to our podcast Allens Confidential to hear real stories from real people about life at Allens. Alternatively, for a confidential discussion, please phone Mikaela Downie, Talent Acquisition Consultant, 61 2 9230 4248. At Allens, our culture is made up of unique backgrounds and varying life experiences. We celebrate our people's differences across gender and gender identity, sexual orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements. If you require adjustments to fully participate in our application process, please contact us at [email protected] . We encourage applicants from all backgrounds, so if you're excited about this role but your past experience doesn't align, please express your interest by emailing us at [email protected] . The right role for you might be just around the corner! • Thu, 03 Sep • Allens

Executive Assistant » Sydney CBD, Sydney - Working at Atlassian Atlassians can choose where they work – whether in an office, from home, or a combination of the two. That way, Atlassians have more control over supporting their family, personal goals, and other priorities. We can hire people in any country where we have a legal entity. Your future team You’ll join a global Leadership Operations team of over 80 Executive and Administrative Assistants, all dedicated to empowering Atlassian leaders. Instead of working in silos, we thrive as a unified, collaborative community. We openly share ideas, ask questions freely, and support each other every step of the way. If you’re an administrative professional who thrives on empowering leaders, collaborating with peers, and making a real impact, this could be the perfect opportunity for you! What you'll do: Calendar Management and Meeting Logistics: Expertly manage complex executive calendars across multiple time zones, proactively resolving conflicts and ensuring optimal prioritization of meetings and urgent priorities. Prepare leaders for meetings by organizing agendas, briefing materials, and logistics, while capturing detailed notes and action items to ensure seamless follow-up and execution. Event Coordination and Logistics: Lead the planning, coordination, and execution of both virtual and in-person events—including off-sites, conferences, and business gatherings—by meticulously managing logistics, vendor and venue relationships, and contract negotiations to ensure seamless and impactful experiences. Serve as the primary point of contact for all event-related communications, keeping stakeholders informed and aligned, and providing comprehensive briefings to ensure preparedness and success. Cross-Functional Collaboration and Communication: Act as a strategic partner to executive leadership by influencing priorities, managing cross-functional projects, and ensuring alignment and clarity across global teams. Draft and coordinate internal communications, prepare presentations for org-wide meetings, and manage engagement to help leaders effectively communicate their vision and drive business goals. Rhythm of Business: Play a pivotal role in driving the rhythm of business for the leadership team by planning, coordinating, and executing key business cadences such as leadership meetings, offsites, town halls, and quarterly planning sessions. Ensure leaders are well-prepared for all engagements through a proactive approach, anticipating needs and addressing potential challenges before they arise. Financial Management: Assist in monitoring and managing the budget for the leader, providing regular updates and insights to ensure alignment with financial goals. This involves collaborating with finance teams to track expenditures and forecast future budgetary needs. Coordinate and manage the creation and processing of purchase orders, ensuring timely and accurate submission to support the operational needs of the leadership team. Oversee and manage expense reports for the leader, ensuring compliance with company policies and timely reimbursement. This includes tracking expenses, preparing reports, and resolving any discrepancies. Travel Management: Organize and manage all aspects of travel arrangements for the leader, including booking flights, accommodations, and transportation. Develop detailed travel itineraries that align with the leader's schedule and priorities, ensuring efficient use of time and resources during trips. Leadership Operations Engagement: Participate in Leadership Operations meetings, contribute to our craft, and build relationships. Actively participate and/or lead in the planning and execution of Leadership Operations projects, programs, and initiatives, ensuring alignment with Atlassian's strategic goals. Contribute to the development of best practices and processes within Leadership Operations. Technology and Tools: Leverage a variety of productivity and collaboration tools (Atlassian suite, Google Workspace, Slack, Zoom, Workday). Atlassian is committed to supporting your career growth within Leadership Operations. We provide transparent role expectations and well-defined progression paths, including opportunities to lead key projects, drive strategic initiatives, and take ownership of LO programming. In addition, Atlassian’s culture of internal mobility empowers you to explore new challenges and expand your impact beyond your current role. At Atlassian, we strive to design equitable, explainable, and competitive compensation programs. We follow consistent hiring practices and account for each candidate's skills, knowledge, and experience when setting base pay within the range. This role may also be eligible for benefits, bonuses, commissions, and equity. Your background You have 7 years demonstrated experience in an Executive Assistant role, supporting senior leaders. You play as a team. You have a great sense of TEAM and can easily report into and take direction from your EA team lead. You focus on solutions, and are comfortable navigating change and removing blockers. You're a strategic partner. You have successfully supported senior leaders in high-growth technology companies, are experienced in managing conflicting priorities and prioritising demands. You're a craft expert. You have experience planning remote and in-person events and meetings at scale. You work quickly and navigate new technologies and systems that make work more efficient. You thrive in a distributed workplace. You can make decisions based on data and experience. You're keen to drive impact. Benefits & Perks Atlassian offers a wide range of perks and benefits designed to support you, your family and to help you engage with your local community. Our offerings include health and wellbeing resources, paid volunteer days, and so much more. To learn more, visit go.atlassian.com/perksandbenefits . About Atlassian At Atlassian, we're motivated by a common goal: to unleash the potential of every team. Our software products help teams all over the planet and our solutions are designed for all types of work. Team collaboration through our tools makes what may be impossible alone, possible together. We believe that the unique contributions of all Atlassians create our success. To ensure that our products and culture continue to incorporate everyone's perspectives and experience, we never discriminate based on race, religion, national origin, gender identity or expression, sexual orientation, age, or marital, veteran, or disability status. All your information will be kept confidential according to EEO guidelines. To provide you the best experience, we can support with accommodations or adjustments at any stage of the recruitment process. Simply inform our Recruitment team during your conversation with them. To learn more about our culture and hiring process, visit go.atlassian.com/crh . In line with local law, identity verification (which may include use of biometric data) is a condition of employment with Atlassian for employment fraud purposes. • Wed, 02 Sep • Atlassian

Business Administration Manager » Australia - JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Shaping the future of real estate for a better world! At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way. JLL is a global leader in helping clients envision where people live, work, play, shop, and eat. What this opportunity involves: This is a pivotal business management role supporting our Office & Industrial leadership team across Victoria and Queensland. You'll be the operational backbone for Executive Directors and senior Property Management teams, ensuring seamless administrative excellence, governance oversight, and business development coordination. Your work will span executive support, compliance management, systems administration, and strategic project delivery. At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees — and this role is central to enabling that vision. You'll implement standardized processes, champion technology adoption, maintain critical business systems like our Management Agreements Library, and coordinate business development activities that drive growth. This position requires someone who thrives in a fast-paced environment, can juggle multiple priorities with ease, and brings both strategic thinking and meticulous execution to everything they touch. We believe the most effective teams are built when everyone is empowered to thrive, and you'll play a key role in creating the infrastructure that allows our senior leaders and their teams to focus on what they do best. Key Responsibilities include: Provide comprehensive executive support to multiple Executive Directors, including sophisticated diary management, complex travel coordination across domestic and international destinations, and expense reconciliation in line with JLL policies Prepare for and coordinate high-stakes meetings by developing agendas, arranging venues and technology, managing guest registration and catering, capturing detailed minutes, and following through on action items to ensure accountability Maintain and continuously improve critical business systems including the Management Agreements Library, SharePoint document repositories, organizational charts, contact databases, and the BD tracker/pipeline tool Act as Real Estate License Champion for Office & Industrial VIC & QLD, monitoring license status across the team, coordinating renewals, and liaising with the legal team to ensure ongoing compliance Support business development initiatives by coordinating pitch meetings, compiling submission content from the Pursuits library, researching market opportunities and prospective clients, and keeping all BD collateral current and compelling Develop and implement standardized administrative processes and best-practice guidelines that enhance efficiency and consistency across the business, championing new technology to drive adoption and continuous improvement Coordinate internal and external events including team meetings, segment reviews, client functions, conferences, and team-building activities that strengthen relationships and build culture Support onboarding and induction of new team members, providing training on JLL systems and processes, and assisting with the coordination and tracking of ongoing professional development programs Collaborate closely with the PM National Business Operations Manager and support staff across segments, accepting delegated responsibilities and contributing to ad-hoc projects that enhance overall business performance Sounds like you? This is what we're looking for: Minimum 5 years' experience in a senior administration, business management, or executive assistant role with demonstrated project coordination capabilities Proven track record of implementing process improvements and standardizing administrative practice across teams or business units Strong project management skills with the ability to lead multiple initiatives simultaneously, prioritize effectively under pressure, and consistently meet tight deadlines Advanced proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) with intermediate to advanced Excel skills for data analysis and reporting Exceptional organizational abilities, including experience managing complex calendars for multiple executives and balancing competing stakeholder priorities Excellent written and verbal communication skills with the ability to interact professionally and persuasively at all organizational levels, from team members to C-suite executives Strong attention to detail and commitment to producing high-quality, accurate work in all deliverables Demonstrated ability to work autonomously, exercise sound judgement in ambiguous situations, and confidently manage scope to maintain focus on priorities Previous experience in the commercial real estate or property management sector with understanding of industry terminology, systems, and workflows (preferred) Benefits: Great employee discounts off fitness, wellbeing & other renowned brands 18 weeks paid maternity leave Private Health Insurance Discounts Active Social Club Employee assistant program Novated Lease for EV cars Paid time off for volunteer work Career Opportunities with Australia's 1 Commercial Real Estate firm Premium offices What you can expect from us: You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you. As an organization, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognize and appreciate the skills acquired in their service careers as vital and transferable to our workforce. Apply today, quoting job reference number REQ529524 Location: On-site –Brisbane, QLD If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected] . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. • Sun, 30 Aug • JLL

Executive Assistant » Perth CBD, Perth - The Executive Assistant provides high-level administrative and organisational support to senior leaders, ensuring the efficient management of day-to-day operations, communications, and business priorities. This role acts as a trusted partner to executives, managing schedules, coordinating meetings and travel, preparing business documentation, and maintaining strong stakeholder relationships while handling confidential information with discretion. Key Responsibilities Executive Support Provide comprehensive administrative support to senior executives and leadership teams. Manage complex and frequently changing calendars, appointments, and schedules. Coordinate internal and external meetings, including preparing agendas, meeting packs, and minutes. Screen and prioritise emails, correspondence, and requests on behalf of the executive. Manage confidential information with professionalism and discretion. Communication & Stakeholder Management Act as a key point of contact for internal and external stakeholders. Build and maintain strong professional relationships across all levels of the organisation. Draft, edit, and proofread correspondence, reports, presentations, and business documents. Coordinate communications and follow up on action items arising from meetings. Travel & Event Coordination Arrange domestic and international travel, accommodation, and itineraries. Coordinate leadership events, conferences, workshops, and team functions. Manage logistics and ensure seamless execution of executive commitments and events. Administration & Business Support Prepare reports, presentations, and other business documentation. Maintain accurate records, filing systems, and documentation. Assist with project coordination and business initiatives as required. Support process improvements to enhance efficiency and productivity. Skills & Experience Essential 2-5 years' experience in an Executive Assistant, Personal Assistant, or Senior Administration role. Experience supporting senior leaders or executive-level stakeholders. Strong diary management and organisational skills. Excellent written and verbal communication skills. Advanced Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. High attention to detail and strong problem-solving abilities. Desirable Experience within professional services, mining, resources, construction, government, healthcare, or corporate environments. Experience coordinating travel, events, and executive-level meetings. Exposure to project or business support activities. Key Competencies Organisation & Time Management Stakeholder Engagement Communication & Interpersonal Skills Confidentiality & Professionalism Problem Solving Attention to Detail Adaptability Initiative & Pro activity Typical Perth salary range: $100,000 - $110,000 super, depending on experience, industry, and level of executive support provided. By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com/au/en/privacy. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time. • Sat, 29 Aug • Robert Half

Register for Future Business Support Opportunities » East Gippsland, La Trobe Region - Best Match Recruitment partners with a diverse range of organisations across Gippsland to recruit skilled business support professionals. Many of our temporary and contract positions are filled directly from our registered candidate pool before they are advertised publicly. Hourly rates range from $33.00 - $47.00. Apply Now! We're seeking experienced business support professionals for future temporary, casual and contract opportunities, including: Accounts Payable and Accounts Receivable Finance Administration Reception and Office Support Administration Data Entry Executive and Personal Assistant Office Coordination Project and Team Administration Payroll Human Resources Assignments vary from short-term leave cover through to longer-term contracts and can arise with little notice. Opportunities are available across a range of industries and organisations, with hours and assignment lengths varying depending on client requirements. Who we're looking for We're keen to hear from candidates who have: Previous administration, finance or office support experience Strong communication and customer service skills Excellent organisational and time management abilities Sound computer skills, including Microsoft Office A professional, reliable and adaptable approach to work Register your interest To join our registered candidate pool, apply using Job Ref: 924262 and include: Your current resume A brief cover letter outlining your experience, the types of roles you're seeking and your current availability Our consultants regularly review registered candidates when matching suitable applicants to client vacancies. If your skills and experience align with an upcoming opportunity, we'll contact you to discuss the role. Please note that registering your interest does not guarantee employment, as opportunities are dependent on client requirements and availability. Applicants must have the right to work in Australia. Sponsorship is not available for these positions, and visa holders must provide evidence of their work rights. For further information, contact Best Match Recruitment on 1300 729 986 or email [email protected] • Wed, 26 Aug • GBS Recruitment

Executive Assistant & Legal Operations Coordinator » Sydney Olympic Park, Auburn Area - About the Opportunity We are seeking an experienced Executive Assistant & Legal Operations Coordinator to provide high-level executive support to the Group General Counsel and senior leadership team within a complex corporate environment. This is a unique opportunity for a highly organised and commercially minded professional who can combine exceptional executive support capability with strong coordination and operational skills across Legal and Compliance. The successful candidate will play a key role in ensuring leadership priorities, governance activities, legal operations and administrative processes are effectively coordinated and delivered. About the Role Working closely with the Group General Counsel and senior stakeholders, you will be responsible for: Providing comprehensive executive support, including complex diary management, meeting coordination, travel arrangements and expenses Preparing and coordinating meeting papers, presentations, briefing materials and follow-up actions Managing competing priorities and ensuring matters are appropriately prioritised according to urgency and business requirements Acting as a trusted and professional point of contact for senior internal and external stakeholders Supporting Board, Committee and executive governance activities, including meeting preparation, document coordination, approvals and action tracking Maintaining accurate governance records, registers, calendars, repositories and key documentation Coordinating the administration of external legal providers, including engagement records, invoices, purchase orders and legal spend tracking Supporting matter, contract and records administration, including key dates, workflow updates, document retention and retrieval Coordinating reporting, team meetings, leadership forums, onboarding and communications across the Legal and Compliance function Identifying opportunities to improve processes, streamline workflows and enhance operational efficiency Working collaboratively with Legal, Compliance, Risk, Finance, IT, Procurement and other senior stakeholders About You To be successful in this role, you will be an experienced Executive Assistant or senior administration professional who is confident operating at a senior level and managing sensitive and complex matters. You will bring: Significant experience supporting, C-suite executives, , Directors or senior leaders Exceptional organisational skills with the ability to manage competing priorities and deadlines Strong written and verbal communication skills, with the ability to prepare professional materials for senior audiences Advanced Microsoft 365 capability, including Outlook, Word, PowerPoint, Excel, Teams and SharePoint High attention to detail and strong ownership of follow-through Excellent judgement, discretion and the ability to handle confidential, privileged and commercially sensitive information A proactive, pragmatic and solutions-focused approach Strong commercial awareness and the ability to build effective relationships across a complex organisation Experience within Legal, Compliance, Risk, Governance, professional services or a large corporate environment will be highly regarded Experience working within a large, matrixed or multinational organisation will be advantageous What's on Offer? $76 per hour Monday-Friday role starting immedialy Temporary-to-permanent opportunity Senior-level exposure supporting the Group General Counsel and Directors Opportunity to work across Legal, Compliance, Governance and executive operations Sydney Olympic Park location Join a professional and collaborative corporate environment If you are a highly capable Executive Assistant looking for a role that offers senior stakeholder exposure and broader operational responsibility, we would welcome your application. Apply now for immediate consideration. About Toll Group At Toll, we do more than just logistics - we move the businesses that move the world. Our 14,000 team members can help solve any logistics, transport or supply chain challenge - big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide from around 300 sites in over 30 markets, and a forwarding network spanning 140 countries. We are proudly part of Japan Post - www.tollgroup.com Toll Group does not accept any unsolicited resume referrals from Recruitment Agencies and will not pay any placement fees relating to such unsolicited resume referrals. All applicants must be entitled to work in Australia and be prepared to undergo a criminal history check, pre-employment medical and/or drug & alcohol testing as required. Toll embraces and celebrates a variety of cultures. We continue to build a business that reflects the values of equality, built on the knowledge and understanding that everyone is welcome including the First Nations Peoples, and those of all ages, genders and abilities. • Wed, 26 Aug • Toll People

Business Administration Officer » East Brisbane, Brisbane - HarperLloyd Recruitment is partnering with Asia Pacific Internet Development Trust (APIDT) to find a highly organised Business Administration Officer to support their Board and Operations team. APIDT is a purpose-driven organisation working across the Asia Pacific region to support internet development initiatives and governance. With a small, collaborative team, this role offers the opportunity to play a central role in keeping operations, board coordination and strategic activities running smoothly. This is an excellent opportunity for an experienced administrator who enjoys working closely with senior stakeholders and thrives in an environment where initiative, organisation and professionalism are valued. About the Role Reporting to the Senior Legal Counsel, you will provide administrative and operational support to the APIDT leadership team and Board. This role sits at the centre of the organisation's operations and will involve coordinating board activities, supporting governance processes, managing documentation systems, and assisting with internal operations. Given the international nature of APIDT's work, the role requires someone comfortable engaging with senior stakeholders across multicultural environments. Key Responsibilities Supporting the Senior Legal Counsel, CFO and Operations team with day-to-day administration Coordinating Board meetings, agendas, reports and minutes Managing document systems and internal records using SharePoint and Confluence Providing logistical support for meetings, events and travel arrangements Supporting internal policies, governance documentation and compliance processes Assisting with bookkeeping and administrative financial support tasks Drafting professional correspondence and formatting legal and operational documents Supporting the maintenance of APIDT's website, intranet and communication platforms Managing calendars, document registers and organisational records Who You'll Be Working With You will work closely with APIDT's Senior Legal Counsel, Chief Financial Officer and Operations Team, supporting governance and operational functions across the organisation. This role also interacts with Board members, committee members and external stakeholders, requiring a high level of professionalism, discretion and confidence when engaging with senior professionals. Who Will Fit This Opportunity? We're looking for an experienced administrative professional or executive assistant who enjoys working in a small, collaborative environment. You will ideally bring: 3 years' experience in administration or business support roles Strong organisational and coordination skills with high attention to detail Experience organising board meetings, agendas and minutes Excellent written and verbal communication skills Confidence liaising with senior stakeholders and executives Advanced Microsoft Office skills and experience with business systems A proactive mindset with the ability to work independently Highly regarded experience includes: Legal assistant / legal secretary or paralegal experience Experience within a not-for-profit or governance environment Familiarity with SharePoint, Confluence or similar document systems Experience working in international or multicultural environments Why This Role Stands Out Purpose-driven organisation working across the Asia Pacific region Small, collaborative team where your work has real impact Part-time role, around 20 hours per week, working across Monday - Thursday. Fully remote position , equipment can be provided, or use your own if you prefer Varied role across administration, governance and operations Opportunity to work closely with senior leadership and board members The Details Organisation: Asia Pacific Internet Development Trust (APIDT) Role Type: Part-time (approx. 20 hours per week) Hours: 16 - 20 hours per week. Monday - Thursday, approx 9:00am - 1:00pm. Location: Fully remote position, must live South-East Queensland; and ; be available to travel to Brisbane on occasion Salary: $90,000 - $110,000 package inc superannuation, full-time equivalent Contract: Permanent position Apply Now HarperLloyd Recruitment partners with leading organisations across Australia to place exceptional professionals. If this role sounds like your next move, I'd love to hear from you. Gretta Lloyd Legal Support Recruitment Specialist | HarperLloyd Recruitment Note: HarperLloyd Recruitment has been retained exclusively to manage this search. Any applications submitted directly to APIDT, will be forwarded to HarperLloyd Recruitment for consideration. APIDT or HarperLloyd Recruitment will not be liable for fee associated with any unsolicited applicants. • Wed, 26 Aug • HarperLloyd Recruitment

Accounting & Administrative Assistant (Xero) » Sydney, NSW - Administrative & Executive Support: Manage day-to-day email correspondence and inboxes using Microsoft Outlook; organize, prioritize... without hesitation.” - Zyrrah D, Bookkeeper 4.9/5 4.9/5 Accounting & Administrative Assistant (Xero) Job Category • Wed, 26 Aug • BruntWork

Executive Assistant » Sydney, Sydney Region - An exciting opportunity has become available for an experienced and highly organised Executive Assistant to join our client, a well-established real estate business based in Sydney’s Inner West. Working closely with the Principal and wider sales team, this is a pivotal role for someone who thrives in a fast-paced environment and enjoys being the person behind the scenes who keeps everything moving. You’ll provide high-level executive and sales support, coordinate key priorities and ensure the day-to-day administration of the business runs seamlessly. The Role Provide high-level executive support to the Principal Manage diaries, priorities, correspondence and day-to-day requirements Provide end-to-end administrative support across the sales process Prepare and manage sales documentation, listings and CRM updates Liaise with vendors, buyers, solicitors, conveyancers and external stakeholders Coordinate property marketing, photography, floor plans and advertising Monitor critical dates, deadlines and campaign milestones Assist with auction preparation and post-sale administration Support internal systems, processes and compliance requirements Act as a key point of contact across the office and wider sales team Assist with general business operations and ad hoc projects as required About You We’re looking for someone who is proactive, polished and exceptionally organised. You’ll naturally think ahead, anticipate what needs to be done and take genuine ownership of your role. Previous experience within real estate, property or a fast-paced Executive Assistant/Sales Administration environment is essential for this position. You will bring: Previous experience within the real estate industry is essential for this position Must hold a current NSW Certificate of Registration or Class 2 Real Estate Licence Exceptional organisation and attention to detail Excellent written and verbal communication Confidence managing multiple competing priorities A professional and solutions-focused approach Strong systems and CRM capability The ability to work autonomously and stay one step ahead Please submit your resume by hitting APPLY or contact me directly: Madi Hart [email protected] 0468 772 992 All applications will be treated with the utmost confidentiality, and only shortlisted candidates will be contacted. • Tue, 25 Aug • Aurum Talent

Executive Assistant » Goulburn, Goulburn Region - About the Company With a reputation built on quality, safety, and innovation, we're proud to bring world-class expertise to communities across Australia and beyond. We're currently growing our team in the Goulburn region and are looking for an experienced Executive Assistant / Executive Administrator to support our leadership team. About the Role This is a fantastic opportunity for a proactive, highly organised professional to play a key role supporting the leadership team. You'll be the go-to person keeping the office running smoothly, managing competing priorities, and ensuring leadership can focus on what matters most. Key Responsibilities Manage meeting scheduling for senior leadership team Prepare correspondence, reports and presentations Coordinate internal and external stakeholder communications Organise meetings, minutes, and follow-up actions Support project administration, document control, and record-keeping Assist with event coordination, onboarding, and general office management Handle Vendor enquiries. Handle confidential information with discretion and professionalism About You Proven experience as an Executive Assistant, Executive Administrator, or Personal Assistant, ideally supporting senior leaders Exceptional organisational skills with the ability to multi-task and prioritise Strong written and verbal communication skills High proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) A proactive, can-do attitude with strong attention to detail Ability to work autonomously and build trusted relationships across all levels of the business Based in or willing to commute to Goulburn, NSW What's on Offer Join a genuinely growing business with career opportunities Supportive, collaborative team culture Competitive salary package How to Apply Click 'Apply Now' to submit your resume, or reach out directly to Julia Withey at Astrum Recruitment on 0439811172 for a confidential discussion. • Tue, 25 Aug • Astrum Recruitment

Senior Administrative Assistant » East Brisbane, Brisbane - PsiQuantum’s mission is to build the first useful quantum computers—machines capable of delivering the breakthroughs the field has long promised. Since our founding in 2016, our singular focus has been to build and deploy million-qubit, fault-tolerant quantum systems. Quantum computers harness the laws of quantum mechanics to solve problems that even the most advanced supercomputers or AI systems will never reach. Their impact will span energy, pharmaceuticals, finance, agriculture, transportation, materials, and other foundational industries. Our architecture and approach is based on silicon photonics. By leveraging the advanced semiconductor manufacturing industry—including partners like GlobalFoundries—we use the same high-volume processes that already produce billions of chips for telecom and consumer electronics. Photonics offers natural advantages for scale: photons don’t feel heat, are immune to electromagnetic interference, and integrate with existing cryogenic cooling and standard fiber-optic infrastructure. In 2024, PsiQuantum announced government-funded projects to support the build-out of our first utility-scale quantum computers in Brisbane, Australia, and Chicago, Illinois. These initiatives reflect a growing recognition that quantum computing will be strategically and economically defining—and that now is the time to scale. PsiQuantum also develops the algorithms and software needed to make these systems commercially valuable. Our application, software, and industry teams work directly with leading Fortune 500 companies—including Lockheed Martin, Mercedes-Benz, Boehringer Ingelheim, and Mitsubishi Chemical—to prepare quantum solutions for real-world impact. Quantum computing is not an extension of classical computing. It represents a fundamental shift—and a path to mastering challenges that cannot be solved any other way. The potential is enormous, and we have a clear path to make it real. Come join us. Job Summary: The Sr. Administrative Assistant – VP, Quantum Architecture & Business Operations is a highly visible and trusted role providing executive and operational support to the VP, Quantum Architecture , the Head of Business Operations , and PsiQuantum’s Brisbane office. This position serves as a key coordination point between Brisbane-based teams and PsiQuantum’s global organization, helping leaders stay focused on their highest priorities while ensuring effective communication, preparation, and follow-through. The role manages complex calendars and international travel, coordinates executive meetings and leadership visits, prepares meeting materials, tracks decisions and action items, supports executive communications, and assists with cross-functional business operations initiatives. The Sr. Administrative Assistant will also partner closely with Executive Assistants, Chiefs of Staff, functional leaders, and teams across Australia, the United States, Europe, and other global locations to strengthen the Brisbane office’s integration into PsiQuantum’s global operating rhythm. Responsibilities: Provide high-level executive and administrative support to the VP, Quantum Architecture , while also supporting the Head of Business Operations and the broader operational needs of PsiQuantum's Brisbane office. Serve as a key point of coordination for the Brisbane office , helping facilitate strong communication, organization, and alignment between Brisbane-based teams and colleagues across PsiQuantum's global offices. Work closely with the VP, Quantum Architecture and Head of Business Operations, and in coordination with members of the Executive Leadership team, Chiefs of Staff, Executive Assistants, and functional leaders, to understand priorities and ensure effective execution and follow-through. Be available in person as required to support leadership and on-the-ground activities in Brisbane. Manage complex and frequently changing calendars, including prioritizing meeting requests, resolving conflicts, coordinating across global time zones, and ensuring leadership time is aligned with key business priorities. Ensure the VP, Quantum Architecture and Head of Business Operations are prepared for key meetings by coordinating agendas, materials, pre-reads, logistics, and relevant stakeholder input. Attend assigned meetings, capture minutes, decisions, and action items, and proactively track actions through completion. Monitor and coordinate follow-up on priorities and actions arising from leadership meetings, technical discussions, business operations activities, and internal communications, including Slack and email. Support executive communications and ensure actions and decisions are effectively communicated to appropriate stakeholders and followed through to completion. Arrange complex domestic and international travel, including itineraries, accommodations, ground transportation, meeting schedules, and trip agendas. Support visits by executives, technical leaders, partners, and other stakeholders to the Brisbane office, coordinating schedules, meetings, logistics, and related activities as needed. Partner with the Head of Business Operations on Brisbane office priorities, planning, coordination, events, leadership visits, and other operational initiatives. Assist the Head of Business Operations with tracking key deliverables, coordinating cross-functional workstreams, preparing materials, and following up with stakeholders to help drive operational priorities to completion. Act with discretion and professionalism while maintaining effective communication between the VP, Head of Business Operations, Brisbane-based teams, senior leadership, and other departments across PsiQuantum. Build strong working relationships with Executive Assistants and administrative partners across PsiQuantum's global offices to ensure alignment and smooth coordination across functions and geographies. Help strengthen the integration of the Brisbane office into PsiQuantum's broader global operating rhythm, including leadership visits, team meetings, events, planning activities, and cross-functional initiatives. Partner with Brisbane office stakeholders on office-related coordination and activities where administrative, executive, or organizational support is required. Work on special projects and initiatives as directed by the VP, Quantum Architecture and Head of Business Operations. Complete and process expense reports and related administrative requirements. Perform additional duties as assigned. Experience/Qualifications: Education / Certification: Bachelor's degree or equivalent relevant professional experience. Experience: Minimum of 5 years of related experience supporting senior executives in a fast-paced, complex organization. Experience supporting senior technical, engineering, scientific, R&D, or business operations leaders is highly desirable. Experience working in a startup, high-growth technology company, or similarly dynamic and rapidly changing environment strongly preferred. Experience supporting globally distributed teams and executives working across multiple time zones. Experience coordinating extensive domestic and international travel. Demonstrated ability to operate with discretion, professionalism, sound judgment, and a high degree of confidentiality. Experience working autonomously and successfully navigating shifting priorities and limited direction. Experience supporting operational projects, cross-functional initiatives, or office operations is desirable. Knowledge, Skills & Abilities Exceptional organizational and time-management skills, with the ability to manage complex and continuously changing priorities. Ability to support early morning meetings to align with US Pacific Standard Time (PST). Ability to effectively support multiple senior leaders , balancing competing priorities and exercising sound judgment regarding urgency and importance. Ability to anticipate needs, identify potential issues, and proactively resolve problems before they impact leadership or the broader team. Ability to manage multiple workstreams and drive follow-up and accountability across stakeholders. Comfortable coordinating across Australia, the United States, Europe, and other global locations and time zones. Strong attention to detail while maintaining speed, flexibility, and sound judgment. Excellent written and verbal communication skills. Strong interpersonal skills and demonstrated ability to build trusted relationships across all levels of an organization, including senior executives, scientists, engineers, business teams, and external stakeholders. Ability to assess and appropriately handle sensitive queries, requests, and issues. Highly resourceful, collaborative, and comfortable operating independently. Willingness to occasionally support time-sensitive matters outside standard Australian business hours due to the global nature of the organization. Interest in learning about and ability to follow discussions involving quantum computing, semiconductor technology, engineering, scientific, technical, commercial, and business operations topics . Technical expertise is not required, but intellectual curiosity and comfort working alongside highly technical teams are important. High level of proficiency with Microsoft Outlook, Excel, Word, and PowerPoint, as well as modern collaboration and communication tools. Commitment to the highest ethical and professional standards. PsiQuantum provides equal employment opportunity for all applicants and employees. PsiQuantum does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, citizenship, age, physical or mental disability, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, or any other basis protected by applicable laws. Note: PsiQuantum will only reach out to you using an official PsiQuantum email address and will never ask you for bank account information as part of the interview process. Please report any suspicious activity to [email protected] . We are not accepting unsolicited resumes from employment agencies. The range below reflect the target ranges for a new hire base salary. Actual compensation may vary outside of these ranges and is dependent on various factors including but not limited to a candidate's qualifications including relevant education and training, competencies, experience, geographic location, and business needs. Base pay is only one part of the total compensation package. Full time roles are eligible for equity and benefits. Base pay is subject to change and may be modified in the future. Brisbane, Australia Pay Range $109,600 - $129,000 AUD • Sun, 23 Aug • PsiQuantum

Executive Assistant » Wollongong Area, Illawarra - We are seeking an experienced and highly organised Executive Assistant who thrives at the centre of a busy organisation and enjoys providing trusted, proactive support to a CEO. This is a great opportunity for someone who takes pride in keeping things running smoothly, staying one step ahead and building strong relationships across the business. This is a varied and trusted role where no two days will look quite the same. You will provide high-level executive support, coordinate Board and Committee administration, assist with governance requirements and contribute to effective administrative follow-through. Working closely with the CEO and senior stakeholders, you will help manage competing priorities, coordinate key activities and keep important governance and administrative requirements on track. Your responsibilities will span executive coordination, Board and Committee support, governance administration and administrative follow-through. You will bring strong communication skills, excellent attention to detail and a proactive approach to anticipating needs, resolving issues and keeping priorities on track. The successful candidate will be highly organised, efficient and confident engaging with senior stakeholders, with the ability to manage multiple priorities in a fast-paced environment. What’s on Offer This role offers free access to the on-site gym. Parking is available; however, the free UOW shuttle bus is recommended as the most convenient option. The role is ideally five days per week, with flexibility around start and finish times for the right candidate. This role would suit someone who enjoys working in a purpose-driven environment and contributing to an organisation with strong governance, community connection and a focus on meaningful outcomes. The Role Working closely with the CEO, you will: Provide high-level executive support, including diary, meeting, correspondence and workflow coordination. Coordinate Board and Committee meetings, agendas, papers, minutes, action registers and governance calendars. Maintain corporate records, policies, registers, compliance requirements and document-control processes. Track organisational priorities, projects, deadlines and agreed actions to ensure effective follow-through. Support stakeholder meetings, corporate events, partnerships and priority projects. Assist with organisational communications, recruitment administration, onboarding and other people processes. Identify opportunities to improve systems, workflows, templates and administrative processes. About You You will bring relevant experience in executive support, Board administration, governance coordination or a similar role where confidentiality, judgement and follow-through are essential. You will also have: Experience supporting a CEO or senior executive and working with Boards and/or Committees. Governance administration skills, including preparation of Board packs, agendas, minutes and action registers. Excellent written communication and document preparation skills. Strong organisational skills with the ability to anticipate requirements and manage competing priorities. A current Working with Children Check, or the ability to obtain one prior to commencement. To apply, please submit your resume and a brief cover letter outlining your relevant executive support, governance or Board administration experience. Ready to take the next step? Join a dynamic organisation where your executive support, attention to detail and proactive approach will make a meaningful contribution every day. • Wed, 19 Aug • 360HR