Executive Assistant
Corrections Victoria ¡ Posted today
About the role
Department of Justice and Community Safety is seeking an Executive Assistant to support Deputy Commissioners and the executive... and manages the state's Road Crash Rescue and Aviation arrangements. About the Role The Executive Assistant will work
Executive Assistant
Hydrogen Group ¡ Posted today
About the role
Executive Assistant Location: Sydney, Hybrid Employment Type: Initial 4-month contract Open to Working Holiday... Visas We're partnering with a leading global technology organisation to find an experienced Executive Assistant to support
Executive Assistant to Head of Secondary
Maitland Christian School ¡ Posted today
About the role
organised, professional and proactive Executive Assistant to the Head of Secondary to provide high-level administrative...Executive Assistant to Head of Secondary Full-Time | January 2027 Maitland Christian School is seeking a highly
Executive Assistant
State Government of Victoria ¡ Posted today
About the role
and Community Safety is seeking an Executive Assistant to support Deputy Commissioners and the executive team. About the Business... arrangements. About the Role The Executive Assistant will work across two divisions to provide support to the Deputy
Executive Assistant
Heidrick & Struggles ¡ Posted today
About the role
more at Job Description: Responsibilities: The Executive Assistant (EA) provides project and business administration support to the search team in all aspects...âHeidrick & Struggles is the worldâs foremost advisor on executive leadership, driving superior client performance
Executive Assistant
Hays ¡ Posted today
About the role
Your new company A State Government organisation is seeking an experienced Executive Assistant to provide short term... paced environment. Your new role Provide Executive Assistant support to the Director within a large Asset Management
Executive Assistant - Director
¡ Posted today
About the role
This is more than a traditional Executive Assistant role. It's an opportunity to work alongside the leadership... executive priorities and workflows, coordinate briefings and communications, keep actions moving and support governance
Executive Assistant
Chandler Macleod ¡ Posted 1 days ago
About the role
We are seeking an experienced and highly organised Executive Assistant to provide dedicated support to three General... with senior stakeholders across the organisation. Key Responsibilities Provide high-level executive support to three General
Executive Assistant - Chief Executive Officer
Northern Health ¡ Posted 1 days ago
About the role
experience as an Executive Assistant or in a senior administrative role, supporting C-suite executives or senior leadership...Reference Number: 54503: Executive Assistant - Chief Executive Officer Employment Type: On Going Full Time (FT
Senior Executive Assistant
Brisbane Catholic School ¡ Posted 1 days ago
About the role
An exciting opportunity is available for an experienced Senior Executive Assistant to provide high-level support to the Policy... and Performance Executive and broader leadership team. Based at the Brisbane Catholic Education Office in Woolloongabba, this pivotal
Senior Executive Assistant - Prison Operations
Forensicare ¡ Posted 1 days ago
About the role
Senior Executive Assistant Employment Status: Full-Time ongoing Classification: HS4 - $96,064 plus super and salary... About the role An opportunity is available for an experienced Senior Executive Assistant to provide high-level, confidential
Executive Assistant
Downer Group ¡ Posted 1 days ago
About the role
for an Executive Assistant to Head of Defence. Join our Defence team within SI&CS and play a key role in supporting the effective... operation of our Defence leadership team. Reporting to the Head of Defence, you'll provide comprehensive executive
Executive Assistant
The Hospital Research Foundation Group ¡ Posted 2 days ago
About the role
executive workflows and improve administrative systems and processes. About you You're an accomplished Executive Assistant...Join Our Dynamic Team as an Executive Assistant! Opportunity to work closely with executive leaders. Enhance
Executive Assistant
Sharp & Carter ¡ Posted 2 days ago
About the role
, proactive and highly organised Executive Assistant. This is a fantastic opportunity for someone who genuinely enjoys providing..., providing both traditional executive assistance and broader administrative and operational support. Your responsibilities
Executive Assistant to Director Medical Services and Deputy Director Medical Services
NSW Health ¡ Posted 2 days ago
About the role
? Join Nepean Hospital as an Executive Assistant and play a key role in supporting our executive management team. In this position..., you will be responsible for providing high-level executive secretarial and administrative support to the executive management team
F&B Administrative Coordinator
Crown Hotels ¡ Posted 3 days ago
About the role
contract. Working within the Office of the Executive General Manager Food & Beverage and reporting to the Executive Assistant... for an organised and detail-oriented professional to join Crown Sydney as an F&B Administrative Coordinator on a 6-month maximum term
Administrative Assistant
Manpower ¡ Posted 4 days ago
About the role
Assistant, Executive Assistant, or similar role Strong organisational and time management skills with the ability to manage... Administration Assistant to provide comprehensive business and operational support across teams and stakeholders. This role
Executive Administrative Officer (ACC Victoria)
Australian Christian College ¡ Posted 8 days ago
About the role
kilometres south-east of Melbourneâs CBD. About the role The Executive Assistant provides high-level executive support to the... organisation. To achieve this, the Executive Assistant: Manages and supports the schedule and high-level communications of the
Administrative Assistant - MAP
ResMed ¡ Posted 17 days ago
About the role
Title Administrative Assistant - Medical Affairs Job Description The Medical Affairs (MA) team works with the Product... about Qualifications and Experience Required: 2+ years of Administrative assistant experience Can operate independently
Sr. Associate, Administrative Assistant
Alcon ¡ Posted 42 days ago
About the role
in the lives of our patients and customers. Are you ready to join us? The Senior Associate Administrative Assistant... according to the SX IMG team needs, (3) executive assistant support to the President International Vision Care, (4) contract
Reception | Administration | Part time | 3 month Contract
Robert Half ¡ Posted today
About the role
Company: This professional services firm offers a dynamic range of services to its clients and is known for providing a professional, welcoming and collaborative environment for both clients and staff. Located in a beautiful CBD office, the business places a strong emphasis on creating a positive workplace experience, with a polished front of house presence and a well organised, inviting office environment. The organisation is seeking part time reception support for a three month period, to ensure the smooth running of the office and that everyone who walks through the door has a positive experience. Duties and responsibilities: Manage front-of-house reception, welcoming clients, visitors, staff and suppliers in a professional and friendly manner. Coordinate visitor arrivals, notify hosts and arrange workplace access for visitors and visiting employees as required. Answer and direct incoming calls, emails and general enquiries. Maintain a polished, organised and presentable reception area, meeting rooms, kitchens and shared office spaces. Coordinate meeting room bookings and prepare spaces for client meetings, executive meetings and internal events, including catering and refreshments where required. Manage incoming and outgoing mail, couriers, deliveries and general office correspondence. Coordinate office supplies, stationery and kitchen consumables, monitoring stock levels and managing orders efficiently. Liaise with building management, cleaners, maintenance providers and suppliers, following up on facilities requests and workplace issues as required. Assist with workplace access, desk arrangements, meeting room technology and general facilities enquiries. Identify opportunities to improve office processes, streamline ordering and maintain efficient day-to-day operations. Provide general administrative support, including document preparation, printing, scanning, filing and maintaining office records and contact lists. Support employee onboarding and offboarding administration, including paperwork and maintaining accurate employee records. Assist with ad hoc HR administration, including updating spreadsheets, organising personnel documentation and supporting general HR processes. Provide ad hoc administrative support to Executive Assistants, the HR team and wider business, including assistance with projects, reporting and internal events. Handle confidential information with discretion, maintaining a high standard of accuracy and professionalism. Contribute to a positive workplace environment, ensuring staff and visitors receive a consistently welcoming and professional experience. About you: To be successful in this role, you will have: Previous experience in reception, office administration, workplace coordination, corporate hospitality or a similar role. A warm, professional and approachable manner, with a genuine focus on creating a positive experience for clients and colleagues. Strong organisational skills and the ability to manage competing priorities in a busy office environment. Excellent communication skills and a high level of attention to detail. Confident using Microsoft Office, Teams, Excel and comfortable learning new systems and processes. Experience or exposure to HR administration would be a bonus, particularly employee records, onboarding paperwork or general HR support. A proactive, flexible and team-oriented approach, with a willingness to assist with ad hoc tasks as needed. Able to handle confidential information with discretion and professionalism. Available to work 20 hours per week, Monday to Friday, across an agreed part-time schedule for the initial three-month contract. What's on offer: Beautiful CBD office Friendly and supportive working environment 3 month contract Reference Number: 06800-0013533228 This is an in office position. By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com/au/en/privacy . Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.
Executive Assistant
Healthscope ¡ Posted today
About the role
Work with one of Australia's leading private mental health hospitals in a highly respected and rewarding environment Join a supportive Executive Team with opportunities for professional development and career growth Demonstrated experience in an Executive Assistant, Personal Assistant, or senior administrative role supporting executives in a complex organisation Friendly, resourceful, vibrant communicator with a âcan-doâ attitude- Is this you? The Melbourne Clinic is seeking to appoint an Executive Assistant to join their dynamic and professional team. This is a great opportunity for individuals with excellent customer service skills to step into a rewarding career. As an Executive Assistant your responsibilities will include: Provide administrative support in the following areas: Secretarial assistance to the Executive Team Reception and patient enquiry duties Perform data collection, reporting and billing tasks Coordinate meetings, agendas and minutes Manage diary appointments, travel and meeting bookings for appointed executives Conduct HR administration tasks including employee contracts, visa co-ordination and employee on boarding Maintain HR file management and upkeep Act as Payroll Co-ordinator for the hospital, including managing payroll enquiries, timesheet preparation and payslip distribution The Melbourne Clinic is one of Australia's largest private mental health services, providing a comprehensive range of inpatient and outpatient programs. Located in Richmond, close to public transport, the hospital is committed to delivering high-quality patient care through a collaborative, multidisciplinary approach. Employees enjoy a supportive workplace culture, ongoing professional development opportunities, and the satisfaction of contributing to positive mental health outcomes within the community. Essential Criteria: Administration experience in a Hospital/Healthcare environment Strong organisational and time management skills with the ability to multitask and work within a busy team Excellent interpersonal and communication skills Works well independently and within a team Computer skills in MS Office (Outlook, Word and Excel) Flexible to work a variety of shifts â early/late shifts & weekend work To Apply: Please click on the 'Apply' button to be taken to our online application form. Please include a cover letter and your CV along with the contact details of 2 professional referees.
Executive Assistant, Tax
BDO ¡ Posted 1 days ago
About the role
Weâre BDO, a global professional services firm connected to local markets. Our people work together to provide specialist expertise, helping businesses achieve their goals. We inspire others, to go further. We create together, to reach higher. We build trust, to lead purposefully. Whether you're building your future or starting your career with us, you wonât do it alone. From creating solutions for our clients to building careers for our people, we shape what matters , and thatâs where you come in. About the Role The Executive Assistant position provides dedicated support to multiple Tax partners based in Sydney. This is a dynamic and fast paced role that plays a key part in enabling the Partners to operate efficiently and focus on strategic priorities. In addition to core administrative responsibilities, the Executive Assistant plays a key role in project coordination, stakeholder engagement, continuous improvement of business processes, and supporting client work through seamless coordination and communication. The role is well suited to someone who is self-motivated, takes ownership of their responsibilities, and excels in delivering high-quality executive support in a dynamic setting. Key Duties and Responsibilities: Diary management, including scheduling meetings and managing conflicting priorities Plan and coordinate meetings, training sessions, events, travel and accommodation Coordinate client on-boarding processes, ensuring compliance with the firmâs risk framework Manage expenses and billings Assist with database and systems management where needed Identify and implement process improvements to enhance administrative efficiency and service delivery Support the Partners by managing communications and responding on their behalf when appropriate, ensuring clarity, professionalism, and confidentiality General administration (i.e., scanning, filing, archiving, document collation) as required Maintain confidentiality and handle sensitive information with discretion Provide administrative and operational support to the broader team, acting as a key point of contact and trusted resource for day-to-day queries and assistance. Skills/Attributes Required: Strong organisational and time management skills, with the ability to manage multiple priorities and deadlines Excellent interpersonal and communication skills, with the ability to build rapport and maintain professional relationships at all levels High level of initiative and problem-solving ability, with a proactive approach to anticipating needs and resolving issues A reliable and detail-oriented approach to work, with a commitment to delivering high standards of support Demonstrated discretion and professionalism in handling confidential and sensitive information Qualifications and Experience required: Previous experience in a Practice/Executive Assistant or senior administrative support role Experience supporting senior executives or Partners in a corporate or professional services environment Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Why BDO? Working for BDO you will be part of a growing and market leading professional services firm. Our national and global footprint provides our people with opportunities to work on interesting client engagements, across diverse industry sectors and services. Our open and collaborative culture ensures access to Partners and professional mentors, to guide and accelerate your professional career, across a wide array of career pathways. We provide our people with various health and wellbeing, social, financial, and professional development benefits to help realise whatâs possible. Participate in fitness challenges or take advantage of exclusive discounts to corporate health insurance, gym memberships and wellness facilities via our BWell program. Access benefits such as travel perks, retail discounts, employee referral rewards, study, and professional development support. Our leave options cater to the unique needs of our people; and include enhanced family support, cultural and religious leave, and options to purchase additional leave. You can also give back and get involved in community initiatives via our BCaring program. With a strong focus on learning and growth, we provide on the job training and formal development programs to help you succeed in your role and develop your skills and experience. Our inclusive culture is underpinned by our core values (One, Bold, Human, Heart and Strive). We are proud to be recognised as an Inclusive Employer for 2025-2026 by Diversity Council of Australia and a 2026-2028 Employer Committed to Gender Equality by the Workplace Gender Equality Agency (WGEA). BDO is committed to inclusive and accessible recruitment practices. If you require any reasonable adjustments to support your application or interview process, we encourage you to contact our Talent Acquisition team at [email protected]
Administrative Assistant - Process Improvement
Fremantle Port Authority ¡ Posted 2 days ago
About the role
Description Drive meaningful change by identifying smarter ways of working and helping streamline administrative processes across Fremantle Ports. Partner with stakeholders across the business , building strong relationships while supporting key operational and strategic initiatives. Be the go-to administration expert , combining exceptional coordination skills with continuous improvement to enhance efficiency and service delivery. Fremantle Portsâ refreshed 2027 Strategic Plan marks an exciting new chapter for one of Australiaâs most successful ports. Building on decades of expertise, weâre setting a bold vision for the future. If youâre passionate about making a difference, love working in a fast-paced environment, and are inspired by the opportunity to contribute to something bigger, this could be the role for you. The Opportunity The Administrative Assistant (Process Improvement) plays a key role in enhancing administrative effectiveness across Fremantle Ports by supporting day-to-day business operations while identifying opportunities to improve processes, systems and ways of working. The position provides high-quality administrative support to allocated divisions and acts as a valuable resource in driving consistency, efficiency and continuous improvement across the organisation. Working closely with leaders, Executive Assistants, Administration Assistants and key stakeholders, this role contributes to operational excellence through effective coordination, strong customer service, and a proactive approach to streamlining administrative processes. Your Day-to-Day Impact Provide efficient and professional administrative support to allocated business divisions. Coordinate purchase orders and procurement activities, ensuring compliance with organisational procedures and accurate cost allocation. Maintain knowledge of corporate systems and provide guidance and support to users. Coordinate divisional events, meetings, workshops and stakeholder functions, including venue bookings, catering and logistics. Assist with reporting requirements, including training compliance, dashboards and other operational reports. Coordinate equipment purchases, maintenance and administrative resources. Organise training bookings, registrations and associated administration. Provide document management support using corporate systems such as SharePoint and Content Manager. Assist with records management, data entry and contact management activities. Support Executive Assistants and divisional leaders with ad hoc administrative requirements. The Expertise You Bring Strong administrative and organisational skills with the ability to manage multiple priorities. High level of proficiency across the Microsoft Office Suite and business systems. Strong problem-solving and analytical capabilities. Ability to identify opportunities for improvement and implement practical solutions. Well-developed interpersonal and communication skills, with the ability to engage effectively with stakeholders at all levels. Strong attention to detail and accuracy. Ability to work independently and collaboratively within a team environment. Experience using document management systems such as SharePoint and Content Manager would be advantageous. Experience with procurement systems and purchase order processing would be highly regarded. What We Offer Join Fremantle Ports and be part of a proud organisation with a rich history and culture that makes a significant contribution to the WA economy. Primarily based in Fremantle youâll enjoy a unique workplace with stunning ocean views, rich heritage and striking architecture in the heart of the Victoria Quay precinct, which is currently undergoing exciting revitalisation. Free onsite parking and access to an onsite gym Flexible working arrangements that support work-life balance Generous annual leave provisions Salary packaging benefits Ongoing training and professional development opportunities A comprehensive health, wellbeing and employee support program The opportunity to contribute to the growth and success of one of Western Australia's leading ports. Get to Know Us Fremantle Ports is a commercially successful Government Trading Enterprise and one of Western Australiaâs most important trade gateways, facilitating more than $45 billion in trade each year. We are driven by our CARE values: Collaboration, Accountability, Respect and Excellence ; guiding how we work, deliver results, and support our people and community. Ready to Make an Impact? Click Apply to start your journey with Fremantle Ports. For further information or a copy of the Position Description, email our Recruitment Team at [email protected] . Applications received via email will not be accepted. Salary: $85,811.64 Base 12% Superannuation Closing Date: 8 November 2026 at 5:00pm AWST. Fremantle Ports is committed to fostering an inclusive and diverse workforce culture, underpinned by our Values of Collaboration, Accountability, Respect, and Excellence. We strive to attract, develop, and retain a high-performing workforce by providing supportive pathways and development opportunities. Applications from Aboriginal and Torres Strait Islander people are strongly encouraged.
Executive Assistant
The Hospital Research Foundation Group ¡ Posted 2 days ago
About the role
Join Our Dynamic Team as an Executive Assistant! Opportunity to work closely with executive leaders. Enhance your career with a leading organisation. Engage with internal and external stakeholders. About us The Hospital Research Foundation Group (THRF Group) is a diverse and growing health and medical research group of organisations dedicated to improving the health and wellbeing of communities through life-changing medical research, high-quality care and practical support. We support more than 60 areas of disease and illness, working with hospitals, universities, researchers, clinicians and community partners to deliver better research, better care and improved health outcomes. Our people are united by a shared purpose and a commitment to making a genuine difference. At THRF Group, you'll be part of an organisation with a great culture, ambitious plans and meaningful impact, where collaboration, curiosity and continuous improvement are valued. About the role This is much more than diary management! As Executive Assistant, you'll work at the centre of the organisation, providing trusted, high-level and confidential support and advice to the CEO, Deputy CEO and CFO, while playing an important role in supporting the effective governance of our Group Boards and Board Committees. You'll anticipate competing priorities, keep important commitments moving and ensure our executives have the information, context, preparation and support they need to operate effectively. You'll also work closely with senior leaders, Board members and a diverse range of internal and external stakeholders, bringing organisation, discretion and reliable follow-through to a fast-moving environment Key responsibilities will include: Managing complex executive diaries, appointments and competing commitments. Key meeting preparation through agenda, briefings, presentations, background information and context. Managing correspondence, enquiries and decision-maker approval workflows. Coordinating functions, stakeholder engagements and travel arrangements. Maintaining action registers and tracking commitments to completion. Supporting interactions with government, donors, supporters, professional advisers, partner organisations. Maintaining annual Group Boards and Board Committee calendars, papers, minutes and resolution. Maintaining secure governance records. Supporting director appointments, induction and professional development. Identifying opportunities to streamline executive workflows and improve administrative systems and processes. About you You're an accomplished Executive Assistant who understands what exceptional executive support looks like. You are confident working alongside senior executives and Board members, comfortable navigating competing priorities and able to exercise sound judgement about what needs action, escalation or discretion. You're someone who anticipates what's needed, embracing available technology including AI Agents you stay one step ahead and brings calm and organisation to complexity. You'll bring: Demonstrated Executive Assistant and Board or formal committee secretariat experience. Confidence and professionalism working directly with Board Chairs, directors and senior executives. Exceptional planning and prioritisation skills, with the ability to anticipate requirements and manage competing deadlines. Excellent written communication, minute-writing, proofreading and document preparation skills. Sound judgement and discretion when handling confidential and sensitive information. Strong interpersonal skills and the ability to build trusted relationships with diverse stakeholders. Experience improving systems and processes that support executive efficiency. Proficiency in Microsoft 365 and experience with electronic records systems and Board portals, improved AI agents or the ability to learn new platforms quickly. Relevant qualifications or professional development in business administration, executive assistance or governance administration. Ability to maintain relevant mandatory screening clearances. Why THRFG? On-Site Wellness Initiatives: exclusive gym membership to our own Brain & Body Fitness, onsite massages, pilates, discount health insurance, art therapy, access to confidential counselling services and medical support. Growth Potential: Be part of a highly impactful organisation, with personal opportunities to develop your expertise, access professional development options and future career pathways. More than just a job: Join a team deeply connected to our cause and the positive impact we create in the community. Salary Packaging: Maximise your take-home pay with multiple generous salary packaging options. Event tickets and Corporate Partnerships: think Netball, SANFL, AFL and many community-based events, we can play hard! This is an opportunity to work closely with the CEO, Deputy CEO, CFO and Board and gain exposure across strategy, governance, medical research, healthcare, philanthropy and commercial activity. If you enjoy staying one step ahead, bringing order to complexity and working alongside senior leaders in an organisation where the work genuinely matters, we'd love to hear from you. Ready to make an impact? Simply click Apply Now and complete the application process. We look forward to hearing from you. Please direct any questions to our People, Culture and Safety team on [email protected] or 08 8244 1100. No recruitment agencies please
Operations Coordinator & Executive Assistant
Hillsong International ¡ Posted 2 days ago
About the role
Are you an experienced Executive Assistant with experience in office management, projects or event management? Are you an organized self-starter, with great attention to detail? Do you want to be part of a team that is serving the local and global Church? Our Hillsong Worship team are currently looking for a full time Operations Coordinator & Executive Assistant to join the team. This role will be responsible for providing executive, operational, administrative and coordination support across the Hillsong Worship department. Working closely with the Head of Hillsong Worship, this role acts as their Executive Assistant and ensures the department operates effectively and efficiently. Other aspects of this role include: EXECUTIVE SUPPORT Manage the Headâs diary, meetings and commitments across time zones. Arrange domestic and international travel, accommodation and itineraries. Manage the Headâs inbox and correspondence, responding or escalating as allocated. Prepare briefing notes, agendas, papers and minutes, tracking follow-up actions. Prepare expense claims and support invoice and approval processes for the Head. Handle confidential information with discretion as the Headâs first point of contact. DEPARTMENT COORDINATION & SUPPORT Support the day-to-day coordination of Global Creative and work closely with the Head of Hillsong Worship to manage priorities and key activities. Coordinate department meetings, schedules, documentation and communication. Provide coordination and administrative support across Global Creative initiatives, workshops, shoots and other activities. Assist with creative briefs and presentations, and provide flexible support as needed. PROJECT MANAGEMENT Manage selected Global Creative projects and initiatives from planning through to completion. Establish and maintain project plans, milestones, deliverables and key actions. Coordinate stakeholders and communication throughout the life of a project. Monitor progress, identify risks or bottlenecks and proactively drive follow-up. Provide clear project updates and visibility to relevant leadership and stakeholders. TEAM OPERATIONS & SUPPORT Support effective communication, organisation and collaboration across the Global Creative team. Maintain departmental systems, documentation, calendars and shared resources. Assist with onboarding, team planning, department events and other team initiatives. Identify opportunities to improve team processes and ways of working. LABEL & PUBLISHING COORDINATION Support communication and coordination between Global Creative, Label and Publishing teams. Coordinate meetings, information sharing and administrative requirements across relevant stakeholders. Maintain organised records and documentation to support effective collaboration. Ideally, the successful candidate will bring: Experience in executive assistance, administration, coordination, operations, project management or a similar role, including diary, travel and inbox management for a senior leader. Excellent organisational and time management skills, with high attention to detail and the ability to manage competing priorities. Strong written, verbal and interpersonal communication, with the ability to build relationships. Demonstrated discretion, professionalism and confidentiality when handling sensitive information. Proficiency in Microsoft Office and/or Google Workspace. Proactive, solutions-focused and able to work independently, with strong initiative and follow-through. Experience within a creative, music, or entertainment environment desirable. If this sounds like you, we would love for you to apply today! Applications close: 20 November 2026, 11.59pm AEDT
Senior Executive Assistant
Marsh McLennan ¡ Posted 2 days ago
About the role
Company: Mercer Description: We are seeking a talented individual to join our Investments team, part of our People and Investments business at Marsh. This role will be based in Sydney . This is a hybrid role that has a requirement of working at 3-4 days a week in the office. The Senior Executive Assistant provides high-level executive support to senior leaders within Marsh Investments and supports the effectiveness of their teams. The role supports Sydney office activities by coordinating local workplace initiatives and serving as a key on-the-ground contact for colleagues and office services. This role sits within the Strategic Initiatives Office and requires an experienced, independent contributor who can operate with discretion and sound judgment in a complex, fast-paced environment. We will count on you to: Proactively manage complex calendars and diaries, coordinate meetings and appointments, anticipate conflicts, and ensure effective use of senior executivesâ time. Anticipate the executiveâs needs, exercise sound judgment, and make appropriate decisions on the executiveâs behalf. Build and maintain positive relationships with internal and external stakeholders. Serving as a point of contact for inquiries and requests. Arrange domestic and international travel, process travel expenses, reconcile credit card statements, and manage vendor invoices in line with Marsh policies. Draft, edit and proofread correspondence, reports and presentations, and manage incoming and outgoing communications with accuracy and timeliness. Coordinate onsite, virtual and hybrid meetings and events, including agendas, materials, room bookings, catering and audiovisual requirements; attend meetings, take minutes and follow up on action items. Provide administrative and project coordination support for strategic initiatives, tracking activities, progress and deadlines and preparing reports and presentations as required. Organize and maintain confidential files, records and documents, including version control and archiving. Collaborate with Executive Assistants, administrative colleagues and internal stakeholders across the organization to support leadership team activities and continuously improve administrative processes. Sydney office activities by coordinating local workplace initiatives and serving as a key on-the-ground contact for colleagues and office services. What you need to have: At least five years of proven experience as an Executive Assistant or in a similar role supporting senior executives. Experience supporting C-suite or senior leaders within a large, global, matrix organization across multiple time zones and countries. Strong organizational and time management skills, with the ability to prioritize competing demands, manage multiple high-priority projects and meet deadlines. Strong interpersonal skills with the ability to build relationships and work effectively with individuals at all levels. Excellent written and verbal communication skills, strong attention to detail, sound judgment, discretion and the ability to handle sensitive and confidential information professionally. What makes you stand out: Experience working in an investment environment or supporting investment professionals. Experience coordinating office operations, workplace initiatives, onboarding activities and colleague events. Proactive, resourceful and collaborative approach, with the ability to build strong relationships, learn new tasks quickly and work effectively with stakeholders at all levels. Why join our team: We help you be your best through professional development opportunities, interesting work and supportive leaders. We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities. Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being. About Marsh: Marsh (NYSE: MRSH) is a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information, visit marsh.com, or follow us on LinkedIn and X. Marsh is committed to creating a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law. Applications will only be considered from candidates who have the appropriate approval to work in Australia. Successful applicants will be required to complete a Criminal & Bankruptcy check prior to commencing of employment. Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one âanchor dayâ per week on which their full team will be together in person.
Register for Future Business Support Opportunities
GBS Recruitment ¡ Posted 3 days ago
About the role
Best Match Recruitment partners with a diverse range of organisations across Gippsland to recruit skilled business support professionals. Many of our temporary and contract positions are filled directly from our registered candidate pool before they are advertised publicly. Hourly rates range from $33.00 - $47.00. Apply Now! We're seeking experienced business support professionals for future temporary, casual and contract opportunities, including: Accounts Payable and Accounts Receivable Finance Administration Reception and Office Support Administration Data Entry Executive and Personal Assistant Office Coordination Project and Team Administration Payroll Human Resources Assignments vary from short-term leave cover through to longer-term contracts and can arise with little notice. Opportunities are available across a range of industries and organisations, with hours and assignment lengths varying depending on client requirements. Who we're looking for We're keen to hear from candidates who have: Previous administration, finance or office support experience Strong communication and customer service skills Excellent organisational and time management abilities Sound computer skills, including Microsoft Office A professional, reliable and adaptable approach to work Register your interest To join our registered candidate pool, apply using Job Ref: 924262 and include: Your current resume A brief cover letter outlining your experience, the types of roles you're seeking and your current availability Our consultants regularly review registered candidates when matching suitable applicants to client vacancies. If your skills and experience align with an upcoming opportunity, we'll contact you to discuss the role. Please note that registering your interest does not guarantee employment, as opportunities are dependent on client requirements and availability. Applicants must have the right to work in Australia. Sponsorship is not available for these positions, and visa holders must provide evidence of their work rights. For further information, contact Best Match Recruitment on 1300 729 986 or email [email protected]
Executive Assistant - Australian NDIS Provider | Manila, Philippines
IntelliPro Australia Pty Ltd ¡ Posted 6 days ago
About the role
Remote Executive Assistant to CEO â NDIS Provider Philippines (Fully Remote / Work From Home) | Full-Time, Permanent Are you an experienced Executive Assistant who knows the NDIS? Hereâs your chance to be the right hand of a CEO leading a growing disability support provider in Melbourne, all from the comfort of your home. About Us IntelliPro Group is a global workforce solutions company, with a Healthcare & Medical team based in Melbourne and a dedicated local team in the Philippines. We are proud to partner with a Melbourne-based NDIS provider as they establish their Philippines-based team. In this role, you will be employed through IntelliPro and work directly with our clientâs executive team. Our Melbourne team works closely with our client, while our Philippines team will support you locally throughout your onboarding and beyond, so you have support in both countries from your very first day. About Our Client Our client is a registered NDIS provider based in Melbourne, supporting people with disability to live independently and take part in their communities. Their services include: Supported Independent Living (SIL) and shared living support Specialist Disability Accommodation (SDA) and accommodation/tenancy support Personal care , including high-intensity daily support Community nursing care Community participation and group and centre-based activities Life skills development to build independence Household tasks and travel/transport assistance Theyâre a values-driven organisation focused on the rights, dignity and wellbeing of the people they support, and theyâre growing. About the Role This is a fully remote role. As Executive Assistant to the CEO , youâll be the go-to person in the executive office. Youâll keep the CEO organised and the leadership team prepared, and keep work moving smoothly between Melbourne and the Philippines, all from your home office. What Youâll Do Manage the CEOâs calendar, inbox, meetings and travel, and keep priorities on track Prepare and polish reports, presentations and board or management papers Take minutes, track actions and follow up until tasks are done Coordinate projects and communication between the Melbourne and Philippines teams Support audits, policy updates and compliance with the NDIS Practice Standards Draft correspondence and internal communications on behalf of the CEO Handle confidential information with complete discretion What Youâll Bring Experience working with the Australian NDIS (essential). Youâve worked for or with an NDIS provider in areas such as administration, operations, compliance or support coordination. Working knowledge of the NDIS Practice Standards, NDIS Code of Conduct and NDIS compliance requirements 3 years as an Executive Assistant, Personal Assistant or Senior Administrator supporting senior executives Strong written and verbal communication skills in English Advanced Microsoft Office skills, plus experience with Docusign and cloud-based systems A degree in Business, Administration, Communication or a related field Strong organisation and attention to detail, and the ability to anticipate needs before they arise Availability to work Melbourne business hours (AEST/AEDT) A reliable home office setup: a quiet, private workspace, stable high-speed internet, a reliable computer, a headset and a backup power or internet option Why Join? Fully remote: no commute, work from home Permanent, full-time stability with an established global workforce company Local and Australian support: our Philippines team helps with your onboarding, and our Melbourne team works alongside you and our client Direct exposure to a CEO and executive team in Melbourne Career growth as our clientâs Philippines-based team expands Meaningful work that helps improve the lives of people with disability How to Apply: As we expect a high number of applications, please include a cover letter with your CV. In your cover letter, please tell us: A brief introduction about yourself Your Executive Assistant experience Your experience supporting Australian-based teams or businesses Your NDIS experience, including the type of provider and your role Why this role is the right match for you Your salary expectation (monthly, in PHP) If this sounds like you, click âApplyâ to submit!
Executive Assistant
Vital Chemical ¡ Posted 7 days ago
About the role
Vital Chemical is a recognised leader in sustainable environmental solutions, with expertise in erosion control, dust suppression, revegetation, and water treatment. We are seeking a motivated and organised Executive Assistant to provide administrative support to our Directors. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, has strong attention to detail, and takes pride in keeping things organised and running smoothly. What Youâll Do: Provide day-to-day administrative support to Directors. Manage calendars, appointments and meeting schedules. Coordinate travel bookings, accommodation, and itineraries. Prepare correspondence, reports, presentations, and meeting agendas. Take meeting minutes and distribute action items where required. Assist with expense reconciliations and other administrative tasks. Coordinate company events, meetings, and staff communications. Act as a point of contact for internal and external stakeholders. Assist with general office administration and ad hoc projects. About You Previous experience in an administrative, executive assistant, personal assistant, or office support role. Strong organisational and time management skills. Excellent written and verbal communication skills. High attention to detail and accuracy. Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. The ability to manage multiple tasks and competing priorities. A professional, approachable, and confidential manner. Drivers licence and own transport. Ability to pass a pre-employment drug test and police check. Why Join Us? Be part of a forward-thinking, innovative manufacturing company committed to sustainability. Flexible working arrangements. Supportive and collaborative team environment. Great opportunity for someone returning to the workforce or seeking better work-life balance. Attractive salary package. Bonus day off for your birthday. If you are a highly organised individual who enjoys supporting leaders and helping a business run efficiently, we would love to hear from you. Email your resume and a covering letter to: [email protected] . We are an Equal Opportunity employer, and we encourage applications from a range of diversities including women, Indigenous, and LGBTIQA applicants. Proof of rights to work in Australia must be provided.
2026-2027 Australian Human Rights Commission â Section 26 Transfer, Temporary and/or Permanent Employment Register.
Australian Human Rights Commission ¡ Posted 7 days ago
About the role
About us Join Us in advancing human rights for all. APS Section 26 Transfer - Temporary and Permanent - Employment Register Are you passionate about achieving human rights outcomes? Do you want to be part of an agency that has human rights and equality front of mind to build an Australian society where every person is free and equal in dignity and rights? The Australian Human Rights Commission (AHRC/the Commission) is seeking APS4, APS5, APS6, EL1 and EL2 level APS employees to register their interest on the APS Section 26 Transfer - Temporary and Permanent - Employment Register . This register is open to ongoing APS employees looking for a temporary or permanent mobility opportunity to the Australian Human Rights Commission (AHRC). The register will be utilised to fill both Ongoing and Non-Ongoing (temporary) vacancies, which may include full-time or part-time roles, depending on our business needs. About Us The Commission is Australiaâs national human rights institution. Together we work towards an Australian society in which human rights are respected, protected and promoted â where every person is free and equal in dignity and rights. Our purpose is to ensure that all Australians have access to effective, independent complaints handling and public inquiry processes on human rights and discrimination matters, and benefit from our human rights education, advocacy, monitoring and compliance activities. Be at the heart of transformative change and influence policy that affects lives across Australia. Join us in our mission to create a society where every individualâs rights are respected and protected. Come join us and make a difference. At the Commission, you will be respected, supported and encouraged to be your authentic self. We take pride in enabling our people to bring their unique perspectives and strive to create a safe space to work to build an Australian society where every person is free and equal in dignity and rights. You will be able to help to ensure the Commissionâs purpose is fulfilled and influence the experiences of our clients when they are in the process of resolving their grievances. You will receive many benefits such as: generous remuneration and working conditions including access to flexible working arrangements. professional career engagement: Enjoy opportunities for professional engagement, supportive learning and development and be part of a leading institution in the field of human rights. be part of an inclusive, diverse and collaborative work environment: Work alongside passionate professionals who share your dedication to human rights, equality and stay connected with the community. Skills & Experience About the positions The types of positions that may be filled from this register include, but are not limited to: APS4 Information Officers, Research and Administration Officers, Executive Assistants, Administrative Assistants, Project Coordinators; Project Support Officers. APS5 Project Support Officers, Policy Officers, Research and Policy Officers, Project Coordinators. APS6 Project Officers Communications officers Media / Events Officers Legal and Research Officers Policy Officers. EL1 Business Analyst Team Leader Senior Advisor Senior Project Officer Campaign Manager Media Advisor Community Engagement Manager Senior Lawyer EL2 Director Projects Senior Project Lead Senior Director Senior Project Research Officer Research and Administration Officers Principal Investigator Study Director AHRC are dedicated and committed to attracting and recruiting Aboriginal and Torres Strait Islander peoples and encourage applications from people with disability, people that identify as LGBTQIA and people from culturally and linguistically diverse backgrounds. Positions available through this register will vary in duration. We encourage you to submit your interest in temporary employment with the Commission. Additional Information To Apply To apply, please click on the â Apply Onlineâ button to the left of this advertisement. Please provide your resume and a statement (maximum of 2 pages) outlining your interest in these APS levels your experience that would lead to impactful outcomes in the positions, identifying the skills and capabilities you bring. Please identify which levels - APS4; APS5; APS6 you wish to be considered for in your statement. You should consider the APS Work Level Standards when completing your statement to pitch how you are suited to the above-mentioned APS classifications. You are not required to address each selection criterion individually in your pitch, however, you should provide sufficient information to demonstrate how your skills, knowledge and experience are the right fit for the classification(s) you are expressing interest for. Please be accurate, succinct and show a clear connection with the positions that will become available within the Commission. The successful candidate will demonstrate the ability to fulfill the requirements of the roles in an impartial and respectful manner as required by the APS Code of Conduct. The successful candidate will uphold the integrity and independence of the AHRC. As part of the recruitment and selection process, applicants will be required to consent to and undergo background checks which may include character and social media checks. For further information about this register, please email [email protected] , using the subject line: Section 26 Transfer, Temporary and/or Permanent Employment Register enquiry. Eligibility Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS). All applicants external to AHRC offered employment will be required to successfully undergo a pre-engagement screening check, even if they have a security clearance. The screening check is conducted in accordance with the Australian Government Protective Security Policy Framework requirements. The successful candidate may be required obtain and maintain a Baseline Vetting (AGSVA) security clearance. Notes This register is an expression of interest only. Registering your interest does not guarantee an offer of employment will be made. Please note that this register is available to Ongoing Australian Public Service employees only The Commission values inclusivity and diversity and seek people who support and model the behaviours we promote in our workforce. We strongly encourage applications from First Nations Australians, mature workers, people from culturally and linguistically diverse backgrounds, culturally and marginalised communities, carers, LGBTIQA and people with disability. Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS). The Commission is committed to providing an accessible, inclusive work environment to enable people with a disability to participate fully in all aspects of employment. Applicants are encouraged to request reasonable adjustment as required to assist your participation in this recruitment process.
First Peoples Temporary Talent Register 2026-2027 - Australian Human Rights Commission â APS4 to EL2
Australian Human Rights Commission ¡ Posted 7 days ago
About the role
About us Location â Various locations, Hybrid and Remote We acknowledge the Traditional Custodians of Country throughout Australia and recognise their continuing connection to land, waters and culture. We pay our respects to their Elders past, present and emerging. Be part of advancing Human Rights for all Do you want to contribute to building an Australia where everyone is free and equal in dignity and rights? The Australian Human Rights Commission invites Aboriginal and Torres Strait Islander peoples to submit an expression of interest for our First Peoples Talent Register. This register helps us match your skills and experience to temporary opportunities across our agency. About us The Commission is Australiaâs national human rights institution. Together we work towards an Australian society in which human rights are respected, protected and promoted. Our commitment to First Peoples is central to our work from educating and advocating for First Peoples rights in Australia to addressing systemic discrimination, with a dedicated Aboriginal and Torres Strait Islander Social Justice Commissioner. We have been at the forefront of key First Peoples-led initiatives such as the Close the Gap Campaign, and landmark reports such as: Bringing Them Home which reported on the injustices perpetrated on the Stolen Generations; the âOur Future in Our Handsâ report which informed the establishment of the National Congress of Australiaâs First Peoples; and Wiyi Yani U Thangani which provided a platform for Aboriginal and Torres Strait Islander womenâs voices and the establishment of a dedicated Institute at the Australian National University. At the Commission, we strive to build a culturally safe and inclusive workplace where First Peoples feel respected and supported to bring their whole selves to work. Your perspectives and lived experiences will strengthen our work and help us create better outcomes for communities. We offer: generous remuneration and flexible working conditions; cultural, ceremonial and NAIDOC leave; access to dedicated Aboriginal and Torres Strait Islander specific employee assistance; ongoing learning and development opportunities; the opportunity to contribute to meaningful work that advances human rights and equality for First Peoples. The First Peoples Talent Register will be used to fill non-ongoing (temporary) vacancies, including full-time or part-time roles, across a broad range of classifications, business areas and locations across Australia. As vacancies arise, we will engage with the register to match candidates with opportunities that align with their skills and areas of interest. If a position becomes available that suits your skill set, experience, knowledge, and qualifications, the Commission may contact you to discuss your interest in that position. To better match you with suitable opportunities, we seek to understand your employment preferences, interests, and skills. This information will be collected through the application form. Skills & Experience Please note: this register is an expression of interest only. Registering your interest does not guarantee an offer of employment will be made. The types of positions that may be filled from this register include, but are not limited to: APS4 (Information Officer, Research and Administration Officer, Executive Assistant, Administrative Assistant, Project Coordinator; Project Support Officer) APS5 (Associate Policy Officer; Project Officer; Policy Officer; Research and Policy Officer; Project Coordinator) APS6 (Project Officer; Communications Officer; Media Officer; Legal and Research Officer; Policy Officer; ICT Analyst) EL1 (Team Leader, Senior Advisor, Senior Project Officer, Senior Policy Officer, Campaign Manager, Media Advisor, Community Engagement Manager, Senior Lawyer) EL2 (Director â Projects, Study Director, Principal Investigator, Senior Project Research Officer, Senior Project Lead, Senior Director) Temporary positions available through this register vary in duration, noting you can be initially engaged for periods up to 12 months (with one contract extension or subsequent contract up to 6 months, with a total duration of 18 months). Eligibility Criteria The First Peoples Talent Register is exclusively open to Aboriginal and/or Torres Strait Islander peoples. As the talent register is an affirmative measures process, applicants must: Be of Aboriginal and/or Torres Strait Islander descent and/or identify as Aboriginal or Torres Strait Islander Be accepted by their community as being Aboriginal and/or Torres Strait Islander. Confirmation of Aboriginal or Torres Strait Islander heritage will only be required from candidates who are found suitable at the end of the process. Suitable candidates will be required to provide âconfirmation of Aboriginal and/or Torres Strait Heritageâ by providing: a letter signed by the Chairperson of an incorporated Indigenous organisation confirming that the applicant is recognised as an Aboriginal and/or Torres Strait Islander person, or confirmation of Aboriginal and/or Torres Strait Islander descent document executed by an Indigenous organisation If you experience any difficulty obtaining documentation outlined above, please contact us at: [email protected] to discuss your situation. Additional Information General Eligibility Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS). All applicants external to AHRC offered employment may be required to successfully undergo a pre-engagement screening check, even if they have a security clearance. The screening check is conducted in accordance with the Australian Government Protective Security Policy Framework requirements. The successful candidate may be required to obtain and maintain a Baseline Vetting (AGSVA) security clearance. Additional eligibility requirements are listed on the individual Gazette notices advertised on APS Jobs and the Australian Human Rights Commission Job Opportunities page . How to Register Interest We encourage you to submit your expression of interest by completing our online application form. Your application is to include a resume and a 1-page statement indicating your area/s of interest, skills, qualifications and experience. Please identify which levels â APS4 to EL2 you wish to be considered for in your statement. Click on the â Apply Nowâ button to the left of this advertisement to submit your application As part of the recruitment and selection process, applicants will be required to consent to and undergo background checks which may include character and social media checks. Notes The filling of this vacancy is intended as an affirmative measure under section 8(1) of the Racial Discrimination Act 1975. This vacancy is only available to Aboriginal and/or Torres Strait people. Your registration on the First Peoples Talent Register will remain active for 12 months (or until the expiry of the current register). After this time, you will need to renew your registration by re-applying. Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS). The Commission is committed to providing an accessible, inclusive work environment to enable people with a disability to participate fully in all aspects of employment. Applicants are encouraged to request reasonable adjustment as required to assist your participation in this recruitment process. Engagement and promotion under the Public Service Act 1999 are not possible through this recruitment register. For Further information about this register please email: [email protected] , using the subject line: First Peoples Talent Register enquiry.
2026-2027 - Australian Human Rights Commission â Temporary Talent Register - Australian Public Service Classification Levels APS4 to APS6
Australian Human Rights Commission ¡ Posted 7 days ago
About the role
About us Join Us in advancing Human Rights for all. Temporary Talent Register â APS4 to APS6. Are you passionate about achieving human rights outcomes? Do you want to be part of an agency that has human rights and equality front of mind to build an Australian society where every person is free and equal in dignity and rights? The Australian Human Rights Commission (AHRC/the Commission) invites you to register your interest for non-ongoing employment opportunities that may arise, across a broad range of classifications, business areas and locations across Australia. The register will be utilised to fill non-ongoing (temporary) vacancies, which may include full-time or part-time roles, depending on our business needs. About Us The Commission is Australiaâs national human rights institution. Together we work towards an Australian society in which human rights are respected, protected and promoted â where every person is free and equal in dignity and rights. Our purpose is to ensure that all Australians have access to effective, independent complaints handling and public inquiry processes on human rights and discrimination matters, and benefit from our human rights education, advocacy, monitoring and compliance activities. Come join us! Be at the heart of transformative change and influence policy that affects lives across Australia. Join us in our mission to create a society where every individualâs rights are respected and protected. Come join us and make a difference. At the Commission, you will be respected, supported and encouraged to be your authentic self. We take pride in enabling our people to bring their unique perspectives and strive to create a safe space to work to build an Australian society where every person is free and equal in dignity and rights. You will be able to help to ensure the Commissionâs purpose is fulfilled and influence the experiences of our clients when they are in the process of resolving their grievances. You will receive many benefits such as: generous remuneration and working conditions including access to flexible working arrangements. professional career engagement: Enjoy opportunities for professional engagement, supportive learning and development and be part of a leading institution in the field of human rights. be part of an inclusive, diverse and collaborative work environment: work alongside passionate professionals who share your dedication to human rights, equality and stay connected with the community. Skills & Experience About the positions The types of positions that may be filled from this register include, but are not limited to: APS4 (Information Officers, Research and Administration Officer, Executive Assistant, Administrative Assistants, Project Coordinators; Project Support Officers) An APS Level 4 employee would generally be required to undertake tasks of moderate complexity and work under general direction to set priorities and to meet deadlines. Provide specialist and administrative support informed by knowledge in specific areas. Manage diaries, arrange travel, and handle database/file management. Coordinate communication streams, assess client/stakeholder needs, and deliver integrated information. Assist clients through various service channels and conduct research. Communicate professionally with a broad range of people. APS5 (Project Support Officers; Policy Officers; Research and Policy Officer; Project Coordinators) An APS Level 5 employee would generally be required to undertake work that is moderately complex to complex in nature and operate under limited direction. Accountable for organising their workflow and making independent decisions relating to an area of responsibility. Undertaking specialist or technical research and analysis, conduct investigations, and undertake procedural, clerical, administrative support or operational tasks. Developing, maintaining and nurturing networks and liaising with identified internal and external stakeholders across a range of constituencies, communities, government agencies and organisations. Providing policy and administrative support for Projects including the provision of secretariat support. Undertake research and present research themes, provide advice and write for a variety of audiences. Communicate and liaise with a wide range of people in a professional manner. APS6 (Project Officer; Communications officer; Media Officer; Legal and Research Officer; Policy Officers) An APS Level 6 employee would generally be required to undertake work that is complex in nature, work under limited direction with the opportunity for reasonable autonomy and accountability. Providing high level advice within an area of specialisation with advice based on policies and legislation on programs to key stakeholders, including but not limited to the Director, Senior Executive, and other internal and external stakeholders. Well-developed research, analytic and written communication skills, with the ability to meet tight deadlines without compromising quality. Demonstrated specialist knowledge and understanding of various policy and human rights matters. Provide detailed technical, professional, and/or policy advice in relation to complex problems and may assist in strategic planning, program and project management and policy development. Plan and prepare quality submissions for high level meetings with a strategic purpose in mind, under the guidance of the strategy and engagement lead. Work under limited direction to ensure the smooth preparation for external meetings, including liaison with internal and external stakeholders. An ability to work collaboratively with colleagues and stakeholders to ensure that various stakeholder interests are recognised and managed positively and professionally. Demonstrated capacity for sound judgement and creative problem-solving including ability to consider and promote Commission wide benefits of activities. Additional Information AHRC are dedicated and committed to attracting and recruiting Aboriginal and Torres Strait Islander peoples and encourage applications from people with disability, people that identify as LGBTQIA and people from culturally and linguistically diverse backgrounds. Positions available through this register vary in duration, noting you can be initially engaged for periods up to 12 months (with one contract extension or subsequent contract up to 6 months, with a total duration of 18 months). We encourage you to submit your interest in temporary employment with the Commission. To Apply To apply, please click on the â Apply Onlineâ button to the left of this advertisement. Please provide your resume and a statement (maximum of 2 pages) outlining your interest in these APS levels your experience that would lead to impactful outcomes in the positions, identifying the skills and capabilities you bring. Please identify which levels - APS4; APS5; APS6 you wish to be considered for in your statement. You are not required to address each selection criterion individually in your pitch, however, you should provide sufficient information to demonstrate how your skills, knowledge and experience are the right fit for the classification(s) you are expressing interest for. Please be accurate, succinct and show a clear connection with the positions that will become available within the Commission. The successful candidate will demonstrate the ability to fulfill the requirements of the roles in an impartial and respectful manner as required by the APS Code of Conduct. The successful candidate will uphold the integrity and independence of the AHRC. As part of the recruitment and selection process, applicants will be required to consent to and undergo background checks which may include character and social media checks. For further information about this register, please email [email protected] , using the subject line: Temporary Talent Register â APS4 to APS6 enquiry. Eligibility Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS). All applicants external to AHRC offered employment will be required to successfully undergo a pre-engagement screening check, even if they have a security clearance. The screening check is conducted in accordance with the Australian Government Protective Security Policy Framework requirements. The successful candidate may be required obtain and maintain a Baseline Vetting (AGSVA) security clearance. Notes This register is an expression of interest only. Registering your interest does not guarantee an offer of employment will be made. AHRC value inclusivity and diversity and seek people who support and model the behaviours we promote in our workforce. We strongly encourage applications from First Nations Australians, mature workers, people from culturally and linguistically diverse backgrounds, culturally and marginalised communities, carers, LGBTIQA and people with disability. Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS). The Commission is committed to providing an accessible, inclusive work environment to enable people with a disability to participate fully in all aspects of employment. Applicants are encouraged to request reasonable adjustment as required to assist your participation in this recruitment process.
Business Administration Officer
HarperLloyd Recruitment ¡ Posted 9 days ago
About the role
HarperLloyd Recruitment is partnering with Asia Pacific Internet Development Trust (APIDT) to find a highly organised Business Administration Officer to support their Board and Operations team. APIDT is a purpose-driven organisation working across the Asia Pacific region to support internet development initiatives and governance. With a small, collaborative team, this role offers the opportunity to play a central role in keeping operations, board coordination and strategic activities running smoothly. This is an excellent opportunity for an experienced administrator who enjoys working closely with senior stakeholders and thrives in an environment where initiative, organisation and professionalism are valued. About the Role Reporting to the Senior Legal Counsel, you will provide administrative and operational support to the APIDT leadership team and Board. This role sits at the centre of the organisation's operations and will involve coordinating board activities, supporting governance processes, managing documentation systems, and assisting with internal operations. Given the international nature of APIDT's work, the role requires someone comfortable engaging with senior stakeholders across multicultural environments. Key Responsibilities Supporting the Senior Legal Counsel, CFO and Operations team with day-to-day administration Coordinating Board meetings, agendas, reports and minutes Managing document systems and internal records using SharePoint and Confluence Providing logistical support for meetings, events and travel arrangements Supporting internal policies, governance documentation and compliance processes Assisting with bookkeeping and administrative financial support tasks Drafting professional correspondence and formatting legal and operational documents Supporting the maintenance of APIDT's website, intranet and communication platforms Managing calendars, document registers and organisational records Who You'll Be Working With You will work closely with APIDT's Senior Legal Counsel, Chief Financial Officer and Operations Team, supporting governance and operational functions across the organisation. This role also interacts with Board members, committee members and external stakeholders, requiring a high level of professionalism, discretion and confidence when engaging with senior professionals. Who Will Fit This Opportunity? We're looking for an experienced administrative professional or executive assistant who enjoys working in a small, collaborative environment. You will ideally bring: 5 years' experience in administration or business support roles Strong organisational and coordination skills with high attention to detail Experience organising board meetings, agendas and minutes Excellent written and verbal communication skills Confidence liaising with senior stakeholders and executives Advanced Microsoft Office skills and experience with business systems A proactive mindset with the ability to work independently Highly regarded experience includes: Legal assistant / legal secretary or paralegal experience Experience within a not-for-profit or governance environment Familiarity with SharePoint, Confluence or similar document systems Experience working in international or multicultural environments Experience liaising with Japanese or Asia-Pacific based companies Why This Role Stands Out Purpose-driven organisation working across the Asia Pacific region Small, collaborative team where your work has real impact Part-time role, around 20 hours per week, working across Monday - Thursday Remote-first: The role is primarily remote, with a preference for attending the office one day per week Varied role across administration, governance and operations Opportunity to work closely with senior leadership and board members The Details Organisation: Asia Pacific Internet Development Trust (APIDT) Role Type: Part-time (approx. 20 hours per week) Hours: 16 - 20 hours per week. Monday - Thursday, approx 9:00am - 1:00pm. Location: Remote position, candidate to live in Brisbane or surrounds to attend the office Salary: $90,000 - $110,000 package inc superannuation, full-time equivalent Contract: Permanent position Apply Now HarperLloyd Recruitment partners with leading organisations across Australia to place exceptional professionals. If this role sounds like your next move, I'd love to hear from you. Gretta Lloyd Legal Support Recruitment Specialist | HarperLloyd Recruitment Note: HarperLloyd Recruitment has been retained exclusively to manage this search. Any applications submitted directly to APIDT, will be forwarded to HarperLloyd Recruitment for consideration. APIDT or HarperLloyd Recruitment will not be liable for fee associated with any unsolicited applicants.
Executive Assistant
Astrum Recruitment ¡ Posted 10 days ago
About the role
About the Company This organisation is known for its reputation of providing quality, safety, and innovation for large scale infrastructure projects. About the Role This is a fantastic opportunity for a proactive, highly organised professional to play a key role supporting the leadership team. Key Responsibilities Diary management for senior leaders Prepare correspondence, reports and presentations Coordinate internal and external stakeholder communications Organise meetings, minutes, and follow-up actions Support project administration, document control, and record-keeping Assist with event coordination, onboarding, and general office management About You Proven experience as an Executive Assistant, Executive Administrator, or Personal Assistant Exceptional organisational skills with the ability to multi-task and prioritise Strong written and verbal communication skills A proactive, can-do attitude with strong attention to detail Ability to work autonomously and build trusted relationships What's on Offer Join a genuinely growing business with career opportunities Supportive, collaborative team culture Competitive salary package Excellent company benefits How to Apply Click 'Apply Now' to submit your resume or contact Julia Withey at Astrum Recruitment on 0439811172 for a confidential discussion.
Executive Assistant / Sales Administrator
Huntd Recruitment ¡ Posted 13 days ago
About the role
An exciting opportunity for an experienced Sales Administrator or Executive Assistant to join a highly regarded real estate business on the Gold Coast, supporting a high-performing agent in the premium property market. This fast-paced role will see you managing sales administration, coordinating property campaigns, overseeing contracts and settlements, and ensuring everything runs smoothly behind the scenes. No two days will look the same! You'll be the go-to person ensuring everything runs seamlessly behind the scenes. Your responsibilities will include: Managing the end-to-end sales administration process, from pre-listing through to settlement Coordinating photography, videography, floor plans, styling and marketing campaigns Preparing and processing contracts, listing agreements and sales documentation Liaising with vendors, buyers, solicitors, conveyancers and external suppliers Monitoring contract conditions, key dates and settlement deadlines Providing high-level EA support, including diary management, appointments and daily priorities Maintaining accurate property and client records within the CRM Ensuring all campaigns are launched on time and run efficiently Proactively managing tasks and anticipating the needs of a busy sales agent About You We're looking for someone who is organised, switched on and confident managing the demands of a busy real estate sales environment. Ideally, you'll bring: Minimum 2 years' experience in real estate sales administration or an EA role Experience supporting a high-performing residential sales agent or team Strong understanding of contracts, marketing campaigns and the sales process Excellent organisational skills and exceptional attention to detail Confidence managing competing priorities and deadlines Strong communication skills and a professional approach Experience with LockOn CRM highly regarded, but not essential A proactive attitude with the ability to work independently A genuine passion for real estate and delivering outstanding client service What's on Offer Bonuses commencing after your first 6 months Work alongside an experienced and highly successful sales agent Exposure to premium residential properties across the Gold Coast Established business with a strong reputation in the luxury property market Opportunity to take ownership of the sales administration process Full-time position based in Mermaid Beach Saturday work with a weekday off in lieu Immediate start available for the right person How to apply: Please submit your resume by hitting APPLY or contact us directly: Bec Schneider [email protected] 0432 635 725 Drue Burbery druehuntdrecruit.au 0437 938 229 All applications will be held in strict confidence, only shortlisted candidates will be contacted. Thank you for your understanding. To keep up to date with our latest jobs, visit our jobs page: https://huntdrecruit.au/candidates/
Associate
FWC ¡ Posted 13 days ago
About the role
Tribunal Support Branch | APS 5 | Adelaide Closing date: 01/11/2026 11:45 PM Eligibility The Fair Work Commission (the Commission) requires Australian citizenship as a condition of engagement. To be eligible for employment with the Commission, the successful applicant must undergo and satisfy a National Police Check. About the Position Associates perform a full range of professional support services to Commission Members. An Associateship at the Commission is a unique opportunity to learn firsthand about Australiaâs workplace relations system and to work closely with Commission Members. Successful candidates will be considered for upcoming vacancies within the Adelaide team . We also intend to create a merit pool to fill current and future vacancies that may arise in the team. Duties As an Associate, and consistent with the Commissionâs performance planning and management arrangements, flexibly undertake responsibilities associated with: the administration/operation of a Memberâs chambers, using Commission information technology and communications facilities and systems, particularly the Case Management System. formal preparation and publication to the website of listed matters, documents, orders and decisions as set out in Commission publishing guides. legal research in the field of labour law and workplace relations. effective management of Commission hearings (online and in-person) including clerk of court functions, preparation of hearing rooms, and court books. general administrative/executive assistant duties including but not limited to networked diary controls, preparation and maintenance of Commission files, proofreading, travel bookings. record keeping in compliance with the legislative obligations and internal policy frameworks. provide relief associate support to other Members and otherwise assist the Tribunal Support Branch as needed Liaise, as required, with Commission Members and staff, workplace relations practitioners, employers, employees, employer and employee bodies (including their representatives and officials), legal practitioners and other parties (including unrepresented parties). Travel with a Member when required. When not allocated to a specific Member, or in any other circumstances, as directed, assist other Associates or Commission staff with work to ensure achievement of national work standards and targets. Perform other duties as directed by the Director, Member Support, Assistant Director, Member Support and/or the Member Support Coordinators. How to Apply The Position Description (PD) is attached at the bottom of this advertisement which will provide you with further information. Your application must be submitted electronically through the FWC Careers website. Applicants who fail to provide the below requested information will not be assessed by the selection panel. Your application must consist of the following two requirements: A statement of claim of no more than one A4 page outlining your skills and/or experience relevant to the advertised role using â Our ideal candidateâ section as your basis. A resume detailing your employment history relevant to this position and details of at least two recent referees. Submit your application via the Commission's online e-recruitment system by Sunday, 1 November 2026 no later than 11:45pm ACDT . If you have questions regarding this role, please contact Deanna La Rocca on (8) 8193 5572 or send an email to the Recruitment Team [email protected] Additional Information Information about the Commission can be found at www.fwc.gov.au Commission staff have access to hybrid working arrangements where they can work a combination of in the office and from home. The Fair Work Commission has a broad range of functions relating to the workplace and seeks to discharge these functions in a way that best meets the needs of our community with a focus on access to justice. As an employer, the Commission values diverse views and backgrounds, including First Nations Australians, mature age workers, people from culturally and linguistically diverse backgrounds, carers, LGBTQIA, people with disability and people who are neurodiverse. Our aim is to create a workforce that reflects the community in which we live. We also welcome conversations about working flexibly. RecruitAbility applies to this vacancy. Applicants are encouraged to request reasonable adjustments as required to assist your participation in this recruitment process. Attachments: - APSC Cracking The Code.pdf - PD - EXT - APS5 Associate.docx - PD - EXT - APS5 Associate.pdf - Principles for candidate use of AI in recruitment.pdf - eRecruitment FAQ.docx
Executive Assistant
Forum Recruitment ¡ Posted 14 days ago
About the role
About the company Forum Recruitment is proud to partner with a specialist real estate investment and asset management firm focused on delivering strong outcomes across commercial property assets. The business takes a strategic approach to asset management, with an emphasis on value creation, active leasing and disciplined capital deployment. About the role This is an exciting opportunity for an experienced Office Manager and Executive Assistant who enjoys variety, autonomy and being at the centre of a business. In this broad role, you will take ownership of day-to-day office operations while providing high-level support to the senior team. From coordinating diaries, meetings and travel to managing office requirements and supporting business initiatives, you will play an integral role in keeping the team organised and operations running smoothly. Key responsibilities include: Manage daily office operations, facilities, IT providers, equipment and workplace requirements. Provide high-level administrative support, including diary management, meeting coordination and prioritisation of commitments. Coordinate travel arrangements, including flights, accommodation and detailed itineraries. Maintain filing systems, agreements, business records and key documentation, while assisting with reports, presentations and correspondence. Update marketing and social media collateral, ensuring brand consistency across presentations, templates and other materials. About you To be successful in this role, you will have experience in office management, executive assistance or a similar administrative role, with excellent organisational skills and the ability to confidently manage competing priorities. You will be a strong communicator with a proactive approach, exceptional attention to detail and sound judgement when handling confidential information. Proficiency in Microsoft Office is required, with LinkedIn, Canva and Squarespace experience highly regarded. Experience within the property sector would be considered highly advantageous What's in it for you? Flexible part time position (26-28 hours per week) Hybrid working approach Varied and challenging role Leading, growing Real Estate business Excellent team culture Next steps Please attach your resume and cover letter by following the links on this website to APPLY. Alternatively contact Lauren Jeffery on 0407 636 998 to discuss if you believe this position would suit your experience.
Office Manager
MHF Capital Pty Ltd ¡ Posted 15 days ago
About the role
About Us MHF Capital Pty Ltd is a Brisbane-based Australian private company operating under the trading name Miso Hungry , a growing Japanese-inspired sushi and Asian-fusion food brand. Since our establishment in 2023, we have expanded to multiple locations across Brisbane CBD and northern suburbs, with new stores currently in development. Our brand is known for bold flavours, vibrant presentation, and a modern approach to Japanese street food. We are now seeking an experienced and highly organised Office Manager to support our central operations as we continue to grow. This role is based at our Brisbane head office and will be instrumental in maintaining efficient administrative, HR, and facility functions across our expanding store network. Key Responsibilities Manage daily office operations, including supplies, equipment, facilities, and vendor coordination. Provide administrative and executive support to directors and managers, including scheduling, meetings, travel, and correspondence. Maintain filing systems, records, databases, and confidential company documents. Coordinate staff onboarding, HR documentation, internal events, and team communications across multiple store locations. Support accounts payable/receivable, invoice processing, expense tracking, and budget monitoring. Liaise with building management, IT support, and external service providers. Develop and improve office policies, procedures, and administrative systems. Assist with compliance, work health and safety, and general office coordination. Requirements Proven at least 3 years working experience as an Office Manager, Administration Manager, Executive Assistant, or similar role. Strong organisational, multitasking, and problem-solving skills. Excellent written and verbal communication skills. Proficiency in Microsoft Office. Experience with Xero, QuickBooks, or ERP systems is advantageous. Ability to work independently, prioritise tasks, and handle confidential information. Current right to work in Australia. What We Offer Competitive salary package: $80,000 â $90,000 per annum superannuation Supportive and professional team environment within a fast-growing food brand. Opportunities for career development and growth as the company expands. Convenient Brisbane CBD office location.
Administration Assistant
Dutton Automotive ¡ Posted 15 days ago
About the role
Job Description Dutton Automotive is looking for an Administration Assistant to join our Wholesale team in Victoria. This is a varied, hands-on position supporting the day-to-day administration and accounting functions of our wholesale automotive operations. You will work closely with the Administration Manager, Finance team, Site Management and our vehicle Buying team, gaining exposure across vehicle administration, accounts, VicRoads processes and stock management. Previous automotive industry experience will be highly regarded, but isn't essential. We're also interested in candidates with strong administration, accounts or bookkeeping experience who are keen to develop their career within the automotive industry. What you'll be doing Your responsibilities will include: Processing and approving supplier invoices and maintaining supporting documentation. Reconciling supplier statements and assisting with account queries. Supporting accounts payable and accounts receivable processes. Assisting with month-end reconciliations, reporting and vehicle stocktakes. Processing VicRoads vehicle acquisitions, disposals, transfers and registrations . Entering and maintaining vehicle and Roadworthy Certificate information within internal systems. Preparing and maintaining vehicle deal packs , ensuring required documentation is complete and correctly executed. Assisting with vehicle sales administration, including invoices, contracts and transfer documentation. Maintaining accurate vehicle costs and stock information. Following up vehicle transport ETAs and confirming vehicle arrivals. Supporting the Corporate Buying team with administration and reporting. Preparing and distributing Stock on Hand reports. Processing staff timesheets and submitting information to Payroll. Assisting with staff reimbursements and site expenditure administration. Supporting month-end processes and P&L reviews. Providing general office administration and ad hoc support to the wider team.
Management Assistant, Corporate Services
Atmos Legal Pty ¡ Posted 15 days ago
About the role
Be the person who keeps everything moving. At Atmos, we help organisations navigate cyber incidents, privacy matters and digital risk when the stakes are highest. Weâre lawyers, cyber specialists, investigators and communicators who work together to solve complex problems for clients. Itâs fast-paced, collaborative and often unlike anything youâll find in a traditional professional services firm. As we continue to grow, weâre looking for an exceptional Management Assistant to become a trusted partner to our Melbourne leadership team and an integral part of our broader Corporate Services function. If youâre someone who loves being organised, staying ahead of the detail, building strong relationships and making things happen behind the scenes, weâd love to hear from you. Why This Role? This is more than diary management and administration. Youâll be closely involved in the day-to-day rhythm of a growing business, working alongside Partners and senior leaders while helping keep our people, clients and operations running smoothly. Youâll be trusted to anticipate needs, solve problems and create order in a fast-moving environment where no two days are the same. Itâs an ideal opportunity for someone who has worked in a law firm or professional services environment and is looking to take the next step in their career. What Youâll Be Doing Supporting Partners and Senior Leaders Managing busy diaries and competing priorities. Coordinating meetings, travel and client commitments. Preparing documents, presentations and meeting materials. Assisting with correspondence and ensuring key actions donât fall through the cracks. Acting as a key point of contact for internal and external stakeholders. Keeping the Practice Running Smoothly Supporting matter opening, client administration and general practice management activities. Preparing expense claims, invoices and other administrative documentation. Maintaining accurate records and databases. Assisting with reporting and team administration. Coordinating onboarding activities and supporting new starters. Helping Deliver a Great Team Experience Coordinating team events, functions and meetings. Assisting with office-based administration and operational requirements. Working closely with Management Assistants and Corporate Services colleagues across the business. Contributing to a positive, collaborative and high-performing culture. Who You Are Youâll likely have experience as a: Management Assistant Legal Assistant Practice Assistant Team Assistant Executive Assistant Administrative Coordinator Ideally, youâll bring experience from a law firm, consulting firm, accounting practice or other professional services environment. Most importantly, youâll be someone who: Takes pride in getting the details right. Enjoys supporting others and delivering excellent service. Is naturally organised and proactive. Builds strong relationships with ease. Stays calm and adaptable when priorities shift. Is eager to learn, grow and develop their career. What Youâll Bring Previous experience supporting senior professionals in a professional services environment. Excellent organisational and time management skills. Strong written and verbal communication abilities. Confidence managing multiple priorities simultaneously. A high-level attention to detail and a proactive approach to problem-solving. Strong Microsoft Office skills. Why Join Atmos? At Atmos, youâll join a business with ambitious growth plans, a collaborative culture and the opportunity to work with talented people who are leaders in their fields. We offer: A supportive and team-oriented environment. Genuine opportunities for career development and progression. Exposure to senior leaders and interesting, varied work. Flexible and hybrid working arrangements. Competitive salary and benefits. Join Us If youâre looking for a role where you can make a meaningful contribution, build strong relationships and grow your career within a modern professional services firm, weâd love to hear from you. To apply, please submit your CV and a short cover letter telling us why youâre interested in joining Atmos and what youâll bring to the role.
Medical Receptionist
Navigator Health Group Pty ¡ Posted 15 days ago
About the role
Summary: Are you a professional and friendly medical receptionist with exceptional customer service skills? Do you thrive in a dynamic environment where attention to detail and organisation are key? Medico Legal Specialists, part of the Navigator Group, is seeking a dedicated Receptionist to be the first point of contact for our clients, medical specialists, and visitors. This position is fully office-based, and the Receptionist will be the first point of contact for our clients, medical specialists, and visitors and ensure that all receptionist responsibilities are completed accurately and delivered with high quality and in a timely manner. Medico Legal Specialists (MLS) is a leading provider of independent medical assessments, supporting insurers, employers, and legal professionals. We are committed to delivering high-quality services while upholding our core values: Care, Ambition, Dynamism, and Teamwork. The role: As our Medical Receptionist, you will be responsible for managing the reception and waiting area, ensuring a welcoming and professional environment. Your key responsibilities will include: Greeting clients, medical professionals, and visitors with a friendly and professional demeanour. Answering phone calls and managing appointment bookings, cancellations, and confirmations. Handling medical report processing, file storage, and general administrative duties. Managing office supplies, including stationery, confidential shredding, and kitchen supplies. Ensuring doctorsâ rooms are prepared for assessments. Assisting with document preparation and dispatch. About you: Minimum 2 years of experience in reception, office administration, or executive assistance. Excellent verbal and written communication skills with a professional telephone manner. Strong organisational skills and a keen eye for detail. High-level proficiency in Office 365 and web-based applications (e.g., Zoom). The ability to work effectively in a fast-paced environment. Well-presented at all times. What Youâll Love About Working With Us: Competitive Salary & Rewards â Above-market remuneration, Reward & Recognition Program, Staff discounts and generous employee referral bonuses. A supportive and collaborative team environment. Up to 4 extra days of paid Wellness days. Opportunities for career progression within the Navigator Group. Training and professional development to help you excel in your role. To be considered for the role, please include an updated resume and a cover letter. We are actively hiring o Find out more about us, please visit https://www.navigatorgroup.com.au/ We are an equal opportunity employer. As part of our commitment to equity, we work to ensure a fair and consistent interview process. We celebrate diversity in all forms, including neurodivergence. We welcome applicants of all backgrounds, thinking styles, and lived experiences. We request you to advise us at the time of your application if you require any reasonable adjustment to support through your interview journey.
Medical Receptionist
Navigator Health Group Pty ¡ Posted 15 days ago
About the role
Summary: Are you a professional and friendly medical receptionist with exceptional customer service skills? Do you thrive in a dynamic environment where attention to detail and organisation are key? Medico Legal Specialists, part of the Navigator Group, is seeking a dedicated Receptionist to be the first point of contact for our clients, medical specialists, and visitors. This position is fully office-based, and the Receptionist will be the first point of contact for our clients, medical specialists, and visitors and ensure that all receptionist responsibilities are completed accurately and delivered with high quality and in a timely manner. Medico Legal Specialists (MLS) is a leading provider of independent medical assessments, supporting insurers, employers, and legal professionals. We are committed to delivering high-quality services while upholding our core values: Care, Ambition, Dynamism, and Teamwork. The role: As our Medical Receptionist, you will be responsible for managing the reception and waiting area, ensuring a welcoming and professional environment. Your key responsibilities will include: Greeting clients, medical professionals, and visitors with a friendly and professional demeanour. Answering phone calls and managing appointment bookings, cancellations, and confirmations. Handling medical report processing, file storage, and general administrative duties. Managing office supplies, including stationery, confidential shredding, and kitchen supplies. Ensuring doctorsâ rooms are prepared for assessments. Assisting with document preparation and dispatch. About you: Minimum 2 years of experience in reception, office administration, or executive assistance. Excellent verbal and written communication skills with a professional telephone manner. Strong organisational skills and a keen eye for detail. High-level proficiency in Office 365 and web-based applications (e.g., Zoom). The ability to work effectively in a fast-paced environment. Well-presented at all times. What Youâll Love About Working With Us: Competitive Salary & Rewards â Above-market remuneration, Reward & Recognition Program, Staff discounts and generous employee referral bonuses. A supportive and collaborative team environment. Up to 4 extra days of paid Wellness days. Opportunities for career progression within the Navigator Group. Training and professional development to help you excel in your role. To be considered for the role, please include an updated resume and a cover letter. We are actively hiring o Find out more about us, please visit https://www.navigatorgroup.com.au/ We are an equal opportunity employer. As part of our commitment to equity, we work to ensure a fair and consistent interview process. We celebrate diversity in all forms, including neurodivergence. We welcome applicants of all backgrounds, thinking styles, and lived experiences. We request you to advise us at the time of your application if you require any reasonable adjustment to support through your interview journey.
Operations and Administration Assistant - First Nations Identified
Children's Ground ¡ Posted 15 days ago
About the role
About you You are a friendly, organised and communityâminded person who enjoys supporting others and keeping things running smoothly. You take pride in creating a welcoming, safe space for staff, families and community. You bring respect for cultural protocols and a strong commitment to working alongside First Nations people. Youâre someone who can juggle multiple tasks, stay on top of details, and step in wherever needed, whether itâs helping with admin, supporting events, getting gear ready for camps, or keeping the office tidy and running well. About the role The Operations & Administration Assistant plays an essential support role in ensuring the day-to-day operations of the Top End office run smoothly, efficiently, and in alignment with the needs of staff, programs, and community. The role combines administrative, logistical, and practical responsibilities, and requires good planning, organisational, and communication skills. This is a part-time role (20 hours per week, across 5 days). Salary: $69,182.91 - $77,341.57 per annum (pro rata for part-time hours) plus 12% super. Key Responsibilities Maintain basic filing systems and support record-keeping. Answering phones, directing calls, greeting guests, managing admin inbox, PO Box collection & distribution. Complete regular weekly tasks. Provide executive assistance and administration support to the Regional Director and Senior Administrative and Operations Officer & Director â Top End. Assist with setting up meeting spaces, ensuring logistics such as catering, technology and relevant documents available. Provide event support alongside the team including washing of camping equipment, bedding and towels. Support with travel and accommodation for Top End staff/visitors including camps, arranging/cleaning and storing of gear, food, satellite phones and that vehicles are checked. Maintain inventory and ordering requirements such as stationary, office equipment, kitchen requirements, cab charges etc. Contribute to the creation of systems and processes to improve business practices. Maintain a clean and organised workspace, ensuring common areas are well-maintained and clean including daily housekeeping i.e. restock toilet paper/paper towels, wipe surfaces, wash/put dishes away, leaf blow or sweep, bins out, washing machine emptied and hung/folded. Coordinate resupply and maintenance of cleaning supplies, rubbish coordination and sanitary bin collection, cleaner etc. Be a positive, innovative and active member of the Childrenâs Ground team that contributes to a strong, connected, respectful and supportive organisation. Actively contribute to team building and planning sessions, including regular meetings. Commit to Childrenâs Ground Code of Conduct, including following community protocols. Undertake other tasks as requested to support the activities of Childrenâs Ground. Essential Key Selection Criteria Respect for cultural protocols and an understanding of working in First Nations communities. Friendly and welcoming approach to supporting staff and community visitors Strong communications skills Well organised and able to manage time effectively. Strong attention to detail and ability to stay organised across multiple tasks. Ability to work independently and take initiative to solve problems. Be motivated and willing to learn. Competent with common administration tools and systems (Microsoft Suite, digital platforms). Willingness to undergo a National Police Check and obtain NT OCHRE Card (Working with Children Check). A C Class Drivers Licence. Applications will be reviewed as they are received, and the position may be filled before the advertised closing date.
Join the Majer Recruitment Temp team
Majer Recruitment ¡ Posted 16 days ago
About the role
Looking for flexibility, variety or your next career opportunity? Join the Majer Temp team and put your skills to work with great businesses across Brisbane! Where you will be working⌠Majer Recruitment partners with a wide range of clients in and around Brisbane, from national organisations to family-owned businesses. With temporary opportunities coming through daily, registering with us is a great way to explore different workplaces and find assignments that suit your availability. Role types include⌠Reception Administration Personal Assistant Executive Assistant Accounts Payable and Receivable Accounts Administrator Whatâs in it for you⌠Whether youâre between roles, love the variety of temporary work or want to earn some extra money, weâd love to hear from you! Opportunities to fit around your availability Exposure to different industries and workplaces A chance to build your skills and expand your experience Potential for longer-term opportunities -you never know where temping could take you! Do you have what it takes⌠Weâre looking for experienced, reliable candidates who can step into a role, get up to speed quickly and make a positive impact. Youâll bring: Demonstrated experience in one or more of the areas listed above Strong communication and organisational skills A flexible approach and a willingness to take initiative Confidence learning new systems and adapting to different teams A professional manner and a commitment to getting the job done Ready to join the Majer Temp team? Apply today - weâd love to hear from you!
Executive Assistant To CEO
Annuo Medical Technology Solutions ¡ Posted 19 days ago
About the role
Executive Assistant responsibilities include: Coordinating daily calendars of senior managers Planning appointments and events Acting as the point of contact between executives and employees/clients Job brief We are looking for a responsible Senior Executive Assistant to support our senior managers promptly and professionally. You will provide high-quality administrative and clerical assistance to top-level executives. The Senior Executive Assistantâs main duties include scheduling meetings, making travel arrangements and organising daily calendars. To be successful in this role, you should be proactive, meet deadlines and communicate effectively. Our ideal candidate also has previous experience as an Executive Assistant and is familiar with office management technologies. Ultimately, you should be able to identify and address the needs of senior managers and perform administrative tasks to ensure our companyâs workflow runs smoothly. Responsibilities Coordinate daily calendars of senior managers Plan appointments and events Act as the point of contact between executives and employees/clients Create regular reports and update internal databases Make travel arrangements Manage phone calls and emails Respond promptly to managersâ queries Facilitate internal communication (e.g. distribute information and schedule presentations) Suggest more efficient ways to run the office and troubleshoot malfunctions. Review and recommend changes to our company policies. Requirements and skills Proven work experience as a Senior Executive Assistant, Executive Administrative Assistant or similar role Knowledge of office procedures Solid experience with office management systems, ERPs and MS Office Familiarity with online calendars and cloud systems Experience using office equipment, including printers and fax machines Strong communication skills (via phone, email and in-person) Experience exercising discretion and confidentiality with sensitive company information Excellent organisational skills with an ability to think proactively and prioritise work High school degree; additional qualifications as Personal Assistant or Secretary are a plus People Join Annuo eHealth for a range of reasons Work towards bettering the lives of patients in Australia We partner with key players in the health technology sector We offer a range of formal and informal training programs in both management and technical skills for staff at all levels Benefits include flexible work arrangements, well-being programs, a range of paid and unpaid leave and annual leave loading We are diverse and inclusive. We are committed to having a workforce that reflects the communities we serve and provides a culturally safe work environment in line with the Diversity, Inclusion and Belonging Statement of Commitment. We actively recruit people from diverse backgrounds to build a supportive and inclusive workplace.
Executive Assistant
Self Employed ¡ Posted 20 days ago
About the role
We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past. Executive Assistant Responsibilities: Preparing financial statements, reports, memos, invoices letters, and other documents. Answering phones and routing calls to the correct person or taking messages. Handling basic bookkeeping tasks. Filing and retrieving corporate records, documents, and reports. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Helping prepare for meetings. Accurately recording minutes from meetings. Greeting visitors and deciding if they should be able to meet with executives. Using various software, including word processing, spreadsheets, databases, and presentation software. Reading and analyzing incoming memos, submissions, and distributing them as needed. Making travel arrangements for executives. Performing office duties that include ordering supplies and managing a records database. Experience as a virtual assistant. Opening, sorting and distributing incoming faxes, emails, and other correspondence. Provide general administrative support.
Radiologist Services Coordinator
Integral Diagnostics ¡ Posted 20 days ago
About the role
Hybrid work options Sunshine Coast Office (Buderim) location Purposeful health sector opportunity ABOUT US Imaging Queensland is a leading provider of diagnostic imaging services across Queensland, bringing together local expertise, advanced technology and a strong commitment to patient care. Our network spans Brisbane, Moreton Bay, the Sunshine Coast and Central Queensland, with a range of general and specialist imaging services including X-ray, Ultrasound, CT, MRI, Nuclear Medicine, PET, Breast Imaging, Bone Densitometry and Interventional procedures. As part of Integral Diagnostics (IDX) , we are supported by a wider network of healthcare professionals across Australia and New Zealand, while maintaining a strong focus on the communities we serve. Our people are at the heart of what we do. We are committed to creating a supportive, collaborative environment where our Radiologists, Sonographers, Radiographers, Nuclear Medicine Technologists, Nurses and Administration teams can develop their careers and make a meaningful difference to patients every day. Our vision is simple: to create a healthier world by delivering the best health outcomes for our patients. ABOUT THE ROLE Do you want to make a difference in health care, directly supporting those who support our patients? Are you a highly organised individual who builds trusted relationships with medical professionals? We have an opportunity for a Radiologist Services Coordinator to join our team. If you are a someone who loves organising, is efficient, and builds strong relationships, we would love to hear from you. Reporting to the General Manager, responsibilities include: Building trusted relationships with Radiologists, and the broader team Organising and scheduling of rosters, workflows, sign offs, assigning exams, leave, unforms and other administrative activities to ensure smooth delivery of service Onboarding new Radiologists seamlessly including accreditation, Medicare compliance and systems training Preparation of Radiologist timesheets/payroll for processing Organising meetings, collating agenda items, venue, catering and minuting Oversee travel requirements including flights, accommodation and car hire FOR YOU Full-time permanent position â with flexible and hybrid work options Opportunity to hold a trusted position and make an impact Sunshine Coast location with a national employer Salary packaging options and employee recognition programs Discounted health insurance, retail, travel, and gym memberships Welcoming, community focused workplace ABOUT YOU Proven high level of accuracy and attention to detail, you like to get things right! Passionate about building relationships with stakeholders, being the trusted go to person Demonstrated experience in a complex administration, executive assistant or coordinator role Professionalism and discretion with confidential issues Exceptional planning and organisational skills including the ability to meet multiple deadlines Enjoys problem solving and managing competing priorities Strong experience with MS Office suite and diary management Exposure to Medical, Health or Radiology beneficial, but not essential HOW TO APPLY If you have the skills and passion for being the go to person, we would love to hear from you. If you meet most of the criteria but not all, weâd still love to hear from you. Simply click apply! For further information or assistance please contact Jodie from our Talent Acquisition team on 0476 887 487. Please note: Police check will be required for successful applications. We encourage Aboriginal and Torres Strait Islander Australians with relevant skills and experience to apply Integral Diagnostics (IDX Group) supports a multicultural and diversity workplace. We encourage Aboriginal and Torres Strait Islander Australians with relevant skills and experience to apply. Building a healthier world, by delivering the best health outcomes one patient at a time.
Administrative Assistant / Executive Assistant
Biometix and Bixelab ¡ Posted 21 days ago
About the role
Weâre seeking a proactive and organised Administrative Assistant / Executive Assistant to support the day-to-day operations of our corporate team and provide high-level assistance to the CEO on a part-time/full time basis. This role is ideal for someone with strong administrative skills who enjoys working in a dynamic environment, coordinating schedules, supporting leadership, and contributing to business operations and organisational growth. Youâll play a key part in maintaining office efficiency, managing communications, and assisting with projects that span administration, HR, and marketing functions. Key Responsibilities Provide high-level executive and administrative support to the CEO, including diary management, meeting coordination, and travel planning. Prepare and review correspondence, reports, and presentations on behalf of the CEO and executive team. Track key organisational deliverables and ensure timely follow-up on actions and decisions. Assist with the coordination of meetings, events, and internal communications. Support HR activities such as employee inductions, onboarding, and staff engagement initiatives. Help manage internal documentation, records, and office systems. Contribute to marketing and communication initiatives, supporting content development and event coordination. Continuously improve administrative processes to enhance efficiency and accuracy across the business. Undertake general administrative and operational support tasks as required by the Executive Team. About You Youâre a motivated, detail-oriented professional who thrives on organisation and problem-solving. You enjoy working closely with leadership and bring initiative, discretion, and reliability to every task. To succeed in this role, youâll bring: Prior administration or office support experience (preferred). Excellent organisational and communication skills. High attention to detail and ability to manage multiple priorities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). A professional and proactive approach, with a focus on delivering high-quality support.
Radiologist Services Coordinator
Integral Diagnostics ¡ Posted 21 days ago
About the role
Imaging Queensland - Radiologist Services Coordinator Hybrid work options Sunshine Coast Office (Buderim) location Purposeful health sector opportunity ABOUT US Imaging Queensland is a leading provider of diagnostic imaging services across Queensland, bringing together local expertise, advanced technology and a strong commitment to patient care. Our network spans Brisbane, Moreton Bay, the Sunshine Coast and Central Queensland, with a range of general and specialist imaging services including X-ray, Ultrasound, CT, MRI, Nuclear Medicine, PET, Breast Imaging, Bone Densitometry and Interventional procedures. As part of Integral Diagnostics (IDX) , we are supported by a wider network of healthcare professionals across Australia and New Zealand, while maintaining a strong focus on the communities we serve. Our people are at the heart of what we do. We are committed to creating a supportive, collaborative environment where our Radiologists, Sonographers, Radiographers, Nuclear Medicine Technologists, Nurses and Administration teams can develop their careers and make a meaningful difference to patients every day. Our vision is simple: to create a healthier world by delivering the best health outcomes for our patients. ABOUT THE ROLE Do you want to make a difference in health care, directly supporting those who support our patients? Are you a highly organised individual who builds trusted relationships with medical professionals? We have an opportunity for a Radiologist Services Coordinator to join our team. If you are a someone who loves organising, is efficient, and builds strong relationships, we would love to hear from you. Reporting to the General Manager, responsibilities include: Building trusted relationships with Radiologists, and the broader team Organising and scheduling of rosters, workflows, sign offs, assigning exams, leave, unforms and other administrative activities to ensure smooth delivery of service Onboarding new Radiologists seamlessly including accreditation, Medicare compliance and systems training Preparation of Radiologist timesheets/payroll for processing Organising meetings, collating agenda items, venue, catering and minuting Oversee travel requirements including flights, accommodation and car hire FOR YOU Full-time permanent position - with flexible and hybrid work options Opportunity to hold a trusted position and make an impact Sunshine Coast location with a national employer Salary packaging options and employee recognition programs Discounted health insurance, retail, travel, and gym memberships Welcoming, community focused workplace ABOUT YOU Proven high level of accuracy and attention to detail, you like to get things right! Passionate about building relationships with stakeholders, being the trusted go to person Demonstrated experience in a complex administration, executive assistant or coordinator role Professionalism and discretion with confidential issues Exceptional planning and organisational skills including the ability to meet multiple deadlines Enjoys problem solving and managing competing priorities Strong experience with MS Office suite and diary management Exposure to Medical, Health or Radiology beneficial, but not essential HOW TO APPLY If you have the skills and passion for being the go to person, we would love to hear from you. If you meet most of the criteria but not all, we'd still love to hear from you. Simply click apply! For further information or assistance please contact Jodie from our Talent Acquisition team on 0476 887 487. Please note: Police check will be required for successful applications. We encourage Aboriginal and Torres Strait Islander Australians with relevant skills and experience to apply
Executive Assistant
DTL Entertainment Group Pty ¡ Posted 21 days ago
About the role
Summary: We are seeking a highly organised and proactive Executive Assistant to provide comprehensive administrative support to our senior executives. The ideal candidate will possess exceptional communication skills, a keen eye for detail and the ability to handle multiple tasks simultaneously while maintaining confidentiality and professionalism. Responsibilities: Administrative Support Plan, organise and manage Board and management team meetings, ensuring effective communication with Directors including preparing agendas, taking minutes and following up on action items. Prepare correspondence, reports and presentations. Communication Serve as a point of contact between executives and internal/external stakeholders. Handle phone calls, emails and other communications with discretion and professionalism. Project Management Assist with project coordination including managing all projects in ClickUp, tracking progress, preparing reports and ensuring deadlines are met. Coordinate cross-functional teams to ensure successful project completion. Office Management Oversee office supplies, equipment maintenance and other administrative tasks as needed. IT Work closely with our IT consultants to ensure the security and efficiency of organisational systems. Manage onboarding and offboarding of staff. People and Culture Promote and nurture a positive and inclusive organisational culture. Lead initiatives related to employee engagement, development and retention. Manage uniforms including ordering and distribution. Requirements Proven experience as an executive assistant or similar role. Experience in the hospitality sector is a plus. Exceptional organisational and time-management skills. Proficient in Google Workspace, Microsoft Office 365, ClickUp and familiarity with office management software. Excellent verbal and written communication skills. Ability to interact effectively with all levels of the organisation. Strong attention to detail and accuracy. Ability to handle sensitive information with discretion. Ability to work independently, prioritise tasks and adapt to changing priorities in a fast-paced environment. Bachelorâs degree in Business Administration, Management or a related field is preferred. Maintain confidentiality regarding sensitive company information and executive matters.
Personal Assistant - CEO & Mayor
Searson Buck ¡ Posted 22 days ago
About the role
Casual Contract | Northern Tasmania | Immediate Start Are you an experienced Executive Assistant or senior administrator who can hit the ground running? We're seeking a highly organised and professional administrator to provide executive support to senior leadership within a respected Northern Tasmanian organisation. This is a full-time casual assignment , working Monday to Friday, 9:00am-5:00pm , commencing 12 October and running through to 3 December . While initially a temporary assignment, there may be opportunities for contract extensions or future permanent positions for the right person. The Role Supporting the CEO and Board, you'll be responsible for ensuring the smooth coordination of executive operations while managing a broad range of administrative and stakeholder-facing responsibilities. Key duties include: Executive diary and calendar management Coordinating meetings, agendas and board papers Preparing correspondence, reports and presentations Stakeholder liaison and relationship management Records management and document control Coordinating events and executive activities General executive and administrative support About You We're looking for someone who brings: Previous experience as an Executive Assistant, Personal Assistant or Senior Administrator Strong organisational and time management skills Excellent written and verbal communication A high level of professionalism and confidentiality Strong Microsoft Office skills The ability to manage competing priorities and work autonomously Immediate availability or ability to commence quickly What's On Offer? Full-time hours, Monday to Friday (9am-5pm) Immediate start Supportive and professional workplace Diverse and engaging role Opportunity to work closely with senior leadership Potential for extension or future permanent opportunities Apply Now If you're an experienced administrator looking for your next opportunity and can start immediately, we'd love to hear from you.
OCE â Executive Assistant â 6.1 PFT
Tangentyere Council Aboriginal Corporation ¡ Posted 22 days ago
About the role
Position Summary Tangentyere Council Aboriginal Corporation (TCAC) is a community controlled Public Benevolent Institution delivering human services and social enterprise activities for the benefit of Aboriginal people from the Alice Springs Town Camps, urban Alice Springs and Central Australia. The Executive Assistant provides secretarial, administrative and logistical support to the Office of the Chief Executive. Working closely with the Executive and Board of Directors through regular Board Meetings, the Executive Assistant is also a key point of contact for external agencies seeking access to the Office of the Chief Executive. The position supports the planning, coordination and facilitation of Board of Directors meetings, Office of the Chief Executive meetings and Management meetings as required and contributes to the facilitation of Town Camp Housing Association and Aboriginal Corporation Annual General Meetings and Committee Meetings. As part of your role, you will be working with children, people with a disability and people who are vulnerable. It is your obligation to always ensure their safety and report any concerns in line with our duty of care obligations. We have zero tolerance when it comes to abuse of any kind and will take disciplinary action, including and up to termination of employment, should we determine that abuse has taken place or there has been a failure to report any suspected or alleged abuse. Responsibilities Executive, office and meeting support. Corporate governance and compliance support. Stakeholder liaison, consultation and feedback records. Contracts, agreements and procurement administration. Assist with achieving quality management objectives across the organisation. Assist with achieving safeguarding objectives across the organisation. Assist with achieving compliance objectives across the organisation. Other reasonable duties as required. Qualifications and Selection Criteria Required Demonstrated ability to analyse complex issues, develop strategies, monitor performance, and evaluate outcomes. Sound oral and written communication skills, and computer application skills, including the ability to enter and extract data. Good organisational skills including the ability to plan and prioritise tasks and the ability to exercise initiative and work effectively with minimal supervision. Demonstrated ability to undertake consultation processes and to facilitate meetings consistent with constitutional and legislative requirements. High level interpersonal and communication skills, particularly in a cross-cultural environment, including the ability to produce concise and accurate reports, briefings, and submissions. An understanding of Aboriginal culture as well as a broad range of contemporary issues affecting Central Australian Aboriginal people. Current First Aid Certificate, or ability and willingness to attain. Current NT Drivers Licence, NT Working with Children (Ochre) Card, and a satisfactory Police Check. Desired Previous experience working with Indigenous organisations. An understanding of the roles of key government departments and other influential stakeholders in the NT, particularly in relation to Aboriginal policy and services. Experience in social research and/or an understanding of issues related to ethical research methodologies. Degree or diploma in community development, social work, or equivalent experience.
Executive Assistant
GenusPlusà Group ¡ Posted 23 days ago
About the role
The Business GenusPlus Group (ASX:GNP) is an end-to-end service provider for essential power and telecommunications infrastructure. We provide an integrated service delivered through four key complementary businesses to our clients in the resources, power, utilities, and telecommunications sectors across Australia. The Role We are seeking an Executive Assistant for a permanent, full-time position at our Office in Port Melbourne reporting to the project director. The Western Renewables Link is a proposed new 190 kilometre overhead high-voltage electricity transmission line that will carry renewable energy from Bulgana in western Victoria to Sydenham in Melbourneâs north-west. This critical infrastructure will unlock the renewable energy potential of western Victoria as a key Renewable Energy Zone and help deliver clean and affordable energy to all Victorians. The role will involve providing direct support to the Executive Commercial Manager, and assisting with a variety of administrative duties. The Executive Assistant's responsibilities will include: Providing general and focused Administration support to the project and Executive teams, Following internal controls and maintaining a high level of confidentiality, document control, data and finance security to protect business operations and customer confidence, Continuously liaising with external and internal stakeholders whilst maintaining high quality customer service, including responding to enquiries and disputes from customers/suppliers and elevate for urgency when required, Attending weekly meetings, preparing reports and taking minutes as required Providing information as required for both internal and external auditors, Assisting with the mobilisation and onboarding of new starters as required. Essential Skills / Qualifications/Experience Qualifications in Business/Project Administration/Office Management/Commerce, 3 Yearsâ experience supporting senior-level / executive-level management, Demonstrated good safety record and knowledge of Occupational Health & Safety, C class driverâs licence, High level customer relationship management, communication, and interpersonal skills, Strong attention to detail, Advanced level PC, printer, scanners, and internet skills, Advanced level Office, Word, Excel, PowerPoint, and Outlook skills, High efficiency and accuracy of typing and word processing, Experience with diary and travel management, Excellent time management and organisational skills. Desirable Skills / Experience Tertiary qualifications in business/finance, or equivalent, Experience, ideally within construction or engineering, Experience in commercial contract formation and tendering processes, Experience in utilities and/or construction and/or resources industry, Experience in a law firm, legal secretary, or receptionist. The Benefits The successful candidate will benefit from exposure to multidisciplinary works, a competitive remuneration package, opportunities for growth with a large pipeline of upcoming projects and access to our Employee Assistance Program. If, after reading the details of this vacancy, you feel you meet the listed criteria and would be a good fit for the role, please select Apply! GenusPlus Group values diversity and inclusion, and we strongly encourage females and First Nations people to apply Where large numbers of applications are received, only those shortlisted will be contacted.
Executive Assistant to General Manager â WA, SA & NT
The OE Agency ¡ Posted 24 days ago
About the role
Executive Assistant to General Manager / Licensee | Real Estate Location: Geraldton, Western Australia Work Arrangement: Onsite Employment Type: Permanent, Full Time Salary: AUD $100,000â$110,000 super, negotiable for the right candidate Job Description We are seeking an experienced and highly capable Executive Assistant to provide high-level support to the General Manager / Licensee of an established real estate business in Geraldton, Western Australia. This is a senior, high-trust position suited to someone who understands the pace and complexity of a real estate environment and can operate as a genuine right hand to the General Manager / Licensee. You will help keep executive priorities, operational activities and communication across the business organised and moving. The role will work closely with leadership and provide coordination across property management, sales and broader agency operations . Key responsibilities will include: Provide high-level day-to-day support to the General Manager / Licensee Manage the GMâs calendar, appointments, meetings and competing priorities Coordinate internal leadership and operational meetings Prepare agendas, meeting documentation, minutes and follow-up actions Monitor important deadlines and ensure agreed actions are completed Coordinate communication between the GM, property management, sales and administration teams Prepare reports, presentations, correspondence and business documentation Assist with property, sales and general real estate administration where required Support compliance documentation and administrative requirements Maintain CRM, database and business records accurately Liaise professionally with clients, suppliers, contractors and other stakeholders Coordinate business projects, events and operational activities Manage confidential, commercially sensitive and personnel-related information Assist with expenses, invoices and other executive administration Identify issues early and proactively resolve or escalate them Help improve administrative processes, communication and workflow across the business Provide broader support to the General Manager / Licensee as business priorities evolve Requirements Previous experience as an Executive Assistant, Personal Assistant, Senior Administrator or similar senior support professional Experience supporting a General Manager, Real Estate Licensee, Principal, Agency Owner or senior executive Previous real estate or property industry experience highly desirable Understanding of property management, residential sales and general real estate agency operations Strong diary, meeting and executive coordination skills Excellent written and verbal communication Strong stakeholder and client management capability Ability to confidently communicate with senior leaders, clients and internal teams Excellent organisational and prioritisation skills Proven ability to manage multiple deadlines and competing priorities Strong attention to detail High degree of discretion and confidentiality Ability to work independently and exercise sound judgement Proactive and solutions-focused approach Strong Microsoft Office skills, including Outlook, Word, Excel and PowerPoint Experience using CRM, property management or real estate systems highly regarded Knowledge of WA real estate processes and compliance would be advantageous Ability to work onsite in Geraldton, WA Commitment to working in a fast-paced, performance-focused real estate environment Benefits AUD $100,000â$110,000 super Salary negotiable for the right candidate Permanent, full-time position Senior-level role working directly with the General Manager / Licensee Broad exposure across sales, property management and agency operations High level of trust, autonomy and responsibility Opportunity to become a genuine right hand to senior leadership Work within an established real estate business Exposure to strategic and operational decision-making Opportunity to contribute to business systems, processes and performance Long-term career opportunity for someone looking to become an integral member of the leadership support function Location: Geraldton, WA Work Arrangement: Onsite Employment: Permanent, Full Time Remuneration: AUD $100,000â$110,000 super, negotiable for the right candidate
Marketing and Operations Manager, Data Centres Capital Markets APAC
JLL ¡ Posted 26 days ago
About the role
JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether youâve got deep experience in commercial real estate, skilled trades or technology, or youâre looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Job Description Are you a strategic operations professional who thrives on driving team performance and business growth? Join JLL's APAC Data Centre, Capital Markets team as an Operations & Marketing Manager and become the central hub supporting operational excellence and strategic execution across the region. What You'll Do: Executive Support & Administration Provide comprehensive executive assistance including calendar management, travel coordination, and diary management for senior leadership. Support internal reporting requirements and ensure timely delivery of key business updates. Perform administrative duties with strong attention to detail, managing priorities across multiple stakeholders. Strategic Operations & Business Support Support the execution and coordination of strategic plans across the APAC Data Centre team. Work closely with leadership to implement and maintain internal DC team procedures and best-practice processes in line with Capital Markets. Own data integrity across Salesforce CRM - maintaining accurate deal, client, and pipeline records that leadership relies on for reporting and decision-making. Play a critical role in aligning regional and local capital markets operations with broader business objectives, improving delivery excellence and supporting sustainable growth. Marketing & Event Management Plan and execute marketing initiatives and events that drive market presence and team engagement. Coordinate end-to-end event logistics including client presentations, team events, and external networking opportunities. Ensure brand consistency and measure engagement to maximize efficiency of spend. Business Operations & Process Excellence Ensure consistent adoption of JLL platforms, systems, and tools across the team. Champion standardisation and process improvement initiatives to enhance productivity. Support financial processes including expense reconciliation and invoice management when required. Project Coordination & Team Culture Coordinate cross-functional projects ensuring deliverables and deadlines are met. Foster positive team culture and collaboration across the APAC Data Centre, Capital Markets team. Support onboarding processes and knowledge sharing initiatives. What We're Looking For: Essential Requirements 5 years' experience in operations, executive assistant, or business support roles Strong written and verbal communication skills Advanced Microsoft Office Suite knowledge (Word, PowerPoint, Excel) Excellent organisational and project management skills with ability to work under tight deadlines Strong time management and interpersonal skills with exceptional attention to detail Self-starter with continuous drive for efficiency and process improvement Preferred Qualifications Experience in commercial real estate, property, or professional services Experience supporting C-suite or regional leadership teams in a matrixed organisation Working knowledge of Salesforce CRM and digital collaboration tools (SharePoint, Teams) Event planning and coordination experience, including client-facing and multi-market events Understanding of marketing and communications best practice, including brand governance and campaign execution Confident using AI tools (such as Claude or ChatGPT) to accelerate research, drafting, and reporting Personal Attributes Detail-oriented with strong problem-solving capabilities Collaborative team player with ability to work with diverse stakeholders across regions Forward thinker committed to continuous learning and improvement Strong cultural awareness and ability to work effectively in an APAC environment Discreet and professional with high degree of confidentiality Thrives in a fast-paced deal environment, responding with urgency and composure to tight turnaround times What JLL Can Offer You: Recognition benefits Corporate discounts and offers 'You' Days Health & Wellbeing programs Learning & Development platforms Mentorship from industry-leading professionals Paid time off for volunteer work Premium offices in Sydney Enjoy all the complimentary barista beverages (hot or cold) of your choice As an organisation, we don't just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World's Most Ethical Companies. We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce. Location: On-site âSydney, NSW If this job description resonates with you, we encourage you to apply even if you donât meet all of the requirements. Weâre interested in getting to know you and what you bring to the table! At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLâs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country. Jones Lang LaSalle (âJLLâ) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process â including the online application and/or overall selection process â you may email us at [email protected] . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Quality, Safety & Customer Assurance Coordinator, ANZ
ZOLL Medical ¡ Posted 27 days ago
About the role
Acute Care Technology At ZOLL, we're passionate about improving patient outcomes and helping save lives. We provide innovative technologies that make a meaningful difference in people's lives. Our medical devices, software and related services are used worldwide to diagnose and treat patients suffering from serious cardiopulmonary and respiratory conditions. The Acute Care Technology division of ZOLL Medical Corporation develops and delivers innovative lifesaving products and software solutions to EMS, hospital, public safety, and military customers globally. Products include AEDs, trauma kits, ventilators, temperature management solutions, and more. Our dedicated employees take pride in their commitment to improving patient outcomes while delivering world-class customer service. At ZOLL, you wonât just have a job. You'll have a careerâand a purpose. Join our team. Itâs a great time to be a part of ZOLL! Job Summary The Administrative Assistant provides essential support to the Quality Department to ensure the smooth operation of quality assurance and control processes. They will also assist the Service Department with day-to day responsibilities. This role involves managing schedules, handling correspondence, and performing various administrative tasks to assist the team. Essential Functions Provide administrative support to the Quality Sr. Director and his staff Primary support to QA, Service and RA at all locations Assist in creating and updating standardized forms, work instructions, SOPs (Standard Operating Procedures), and policies Plan and schedule ongoing certifications, educational workshops, and compliance-related documentation Book monthly and quarterly meetings Prepare PowerPoint presentations Travel Arrangements Create and submit expense reports Coordinate department lunches, functions and team building events Support QA Compliance Dept with audits Enter Purchase Requisitions Submit invoices to Accounts Payable for payment Maintain and order office supplies Establish good rapport with outside vendors Provide administrative support to the Service Sr. Admin Perform special administrative projects as needed Required/Preferred Education and Experience High School Diploma 5 years' experience as executive secretary, administrative assistant or equivalent required Knowledge, Skills and Abilities Proven experience as an Administrative Assistant or in a similar role Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint) Excellent time management skills and the ability to prioritize work Strong organizational skills with attention to detail Excellent written and verbal communication skills Ability to work independently and as part of a team Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Standing - Occasionally Walking - Occasionally Sitting - Constantly Talking - Occasionally Hearing - Occasionally Repetitive Motions - Frequently ZOLL is a fast-growing company that operates in more than 140 countries around the world. Our employees are inspired by a commitment to make a difference in patients's lives, and our culture values innovation, self-motivation and an entrepreneurial spirit. Join us in our efforts to improve outcomes for underserved patients suffering from critical cardiopulmonary conditions and help save more lives.
Executive Assistant
CatholicCare Tasmania ¡ Posted 27 days ago
About the role
Executive Assistant Full Time Permanent Position- Hobart, Tasmania Join CatholicCare Tasmania as an Executive Assistant, providing high-quality administrative and coordination support to the CEO and Executive Leadership Team. CatholicCare Tasmania is the primary social services agency of the Catholic Church across Tasmania. We have 60 yearsâ experience delivering a wide range of services and support to improve individual, family and community wellbeing. Our services are available and open to all with a particular focus on families, young people and children. About the Role Reporting to the Chief Executive Officer (CEO), the Executive Assistant provides high-quality administrative and coordination support to the CEO and the Executive Leadership Team (ELT). The position is primarily focused on efficient diary management, coordination of meetings and communications, and providing day-to-day executive support that enables the effective functioning of the CEO and ELT. It is a flexible role that adapts to the requirements of changing priorities and handles all situations with utmost diplomacy and respect. Key Responsibilities Coordinate and manage executive diaries, appointments, correspondence, documentation and events to ensure the effective use of executive time and resources. Coordinate travel, accommodation and associated logistics for the CEO and Executive Leadership Team. Assist with the preparation, formatting and distribution of reports, presentations and briefing materials. Act as a central point of contact for enquiries directed to the CEOâs office. Build and maintain positive and professional relationships with internal and external stakeholders. Coordinate the preparation and distribution of meeting papers for executive, board, committee and internal and external meetings as required. Record, prepare and distribute accurate meeting minutes for executive, board, committee and internal and external meetings as required, this may include meetings which are outside of normal business hours. Support the efficient operations of the CEO office and executive administration functions. What we offer: Salary packaging benefits to increase your take-home pay Four (4) bonus leave days per year Discounted private health insurance Be part of a leading NFP organisation committed to compassion, service, and community wellbeing. Applications close: 16 October 2026 For a confidential conversation or for more information regarding the role please contact: Julia Mangan on [email protected] If you are a highly organised, adaptable and professional Executive Assistant looking to make a meaningful contribution to CatholicCare Tasmania, we encourage you to apply. Please upload your resume and cover letter addressing the below selection criteria. Selection Criteria Demonstrated proficiency in Microsoft Office 365 applications, including Outlook, Word, Excel, PowerPoint, Teams and SharePoint, with the ability to prepare professional correspondence, reports and presentations. Well-developed judgement, problem-solving and relationship-management skills, with the ability to maintain confidentiality, discretion and professionalism at all times. Excellent personal presentation, written and verbal communication skills with the ability to meet and greet with staff and visitors at all levels of seniority. Highly developed time management skills with the ability to meet competing deadlines. Excellent organisational skills for maintaining diaries and making appointments with proven ability to manage multiple tasks and reminders on behalf of others in a respectful and diplomatic manner. Proven flexibility and adaptability to transition between executive level duties and providing support to the administration team â from greeting senior stakeholders to supporting general office housekeeping and administrative tasks. CatholicCare Tasmania is committed to safeguarding the interests of children and young people. We are committed to protecting children and young people from harm and require all applicants to undergo an extensive screening process prior to appointment. CatholicCare Tasmania is an equal employment opportunity employer and promotes and supports a family friendly workplace. The successful applicant must be eligible to work in Australia and will need to evidence their registration to Work with Vulnerable People and Police Check as part of the recruitment process.
Executive Assistant
CoStar Group ¡ Posted 28 days ago
About the role
Executive Assistant Job Description We are currently looking for a highly organised and energetic Executive Assistant to provide executive, administrative and confidential support to our Vice President of Product as well as our Vice President of Technology and their wider leadership teams. Responsibilities: ⢠Manage and maintain diaries including making appointments and changes to appointments. ⢠Maintain client confidence and protect the professional integrity of the team. ⢠Coordinate and manage domestic and international travel ⢠Provide timely and effective diary management by prioritising and organising meetings with internal and external stakeholders. ⢠Prepare agendas, take meeting minutes and track actions. ⢠Produce reports and presentations. ⢠Reconcile and manage expenses. ⢠Organise and coordinate logistics for events. ⢠General administration and support duties. ⢠Manage events and customer meetings. You will have: ⢠Experience supporting C-suite level as an EA or Team Assistant. ⢠A sense of agility, and able to thrive in a fast-moving and rapidly changing environment. ⢠Strong communication, time management and organisation skills. ⢠A level of resilience when needed. ⢠A Bachelors Degree or higher qualification Whatâs in it for you? The opportunity to work for Domain now part of CoStar Group a global leader in commercial real estate information, analytics, online marketplaces and 3D digital twin technology. We are dedicated to digitising the worldâs real estate, empowering all people to discover properties, insights, and connections that improve their businesses and lives. Domain is enthusiastically and unapologetically committed to fostering an equitable, inclusive work culture which reflects our customers and communities. We are proactively looking for candidates from all lived experiences, including people with disability, and people of all ages, ethnicities, cultures (including Aboriginal and Torres Strait Islander Peoples), faiths, sexual orientations, and gender identities (including trans and non-binary people). We are committed to providing an equitable recruitment process for people with disability. If you require adjustments during the process weâre here to support. If you wish to receive this job advertisement in an accessible format, or have a confidential chat about workplace adjustments, please contact our Equity, Diversity and Inclusion team at [email protected] or leave a message on 1300 858 356 and we will get back to you. Whatâs Next? Weâll give your application the thoughtful attention it deserves and get back to you as soon as possible. If thereâs a match, one of our recruitment consultants will reach outâso keep your phone handy! Weâre genuinely excited about the chance to work together and make a meaningful impact. CoStar Group is an Equal Employment Opportunity Employer; we maintain a drug-free workplace and perform pre-employment substance abuse testing