Executive Assistant
Downer Group ¡ Posted today
About the role
for an Executive Assistant to Head of Defence. Join our Defence team within SI&CS and play a key role in supporting the effective... operation of our Defence leadership team. Reporting to the Head of Defence, you'll provide comprehensive executive
Executive Assistant & Finance Coordinator
BruntWork ¡ Posted today
About the role
as an Executive Assistant, or in a role combining EA work and finance admin, ideally supporting a business owner or senior leader... Executive Assistant & Finance Coordinator Job Category Accounting and Finance Job Type Full Time (35 hours
Executive Assistant Manager
Accor ¡ Posted today
About the role
opportunities for our HeartistsÂŽ to grow. Job Description Reporting to the General Manager, the Executive Assistant Manager... is a key member of the Executive Committee and provides leadership across the day-to-day operations of the hotel, ensuring
Executive Assistant - Chief Executive Officer
Northern Health ¡ Posted today
About the role
Reference Number: 54503: Executive Assistant - Chief Executive Officer Employment Type: On Going Full Time (FT..., Jacana, Preston, Mill Park, Mernda and Coburg. About the Role: We are looking for an experienced Executive Assistant
Executive Assistant
Chandler Macleod ¡ Posted today
About the role
We are seeking an experienced and highly organised Executive Assistant to provide dedicated support to three General... with senior stakeholders across the organisation. Key Responsibilities Provide high-level executive support to three General
Senior Executive Assistant - Prison Operations
Forensicare ¡ Posted today
About the role
Senior Executive Assistant Employment Status: Full-Time ongoing Classification: HS4 - $96,064 plus super and salary... About the role An opportunity is available for an experienced Senior Executive Assistant to provide high-level, confidential
Senior Executive Assistant
Brisbane Catholic School ¡ Posted today
About the role
An exciting opportunity is available for an experienced Senior Executive Assistant to provide high-level support to the Policy... and Performance Executive and broader leadership team. Based at the Brisbane Catholic Education Office in Woolloongabba, this pivotal
Executive Assistant Manager
Sofitel ¡ Posted today
About the role
opportunities for our HeartistsÂŽ to grow. Job Description Reporting to the General Manager, the Executive Assistant Manager... is a key member of the Executive Committee and provides leadership across the day-to-day operations of the hotel, ensuring
Executive Assistant
The University of Western Australia ¡ Posted 1 days ago
About the role
. About you Demonstrated experience providing executive assistant, executive support or senior administrative support within a complex..., innovation and impact. Play a pivotal role in coordinating executive operations, stakeholder engagement and strategic
Executive Assistant to Director Medical Services and Deputy Director Medical Services
NSW Health ¡ Posted 1 days ago
About the role
? Join Nepean Hospital as an Executive Assistant and play a key role in supporting our executive management team. In this position.... Are you an organised professional who thrives in a fast-paced environment and takes pride in providing exceptional executive support
Executive Assistant
Chandler Macleod ¡ Posted 1 days ago
About the role
Overview Join our Federal Government client in Perth as an experienced Executive Assistant supporting two National.... Required Skills Demonstrated experience as an Executive Assistant(or similar) providing high-quality, confidential administrative
450 Integrity Staffing - Executive Assistant - 25 November - 24 December
Integrity Staffing ¡ Posted 1 days ago
About the role
and event coordination as required. About You: Previous experience in an Executive Assistant ideally within Dept of Health...This short-term assignment provides high-level executive support to the Director of Clinical Services and the Director
Executive Assistant
Wilmar Sugar ¡ Posted 1 days ago
About the role
A great Executive Assistant can make an extraordinary difference. We're looking for someone who will make... someone others can genuinely rely on. We're looking for an accomplished Executive Assistant who brings initiative, confidence and sound
Executive Assistant
Sharp & Carter ¡ Posted 1 days ago
About the role
, proactive and highly organised Executive Assistant. This is a fantastic opportunity for someone who genuinely enjoys providing.... About You You will be an experienced Executive Assistant / Personal Assistant who genuinely enjoys supporting others and takes pride in delivering a high
Executive Assistant
The Hospital Research Foundation Group ¡ Posted 1 days ago
About the role
Join Our Dynamic Team as an Executive Assistant! Opportunity to work closely with executive leaders. Enhance... This is much more than diary management! As Executive Assistant, you'll work at the centre of the organisation, providing trusted, high
Executive Assistant
ANZ ¡ Posted 1 days ago
About the role
. About the Role As an Executive Assistant, you will provide administrative support to the Head of Capital Markets and Head... Executive Assistant support to the Head of Capital Markets and Head of Balance Sheet, and provide general administrative support
Executive Assistant
The Hospital Research Foundation Group ¡ Posted 1 days ago
About the role
Join Our Dynamic Team as an Executive Assistant! Opportunity to work closely with executive leaders. Enhance... This is much more than diary management! As Executive Assistant, you'll work at the centre of the organisation, providing trusted, high
Executive Assistant
Westpac ¡ Posted 2 days ago
About the role
Job Category: Business Services Job Description: Create your best future and join Westpac as an Executive Assistant... providing executive support to senior leaders, including managing complex diaries, inboxes and competing priorities. Strong
Executive Assistant
MJD Recruitment ¡ Posted 2 days ago
About the role
to join one of Australia's most established law firms as a Legal Executive Assistant in the Complex Liabilities, Insurance and Regulation team... be doing it alone. You'll work side by side with the team's other Legal Executive Assistants, sharing the load and backing
Senior Executive Assistant
Marsh ¡ Posted 2 days ago
About the role
days a week in the office. The Senior Executive Assistant provides high-level executive support to senior leaders... for colleagues and office services. What you need to have: At least five years of proven experience as an Executive Assistant
Executive Assistant
Healthscope ¡ Posted today
About the role
Work with one of Australia's leading private mental health hospitals in a highly respected and rewarding environment Join a supportive Executive Team with opportunities for professional development and career growth Demonstrated experience in an Executive Assistant, Personal Assistant, or senior administrative role supporting executives in a complex organisation Friendly, resourceful, vibrant communicator with a âcan-doâ attitude- Is this you? The Melbourne Clinic is seeking to appoint an Executive Assistant to join their dynamic and professional team. This is a great opportunity for individuals with excellent customer service skills to step into a rewarding career. As an Executive Assistant your responsibilities will include: Provide administrative support in the following areas: Secretarial assistance to the Executive Team Reception and patient enquiry duties Perform data collection, reporting and billing tasks Coordinate meetings, agendas and minutes Manage diary appointments, travel and meeting bookings for appointed executives Conduct HR administration tasks including employee contracts, visa co-ordination and employee on boarding Maintain HR file management and upkeep Act as Payroll Co-ordinator for the hospital, including managing payroll enquiries, timesheet preparation and payslip distribution The Melbourne Clinic is one of Australia's largest private mental health services, providing a comprehensive range of inpatient and outpatient programs. Located in Richmond, close to public transport, the hospital is committed to delivering high-quality patient care through a collaborative, multidisciplinary approach. Employees enjoy a supportive workplace culture, ongoing professional development opportunities, and the satisfaction of contributing to positive mental health outcomes within the community. Essential Criteria: Administration experience in a Hospital/Healthcare environment Strong organisational and time management skills with the ability to multitask and work within a busy team Excellent interpersonal and communication skills Works well independently and within a team Computer skills in MS Office (Outlook, Word and Excel) Flexible to work a variety of shifts â early/late shifts & weekend work To Apply: Please click on the 'Apply' button to be taken to our online application form. Please include a cover letter and your CV along with the contact details of 2 professional referees.
Executive Assistant
Endeavour Energy ¡ Posted today
About the role
Thereâs never been a better time to be in energy. And thereâs never been a more exciting time to be at Endeavour Energy. More than 2.7 million people across New South Wales rely on us every day for the supply of safe and reliable power to their homes and businesses. We employ more than 1,700 people across our catchment, making us one of the largest employers in Sydneyâs Greater West. To work with us in this role, you donât need to have any energy experience. We need talented people who are ready for challenge and growth and value a sense of care and belonging. Why? Because our vision is to drive growth and smart electrification through a safe, reliable and efficient network for the communities we serve. About the role Weâre looking for an experienced Executive Assistant to provide high quality administrative and coordination support to two members of our Executive Leadership team, helping them manage competing priorities and operate effectively across the business. You will support divisions driving: Future energy strategy, future grid technology, asset planning and performance, and engineering design Technology, digital, cyber security and operational technology functions This is a busy and trusted role where discretion, organisation, judgement and forward planning are essential, as well as the ability to deal with changing priorities. Youâll manage complex diaries and competing priorities, coordinate meetings and executive documentation, and ensure the Executives have the information and materials they need to meet their commitments. Youâll work closely with our other Executive Assistants, senior leaders, Board and other external stakeholders , acting as an important link across the organisation and ensuring the Executive is well prepared and informed. From coordinating executive meetings and helping our executives to manage complex priorities to preparing high-quality papers, presentations and communications, youâll play an important role in keeping our Executives and their Divisions operating effectively. In this role, you will Provide confidential, executive, administrative and project support to two Executive Team Members. Proactively manage complex diaries, appointments, commitments and competing priorities. Monitor incoming requests and correspondence, draw urgent or important matters to the Executivesâ attention, and coordinate the information required for timely follow-up Build strong relationships across the business, including Executive Assistant and administrative support network, contributing to a collaborative, connected and high-performing team culture. Coordinate and support internal and external meetings, communications, presentations, minutes, agreed actions, Executive papers and Board materials. Coordinate, compile, format and quality-check executive papers, presentations, correspondence, agendas and minutes. Optimise Executive time by proactively managing priorities, commitments, schedules and competing deadlines. Anticipate upcoming requirements and ensure meeting papers, briefings and other materials are prepared in advance so Executives are appropriately prepared. Maintain effective administrative systems for tracking correspondence, actions, approvals, deadlines and divisional commitments. Coordinate domestic and international travel arrangements for the Executives and other team members as required. Support divisional administrative activities across areas including procurement, accounts and governance, ensuring documentation is complete and accurate before approval. About you Youâre an organised, collaborative and proactive Executive Assistant who is comfortable operating in a fast-paced, senior environment with multiple stakeholders. You can confidently manage changing priorities and sensitive information while maintaining attention to detail and producing consistently high-quality work. Youâll bring: A Diploma in Business or equivalent relevant experience. Demonstrated experience providing high-level executive or senior administrative support. Strong planning, organisation and prioritisation skills, with the ability to manage high volumes of work and critical deadlines. Excellent written and verbal communication skills, including the ability to prepare polished executive correspondence, papers, presentations and minutes. Sound judgement and a strong commitment to confidentiality when working with sensitive or commercially important information. The ability to anticipate requirements, take initiative and work effectively with limited supervision. Strong stakeholder management skills and the confidence to work with executives, Board members, senior leaders and internal and external stakeholders. A genuine, warm and team-oriented approach, with the ability to build strong relationships, work constructively with others and contribute positively to the team environment. Demonstrated ability to build trusted relationships, foster camaraderie and contribute positively to team culture. Strong attention to detail and a consistent focus on quality and follow-through. If youâre an experienced Executive Assistant who enjoys bringing structure to complexity, staying one step ahead and enabling our Executives to perform at their best, weâd love to hear from you. For further information, please contact [email protected] Applications close - 15 November 2026 When we power together, we can achieve so much more. At Endeavour Energy, having a diverse and inclusive workplace makes us better, safer, and stronger. We strive to create an environment where everyone feels safe, motivated, valued, included and respected. Endeavour Energy is a critical infrastructure organisation and performs various background checks to evaluate the suitability of an applicant before making an employment offer to ensure the security and protection of its assets.
Executive Assistant
Zinfra ¡ Posted today
About the role
Executive Assistant to the Executive General Manager, Gas Networks About Us: Jemena is an Australian energy company who own and operate more than $12.4 Billion worth of gas and electricity transportation assets across Australia supplying millions of households and businesses with these essential services every day. We pride ourselves on our innovative approach, technical expertise, and dedication to safety, quality, and sustainability. Our Groupâs over 3000 team members, consistently strive to make a difference in the communities we serve. We're seeking an experienced Executive Assistant to partner with our Executive General Manager, Gas Networks, and support senior leaders across the Gas Networks business. In this trusted role, you'll manage executive priorities, coordinate key meetings and events, foster strong stakeholder relationships, manage social media presence and help ensure the seamless operation of a busy leadership team. About You You are a highly organised, proactive and emotionally intelligent professional who enjoys supporting leaders, building relationships and creating positive outcomes. You'll bring: Proven experience supporting senior executives within a large, complex organisation. Exceptional organisational, communication and stakeholder management skills. The ability to manage competing priorities while maintaining a high level of accuracy and attention to detail. Advanced Microsoft 365 skills and confidence using new technologies and digital tools. Experience coordinating and prioritising executive calendars, meetings, travel, events, presentations and leadership activities. Why you should come and work for us Our people are our energy source and we offer meaningful benefits and rewards that work for you. We offer the opportunity for long term career growth as part of our talent development and succession planning process. We are committed to developing a diverse and inclusive workforce that reflects the communities we are part of. We welcome applications from people of all ages, backgrounds, abilities, and identities. At Jemena, you belong. We are committed to developing a diverse and inclusive workforce that reflects the communities we are part of. We welcome applications from people of all ages, backgrounds, abilities, and identities. At Jemena, you belong. Recruitment Process During our recruitment process, you will be required to undergo pre-employment checks including pre-employment medical, reference checks and a national police check. Notice to Third Parties: Jemena does not accept unsolicited resumes (or liability associated with fees or costs) from recruitment agencies, search firms or third parties. Interested candidates are welcome to submit their application independently.
Executive Assistant
The University of Western Australia ¡ Posted today
About the role
Join a high-performing research leadership environment and support senior executives driving research excellence, innovation and impact. Play a pivotal role in coordinating executive operations, stakeholder engagement and strategic administrative activities across UWA's research portfolio. Full-time appointment on an ongoing basis. Base salary range: $99,040 â $104,669 p.a. plus 17% superannuation. About the area The Office of the Deputy Vice-Chancellor (Research) provides leadership, coordination and oversight of The University of Western Australia's research portfolio. The office supports the development and delivery of research strategy, governance, policy, infrastructure, industry engagement, commercialisation, translation and external partnerships. Working collaboratively across the University and with government, industry, research institutions and community partners, the team plays a critical role in advancing UWA's research priorities and strengthening research excellence, innovation and impact. About the opportunity Provide high-level executive support to senior members of the Research Executive Team, including complex diary management, executive correspondence, travel coordination and stakeholder engagement. Coordinate meetings, committees and events, including agenda preparation, minute taking, action tracking, logistics management and governance support. Contribute to the smooth operation of the Research Portfolio through financial administration, workflow coordination, process improvement and the preparation of briefing papers, reports and presentations. About you Demonstrated experience providing executive assistant, executive support or senior administrative support within a complex organisation. Strong organisational skills with the ability to manage competing priorities, coordinate multiple stakeholders and meet tight deadlines. Experience preparing professional correspondence, reports, presentations, meeting documentation and executive briefings. Proven ability to coordinate committees and meetings, including agenda preparation, minute taking and follow-up of actions. Well-developed interpersonal, problem-solving and digital skills, with the ability to work independently, exercise discretion and build effective working relationships. Note : As part of the recruitment process, candidates will be required to complete declarations in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence. Position description: PD - Executive Assistant 524782.pdf To learn more about this opportunity, please contact Clare Feenan at [email protected] For enquiries on the recruitment process, please contact Wendy Young at [email protected] How to apply Please apply online via the Apply Now button. The content of your Resume and Cover Letter should demonstrate how you meet the selection criteria. Closing date: 11:55 PM AWST on Wednesday, 4 November 2026 This position is only open to applicants with relevant rights to work in Australia Please note: Unsolicited applications from recruitment agencies will not be accepted outside of formal channels. Benefits Flexible working options. Generous paid leave including parental leave. Up to 17% employer paid superannuation. Salary packaging available. Incremental progression based on 12 months continuous service. Up to 25% discount on eligible UWA full-fee courses. Discounted health insurance. Employee Assistance Program. About the University The University of Western Australia (UWA) is ranked among the top 100 universities in the world and a member of the prestigious Australian Group of Eight research intensive universities. With a strong research track record, vibrant campus and working environments, supported by the freedom to innovate and inspire, there is no better time to join Western Australiaâs top university. Learn more about us. Our commitment to inclusion and diversity UWA is committed to a diverse workforce and an equitable and inclusive workplace. We are committed to fostering a safe environment for all, including Aboriginal and Torres Strait Islander people, women, those from culturally and linguistically diverse backgrounds, the LGBTIQA community, and people living with disability. If you require any reasonable adjustments, we encourage you to advise us at the time of application. Alternatively, you can contact us for assistance during the recruitment process. If you have queries relating to your application, please contact the individual named in the advertisement. To enable a quick response, please include the 6-digit job reference number.
Executive Assistant
MJD Recruitment ¡ Posted 1 days ago
About the role
This is a unique opportunity to join one of Australia's most established law firms as a Legal Executive Assistant in the Complex Liabilities, Insurance and Regulation team. You'll support senior lawyers in a busy litigation practice, in a role you'll be given room to make your own. You won't be doing it alone. You'll work side by side with the team's other Legal Executive Assistants, sharing the load and backing each other up, in a group that works hard and cares about what it does. Your Focus Your week will centre on litigation support. You'll assist with drafting and preparing court documents, file them with the courts on time, and help compile briefs and court books to procedural requirements. You'll also be drafting correspondence, amending documents from precedents, and liaising with clients, barristers and stakeholders inside and outside the firm. Alongside that, you'll be managing calendars, inboxes, meetings and travel, and running a high volume of files from opening to closing in line with AML/CTF requirements. Monthly billing sits with you too, including expense reconciliation and client and financial reporting in Elite, as well as keeping client contact records current and general administration such as searches, scanning and filing. What We're Looking For You'll bring at least 2 years' experience in a legal secretarial role, with litigation exposure highly regarded. Strong MS Office skills are a must. You know how to order a busy workload, stay calm when deadlines collide, and hold yourself to a high standard. You don't wait to be asked, and you take pride in getting things right. You'll also be a genuine team player who builds good relationships across the wider practice group and wants the team to do well. Beyond The Salary Earn up to $98,000pkg, based on experience Genuine flexibility around your hours & location Quality work for top-tier clients AI tools built in-house, plus external tools, to make your work easier A wide mix of wellbeing, lifestyle & money-related perks Room to grow career, with people who back you Ready to put your litigation skills to work in a team that supports you and your growth? Click APPLY NOW or contact Genevieve Keane on 0450 800 274 for a confidential chat.
Executive Assistant
The Hospital Research Foundation Group ¡ Posted 1 days ago
About the role
Join Our Dynamic Team as an Executive Assistant! Opportunity to work closely with executive leaders. Enhance your career with a leading organisation. Engage with internal and external stakeholders. About us The Hospital Research Foundation Group (THRF Group) is a diverse and growing health and medical research group of organisations dedicated to improving the health and wellbeing of communities through life-changing medical research, high-quality care and practical support. We support more than 60 areas of disease and illness, working with hospitals, universities, researchers, clinicians and community partners to deliver better research, better care and improved health outcomes. Our people are united by a shared purpose and a commitment to making a genuine difference. At THRF Group, you'll be part of an organisation with a great culture, ambitious plans and meaningful impact, where collaboration, curiosity and continuous improvement are valued. About the role This is much more than diary management! As Executive Assistant, you'll work at the centre of the organisation, providing trusted, high-level and confidential support and advice to the CEO, Deputy CEO and CFO, while playing an important role in supporting the effective governance of our Group Boards and Board Committees. You'll anticipate competing priorities, keep important commitments moving and ensure our executives have the information, context, preparation and support they need to operate effectively. You'll also work closely with senior leaders, Board members and a diverse range of internal and external stakeholders, bringing organisation, discretion and reliable follow-through to a fast-moving environment Key responsibilities will include: Managing complex executive diaries, appointments and competing commitments. Key meeting preparation through agenda, briefings, presentations, background information and context. Managing correspondence, enquiries and decision-maker approval workflows. Coordinating functions, stakeholder engagements and travel arrangements. Maintaining action registers and tracking commitments to completion. Supporting interactions with government, donors, supporters, professional advisers, partner organisations. Maintaining annual Group Boards and Board Committee calendars, papers, minutes and resolution. Maintaining secure governance records. Supporting director appointments, induction and professional development. Identifying opportunities to streamline executive workflows and improve administrative systems and processes. About you You're an accomplished Executive Assistant who understands what exceptional executive support looks like. You are confident working alongside senior executives and Board members, comfortable navigating competing priorities and able to exercise sound judgement about what needs action, escalation or discretion. You're someone who anticipates what's needed, embracing available technology including AI Agents you stay one step ahead and brings calm and organisation to complexity. You'll bring: Demonstrated Executive Assistant and Board or formal committee secretariat experience. Confidence and professionalism working directly with Board Chairs, directors and senior executives. Exceptional planning and prioritisation skills, with the ability to anticipate requirements and manage competing deadlines. Excellent written communication, minute-writing, proofreading and document preparation skills. Sound judgement and discretion when handling confidential and sensitive information. Strong interpersonal skills and the ability to build trusted relationships with diverse stakeholders. Experience improving systems and processes that support executive efficiency. Proficiency in Microsoft 365 and experience with electronic records systems and Board portals, improved AI agents or the ability to learn new platforms quickly. Relevant qualifications or professional development in business administration, executive assistance or governance administration. Ability to maintain relevant mandatory screening clearances. Why THRFG? On-Site Wellness Initiatives: exclusive gym membership to our own Brain & Body Fitness, onsite massages, pilates, discount health insurance, art therapy, access to confidential counselling services and medical support. Growth Potential: Be part of a highly impactful organisation, with personal opportunities to develop your expertise, access professional development options and future career pathways. More than just a job: Join a team deeply connected to our cause and the positive impact we create in the community. Salary Packaging: Maximise your take-home pay with multiple generous salary packaging options. Event tickets and Corporate Partnerships: think Netball, SANFL, AFL and many community-based events, we can play hard! This is an opportunity to work closely with the CEO, Deputy CEO, CFO and Board and gain exposure across strategy, governance, medical research, healthcare, philanthropy and commercial activity. If you enjoy staying one step ahead, bringing order to complexity and working alongside senior leaders in an organisation where the work genuinely matters, we'd love to hear from you. Ready to make an impact? Simply click Apply Now and complete the application process. We look forward to hearing from you. Please direct any questions to our People, Culture and Safety team on [email protected] or 08 8244 1100. No recruitment agencies please
Executive Assistant
MJD Recruitment ¡ Posted 2 days ago
About the role
MJD Recruitment is partnering with a well-regarded financial services business in Sydney CBD to find an Executive Assistant & Office Coordinator for a 6 month maternity leave contract. You will report to the CEO and support the leadership team, while looking after the day to day running of the office. This is a full-time, office-based position. Key Responsibilities Provide administrative support to the CEO and Leadership Team, including calendars, meetings and room bookings Assist with presentations, reports and business projects Keep the Sydney office running smoothly, from front of house to deliveries and supplies, and liaise with building management, facilities and IT Plan internal events such as office lunches, charity morning teas, Lunch & Learn sessions, wellbeing initiatives and team offsites Support Sales and Marketing with client and industry events, including merchandise and collateral Arrange domestic and international travel Look after onboarding and offboarding administration and maintain employee records About You Experience as an Executive Assistant, Office Coordinator or in a similar administration role Organised and detail focused, comfortable juggling several priorities at once Approachable and personable, with strong communication skills at every level of the business Confident using Microsoft Office and Teams A positive, hands-on attitude and a willingness to help wherever needed Whatâs On Offer Up to $100,000 super (DOE) Two weeks of paid training in early December, with a start date of 4 January 2027 A central Sydney CBD office Fixed term maternity leave cover of 6 to 7 months The chance to work closely with senior leaders and shape the workplace experience To discuss this opportunity in confidence, apply directly or contact Giselle at MJD Recruitment.
Executive Assistant
MJD Recruitment ¡ Posted 2 days ago
About the role
The Opportunity MJD Recruitment are thrilled to be partnering with this highly regarded National Law firm in their search for an Executive Assistant within their Brisbane Real Estate team. This role sits at the centre of a busy, high-performing practice group supporting a top Partner alongside several senior lawyers. Itâs the perfect position for someone who enjoys being across the details, coordinating multiple moving parts and ensuring everything runs smoothly behind the scenes. Perhaps you're currently in a Legal Assistant position and ready to take the next step? This could be the perfect opportunity for you to grow and take that next step into a coveted EA role. The Responsibilities It's no secret that the life of a busy EA means variety, with every day of the week bringing something new. Some of the responsibilities in this position include: Managing complex diaries and inboxes for senior fee earners Coordinating meetings, travel arrangements and internal logistics Drafting and formatting documents using the Microsoft Office Suite Preparing monthly client billing and managing expense reconciliation Handling high-volume matter management including file opening and closing Maintaining client databases, reporting and contact information Supporting document production and amendments Building strong relationships with stakeholders across the firm This is a role where organisation, foresight and strong coordination skills will make a real difference to the team. The Requirements You will likely already be working as a Legal Assistant or within a professional services support role and ready to step into something with a little more responsibility. To be super successful in this position, you'll bring: Excellent organisational and prioritisation skills High accuracy and attention to detail Confidence communicating with stakeholders at all levels A proactive, solutions-focused mindset Experience using document management systems (ideally iManage) Exposure to billing systems such as Elite or similar platforms Experience with legal billing is essential, while exposure to PEXA or LRS will be highly regarded. What Makes This Role Stand Out This firm is well recognised for its supportive culture and professional environment, offering strong career pathways for legal support professionals who want to grow. Youâll benefit from: Hybrid working arrangements (4 days in office / 1 day WFH) Exposure to a busy and well-established Real Estate practice Supportive leadership and a collaborative team culture A clear pathway for development within a respected firm A host of employee benefits and perks to contribute towards a healthy work-life balance If youâre ready to take the next step in your legal support career and step confidently into an Executive Assistant title, this is a role worth exploring. Click APPLY NOW to be considered. Please note we do not accept applications via email. All applications must be submitted through the job board where you are viewing this role to ensure your profile is not missed. Only shortlisted candidates will be contacted.
Executive Assistant
Jivaro ¡ Posted 2 days ago
About the role
This role is a 12 month FTC One of Australiaâs best-known retailers is looking for an Executive Assistant to support an Executive General Manager. This is more than diary management. Youâll run the rhythm of a senior leaderâs week. Youâll keep them prepared, focused and one step ahead in a fast-paced, product-led business. Youâll join an established EA network and get the autonomy to own your executiveâs day to day. What youâll do Manage a complex calendar, including meetings, store visits, travel and focus time Triage the inbox, draft correspondence and act as first point of contact Prepare briefs, agendas and pre-reads, then capture actions and follow them through Coordinate Board papers, executive updates, Town Halls and trading reviews Track key business milestones and flag risks before deadlines are missed Organise leadership meetings, offsites, team events and onboarding for senior hires Process expenses, purchase orders and invoices What youâll bring Experience supporting a GM, Director or senior executive in a fast-paced environment Sharp organisation skills and the judgement to manage competing priorities Confidence working with senior leaders, and a calm head under pressure Strong PowerPoint, Word and document presentation skills Discretion with confidential information A proactive style. You anticipate whatâs needed before youâre asked Openness to using technology and AI tools to work smarter Retail or consumer goods experience is a bonus, not essential Why apply Exposure to senior leadership and the inner workings of a major listed retailer A supportive EA team and clear structure around you A great step up for an EA ready to support an executive at this level Open to junior level applications Apply now or reach out to Jayde Rosen at JIVARO for a confidential conversation [email protected]
Executive Assistant
Argo Coal Management ¡ Posted 4 days ago
About the role
Join Argo Natural Resources, a business built around people. Argo Natural Resources is a people-led mining business producing high-quality steelmaking coal from assets located in Queenslandâs Bowen Basin. With operations including Carborough Downs, Ironbark No. 1, Broadlea and New Burton Mine, Argo is proud to play a vital role in Queenslandâs resources industry. This role is based at our Ironbark Operation. Argo brings together people, performance and operational excellence to responsibly deliver the resources that help build our cities and support thriving communities. ABOUT THIS OPPORTUNITY Weâre looking for an experienced and highly organised Executive Assistant to support our General Manager (SSE) at our Ironbark Underground Operation. This role will see you responsible for providing trusted and high-level support to both the General Manager (SSE) and the senior leadership team on site. Youâll play a key role in coordinating priorities, meetings, communications, reporting and site activities in a fast-paced environment. ABOUT YOU Experienced Executive Assistant, Personal Assistant or senior administrator. Experience with mine record entries (desirable). Strong experience supporting senior leaders in a fast-paced mining or heavy industry environment. Highly organised, proactive and confident managing competing priorities. Excellent communication and relationship-building skills. High level of discretion when handling confidential and sensitive information. Experience in mining, resources, heavy industry or a similar environment is desirable. Strong general administration skills, with the flexibility to support broader site requirements. Advanced Microsoft Office skills, including Outlook, Word, Excel and PowerPoint. Safety-focused, professional and committed to continuous improvement. A team player who takes initiative and looks for ways to improve processes and support the wider team. WHY ARGO? 5/2/4/3 Roster â Have every weekend off! Ideally this position suits someone based in the Moranbah, Mackay, Airlie Beach area or someone willing to relocate. Residential or DIDO options available. Accommodation is provided and flexible based on your home location. Attractive remuneration and other benefits available with career progression opportunities. At Ironbark, we are building more than an operation â we are building a long-term team of skilled, committed people who want to grow, contribute, and be part of our success for years to come. At Argo, your next career step isnât just a moveâitâs where your experience is valued, your impact is amplified, and youâre set up to excel. When you join Argo Natural Resources, youâre joining a team with the opportunity to make a real impact, grow your career and contribute to the future of our industry. If youâre ready to be part of something meaningful, weâd love to hear from you. Apply today and take your career to the next step with Argo. NOTE: we do not accept applications from recruitment agencies.
Executive Assistant
Vital Chemical ¡ Posted 6 days ago
About the role
Vital Chemical is a recognised leader in sustainable environmental solutions, with expertise in erosion control, dust suppression, revegetation, and water treatment. We are seeking a motivated and organised Executive Assistant to provide administrative support to our Directors. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, has strong attention to detail, and takes pride in keeping things organised and running smoothly. What Youâll Do: Provide day-to-day administrative support to Directors. Manage calendars, appointments and meeting schedules. Coordinate travel bookings, accommodation, and itineraries. Prepare correspondence, reports, presentations, and meeting agendas. Take meeting minutes and distribute action items where required. Assist with expense reconciliations and other administrative tasks. Coordinate company events, meetings, and staff communications. Act as a point of contact for internal and external stakeholders. Assist with general office administration and ad hoc projects. About You Previous experience in an administrative, executive assistant, personal assistant, or office support role. Strong organisational and time management skills. Excellent written and verbal communication skills. High attention to detail and accuracy. Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. The ability to manage multiple tasks and competing priorities. A professional, approachable, and confidential manner. Drivers licence and own transport. Ability to pass a pre-employment drug test and police check. Why Join Us? Be part of a forward-thinking, innovative manufacturing company committed to sustainability. Flexible working arrangements. Supportive and collaborative team environment. Great opportunity for someone returning to the workforce or seeking better work-life balance. Attractive salary package. Bonus day off for your birthday. If you are a highly organised individual who enjoys supporting leaders and helping a business run efficiently, we would love to hear from you. Email your resume and a covering letter to: [email protected] . We are an Equal Opportunity employer, and we encourage applications from a range of diversities including women, Indigenous, and LGBTIQA applicants. Proof of rights to work in Australia must be provided.
Executive Assistant
Victorian Government ¡ Posted 6 days ago
About the role
Executive Assistant â mRNA Victoria * Salary: $100,894 â $114,476 per annum (plus superannuation) * Tenure: Fixed term (12 months) * Usual hours of work: Full time (flexibility may be available) * Usual work location: 121 Exhibition Street, Melbourne (flexibility may be available) The Role mRNA Victoria is seeking an experienced Executive Assistant to provide high-level executive support to the Chief Executive Officer (CEO), mRNA Victoria, and broader corporate support to the team. Reporting to the CEO, you will proactively manage day-to-day operations, coordinate governance activities and assist with the establishment of a new State Company associated with the BioNTech R&D and Clinical Scale mRNA Manufacturing Facility Project. You will also support travel coordination, grant administration, human resources, recruitment and payroll activities. The ideal candidate will have considerable experience supporting C-level executives and/or providing business coordination support, with strong organisational, communication and stakeholder engagement skills. Main accountabilities: * Provides specialist administrative and corporate support expertise. * Applies negotiation, persuasion and motivation skills to manage staff and stakeholders. * Develops and implements operational communication and consultation strategies on specific projects. * Recommends resource allocation to the immediate manager to meet service delivery priorities. * Prepares reports, briefs and correspondence on complex issues that impact at program or organisational level. The Team The position of Executive Assistant forms part of mRNA Victoria within the Industry, Trade and Investment Group. The Industry, Trade and Investment Group works closely with businesses locally and globally to grow Victorian jobs, drive innovation and increase Victoria's international competitiveness. The Group supports investment, trade, priority industries, advanced manufacturing, health technologies and medical research. mRNA Victoria leads the Victorian Government's commitment to establishing a world-class Australian mRNA vaccine and therapeutic industry. It works with domestic and international companies, researchers and stakeholders to strengthen RNA capabilities and supply chains through investment, research, development, commercialisation and manufacturing initiatives. About You You understand stakeholder motivations, needs and expectations and how these influence service delivery. You communicate clearly and concisely, adapting your approach to suit different audiences and presenting information logically to build understanding. You bring strong interpersonal skills and the ability to engage constructively with stakeholders, build effective working relationships and collaborate with colleagues to support organisational priorities. Further Information For a confidential discussion, please contact Damian Dewar, Senior Advisor Projects and Investment, on 0409 240 369 or via email at [email protected]. The Department is committed to creating and maintaining a child safe organisation. We have zero tolerance of child abuse and are committed to taking the necessary steps to protect children from harm by adopting a preventative, proactive and participatory approach to child safety in accordance with the Child Safe Standards. Successful candidates will be required to undergo a National Police Records Check prior to commencing employment with the Department. Please note: We are committed to inclusive recruitment. If you require an adjustment to participate in any stage of the recruitment process or have a particular requirement to be communicated with by either telephone or email only, please notify the DJSIR Talent Acquisition Team on 0472 875 685, or via email at [email protected] with the position number in the subject line. How to Apply Please click the âApply Now' button. As part of the application process, you will need to provide a copy of your resume and a cover letter addressing the key selection criteria outlined in the position description. Applications close at 23:59 pm on 5 November 2026.
Executive Assistant
Amazon ¡ Posted 6 days ago
About the role
Description Applicants must be Australian citizens and hold or be eligible to obtain an Australian Government Security Clearance. More information regarding security clearances can be found at https://www.agsva.gov.au/. Looking for a role where no two days are the same? Amazon Web Services (AWS) is seeking an Executive Assistant to join our Region Services organisation - an opportunity to make a meaningful impact in a fast-moving environment. In this role, you'll coordinate complex tasks and projects, manage multiple competing priorities with composure, and adapt quickly as plans shift - often making thoughtful decisions before every detail is confirmed. You'll bring solid organisational skills and a self-starter's approach, delivering with minimal guidance. Discretion and integrity are central to the role. You'll handle confidential information and collaborate with senior professionals both inside and outside AWS, representing the organisation with professionalism in every interaction. The pace is energetic and the work is varied, with something new to take on each day - supported by a collaborative team. Key job responsibilities -Management of complex calendars and scheduling -Manage domestic and international travel arrangements -Track and help drive completion of key deliverables and follow up on outstanding items -Organise, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events) -Act as a liaison for manager's direct reports -Coordinating and collaborating across multiple geographies globally -Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organisation About the team The Region Services team redefines the way AWS designs, builds, and operates AWS regions to enable new AWS Cloud Infrastructure and Services offerings to customers across every industry and of every size, including start-ups, enterprises, and public sector organisations. Diverse Experiences Amazon values diverse experiences. Even if you do not meet all of the preferred qualifications and skills listed in the job description, we encourage candidates to apply. If your career is just starting, hasn't followed a traditional path, or includes alternative experiences, don't let it stop you from applying. Why AWS Amazon Web Services (AWS) is the world's most comprehensive and broadly adopted cloud platform. We pioneered cloud computing and never stopped innovating - that's why customers from the most successful startups to Global 500 companies trust our robust suite of products and services to power their businesses. Work/Life Balance We value work-life harmony. Achieving success at work should never come at the expense of sacrifices at home, which is why we strive for flexibility as part of our working culture. When we feel supported in the workplace and at home, there's nothing we can't achieve in the cloud. Inclusive Team Culture Here at AWS, it's in our nature to learn and be curious. Our employee-led affinity groups foster a culture of inclusion that empower us to be proud of our differences. Ongoing events and learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon (gender diversity) conferences, inspire us to never stop embracing our uniqueness. Mentorship and Career Growth We're continuously raising our performance bar as we strive to become Earth's Best Employer. That's why you'll find endless knowledge-sharing, mentorship and other career-advancing resources here to help you develop into a better-rounded professional. Basic Qualifications - Experience with Microsoft Office products and applications - 2 years of executive assistant experience - Experience maintaining confidentiality in matters involving security or personnel issues in the workplace Preferred Qualifications - Experience in a fast-paced, high-tech company - Experience designing processes to maximize efficiency Acknowledgement of country: In the spirit of reconciliation Amazon acknowledges the Traditional Custodians of country throughout Australia and their connections to land, sea and community. We pay our respect to their elders past and present and extend that respect to all Aboriginal and Torres Strait Islander peoples today. IDE statement: Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner.
Executive Assistant
Victorian Government ¡ Posted 6 days ago
About the role
* Provide high-level, confidential executive and administrative support to the Commissioner, Corrections Victoria. * Ongoing, full-time opportunity. * VPS 4 - $100,894 - $114,476 plus superannuation. Are you a skilled executive assistant with experience supporting senior leadership in a fast-paced operating environment? Do you bring sound judgement, discretion, and a calm, adaptable approach when managing sensitive matters and competing priorities? Do you take pride in building positive working relationships and ensuring the smooth, efficient operation of an executive office? If so, this could be the opportunity for you. The Department of Justice and Community Safety is seeking an Executive Assistant to provide a critical role within the Office of the Commissioner. About the Business Unit The Department of Justice and Community Safety (DJCS) provides a range of government programs and services which focus on improving community safety, victim services, regulatory services and crime prevention, and building strong collaboration across the justice system. Corrections Victoria operates Community Correctional Services, the prison system and Victoria's post sentence scheme, seeking to provide safe and secure containment for people in custody and an environment and programs and services that support rehabilitation. Corrections Victoria operates 14 public prisons, one transition centre, a community residential facility, two residential facilities and overseas Victoria's privately operated prisons. Corrections Victoria's vision is for Safer Prisons, Safer People and Safer Communities. Corrections Victoria's mission is to create a safer, smarter corrections system with a skilled and supported workforce, that enables people in our care to make better decisions. Reporting to the Secretary, the Commissioner is responsible for the leadership, effective operation and risk management of the Victorian adult corrections system. The Commissioner is accountable for acquitting CV's obligations under the Corrections Act and other relevant Acts. About the Role As Executive Assistant, you will provide high-level, confidential executive and administrative support to the Commissioner, Corrections Victoria, enabling the effective operation of the Office of the Commissioner and supporting the delivery of key organisational priorities. You will manage complex diary matters, correspondence, briefings, records, meetings, and stakeholder enquiries, while exercising sound judgement and discretion across sensitive operational, policy, staffing, and correctional management matters. Some of your duties will include: * Provide high-level confidential, secretarial, executive and administrative support and assistance to the Commissioner on a range of sensitive and complex matters. * Manage the Commissioner's diary, including scheduling and coordination of meetings and appointments, attendance at conferences, and travel arrangements. * Manage enquiries into the Commissioner's office in collaboration with Strategic Advisors and other staff, including by liaising with ministerial and executive staff across various government portfolios. To learn more about this role before applying, please read the attached position description. About you To be successful in this role, you will have: * Demonstrated extensive experience and expertise in delivering high-level executive and administrative support to senior executives or agency heads in a complex, fast-paced operating environment. * Demonstrated ability to exercise sound judgment and determine executive priorities under tight and conflicting deadlines with limited supervision. * High-level capability in using electronic document and workflow management systems (such as TRIM and EBC) to manage confidential briefings, executive correspondence, and records retrieval. * Experience processing invoices and financial transactions using financial management systems (such as Oracle) is desirable. Qualifications/requirements * There are no mandatory qualifications for this role; however, demonstrated experience in providing support to senior executives and relevant business administration credentials are desirable. How to Apply Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats. The successful candidate will be required to undergo pre-employment checks which may include a Nationally Coordinated Criminal History Check (NCCHC) and misconduct screening. If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad. IMPORTANT INFORMATION: CHILD SAFE STATEMENT OF COMMITMENT: The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.
Executive Assistant
Microsoft Corporation ¡ Posted 6 days ago
About the role
Overview Microsoft Customer and Partner Solutions (MCAPS) accelerates customer outcomes and business growth. By uniting product, engineering, marketing, sales, customer success, and partners around a common customer mission, we help customers realize value faster and turn innovation into measurable business impact. Through deep technical expertise and differentiated go-to-market execution, we win competitively, capture market share, and scale repeatable growth motions. We differentiate through value creation - delivering world-class, AI-powered customer experiences that accelerate adoption, strengthen loyalty, and create sustainable competitive advantage, driving growth that outpaces the market. The Executive Assistant to the Corporate Vice President (CVP) serves as a trusted partner to the executive, enabling the leader to operate at maximum effectiveness across customers, partners, employees, and the broader Microsoft ecosystem. This role provides strategic executive support, manages complex priorities and logistics, and acts as a central point of coordination across the CVP's leadership team, business partners, and key stakeholders. The Executive Assistant operates with a high degree of professionalism, discretion, judgement, and business acumen. Success in this role requires the ability to anticipate needs, manage competing priorities, build strong relationships across organisational boundaries, and maintain exceptional operational excellence in a fast-paced environment. Microsoft's mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond. Responsibilities Executive Support & Prioritisation Manage the CVP's calendar, priorities, and time allocation to ensure focus is directed toward the highest-impact activities. Coordinate meeting schedules, customer engagements, leadership reviews, business rhythms, and external commitments while proactively identifying conflicts and opportunities for optimisation. Act as a trusted advisor regarding prioritisation and executive time management. Leadership Team Coordination Partner with the Chief of Staff, Business Managers, Communications Lead, and Leadership Team members to deliver a consistent operating rhythm. Coordinate leadership meetings, offsites, town halls, employee engagement activities, and organisational events. Track follow-up actions and ensure commitments are executed on time. Communications & Stakeholder Management Serve as a key liaison between the CVP and internal and external stakeholders. Manage executive correspondence, support preparation of communications, facilitate information flow, and maintain strong working relationships across senior leaders, customers, partners, and support teams. Represent the office professionally while exercising sound judgement and maintaining confidentiality. Travel, Events & Logistics Own end-to-end planning and execution of executive travel, customer engagements, leadership events, board meetings, site visits, and strategic planning sessions. Ensure all logistics, briefing materials, approvals, and stakeholder communications are coordinated seamlessly. Executive Office Operations Drive operational excellence across the Office of the CVP. Manage budgets, procurement processes, expense compliance, executive support systems, and administrative processes. Identify opportunities to improve efficiency, simplify workflows, and enhance the effectiveness of executive office operation. Qualifications Required Qualifications 7 years of administrative, business support, or customer service experience in an environment with an emphasis on managing highly complex calendar, travel management, and administration work for executive/upper level management. Strong written and verbal communication skills. Preferred Qualifications Significant experience supporting senior executives, preferably General Manager, Vice President, Corporate Vice President, or C-suite level leaders. Exceptional organisational, prioritisation, and project management skills. Proven ability to handle highly confidential information with discretion and professionalism. Ability to influence without authority and build productive relationships across diverse stakeholder groups. Experience operating in a large, fast-paced and highly matrixed organisation. Strong digital and AI fluency, with a track record of using technology, including Microsoft 365 and Copilot, to streamline processes, automate routine tasks, improve information flow, and increase the effectiveness of executive support. This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled. Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations. (https://careers.microsoft.com/v2/global/en/accessibility.html)
Executive Assistant
Anglo American ¡ Posted 8 days ago
About the role
Job Description Grosvenor Mine We are seeking a diligent and high-performing Executive Assistant to join the team at on a permanent basis at our Grosvenor Mine, based in Moranbah, QLD. Reporting to the General Manager/SSE, this role will play an essential part in delivering efficient, accurate and timely support to the operations. This role will see you accountable for: Provide a high level of administrative support to the General Manager/SSE including calendar management, administration of documents and reports, record management, catering and all other associated administrative tasks. Provide a high level of administrative support to the Senior Leadership Team (SLT) by organising travel for SLT, monthly management of meeting processes, and site visits as required. Co-ordinate/collate the documentation & distribution of Monthly Reports and yearly Business Plan and other reporting as required for SLT. Accountable for the coordination of meetings with detailed and concise minute taking, event management, travel bookings, expense management and other administrative tasks as required.
Executive Assistant
Astrum Recruitment ¡ Posted 9 days ago
About the role
About the Company This organisation is known for its reputation of providing quality, safety, and innovation for large scale infrastructure projects. About the Role This is a fantastic opportunity for a proactive, highly organised professional to play a key role supporting the leadership team. Key Responsibilities Diary management for senior leaders Prepare correspondence, reports and presentations Coordinate internal and external stakeholder communications Organise meetings, minutes, and follow-up actions Support project administration, document control, and record-keeping Assist with event coordination, onboarding, and general office management About You Proven experience as an Executive Assistant, Executive Administrator, or Personal Assistant Exceptional organisational skills with the ability to multi-task and prioritise Strong written and verbal communication skills A proactive, can-do attitude with strong attention to detail Ability to work autonomously and build trusted relationships What's on Offer Join a genuinely growing business with career opportunities Supportive, collaborative team culture Competitive salary package Excellent company benefits How to Apply Click 'Apply Now' to submit your resume or contact Julia Withey at Astrum Recruitment on 0439811172 for a confidential discussion.
Executive Assistant
FTI Consulting ¡ Posted 12 days ago
About the role
Who We Are FTI Consulting is the leading global expert firm for organizations facing crisis and transformation. We work with many of the worldâs top multinational corporations, law firms, banks and private equity firms on their most important issues to deliver impact that makes a difference. From resolving disputes, navigating crises, managing risk and optimizing performance, our teams respond rapidly to dynamic and complex situations. At FTI Consulting, youâll work side-by side with leaders who have shaped history, helping solve the biggest challenges making headlines today. From day one, youâll be an integral part of a focused team where you can make a real impact. Youâll be surrounded by an open, collaborative culture that embraces diversity, recognition, professional development and, most importantly, you. Are you ready to make your impact? About the Role We are seeking an experienced, proactive and highly organised Executive Assistant to provide high-quality support to a portfolio of Senior Managing Directors and Managing Directors at FTI Consulting. Working as part of the broader administration team, you will help our leaders and client-facing teams operate efficiently in a fast-paced professional services environment. This is a varied role requiring sound judgement, initiative and the ability to balance competing priorities across multiple stakeholders. You will manage both routine and non-routine activities, build trusted relationships with internal and external stakeholders, and handle sensitive information with absolute discretion and confidentiality. The successful candidate will be collaborative, solutions-focused and comfortable taking ownership of tasks from planning through to completion. What Youâll Do Provide proactive day-to-day administrative support to 3-5 Senior Managing Directors, while assisting the wider team as required. Manage complex diaries, schedule meetings and calls, coordinate meeting logistics and anticipate potential conflicts or changes. Coordinate domestic and international travel, including itineraries, accommodation and related arrangements. Prepare, draft, edit and format correspondence, reports, spreadsheets and PowerPoint presentations to a high professional standard. Initiate conflict-clearance and internal approval processes for new matters, and maintain accurate client and matter information. Coordinate new client and vendor set-up, maintain contact lists and liaise with third-party service providers. Manage financial administration, including time and expense recording, credit card reconciliations, invoices, billing information and support with debt collection. Plan and coordinate internal, external and client events, including invitations, venues, catering and supporting materials. Respond professionally to general enquiries and act as a trusted point of contact for internal and external stakeholders. Work collaboratively with Executive Assistants, office administration colleagues and other business functions to provide seamless coverage and support. Contribute to the smooth running of the office and undertake research, projects and other ad hoc tasks as required. How Youâll Grow This role offers the opportunity to partner closely with senior leaders, gain exposure to complex and high-profile client work, build a strong internal and external network, and further develop your professional, commercial and stakeholder-management skills. You will also have opportunities to share knowledge, support colleagues and contribute to a collaborative administration community. What Youâll Need to Succeed Basic Qualifications Unrestricted rights to work and live in Australia. At least five yearsâ experience providing executive or senior administrative support to multiple senior leaders. Advanced proficiency in Microsoft Outlook, Word, Excel and PowerPoint, with a high level of general computer literacy. Demonstrated experience managing complex calendars, travel, expenses and competing priorities with accuracy and sound judgement. Excellent written and verbal communication skills and the confidence to engage professionally with senior leaders, clients and colleagues. Ability to work regularly from the FTI Consulting office. Preferred Qualifications and Attributes Experience in consulting or professional services â desirable but not essential Proactive, efficient, approachable and committed to delivering a high standard of service. Exceptional organisation, attention to detail and follow-through. Ability to anticipate needs, solve problems and remain calm and adaptable when priorities change. Strong interpersonal skills, discretion and a collaborative, team-oriented approach. Experience planning and coordinating internal and client events. A continuous-improvement mindset and willingness to contribute beyond the immediate responsibilities of the role. FTI Consulting acknowledges that we stand on the lands of the First Nations peoples and would like to pay our respects to Elders past and present. We extend solidarity and hope for a future where all are afforded justice, dignity and peace. FTI Consulting is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation. Compensation Minimum Pay: $88,500 Maximum Pay: $126,000 Compensation Disclosure: The compensation range reflects potential base salary for the role and is inclusive of Superannuation. Determination of actual salary is based on a combination of relevant factors such as market considerations, business needs, and an individualâs location, skills, level of experience and qualifications.
Executive Assistant
Forum Recruitment ¡ Posted 13 days ago
About the role
About the company Forum Recruitment is proud to partner with a specialist real estate investment and asset management firm focused on delivering strong outcomes across commercial property assets. The business takes a strategic approach to asset management, with an emphasis on value creation, active leasing and disciplined capital deployment. About the role This is an exciting opportunity for an experienced Office Manager and Executive Assistant who enjoys variety, autonomy and being at the centre of a business. In this broad role, you will take ownership of day-to-day office operations while providing high-level support to the senior team. From coordinating diaries, meetings and travel to managing office requirements and supporting business initiatives, you will play an integral role in keeping the team organised and operations running smoothly. Key responsibilities include: Manage daily office operations, facilities, IT providers, equipment and workplace requirements. Provide high-level administrative support, including diary management, meeting coordination and prioritisation of commitments. Coordinate travel arrangements, including flights, accommodation and detailed itineraries. Maintain filing systems, agreements, business records and key documentation, while assisting with reports, presentations and correspondence. Update marketing and social media collateral, ensuring brand consistency across presentations, templates and other materials. About you To be successful in this role, you will have experience in office management, executive assistance or a similar administrative role, with excellent organisational skills and the ability to confidently manage competing priorities. You will be a strong communicator with a proactive approach, exceptional attention to detail and sound judgement when handling confidential information. Proficiency in Microsoft Office is required, with LinkedIn, Canva and Squarespace experience highly regarded. Experience within the property sector would be considered highly advantageous What's in it for you? Flexible part time position (26-28 hours per week) Hybrid working approach Varied and challenging role Leading, growing Real Estate business Excellent team culture Next steps Please attach your resume and cover letter by following the links on this website to APPLY. Alternatively contact Lauren Jeffery on 0407 636 998 to discuss if you believe this position would suit your experience.
Executive Assistant
MJD Recruitment ¡ Posted 13 days ago
About the role
MJD Recruitment is partnering with a large, established energy and resources business in Melbourne to find an experienced Executive Assistant. You will support three senior managers in a tight knit leadership group where trust is earned quickly and contribution is noticed. We are looking for someone who reads a room well, works out what matters most and steps in before being asked. If you are the person who spots the clash in the diary before anyone else does, this one is for you. Key Responsibilities Run complex executive diaries and protect time for high priority commitments Filter emails and calls so the right things reach the right people quickly Prepare reports, briefings and meeting papers, then track actions through to completion Assist with board activity and the Executive Leadership Team Coordinate executive meetings and events, from logistics to follow up Share ideas and best practice with fellow EAs across the country About You Seven or more years supporting senior executives, with the confidence to operate at a genuinely executive level Pragmatic, low ego and responsive to direction, happy to take the brief, deliver the outcome and build trust from there Self directed, anticipating what is needed and moving with minimal guidance or reassurance Humble and professional, with the integrity to build real influence and work closely with the other EAs Sharp attention to detail and total discretion Experience in energy, resources, manufacturing or another operational environment is a strong advantage Whatâs On Offer $133,000 PKG A brand new Melbourne CBD office One day working from home each week A genuinely strategic seat with board and executive exposure A collaborative EA network to learn from and share with To discuss this opportunity in confidence, apply directly or contact Giselle at MJD Recruitment.
Executive Assistant
Downer ¡ Posted 13 days ago
About the role
Description Opportunity for an experienced Executive Assistant to provide high-level support to the Executive General Manager Finance and General Manager Zero Harm. Based from our Milton offices, Brisbane, this is a pivotal role for someone who thrives in a fast-paced corporate environment and enjoys being at the centre of executive priorities, stakeholder engagement and leadership activity. As a trusted partner to two senior leaders, youâll bring structure, momentum and exceptional organisation to complex diaries, executive communications, governance meetings, travel and business priorities. Youâll work closely with senior leaders and key stakeholders across Finance and Zero Harm, anticipating needs, coordinating important activities and ensuring actions and deadlines stay on track. This role will suit an Executive Assistant who combines discretion and sound judgement with a proactive, solutions-focused approach. If youâre highly organised, confident engaging with senior stakeholders and enjoy improving the way things get done, this is an opportunity to make a valued contribution across two important corporate functions. What Youâll Do This role offers a broad scope, with key responsibilities including: Provide proactive executive support, managing complex diaries, inboxes, correspondence and competing priorities. Coordinate executive, governance and leadership meetings, including agendas, papers, minutes and follow-up actions. Manage domestic and international travel, itineraries, expenses and corporate card reconciliations. Prepare and refine presentations, reports, briefing notes and executive communications. Coordinate leadership activities, key calendar cycles and selected Finance and Zero Harm initiatives. Support meetings, events and broader team activities, including potential office relocation requirements. What Youâll Bring This role offers a broad scope, with key responsibilities including: Significant Executive Assistant experience supporting senior leaders in a complex corporate environment, ideally within a large services, construction or ASX-listed organisation. Strong executive support capability, with a high level of discretion, emotional intelligence, flexibility and professionalism. Exceptional organisation, prioritisation and forward-planning skills, with the ability to confidently manage competing demands. Strong communication and interpersonal skills, with the ability to build trusted relationships with senior stakeholders. Sound judgement and initiative when handling sensitive and confidential information. Advanced skills across Microsoft Office, Teams and SharePoint, with CTM and Concur experience advantageous. More than anything, youâll bring a strong work ethic, a positive attitude, and a commitment to delivering high-quality outcomes for our clients. Why Downer? At Downer, we plan, create, and sustain essential public services across Australia and New Zealand. From hospitals to data centres and defence partnerships, we manage critical infrastructure that keeps communities thriving. What It Means to Belong at Downer Weâre proud of our high-performance culture and commitment to diversity, offering: Training and development to support and diversify your career. With 30% of vacancies filled internally youâll find real opportunities to advance your career. Perks@Downer: healthcare discounts, great savings on retail purchases, car purchases and much more. Employee Assistance Program: professional support for you and your family when you need it most. You want your work to matter and so do we. With over 26,000 people across Australia, New Zealand and the Pacific, our team is made up of individuals with unique perspectives, backgrounds, and ideas. We know that diversity makes us stronger and we actively celebrate it through our commitment to inclusion and belonging. Weâre committed to building a team that reflects the diverse communities we serve and we welcome people of all ages, genders, sexual orientations, cultures, abilities, and lived experiences. We especially encourage applications from those whose voices have traditionally been underrepresented in our industry, including women, Aboriginal and Torres Strait Islander Peoples, MÄori and Pasifika Peoples, veterans, people with disability, and neurodivergent individuals. Even if your experience doesnât align perfectly with this role, weâd still like to hear from you. If it feels like the right fit, apply - potential counts, and so do you. As a WORK180 Endorsed Employer, we support flexibility that works for your life, inclusive leadership that values your voice, and equitable access to opportunity so you can do your best work and bring your whole self to it. If you need support or adjustments through the recruitment process, just let us know, weâre here to help you put your best foot forward.
Executive Assistant
MARS PARTNERSHIP PTY. LTD. ¡ Posted 15 days ago
About the role
Are you an experienced Executive Assistant who thrives on variety, enjoys working with senior stakeholders and can confidently adapt to changing priorities? An exciting opportunity at an investmwnt bank is available for an Executive Assistant to join a highly regarded, global corporate environment in Melbourne's CBD. This is a pivotal role within the administrative function, providing seamless support across multiple teams and senior leaders to ensure business continuity during periods of planned and unplanned leave. Based on the Paris end of Collins street, you be joining a professional, collaborative and well-established business. The Opportunity This is far more than a traditional EA role. You'll enjoy a variety in your day-to-day work, partnering with different teams and adapting to the needs of the business. Assignments may range from short-term leave coverage to longer-term support arrangements, giving you exposure to a broad range of stakeholders and business functions. Your ability to step into different environments, quickly establish relationships and deliver exceptional support will make you an integral part of the team. This role is office-based 5 days per week. Key Responsibilities Provide high-quality executive and administrative support to senior leaders across multiple teams. Deliver seamless leave coverage, ensuring continuity of service across the business. Manage complex calendars, coordinate meetings and assist with travel and general administrative requirements. Build strong working relationships with executives, stakeholders and fellow EAs. Adapt quickly to changing priorities, team requirements and different working styles. Maintain the highest standards of professionalism, confidentiality and attention to detail. About You You're a polished, adaptable and solutions-focused EA who enjoys being the go-to person when support is needed. You're comfortable working with different personalities, can quickly get up to speed in new environments and take pride in delivering exceptional service. Ideally, you'll bring: Previous experience supporting senior executives in a professional services, banking or large corporate environment. Exceptional organisational skills and the ability to manage competing priorities. A proactive, flexible approach and the confidence to work autonomously. Strong communication skills and the ability to build rapport with stakeholders at all levels. A high level of discretion, professionalism and attention to detail. What's on Offer? Prime Melbourne CBD location A varied and engaging role with exposure to multiple teams and senior leaders. A professional corporate environment with a strong focus on quality and collaboration. An initial 9-12 month fixed-term contract, with the potential for a longer-term opportunity. If you're an experienced EA who enjoys variety, takes pride in providing outstanding executive support and would welcome the opportunity to work within a sophisticated corporate environment, we'd love to hear from you. At Mars, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. To apply: If you are interested in this opportunity please apply via the link, or alternatively contact Sophie Roper on 0431 437 307 or [email protected] Please note that due to the number of applications only successful applicants will be contacted.
Executive Assistant
Mecca Recruitment Group ¡ Posted 15 days ago
About the role
Are you an experienced Executive Assistant who thrives in a fastâpaced, highâtrust environment? This is a rare opportunity to support two Câsuite leaders while ensuring the smooth, coordinated running of team operations. Weâre looking for someone with exceptional judgement, initiative and organisation â a true rightâhand who enjoys being the central coordination point for senior stakeholders, sensitive information and highâpriority deliverables. About the Role Youâll provide highâlevel executive and administrative support to Câsuite leaders, managing calendars, communications, board deliverables, travel, meeting preparation and team coordination. Your work ensures both executives are informed, prepared and operating at peak efficiency. Key Responsibilities Act as the primary contact for internal and external stakeholders, including directors, regulators and senior leaders Manage inboxes, calendars, calls and meeting preparation with accuracy and foresight Prepare presentations, papers and documentation across the Microsoft suite Coordinate weekly travel arrangements Track board planners and ensure deliverables are met Prepare agendas and coordinate Enterprise Risk and Risk Forum meetings Maintain ER filing systems in line with legal and organisational requirements Support team communication, workflow and morale Manage deadlines, priorities and followâthrough on action items Uphold strict confidentiality and discretion About You Youâre a trusted, proactive EA who communicates clearly, anticipates needs and builds strong relationships across all levels â especially at Câsuite level. You will bring: Minimum 5 yearsâ EA experience, ideally supporting senior executives (financial services advantageous) Exceptional attention to detail and time management Confidence managing competing priorities under pressure High level of discretion and confidentiality Strong written and verbal communication skills Apply now and bring your expertise to a highâperforming executive environment.
Executive Assistant
Techm Studios ¡ Posted 15 days ago
About the role
Executive Assistant Provide high-level support to our Chief Commercial Officer . Kenmore head office, free parking on site & hybrid work. NFP Salary packaging up to $18,549 p.a. 5 weeks leave. Are you an experienced Executive Assistant who thrives in a role where professionalism, purpose and people come together? This is a rewarding opportunity to closely work our Chief Commercial Officer in a valuesâled organisation, where your expertise will make a meaningful difference every day. About you and your new opportunity: The Executive Assistant to our Chief Commercial Officer provides highâlevel day to day support to keep priorities running smoothly. You will be the proactive, professional, and confidential support required to see our CCO and Commercial group be successful and organised. You will be a valued member of a collaborative and supportive Executive team, contributing to work that aligns with the mission, purpose, and values of Churches of Christ. You will be: Providing day to day executive support and, diary and inbox management. Coordinating reporting and travel requirements across the Commercial group. Tracking and organising Commercial group and project committee reporting requirements. Preparing and managing high-quality documents and presentations. Managing invoicing, credit cards, expenses, and minor events. Handling confidential and sensitive matters with discretion and sound judgment. Anticipating issues, escalating risks early and supporting competing priorities with calm confidence What you will bring to our team: Extensive experience supporting senior executives at a high level. Exceptional diary, inbox, and priority management skills. Advanced skills in Word, Outlook, Excel, and PowerPoint. Excellent written and verbal communication skills. Proven ability to manage multiple priorities and meet tight deadlines with accuracy. Sound judgment, discretion, and professionalism at all times. Well-developed organisational and problem-solving skills Who we are â Churches of Christ Churches of Christ is one of Australiaâs largest and most diverse not-for-profit organisations, delivering a range of care and community services across Residential Aged Care, Home Care and Retirement Living, Foster, and Kinship Care and, Housing Support for over 140 years. We are guided by our values of Integrity, Compassion, Excellence and Courage, and we welcome everyone, of all backgrounds and faiths, as we foster a diverse and inclusive community for our people. Why Join Our Team Transformative leadership and a high performing team culture. Opportunities for career development, stretch assignments and progression. A growing not-for-profit organisation with purpose and community impact. Work in an inclusive, down to earth & welcoming culture. 5 weeks annual leave and hybrid / flexible working arrangements to support your work life balance. Free on-site parking on-site cafĂŠ with staff discount (at the Kenmore head office). Not for profit salary packaging up to $18,549 which could be used for up to $15,900 (for everyday living expenses like rent, mortgage, school fees and many more) and up to $2,650 for meals and entertainment.
Executive Assistant
Ngurratjuta Pmara Ntjarra ¡ Posted 15 days ago
About the role
The Executive Assistant within Ngurratjuta, provides exceptional administrative and coordination services to the Chief Executive Officer, Deputy Chief Executive Officer and wider Ngurratjuta Executive The role requires the incumbent to show initiative, excellent communication skills, ability to work as part of a team and support the execution of the executives duties. ABOUT THE CORPORATION: Ngurratjuta/Pmara Ntjarra Aboriginal Corporation (Ngurratjuta) is a progressive Aboriginal Corporation that supports and maintains the development of opportunities and ongoing success of community-controlled enterprises, initiatives, and service delivery. Ngurratjuta is driven by a commitment to supporting our communities and their residents, aiming to deliver high-quality services that meet needs and aspirations of the region. ABOUT THE ROLE: We are seeking a highly organised, proactive and self-motivated Executive Assistant who can manage competing demands, maintain confidentiality and build strong relationships across the organisation. This is an exciting opportunity to join a purpose-driven team committed to supporting local, community-led change. The Executive Assistant provides high-level coordination administrative and operational support to the Executive team. The role ensures executive priorities are progressed, reporting requirements are met and program service delivery remains coordinated, informed and aligned with organisational objectives. Responsibilities: Provide proactive executive support to the CEO, DCEO and wider Executive team, including coordinating priorities, meetings, actions and follow-up. Develop a strong understanding of Ngurratjutaâs programs, services, operating environments and community priorities. Translate executive instructions into clear actions, coordinate responsible staff and monitor progress through to completion. Maintain action registers, deadlines and follow-up systems to ensure decisions and commitments are implemented. Coordinate the preparation, collation and submission of financial, operational and service delivery reports by required deadlines. Liaise with program and corporate teams to gather accurate information, identify gaps and support timely reporting. Assist with tracking program performance, key deliverables, risks, issues and emerging priorities. Support effective coordination across service delivery teams, managers and external stakeholders. Act as a central point of coordination for the Executive team, helping to maintain clear communication and alignment across the organisation. Promote staff engagement by supporting regular communication, team meetings, briefings and information sharing. Assist the Executive team to foster a positive, accountable and collaborative workplace culture. Coordinate Executive meetings, prepare agendas and papers, record decisions and actions, and monitor follow-through. Provide logistical and administrative support for Board, committee and stakeholder meetings. Manage confidential information with discretion and maintain professional relationships with staff, community members, stakeholders and visitors. Provide administrative support to the Accounts, Trust and Housing Managers as required. Essential Criteria: Demonstrated experience providing high-level executive or senior administrative support, preferably in a complex service delivery or community organisation. Strong understanding of financial, operational and service delivery reporting, with the ability to coordinate accurate information from multiple teams. Proven ability to track executive instructions, actions, deadlines and deliverables through to completion. Highly developed organisational, time-management and prioritisation skills, with the ability to manage competing priorities and confidential matters. Excellent written and verbal communication skills, including the ability to prepare reports, briefing notes, correspondence, meeting papers and presentations. Demonstrated ability to build positive relationships, support staff engagement and work respectfully with Aboriginal communities, employees, stakeholders and external partners Experience working with or for Aboriginal customers or Board Members. Current Ochre Card and National Police Clearance (or ability to obtain) How to Apply For a confidential conversation, contact Luke Anscombe on 0438253740 To apply, please click âApplyâ and submit your resume and cover letter via SEEK.
Executive Assistant
Northern Territory Government ¡ Posted 15 days ago
About the role
The Executive Assistant provides essential daily support to the Senior Director Student Attendance and Engagement Programs and Services including comprehensive, confidential, administrative support by way of diary management, record keeping, ministerial liaison support and maintaining a timely flow of correspondence. The position is responsible for coordination of workflows, ensuring accuracy of information and liaising with stakeholders from across the department including schools and executive staff members.
Executive Assistant
Downer Group ¡ Posted 15 days ago
About the role
At Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities. Opportunity for an experienced Executive Assistant to provide high-level support to the Executive General Manager Finance and General Manager Zero Harm. Based from our Milton offices, Brisbane, this is a pivotal role for someone who thrives in a fast-paced corporate environment and enjoys being at the centre of executive priorities, stakeholder engagement and leadership activity. As a trusted partner to two senior leaders, you'll bring structure, momentum and exceptional organisation to complex diaries, executive communications, governance meetings, travel and business priorities. You'll work closely with senior leaders and key stakeholders across Finance and Zero Harm, anticipating needs, coordinating important activities and ensuring actions and deadlines stay on track. This role will suit an Executive Assistant who combines discretion and sound judgement with a proactive, solutions-focused approach. If you're highly organised, confident engaging with senior stakeholders and enjoy improving the way things get done, this is an opportunity to make a valued contribution across two important corporate functions. What You'll Do This role offers a broad scope, with key responsibilities including: Provide proactive executive support, managing complex diaries, inboxes, correspondence and competing priorities. Coordinate executive, governance and leadership meetings, including agendas, papers, minutes and follow-up actions. Manage domestic and international travel, itineraries, expenses and corporate card reconciliations. Prepare and refine presentations, reports, briefing notes and executive communications. Coordinate leadership activities, key calendar cycles and selected Finance and Zero Harm initiatives. Support meetings, events and broader team activities, including potential office relocation requirements. What You'll Bring This role offers a broad scope, with key responsibilities including: Significant Executive Assistant experience supporting senior leaders in a complex corporate environment, ideally within a large services, construction or ASX-listed organisation. Strong executive support capability, with a high level of discretion, emotional intelligence, flexibility and professionalism. Exceptional organisation, prioritisation and forward-planning skills, with the ability to confidently manage competing demands. Strong communication and interpersonal skills, with the ability to build trusted relationships with senior stakeholders. Sound judgement and initiative when handling sensitive and confidential information. Advanced skills across Microsoft Office, Teams and SharePoint, with CTM and Concur experience advantageous. More than anything, you'll bring a strong work ethic, a positive attitude, and a commitment to delivering high-quality outcomes for our clients. Why Downer? At Downer, we plan, create, and sustain essential public services across Australia and New Zealand. From hospitals to data centres and defence partnerships, we manage critical infrastructure that keeps communities thriving. What It Means to Belong at Downer We're proud of our high-performance culture and commitment to diversity, offering: Training and development to support and diversify your career. With 30% of vacancies filled internally you'll find real opportunities to advance your career. Perks@Downer: healthcare discounts, great savings on retail purchases, car purchases and much more. Employee Assistance Program: professional support for you and your family when you need it most. You want your work to matter and so do we. With over 26,000 people across Australia, New Zealand and the Pacific, our team is made up of individuals with unique perspectives, backgrounds, and ideas. We know that diversity makes us stronger and we actively celebrate it through our commitment to inclusion and belonging. We're committed to building a team that reflects the diverse communities we serve and we welcome people of all ages, genders, sexual orientations, cultures, abilities, and lived experiences. We especially encourage applications from those whose voices have traditionally been underrepresented in our industry, including women, Aboriginal and Torres Strait Islander Peoples, MÄori and Pasifika Peoples, veterans, people with disability, and neurodivergent individuals. Even if your experience doesn't align perfectly with this role, we'd still like to hear from you. If it feels like the right fit, apply - potential counts, and so do you. As a WORK180 Endorsed Employer, we support flexibility that works for your life, inclusive leadership that values your voice, and equitable access to opportunity so you can do your best work and bring your whole self to it. If you need support or adjustments through the recruitment process, just let us know, we're here to help you put your best foot forward.
Executive Assistant
Brisbane City Council ¡ Posted 15 days ago
About the role
Personnel Area: Customer Services Branch: Group Executives Office Salary Range: Band 5 $98,778 - $111,969 Superannuation (Remuneration stated is for the full-time positions) Work type: Permanent Full-time Location: Brisbane Square and Hybrid Working Our Business The Customer Services Group is at the forefront of delivering services that directly impact the daily lives of Brisbane's residents, businesses and visitors. The group comprises a diverse portfolio including Cemeteries, Compliance and Regulatory Services (CARS), Customer Experience, Library and Customer Delivery, and Service Portfolio and Business Innovation. Together, these teams deliver essential community services, regulatory functions, customer interactions, innovation initiatives and strategic programs that contribute to Brisbane's liveability and the delivery of high-quality customer outcomes. Operating across a broad and dynamic service environment, the Customer Services Group is committed to service excellence, continuous improvement and building strong connections with the community. This role offers a unique opportunity to work at the centre of the Customer Services leadership team, supporting executive decision-making and contributing to the successful delivery of services that have a direct and meaningful impact on Brisbane. The Role Reporting to the Executive Officer, Customer Services, the Executive Assistant provides high-quality executive and administrative support to the Executive Officer and Group Executive, Customer Services, while contributing to the effective operation of the broader Group Executive Office. Working in a fast-paced and highly visible environment, you will coordinate priorities, manage complex schedules, oversee executive workflows and support governance processes across a diverse portfolio of business areas. You will play a critical role in enabling the Group Executive and Executive Officer to operate effectively by ensuring information flows efficiently, emerging issues are identified early, stakeholders remain connected, and key priorities are progressed. The role requires a highly organised and proactive professional who can anticipate needs, exercise sound judgement, navigate competing priorities and maintain confidentiality in sensitive matters. You will build trusted relationships across Council's executive leadership team and work closely with stakeholders throughout the Customer Services Group and Brisbane City Council to support the delivery of strategic and operational outcomes that positively impact Brisbane's residents and visitors. This is an exciting opportunity for an experienced Executive Assistant seeking a challenging and rewarding role at the heart of a large and diverse customer-focused portfolio. To be successful you will have: Experience providing proactive, high-quality executive support to senior executives, including managing complex diaries, competing priorities and sensitive information Exceptional written and verbal communication skills, with experience preparing and reviewing executive correspondence, reports, briefing notes, agendas and minutes Strong stakeholder management skills and the ability to build trusted relationships and influence positive outcomes Sound judgement, discretion and the ability to navigate complex and sensitive matters confidently Demonstrated proficiency in Microsoft Office applications, Outlook, records management systems and workflow management tools Strong research, analytical and problem-solving skills, with the ability to interpret policies and procedures and provide informed advice A collaborative approach and commitment to continuous improvement, feedback and performance excellence. Benefits of working for Council include: flexible working hours, and flexible arrangements free gym and wellness centre award winning superannuation fund generous leave provisions competitive salary. Benefits of working for Council : CLICK HERE How to apply: Click on the 'Iâm interested' button to complete your online application. Please upload your tailored resume and covering letter (of no more than one page) demonstrating your suitability to the position. This role will require a Criminal History Check. For more information: Please call Azerina Hukicevic, Talent Partner on 07 3178 6598. People from diverse backgrounds, including those living with a disability and/or Aboriginal and Torres Strait Islander peoples, who may have questions about the recruitment process or working at Council, are encouraged to reach out to the contact above, who can connect you with a member of Councilâs Diversity and Inclusion team. Application Closing Date: Saturday, 31 October 2026 at 11:55pm AEST. Brisbane City Council is a multi-award winning accessible and inclusive workplace where our people represent the diverse communities we serve, are supported, and can feel safe. Council has been awarded Employer of the Year at the National Disability Awards and has been recognised multiple times with âGold Employerâ status from the Australian Workplace Equality Index for LGBTI inclusion. Council and its employees must follow the Public Sector Ethics Act 1994 (Qld) and the Code of Conduct. This means employees are expected to act with honesty, fairness, and always prioritise the public interest over personal or private gain. The Code of Conduct requires employees to openly disclose any other work they do outside of Council â including paid or unpaid employment, operating their own business or volunteering in certain circumstances â and to manage any conflicts of interest or other risks (such as fatigue) in a way that puts the public interest first. Maintaining employment outside Council does not preclude you from being considered for roles within Council.
Executive Assistant
MJD Recruitment ¡ Posted 16 days ago
About the role
Our client is a national not-for-profit located in the Lower North Shore with an important mission and a fast growing profile. The team is clever, warm and refreshingly down to earth, and the work genuinely matters. This is a newly created role, offered as a six month contract initially with potential to move into a permanent position for the right person. The CEO needs a strong EA to bring structure to a very full schedule, protect their time and keep the focus on strategy and leadership. Both part time and full time candidates are welcome to apply. What youâll be doing Managing a complex diary and bringing more structure and focus to the CEOâs time Coordinating weekly one on ones with the CEOâs direct reports and scheduling across the leadership team Arranging frequent interstate travel and the occasional international trip Preparing quarterly board packs and supporting the CEOâs governance responsibilities, including signatory processes and contract review Acting as the first point of contact for staff and external stakeholders, redirecting queries where appropriate Supporting the occasional internal event or team celebration Representing the CEO with credibility and carrying their tone through to the team About you A proven track record as a high performing EA at senior level, with extensive C-suite experience Smaller business experience, with a sound grasp of governance and making sure documents are signed at the right level Tech savvy and keen to use AI to work smarter A confident communicator and genuine ambassador for the CEOâs office High emotional intelligence, a positive outlook and comfort with a little uncertainty A "no job too big or small" attitude matters here, in keeping with the CEO's mantra: get stuff done. Why youâll love it Youâll work closely with an inspiring leader, in a team that values good humour and a down to earth approach, with real scope to shape how the role works. Apply today or reach out to Giselle Kelly at MJD Recruitment for a confidential chat ([email protected]).
Executive Assistant
ADECCO ¡ Posted 16 days ago
About the role
Join an established transport and logistics business as an Executive Assistant, providing trusted executive support and helping manage the day-to-day priorities of a busy senior leader About Us Join an established business operating within the logistics industry, based in Beeliar, WA. Working in a fast-paced operational environment, this is an excellent opportunity to join a busy team and work closely with senior leadership. The business is seeking an experienced Executive Assistant who can bring organisation, professionalism and a proactive approach to supporting the General Manager and wider business. Responsibilities This is a hands-on Executive Assistant position where you will work closely with the General Manager, providing high-level administrative and organisational support and helping ensure their day-to-day priorities are managed effectively. You will be responsible for diary and meeting coordination, correspondence, document preparation, travel arrangements and general executive support. This role would suit someone who is naturally proactive, highly organised and comfortable working within a busy, fast-paced environment. Key Responsibilities: Provide high-level executive and administrative support to the General Manager. Manage a busy diary, appointments, meetings and competing priorities. Coordinate travel arrangements, accommodation and itineraries as required. Manage emails, correspondence and follow-up actions. Prepare documents, reports, presentations and meeting materials. Coordinate internal and external meetings and assist with meeting preparation. Take meeting minutes and monitor action items and follow-ups. Liaise professionally with internal teams, clients and external stakeholders. Assist with ad hoc projects and business priorities. Provide additional administrative support to ensure the General Manager's office operates smoothly and efficiently. Your Profile The ideal candidate will have previous experience supporting a General Manager, CEO, Director or senior executive and will be confident working in a busy and fast-moving environment. Essential: Previous experience in an Executive Assistant, Personal Assistant or senior administrative support role, with strong diary and executive coordination skills. Ideal: Previous experience within transport, logistics, warehousing or another fast-paced operational environment, along with strong Microsoft Office skills. Desired Attributes: Highly organised, proactive and professional with excellent attention to detail and communication skills. You will be able to anticipate needs, confidently manage competing priorities and build strong relationships with stakeholders at all levels while maintaining discretion and confidentiality. We are offering a fantastic permanent opportunity for an experienced Executive Assistant to join an established business within the transport and logistics industry. This position is based on-site in Beeliar, WA. The successful candidate will work closely with the General Manager and step into an important position where they can take ownership of the executive support function and become a trusted member of the wider team. Candidates must be available for a face-to-face or video call interview with Adecco as a first step for this role. I appreciate your cooperation.
EXECUTIVE ASSISTANT
Brisbane City Council ¡ Posted 16 days ago
About the role
Work at the heart of a dynamic executive leadership team Hybrid working and flexible ways of working Accelerate your career in a dynamic and supportive team Personnel Area: Customer Services Branch: Group Executives Office Salary Range: Band 5 $98,778 - $111,969 Superannuation (Remuneration stated is for the full-time positions) Work type: Permanent Full-time Location: Brisbane Square and Hybrid Working Our Business The Customer Services Group is at the forefront of delivering services that directly impact the daily lives of Brisbane's residents, businesses and visitors. The group comprises a diverse portfolio including Cemeteries, Compliance and Regulatory Services (CARS), Customer Experience, Library and Customer Delivery, and Service Portfolio and Business Innovation. Together, these teams deliver essential community services, regulatory functions, customer interactions, innovation initiatives and strategic programs that contribute to Brisbane's liveability and the delivery of high-quality customer outcomes. Operating across a broad and dynamic service environment, the Customer Services Group is committed to service excellence, continuous improvement and building strong connections with the community. This role offers a unique opportunity to work at the centre of the Customer Services leadership team, supporting executive decision-making and contributing to the successful delivery of services that have a direct and meaningful impact on Brisbane. The Role Reporting to the Executive Officer, Customer Services, the Executive Assistant provides high-quality executive and administrative support to the Executive Officer and Group Executive, Customer Services, while contributing to the effective operation of the broader Group Executive Office. Working in a fast-paced and highly visible environment, you will coordinate priorities, manage complex schedules, oversee executive workflows and support governance processes across a diverse portfolio of business areas. You will play a critical role in enabling the Group Executive and Executive Officer to operate effectively by ensuring information flows efficiently, emerging issues are identified early, stakeholders remain connected, and key priorities are progressed. The role requires a highly organised and proactive professional who can anticipate needs, exercise sound judgement, navigate competing priorities and maintain confidentiality in sensitive matters. You will build trusted relationships across Council's executive leadership team and work closely with stakeholders throughout the Customer Services Group and Brisbane City Council to support the delivery of strategic and operational outcomes that positively impact Brisbane's residents and visitors. This is an exciting opportunity for an experienced Executive Assistant seeking a challenging and rewarding role at the heart of a large and diverse customer-focused portfolio. To be successful you will have: Experience providing proactive, high-quality executive support to senior executives, including managing complex diaries, competing priorities and sensitive information Exceptional written and verbal communication skills, with experience preparing and reviewing executive correspondence, reports, briefing notes, agendas and minutes Strong stakeholder management skills and the ability to build trusted relationships and influence positive outcomes Sound judgement, discretion and the ability to navigate complex and sensitive matters confidently Demonstrated proficiency in Microsoft Office applications, Outlook, records management systems and workflow management tools Strong research, analytical and problem-solving skills, with the ability to interpret policies and procedures and provide informed advice A collaborative approach and commitment to continuous improvement, feedback and performance excellence. Benefits of working for Council include: flexible working hours, and flexible arrangements free gym and wellness centre award winning superannuation fund generous leave provisions competitive salary. Benefits of working for Council : CLICK HERE How to apply: Click on the 'Iâm interested' button to complete your online application. Please upload your tailored resume and covering letter (of no more than one page) demonstrating your suitability to the position. This role will require a Criminal History Check. For more information: Please call Azerina Hukicevic, Talent Partner on 07 3178 6598. People from diverse backgrounds, including those living with a disability and/or Aboriginal and Torres Strait Islander peoples, who may have questions about the recruitment process or working at Council, are encouraged to reach out to the contact above, who can connect you with a member of Councilâs Diversity and Inclusion team. Application Closing Date: Saturday, 31 October 2026 at 11:55pm AEST. Brisbane City Council is a multi-award winning accessible and inclusive workplace where our people represent the diverse communities we serve, are supported, and can feel safe. Council has been awarded Employer of the Year at the National Disability Awards and has been recognised multiple times with âGold Employerâ status from the Australian Workplace Equality Index for LGBTI inclusion. Council and its employees must follow the Public Sector Ethics Act 1994 (Qld) and the Code of Conduct. This means employees are expected to act with honesty, fairness, and always prioritise the public interest over personal or private gain. The Code of Conduct requires employees to openly disclose any other work they do outside of Council â including paid or unpaid employment, operating their own business or volunteering in certain circumstances â and to manage any conflicts of interest or other risks (such as fatigue) in a way that puts the public interest first. Maintaining employment outside Council does not preclude you from being considered for roles within Council.
Executive Assistant
Auburn Health Pty ¡ Posted 17 days ago
About the role
Summary: We are seeking a dedicated Executive Assistant to support our Executive Team at Auburn Health in Bundoora, Victoria. This part-time, permanent role is essential for ensuring the smooth operation of our office, facilitating communication, and managing administrative tasks. The ideal candidate will play a crucial role in enhancing the efficiency of our healthcare services, contributing to the overall success of our organisation. Responsibilities: Provide comprehensive administrative support to the medical and nursing team. Manage schedules, appointments, and correspondence for senior staff. Coordinate meetings, including preparing agendas and taking minutes. Assist in the preparation of reports and presentations. Maintain and organise filing systems, both electronic and paper-based. Handle confidential information with discretion and professionalism. Liaise with patients, staff, and external stakeholders as required. Support the team in project management and other ad-hoc tasks. Qualifications: Proven experience as an Executive Assistant or in a similar administrative role, preferably in the medical or healthcare sector. Strong organisational and time management skills. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and as part of a team. Attention to detail and problem-solving skills. A relevant qualification in administration or business is desirable.
Executive Assistant
Mine Site Construction Services ¡ Posted 18 days ago
About the role
Mine Site Construction Services (MSCS) is a long standing and respected Civil Construction, Earthmoving and Contracting Mining Services Provider. The company is built on three generations of family ownership and has in excess of 40 years recognised industry experience. We deliver a safe, professional, competitive and proficient execution of services throughout a diverse range of industry disciplines. We are seeking a dedicated and resilient Executive Assistant preferably with 3 years experience in the profession. A role is on offer for a competent and organised assistant to work exclusively with our Executive Director. Duties include, but are not limited to: High volume of audio and dictation typing, with high level of speed and accuracy Preparation of legal correspondence, documents and online filing Preparing briefs Diary management Scheduling appointments and co-ordinating executive meetings General secretarial duties The position is full time Monday to Friday, based in both Welshpool and the Perth CBD. Work times will vary and the successful applicant will be required to be flexible. The successful applicant should be well organised, able to ask for and accept assistance and supervision, liase with clients, and work well in a team environment. Please provide your curriculum vitae (including references) herein or by email to [email protected] Position available commencing immediately. If you believe you have what it takes, APPLY NOW! Mine Site Construction Services is an Equal Opportunity Employer and strongly encourages female and Aboriginal and Torres Strait Islander applicants
Executive Assistant
Self Employed ¡ Posted 19 days ago
About the role
We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past. Executive Assistant Responsibilities: Preparing financial statements, reports, memos, invoices letters, and other documents. Answering phones and routing calls to the correct person or taking messages. Handling basic bookkeeping tasks. Filing and retrieving corporate records, documents, and reports. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Helping prepare for meetings. Accurately recording minutes from meetings. Greeting visitors and deciding if they should be able to meet with executives. Using various software, including word processing, spreadsheets, databases, and presentation software. Reading and analyzing incoming memos, submissions, and distributing them as needed. Making travel arrangements for executives. Performing office duties that include ordering supplies and managing a records database. Experience as a virtual assistant. Opening, sorting and distributing incoming faxes, emails, and other correspondence. Provide general administrative support.
Executive Assistant
Australian Institute of Business and Management Pty ¡ Posted 19 days ago
About the role
The Executive Assistant provides high-level executive, governance and administrative support to the Chief Executive Officer and Executive Office. The role is responsible for ensuring the efficient operation of the Executive Office through the coordination of executive communications, committee and board meeting supports, governance administration, stakeholder engagement, project coordination and confidential executive support.
Executive Assistant
Sanctuary Cove Golf and Country Club ¡ Posted 19 days ago
About the role
Are you an experienced Executive Assistant who enjoys being close to decision-making, trusted with important work and part of a professional team that values discretion, service and high standards? This is an opportunity to bring your organisational skills to a respected private club environment, with exposure to executive leadership, Board activity, strategic projects, training and ongoing professional development. Sanctuary Cove Golf and Country Club is one of Australiaâs most prestigious golf and lifestyle destinations. We are seeking a highly organised, professional and discreet Executive Assistant to provide responsive support to the Chief Executive Officer (CEO) and play an important role in the effective operation of the executive office. This role would suit an experienced Executive Assistant or senior administrator who enjoys working close to executive decision-making, takes pride in producing high-quality work and is confident supporting Board, committee and senior leadership activity in a professional, member-focused environment. This is a rare opportunity to work at the centre of a highly regarded private club and resort environment, supporting executive leadership, Board-level activity and projects that contribute to the future direction of Sanctuary Cove Golf and Country Club. The Role Reporting to the Executive Office and Membership Manager, with regular direct support to the CEO, the Executive Assistant will coordinate the CEOâs diary, meetings, travel, correspondence and executive workflow, while also providing high-quality Board and committee administration, document control and records management. This is a hands-on role requiring discretion, sound judgement, exceptional attention to detail and the confidence to manage changing priorities in a busy executive environment, while maintaining clear, professional and collaborative relationships across the Club. This is not a purely administrative role. The successful candidate will play an important part in keeping the Executive Office organised, responsive and well connected, while supporting the smooth operation of senior leadership, Board and committee activity. Key Responsibilities Manage the CEOâs diary, appointments, meetings, travel arrangements and day-to-day executive workflow Schedule and coordinate meetings, including invitations, rooms, technology, visitor access, catering and supporting materials Coordinate Board and committee calendars, agendas, papers, meeting logistics, minutes, resolutions, action lists and associated records Draft, format, proofread and quality-check correspondence, reports, briefing papers, presentations and executive documents to a high professional standard Maintain secure and well-organised executive, Board and committee records, registers and electronic filing systems Coordinate document review, approval, signature, distribution and version-control processes Monitor administrative deadlines and follow up outstanding information, approvals, actions and documents Communicate professionally with directors, employees, members, advisers, consultants, suppliers and other stakeholders Provide administrative support for agreed strategic projects and organisational initiatives Handle confidential, personal, commercial and governance information with discretion and professionalism What weâre looking for We are looking for someone who brings professionalism, initiative and good judgement but who also enjoys being part of a close, high-performing team that takes pride in delivering an exceptional experience for members, guests and stakeholders. The successful person will bring: Demonstrated experience in an Executive Assistant, Personal Assistant, Board support or senior administrative role Proven ability to manage complex diaries, meetings, travel and competing executive priorities Experience coordinating Board or committee papers, agendas, minutes, actions and records is highly desirable Excellent written communication, proofreading, minute-taking and document-preparation skills Strong organisational and time-management capability with exceptional attention to detail and follow-through A high level of discretion, professionalism and confidence when handling sensitive and confidential information Advanced proficiency in Microsoft 365 including Outlook, Word, Excel, PowerPoint and Teams Ability to build effective working relationships with senior leaders, directors, employees, members and external stakeholders A calm, adaptable and service-oriented approach with the ability to work effectively within a dual reporting relationship Relevant qualifications in business administration, governance or a related discipline are desirable About Sanctuary Cove Golf and Country Club Sanctuary Cove Golf and Country Club features two championship golf courses, world-class facilities, and a professional team committed to delivering an exceptional member and guest experience. Located within the internationally recognised Sanctuary Cove Resort community between the Gold Coast and Brisbane, the Club offers a unique private club environment in an exceptional lifestyle and sporting setting. Why Join Us At Sanctuary Cove Golf and Country Club, you will be part of a professional, supportive, and service-focused team in one of Queenslandâs most unique private club environments. We offer opportunities for training, professional development, and career growth; exposure to executive leadership, Board processes, and strategic projects; access to staff benefits, wellbeing initiatives, and Club-related employee programs; and a beautiful workplace setting with world-class golf, lifestyle, and hospitality facilities. We support ongoing professional development and provide opportunities for training, skills development, and exposure to governance, executive administration, and strategic project coordination. How to Apply Please submit your resume and cover letter (detailing your experience and suitability for this role) through the âApplyâ button. Please note only shortlisted candidates will be contacted. Applicants will need access to reliable personal transport, as public transport options to Sanctuary Cove are limited. As part of our recruitment process, preferred candidates will be required to complete a police check.
Executive Assistant
Jawoyn Corporation ¡ Posted 19 days ago
About the role
Your new company Jawoyn Association Aboriginal Corporation is a Not-for-profit striving to improve the cultural, social and economic well-being of the Jawoyn people, while always caring for country. We represent and support the Jawoyn people and country through our human services, land management, cultural and business enterprises. Jawoyn traditional land stretches across 50,000 square kilometres in the Northern Territory. Your new role Based in Katherine, Northern Territory, we are seeking an experienced Executive Assistant to join our team and provide administrative support to the Executive Team. This role is responsible for providing confidential, efficient and effective administrative support primarily to the CEO, and Executive team where required. In addition, this role will have delegated administrative responsibilities that support the organisation. Some key tasks include: Maintain and monitor the calendars and itineraries of the Executive Team. Prepare and publish necessary reports, documents, and presentations required for meetings attended by CEO. Provide administrative support to the Executive team (CEO, Board of Directors and any other executives as requested by the CEO) as delegated by Executives. Coordinate and book company travel and accommodation as required for the Executive and Management teams. Prepare agenda and action plans for Management, Executive and Board Meetings, and conduct minutes at each meeting, ensuring that minutes are distributed to the management team promptly. File and store agendas and minutes appropriately. Maintain and secure all filing systems within the Executive Team. Answer all incoming telephone calls promptly and professionally. Liaising with local councils and businesses on behalf of the Chairperson to organise community meetings and events. What youâll need to succeed High level of confidentiality Excellent planning, time management and organisation skills High level of computer literacy Excellent verbal and written communication skills Flexible and hands-on approach to work High level of professional presentation at all times Great attention to detail Demonstrated ability to problem-solve Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role. Certificate III or above, in Business Administration Experience in event coordination and stakeholder management is an advantage (desirable) What will you get? Be apart of something you can be proud of! Salary packaging. Generous salary on offer. Unlimited career progression opportunities. Ability to learn new skills, hone in existing abilities and thrive within an organisation that values their employees. We are fortunate to have some truly stunning and untouched wilderness areas like the famed Nitmiluk, Edith Falls, Cutta Cutta Caves and Kakadu National Park on our door step. A position description is available on request. Please email [email protected] for more details. Jawoyn Association is an Equal Opportunity Employer. Highly valuing a diverse workforce with an inclusive culture being paramount. We encourage applications from Aboriginal and Torres Strait Islander peoples and people of all identities.
Executive Assistant
The Goodes O'Loughlin Foundation ¡ Posted 20 days ago
About the role
Executive Assistant to the CEO Moore Park, Sydney | Hybrid (4 days in office, 1 from home) $80â90K super (based on experience) Make an impact every day â support GO Foundationâs mission to create opportunity through education. Founded by Adam Goodes and Michael OâLoughlin, GO Foundation provides scholarships and holistic support to First Nations students across Australia, empowering them to thrive at school, university, and beyond. Weâre looking for a proactive, values-driven Executive Assistant to partner with our CEO and help bring GOâs mission to life. Youâll manage priorities, communication, and operations â ensuring the rhythm of the CEOâs office supports the Foundationâs growth and impact. In this role you will: ⢠Manage the CEOâs diary, correspondence, and key relationships. ⢠Coordinate meetings, travel, and Board logistics. ⢠Prepare high-level documents and presentations. ⢠Support governance and continuous improvement across the organisation. ⢠Represent GO with professionalism, warmth, and discretion. About you: Youâre an organised, emotionally intelligent professional who thrives in a dynamic, purpose-led environment. Youâll bring initiative, excellent communication skills, and sound judgment, along with a genuine commitment to GO Foundationâs mission. Why join GO? Youâll work in a small, passionate team united by purpose, in a culture that values collaboration, authenticity, and flexibility. While this is not an identified position, Aboriginal and Torres Strait Islander people are strongly encouraged to apply.
Executive Assistant
DTL Entertainment Group Pty ¡ Posted 20 days ago
About the role
Summary: We are seeking a highly organised and proactive Executive Assistant to provide comprehensive administrative support to our senior executives. The ideal candidate will possess exceptional communication skills, a keen eye for detail and the ability to handle multiple tasks simultaneously while maintaining confidentiality and professionalism. Responsibilities: Administrative Support Plan, organise and manage Board and management team meetings, ensuring effective communication with Directors including preparing agendas, taking minutes and following up on action items. Prepare correspondence, reports and presentations. Communication Serve as a point of contact between executives and internal/external stakeholders. Handle phone calls, emails and other communications with discretion and professionalism. Project Management Assist with project coordination including managing all projects in ClickUp, tracking progress, preparing reports and ensuring deadlines are met. Coordinate cross-functional teams to ensure successful project completion. Office Management Oversee office supplies, equipment maintenance and other administrative tasks as needed. IT Work closely with our IT consultants to ensure the security and efficiency of organisational systems. Manage onboarding and offboarding of staff. People and Culture Promote and nurture a positive and inclusive organisational culture. Lead initiatives related to employee engagement, development and retention. Manage uniforms including ordering and distribution. Requirements Proven experience as an executive assistant or similar role. Experience in the hospitality sector is a plus. Exceptional organisational and time-management skills. Proficient in Google Workspace, Microsoft Office 365, ClickUp and familiarity with office management software. Excellent verbal and written communication skills. Ability to interact effectively with all levels of the organisation. Strong attention to detail and accuracy. Ability to handle sensitive information with discretion. Ability to work independently, prioritise tasks and adapt to changing priorities in a fast-paced environment. Bachelorâs degree in Business Administration, Management or a related field is preferred. Maintain confidentiality regarding sensitive company information and executive matters.
Executive Assistant
HM Advisory Pty ¡ Posted 20 days ago
About the role
About us HM Advisory is an established and dynamic Insolvency, Business Recovery and Personal Bankruptcy practice with offices in Melbourne, Sydney, Brisbane and Perth. We are a top 10 national insolvency practice with a team who love what they do and demonstrates a collaborative and supportive culture. Your new opportunity This is an excellent opportunity for an experienced and professional Executive Assistant who loves working in a collaborative, fast paced and diverse role. You will be part of our growing national practice and contribute to our continued success. This role is integral to supporting the Managing Partner and provide support to the wider national team as required to perform at their very best. Key Responsibilities Monitoring high volume mailbox and other correspondence to ensure that action is taken, and deadlines are met Managing diary, organising meetings and appointments Domestic travel bookings including flights and accommodation Timesheet management Completing conflict checks Preparation of confidential documents, emails and reports Assistance and involvement with various projects and tasks within the firm as required Developing and maintaining effective working relationships with clients, partners and staff General administrative assistance and reception coverage where required About you 3 years experience as a Personal Assistant or an Executive Assistant ideally in a professional services environment Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Excellent organisational and time management skills, with the ability to prioritise tasks effectively Outstanding written and verbal communication skills Ability to work independently and as part of a team in a fast-paced environment Strong attention to detail and problem-solving skills. Proactive and able to use good judgement and initiative to assist with business outcomes Act with complete confidentiality and integrity at all times A relevant qualification in business administration or a related field is preferred. What we can offer you Supportive, friendly team and inclusive culture Paid parental leave Birthday leave Bonus annual leave days Employee Assistance & wellness program Be part of a growing national practice
Executive Assistant
Redman Lynch ¡ Posted 20 days ago
About the role
About us RLW is a client-driven law firm, providing high partner engagement, innovative thinking and bespoke legal solutions. As our business grows, weâre looking for new team members to join our Real Estate Practice Group. The role on offer can be structured as full or part-time position. About the role â Executive Assistant Working in a supporting role to Partners this role will: ⢠manage the diary of each Partner; ⢠schedule appointments and organise meetings; ⢠manage office supplies; ⢠take and process payments; ⢠manage incoming calls, including directing calls and taking detailed messages; and ⢠maintain our deeds records. About you ⢠You have experience in a client facing role; ⢠You have experience with Microsoft Office programs; and ⢠You are an innovator, always seeking to improve the client experience. Next steps If you are interested in these opportunities, please click apply. Alternatively, for a confidential discussion regarding this position please contact Kate Delahunty, Operations & Projects Manager, on 3 4245 2020.
Executive Assistant
GenusPlusà Group ¡ Posted 22 days ago
About the role
The Business GenusPlus Group (ASX:GNP) is an end-to-end service provider for essential power and telecommunications infrastructure. We provide an integrated service delivered through four key complementary businesses to our clients in the resources, power, utilities, and telecommunications sectors across Australia. The Role We are seeking an Executive Assistant for a permanent, full-time position at our Office in Port Melbourne reporting to the project director. The Western Renewables Link is a proposed new 190 kilometre overhead high-voltage electricity transmission line that will carry renewable energy from Bulgana in western Victoria to Sydenham in Melbourneâs north-west. This critical infrastructure will unlock the renewable energy potential of western Victoria as a key Renewable Energy Zone and help deliver clean and affordable energy to all Victorians. The role will involve providing direct support to the Executive Commercial Manager, and assisting with a variety of administrative duties. The Executive Assistant's responsibilities will include: Providing general and focused Administration support to the project and Executive teams, Following internal controls and maintaining a high level of confidentiality, document control, data and finance security to protect business operations and customer confidence, Continuously liaising with external and internal stakeholders whilst maintaining high quality customer service, including responding to enquiries and disputes from customers/suppliers and elevate for urgency when required, Attending weekly meetings, preparing reports and taking minutes as required Providing information as required for both internal and external auditors, Assisting with the mobilisation and onboarding of new starters as required. Essential Skills / Qualifications/Experience Qualifications in Business/Project Administration/Office Management/Commerce, 3 Yearsâ experience supporting senior-level / executive-level management, Demonstrated good safety record and knowledge of Occupational Health & Safety, C class driverâs licence, High level customer relationship management, communication, and interpersonal skills, Strong attention to detail, Advanced level PC, printer, scanners, and internet skills, Advanced level Office, Word, Excel, PowerPoint, and Outlook skills, High efficiency and accuracy of typing and word processing, Experience with diary and travel management, Excellent time management and organisational skills. Desirable Skills / Experience Tertiary qualifications in business/finance, or equivalent, Experience, ideally within construction or engineering, Experience in commercial contract formation and tendering processes, Experience in utilities and/or construction and/or resources industry, Experience in a law firm, legal secretary, or receptionist. The Benefits The successful candidate will benefit from exposure to multidisciplinary works, a competitive remuneration package, opportunities for growth with a large pipeline of upcoming projects and access to our Employee Assistance Program. If, after reading the details of this vacancy, you feel you meet the listed criteria and would be a good fit for the role, please select Apply! GenusPlus Group values diversity and inclusion, and we strongly encourage females and First Nations people to apply Where large numbers of applications are received, only those shortlisted will be contacted.
Executive Assistant
Pty ¡ Posted 25 days ago
About the role
Position Summary The role of Executive Assistant is responsible for providing sales, administrative and coordination support to one of our leading Real Estate Agents. This role will ensure that all services and activities are delivered with the highest level of detail and standard. As a key âgo-toâ person for the team, you will ensure that any issues are resolved effectively, and requests are completed within a timely manner. The industry is fast paced and requires an extremely high attention to detail, meticulous planning ability and a positive and proactive attitude. Key Responsibilities â Manage end-to-end marketing campaigns â Oversee real estate marketing activities, including social media strategy and execution â Attend client appointments, inspections, and internal meetings â Contribute to project marketing initiatives â Operate within tight deadlines and timeframes â Act as a liaison between stakeholders, ensuring smooth communication â Prepare and coordinate marketing materials for property listings â Assist with auction day activities and open homes â Organise and prepare for auctions and open inspections â Attend property valuations, buyer appointments, and inspections â Maintain up-to-date knowledge of market conditions, residential inventory, and pricing â Coordinate client appointments, team schedules, and meetings â Provide reports and feedback to the team regarding client interactions and outcomes â Maintain a proactive approach to learning and professional growth â Manage and nurture client relationships â Conduct pre-settlement inspections â Carry out any prospecting if required â Carry out letterbox drops or coordinate with contractors as needed â Organise photographers, valuation appointments, building inspections, and EER inspections â Consistently strive to meet and exceed established KPIs â Maintain accurate records and reporting documentation â Perform any ad hoc administrative tasks as requested Required Experience and Attributes â Strong self-motivation and high levels of self-discipline â Proven administrative skills and excellent computer proficiency â Exceptional verbal and written communication abilities â Professional and polished personal presentation â Keen attention to detail â Proficiency in Microsoft Word and Excel, and willingness to learn new software systems â Current ACT driverâs license and access to a reliable vehicle â Positive attitude with strong organisational and time management skills â Excellent interpersonal and relationship-building capabilities Note: Experience within the industry would be highly advantageous. You will be required to obtain your Real Estate License. Employment Details â Remuneration: To be discussed based on experience â Work Hours: Monday to Friday, 8:30 AM â 5:00 PM and Saturdayâs as required The benefits: An attractive salary package with potential commission options for the right candidate Comprehensive training across processes and systems Working with a high performing boutique real estate company that genuinely cares about your future and supporting your aspirations Working in a modern office among a team of driven professionals, offering an unmatched office culture If this role sounds aligned with you and you are seeking to work alongside a skilled team of hardworking professionals, we would love to hear from you!
Executive Assistant
CatholicCare Tasmania ¡ Posted 26 days ago
About the role
Executive Assistant Full Time Permanent Position- Hobart, Tasmania Join CatholicCare Tasmania as an Executive Assistant, providing high-quality administrative and coordination support to the CEO and Executive Leadership Team. CatholicCare Tasmania is the primary social services agency of the Catholic Church across Tasmania. We have 60 yearsâ experience delivering a wide range of services and support to improve individual, family and community wellbeing. Our services are available and open to all with a particular focus on families, young people and children. About the Role Reporting to the Chief Executive Officer (CEO), the Executive Assistant provides high-quality administrative and coordination support to the CEO and the Executive Leadership Team (ELT). The position is primarily focused on efficient diary management, coordination of meetings and communications, and providing day-to-day executive support that enables the effective functioning of the CEO and ELT. It is a flexible role that adapts to the requirements of changing priorities and handles all situations with utmost diplomacy and respect. Key Responsibilities Coordinate and manage executive diaries, appointments, correspondence, documentation and events to ensure the effective use of executive time and resources. Coordinate travel, accommodation and associated logistics for the CEO and Executive Leadership Team. Assist with the preparation, formatting and distribution of reports, presentations and briefing materials. Act as a central point of contact for enquiries directed to the CEOâs office. Build and maintain positive and professional relationships with internal and external stakeholders. Coordinate the preparation and distribution of meeting papers for executive, board, committee and internal and external meetings as required. Record, prepare and distribute accurate meeting minutes for executive, board, committee and internal and external meetings as required, this may include meetings which are outside of normal business hours. Support the efficient operations of the CEO office and executive administration functions. What we offer: Salary packaging benefits to increase your take-home pay Four (4) bonus leave days per year Discounted private health insurance Be part of a leading NFP organisation committed to compassion, service, and community wellbeing. Applications close: 16 October 2026 For a confidential conversation or for more information regarding the role please contact: Julia Mangan on [email protected] If you are a highly organised, adaptable and professional Executive Assistant looking to make a meaningful contribution to CatholicCare Tasmania, we encourage you to apply. Please upload your resume and cover letter addressing the below selection criteria. Selection Criteria Demonstrated proficiency in Microsoft Office 365 applications, including Outlook, Word, Excel, PowerPoint, Teams and SharePoint, with the ability to prepare professional correspondence, reports and presentations. Well-developed judgement, problem-solving and relationship-management skills, with the ability to maintain confidentiality, discretion and professionalism at all times. Excellent personal presentation, written and verbal communication skills with the ability to meet and greet with staff and visitors at all levels of seniority. Highly developed time management skills with the ability to meet competing deadlines. Excellent organisational skills for maintaining diaries and making appointments with proven ability to manage multiple tasks and reminders on behalf of others in a respectful and diplomatic manner. Proven flexibility and adaptability to transition between executive level duties and providing support to the administration team â from greeting senior stakeholders to supporting general office housekeeping and administrative tasks. CatholicCare Tasmania is committed to safeguarding the interests of children and young people. We are committed to protecting children and young people from harm and require all applicants to undergo an extensive screening process prior to appointment. CatholicCare Tasmania is an equal employment opportunity employer and promotes and supports a family friendly workplace. The successful applicant must be eligible to work in Australia and will need to evidence their registration to Work with Vulnerable People and Police Check as part of the recruitment process.
Executive Assistant
Baker Recruitment ¡ Posted 27 days ago
About the role
This is an exciting opportunity to join an established property business delivering residential developments from concept through to completion. Working closely with a Director, youâll coordinate business priorities, communication and follow-up across multiple teams. This is a varied opportunity for an experienced Executive Assistant who enjoys taking ownership, working independently and being involved in the day-to-day running of a business The Benefits Monday to Friday position Work directly with an experienced senior executive Take ownership of a varied and involved role Gain exposure to business decisions and property projects Work closely with teams across the business The Role Coordinate meetings, weekly priorities and follow-up actions. Prepare meeting agendas, briefing materials, minutes and follow-up communications Track decisions, approvals and deadlines Coordinate with internal teams and external consultants Monitor project milestones and flag delays or issues Handle confidential information with care and discretion About You Proven experience in an Executive Assistant role Experience supporting senior executives in a busy environment Strong written communication and attention to detail Confident managing competing priorities and working independently Comfortable dealing with senior stakeholders and following up on outstanding tasks Property, construction or real estate experience would be highly regarded Apply NOW or get in touch for a confidential chat. Sacha Frizzell 0426 150 497 [email protected]
Executive Assistant
MJD Recruitment ¡ Posted 27 days ago
About the role
MJD Recruitment is partnering with a growing organisation in the healthcare space in Melbourne to find an experienced Executive Assistant for its CEO. This is a newly created role for someone who can step in quickly, bring more structure to a busy diary and think ahead. We are looking for a trusted partner who listens closely, works out what matters most and acts without waiting for detailed instructions. Key Responsibilities Manage the CEO's diary, schedule meetings and create a more effective structure for their time Coordinate international conference travel, including flights, hotels, chauffeurs and related arrangements Prepare for meetings, take minutes and follow up on actions Assist with presentations and documents Provide support to the broader team on ad hoc projects and requests Anticipate needs and help manage competing commitments before they become pressure points About You Experience supporting a CEO or senior executive, ready to hit the ground running with minimal handover Proactive and assertive, with the confidence to make sound day-to-day decisions A strong communicator and an even better listener, able to absorb information at speed, clarify priorities and follow through Friendly and personable, with a style that builds a real connection with your executive Strong attention to detail and absolute discretion A healthcare background is a bonus, though EA capability and the working relationship matter far more What's On Offer Up to $130,000 plus super (DOE) Two days WFH The opportunity to shape a brand new role A warm, collaborative team and a stylish workspace For a confidential discussion about this opportunity, please apply directly or reach out for more information.
Executive Assistant
CoStar Group ¡ Posted 27 days ago
About the role
Executive Assistant Job Description We are currently looking for a highly organised and energetic Executive Assistant to provide executive, administrative and confidential support to our Vice President of Product as well as our Vice President of Technology and their wider leadership teams. Responsibilities: ⢠Manage and maintain diaries including making appointments and changes to appointments. ⢠Maintain client confidence and protect the professional integrity of the team. ⢠Coordinate and manage domestic and international travel ⢠Provide timely and effective diary management by prioritising and organising meetings with internal and external stakeholders. ⢠Prepare agendas, take meeting minutes and track actions. ⢠Produce reports and presentations. ⢠Reconcile and manage expenses. ⢠Organise and coordinate logistics for events. ⢠General administration and support duties. ⢠Manage events and customer meetings. You will have: ⢠Experience supporting C-suite level as an EA or Team Assistant. ⢠A sense of agility, and able to thrive in a fast-moving and rapidly changing environment. ⢠Strong communication, time management and organisation skills. ⢠A level of resilience when needed. ⢠A Bachelors Degree or higher qualification Whatâs in it for you? The opportunity to work for Domain now part of CoStar Group a global leader in commercial real estate information, analytics, online marketplaces and 3D digital twin technology. We are dedicated to digitising the worldâs real estate, empowering all people to discover properties, insights, and connections that improve their businesses and lives. Domain is enthusiastically and unapologetically committed to fostering an equitable, inclusive work culture which reflects our customers and communities. We are proactively looking for candidates from all lived experiences, including people with disability, and people of all ages, ethnicities, cultures (including Aboriginal and Torres Strait Islander Peoples), faiths, sexual orientations, and gender identities (including trans and non-binary people). We are committed to providing an equitable recruitment process for people with disability. If you require adjustments during the process weâre here to support. If you wish to receive this job advertisement in an accessible format, or have a confidential chat about workplace adjustments, please contact our Equity, Diversity and Inclusion team at [email protected] or leave a message on 1300 858 356 and we will get back to you. Whatâs Next? Weâll give your application the thoughtful attention it deserves and get back to you as soon as possible. If thereâs a match, one of our recruitment consultants will reach outâso keep your phone handy! Weâre genuinely excited about the chance to work together and make a meaningful impact. CoStar Group is an Equal Employment Opportunity Employer; we maintain a drug-free workplace and perform pre-employment substance abuse testing
Executive Assistant
Victorian Government ¡ Posted 28 days ago
About the role
Executive Assistant to the Chief Executive Officer We are seeking an exceptional Executive Assistant to provide high-level support to the Chief Executive Officer and the Office of the Chief Executive Officer (OCEO). This is a pivotal role for someone who brings sound judgement, initiative, resilience and a strong work ethic, and who can be relied upon to deliver with consistency, professionalism and attention to detail. In this role, you will be at the centre of a dynamic executive environment, managing the CEO's diary and email flow, coordinating briefings and meeting materials, overseeing executive tasks and information requests, and supporting the smooth operation of internal and external meetings. You will work closely with senior executive offices across the Department and government, and build strong relationships with a wide range of internal and external stakeholders. Working closely with the OCEO team and senior executive's offices across the Department and government, the Executive Assistant will also be required to: * Promote and maintain strong relationships within the VSBA, across the Department, and with external stakeholders * Provide guidance and advice to and on behalf of the VSBA * Work collaboratively with the Manager and the OCEO team to ensure the CEO and VSBA executive team are effectively supported. We are looking for someone who is proactive, highly organised and calm under pressure. You will be a natural problem solver with the ability to anticipate needs, manage competing priorities and exercise excellent judgement in a sensitive and fast-moving environment. Just as importantly, you will be a collaborative team member who is committed to supporting others and contributing positively to a small, high-performing team. About you You will bring: * proven experience providing high-level executive support to a senior executive, ideally in a government or similarly complex environment * exceptional organisational skills and the ability to manage multiple priorities with accuracy and discretion * strong interpersonal and communication skills, with the ability to engage confidently with a broad range of stakeholders * resilience, initiative and a consistent, dependable approach to your work * excellent judgement, strong attention to detail and a commitment to delivering high-quality outcomes * the ability to work independently while also contributing effectively as part of a close-knit team * proven capability in innovative thinking and problem-solving Why join us? This is a rewarding opportunity to play an important role at the centre of executive support, where your contribution will be valued and your work will make a genuine difference. You will join a professional and supportive team that works closely together, takes pride in delivering high-quality outcomes, and values reliability, collaboration and initiative. In this role, you will have the chance to build strong relationships, work closely with senior leaders, and be part of a fast-moving and dynamic environment. If you are someone who takes pride in delivering consistently high standards, brings energy and initiative to your work, and is motivated by making a meaningful impact, we would love to hear from you. Further details and how to apply Applications must include a current CV, cover letter and responses to the selection criteria. Shortlisted applicants will be asked to provide at least 2 professional referees. Please note, only shortlisted candidates will be contacted. If you have any further queries, please contact Philippa Hastie, Manager, Office of the Chief Executive Officer, Victorian School Building Authority - [email protected] For more details regarding this position please see attached position description for the capabilities to address in application. The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page Applicants requiring adjustments can contact the nominated contact person. Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au. Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence. Applications close 11.59pm 30 October 2026.