Executive Assistant Jobs. Australia

Executive Assistant » Sydney CBD, Sydney - Description I-MED Radiology Network, Australia's largest medical imaging provider, is seeking an exceptional Executive Assistant to provide support to C-suite executives and Board of Directors. This role is ideal for a seasoned EA who thrives in a fast-paced environment, enjoys working with senior stakeholders and takes pride in delivering seamless executive support. You'll be at the centre of the organisation, managing complex schedules, coordinating Board activities, organising events and ensuring our executives and Board Directors are set up for success. About I-MED With over 240 clinics and 5,000 staff, I-MED Radiology is Australia's largest radiology network. Every day, our people play a vital role in supporting quality patient care, helping millions of Australians access diagnostic services they need to achieve better health outcomes. This is a unique opportunity to work closely with senior executives and the Board in a highly visible role that offers variety, autonomy and meaningful impact. In return, you’ll join a collaborative corporate environment with a competitive remuneration package, health and wellbeing benefits, and ongoing professional development opportunities. Key responsibilities Provide high-level executive support to C-suite leaders Act as the primary point of coordination for the Board of Directors and Non-Executive Directors, including diary management, travel arrangements and liaison with external board offices Facilitate the end-to-end preparation and execution of Board and Committee meetings, including scheduling, venue arrangements, and stakeholder communications, ensuring a seamless experience for attendees. Documentation management where required due to other team leave. Collaborate with the broader Executive Assistant and administration team to support the effective operation of the Corporate Office and executive leadership functions Build and maintain strong working relationships with senior leaders, directors and key internal and external stakeholders Handle sensitive and confidential information with the highest level of discretion, professionalism and integrity About you To successful in this role, you will bring: Proven experience supporting C-suite and executive levels within large, complex or regulated organisations Experience coordinating Board and Committee meetings, and making travel arrangements Advanced skills across Microsoft 365 and expense platforms Strong communication and stakeholder management skills, with the ability to engage confidently, discreetly and professionally at all levels Excellent organisational skills with the ability to manage competing priorities, adapt to change and perform under pressure If you're looking for the opportunity to support C-suite and Board Executives within a leading healthcare organisation, we'd love to hear from you. Join us on our journey to become the world's most respected and trusted medical imaging specialists. • Fri, 04 Sep • I-Med Radiology Network

Executive Assistant » Symonston, South Canberra - We continually strive to help our workforce achieve their professional and personal goals, engaging them in challenging and inspiring projects. • Mon, 14 Sep • Electro Optic Systems Pty

Executive Assistant » Melbourne, Melbourne Region - Everpure (NYSE: P) has evolved from storage pioneer to data platform, closing fiscal 2026 with $3.7 billion in revenue, its first billion-dollar quarter, and accelerating growth into FY27. Our strategic agenda spans the companies defining the next era of technology - hyperscalers, AI labs, the AI hardware supply chain, data platform providers, and the broader AI ecosystem. This type of work—work that changes the world—is what the tech industry was founded on. So, if you're ready to seize the endless opportunities and leave your mark, come join us. THE ROLE As the Strategic Executive Assistant to the AVP & Country Manager for Australia and New Zealand (ANZ), you will serve as the operational force multiplier driving regional execution, leadership alignment, and strategic growth. You will partner directly with the AVP and ANZ sales leadership team to streamline executive operations, ensure seamless cross-functional collaboration, and track critical business KPIs across expanding markets. This role offers high visibility and direct impact within a dynamic, fast-growing enterprise technology environment where proactive decision-making and business acumen translate directly into organizational success. WHAT YOU'LL DO Executive Leadership Alignment & Governance: Partner directly with the AVP & Country Manager to design and execute executive meeting cadences, track key business KPIs, and ensure strict follow-through on cross-functional strategic action items across ANZ operations. Strategic Operations & Logistics Management: Drive end-to-end operational efficiency for regional sales leaders by managing complex multi-time-zone calendar schedules, international and domestic travel itineraries, and high-priority regional events and business reviews. Cross-Functional Liaison & Communication: Serve as a primary communication bridge between ANZ sales leadership, global executive teams, and key internal/external stakeholders, synthesizing information and delivering clear correspondence on behalf of leadership. Financial & Administrative Ownership: Manage administrative workflows including executive expense reports, purchase orders (POs), budget tracking, and the compilation of data-driven presentations and reports for executive reviews. WHAT YOU BRING Executive Support Expertise: Proven capability supporting senior sales or regional business executives in high-growth technology environments, with demonstrated skill in managing complex, competing priorities under tight deadlines. Project & Operational Mastery: Strong project management abilities, organizational agility, and meticulous attention to detail with experience handling budget/PO coordination and executive reporting workflows. Strategic Communication & Discretion: Exceptional written, verbal, and interpersonal communication skills, with a track record of exercising complete confidentiality and tact when handling sensitive corporate information. Adaptability & Analytical Thinking: High business acumen, sound judgment, and a proactive problem-solving mindset to stay composed and navigate ambiguity in a fast-paced environment. We are primarily an in-office environment and therefore, you will be expected to work from the Melbourne office in compliance with Pure’s policies, unless you are on PTO, or work travel, or other approved leave. LI-ONSITE WHAT YOU CAN EXPECT FROM US: Innovation : We celebrate those who think critically, like a challenge, and aspire to be trailblazers. Growth : We give you the space and support to grow along with us and to contribute to something meaningful. We have been named Fortune's Best Workplaces in Technology™, Fortune's Best Workplaces in the Bay Area™, and certified as a Great Place to Work®! Team : We build each other up and set aside ego for the greater good. And because we understand the value of bringing your full and best self to work, we offer a variety of perks to manage a healthy balance, including flexible time off, wellness resources, and company-sponsored team events. Check out purebenefits.com for more information. ACCOMMODATIONS AND ACCESSIBILITY: Candidates with disabilities may request accommodations for all aspects of our hiring process. For more on this, contact us at [email protected] if you’re invited to an interview. OUR COMMITMENT TO A STRONG AND INCLUSIVE TEAM: We’re forging a future where everyone finds their rightful place and where every voice matters. Where uniqueness isn’t just accepted but embraced. That’s why we are committed to fostering the growth and development of every person, cultivating a sense of community through our Employee Resource Groups and advocating for inclusive leadership. Everpure is proud to be an equal opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other characteristic legally protected by the laws of the jurisdiction in which you are being considered for hire. Join us and bring your best. Bring your bold. Pure and simple. • Mon, 14 Sep • Pure Storage

Executive Assistant » Sydney, Sydney Region - Onsite Sydney, New South Wales, Australia Full time R76877 Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first - developing innovative medical technologies that improve the lives of 72 million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact. A Day in the Life The Integrated Cardiac Therapies (ICT), Cardiac and Vascular Surgery (CVS), and Peripheral Vascular Health (PVH) businesses support healthcare professionals and health systems through a portfolio of therapies and technologies focused on cardiovascular care. As an Executive Assistant, you will provide executive and operational support across this operating unit structure, partnering closely with senior leadership and contributing to business coordination, communications, events, and administrative operations. This position is based in Sydney, Macquarie Park and follows a hybrid work model. Success in this role requires the ability to work with discretion, sound judgement, flexibility, integrity, and the strong ability to build trust. This role provides high-level executive, administrative, and operational support to the Senior Business Director ANZ, ICT CVS PVH while also providing limited administrative support to senior business leaders within the business. The position plays a critical role in enabling leadership effectiveness through proactive calendar management, communications support, travel coordination, event management, and business administration. Primary Responsibilities Manage complex executive calendars, coordinate meetings across multiple time zones, and resolve scheduling conflicts. Coordinate domestic and international travel arrangements and manage travel-related changes in accordance with company policy. Prepare expense reports, support purchase order processing, and administer meeting-related financial activities. Lead planning and execution of large-scale leadership meetings, team events, customer engagement dinners, and other business events. Prepare presentations, reports, meeting agendas, minutes, and follow-up actions to support leadership priorities. Serve as a key point of contact between executives and internal and external stakeholders, ensuring effective communication and timely follow-up. Maintain organisational charts, distribution lists, and support compliance-related administrative activities. Provide operational and administrative support on special projects and business priorities as assigned. Required Qualifications 5 years of experience providing executive administrative support to senior leaders within a multinational corporate environment. Experience managing complex executive calendars, travel arrangements, executive communications, and confidential information. Experience independently planning and delivering large-scale meetings, events, or leadership offsites. Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams. Experience using Concur for travel and expense management. Preferred Qualifications Relevant qualification in Business Administration, Event Management, or a related discipline. Experience supporting senior business leaders in the medical technology, healthcare, or similarly regulated industry. Experience using Ariba for purchase order creation and administration. Physical Job Requirements The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.? ? Recruitment Fraud Alert We are aware of phishing scams targeting job seekers. Please keep the following in mind: Apply only through official Medtronic channels. All legitimate Medtronic recruiting communications come from approved Medtronic platforms and official @medtronic.com email addresses. Medtronic will never ask for payment or sensitive personal information (such as bank account or Social Security details) during early stages of the hiring process. Any such requests are not legitimate. If you receive a suspicious message claiming to be from Medtronic, do not respond, click links, or open attachments. If you have any questions, concerns regarding the authenticity of a communication alleged to have been made by or on behalf of Medtronic, please contact us immediately at [email protected] . ? Benefits & Compensation Medtronic offers a competitive Salary and flexible Benefits Package A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage. This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP). We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions. Our Mission - to alleviate pain, restore health, and extend life - unites a global team of 95,000 passionate people. We are engineers at heart- putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary. We change lives . Each team member, each day, helps to improve and redefine how the world treats the most pressing health conditions, from heart disease to diabetes. Our industry leadership comes from the passion and ingenuity of our people. That's who we are. Working alongside one another, we use science, medicine, and a profound understanding of the human body to build extraordinary technologies that can transform lives. We build extraordinary solutions as one team . With one Medtronic Mindset defining how we work. Speed and decisiveness run through our DNA. Diverse perspectives inspire our bold answers to any challenge that comes our way. And we deliver results the right way, breakthrough after patient breakthrough. This life-changing career is yours to engineer . By bringing your ambitious ideas, unique perspective and contributions, you will Build a better future, amplifying your impact on the causes that matter to you and the world Grow a career reflective of your passion and abilities Connect to a dynamic and inclusive culture that welcomes the challenge of life-long learning These commitments set our team apart from the rest: Experiences that put people first . Respect for people is the hallmark of our humanity. It fuels our team to positively impact even a single life. And it means we put our people first at Medtronic as well, creating a culture of belonging and always pushing to get you the career-building resources you need. Life-transforming technologies . No matter your role, you contribute to technologies that transform lives. What we build empowers patients to live life on their terms. Better outcomes for our world . Here, it's about more than the bottom line. Our Mission to improve human welfare drives us. We advance healthcare, society, and equity with every design, inside and outside our walls. Insight-driven care . Fresh viewpoints. Cutting-edge AI, data, and automation. You're shaping the future of healthcare technology and defining the next generation of breakthroughs in care It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities. For sales reps and other patient facing field employees, going into a healthcare setting?is considered an essential function of the job and we expect our employees to comply with all credentialing requirements at the hospitals or clinics they support. This employer participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here (https://www.e-verify.gov/employees) . For updates on job applications, please go to the candidate login page and sign in to check your application status. If you need assistance completing your application please email [email protected] To request removal of your personal information from our systems please email [email protected] • Sat, 12 Sep • Medtronic

Executive Assistant » Australia - Role type: Fixed Term for 12 months; 0.6FTE Faculty: Medicine, Dentistry and Health Sciences Department: Department of Medicine – Austin Health Salary: $ 86,943 - $99,864 p.a. plus 17% super Unique opportunity to support a globally renowned clinician-scientist / central role in epilepsy research and patient care / dynamic multidisciplinary environment at the Melbourne Brain Centre . Apply now to play a pivotal support role enabling impactful clinical care and breakthrough epilepsy research. Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities. The University of Melbourne We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website. Your next career opportunity In this Executive Assistant role, you will support Laureate Professor Ingrid Scheffer across clinical, research and leadership responsibilities. You will coordinate complex clinic operations and research activities, ensuring outstanding patient care and advancing epilepsy understanding. You will build strong relationships across hospital, university and external partners while refining high-level executive support skills. What you will deliver: Coordinate multidisciplinary clinic schedules, appointments and logistics to support efficient, patient-centred epilepsy care. Prepare and manage patient files, clinical documentation and records to ensure accuracy, completeness and timely access. Facilitate clear communication between clinicians, patients, hospital departments, healthcare services and external organisations. Provide high-level executive support including correspondence, diary management, meetings, travel arrangements and related logistics . Uphold strict confidentiality and compliance with healthcare, privacy and organisational policies across all activities. You may be a great fit if you : Hold a tertiary qualification or equivalent experience and specialist expertise in administrative or executive support fields. Bring proven experience supporting senior executives, managing complex diaries, meetings and competing priorities. Demonstrate strong time management skills, coordinating workflows, meeting deadlines and balancing concurrent clinical and research tasks. Display excellent interpersonal communication, building relationships with clinicians, academics, administrative staff and external stakeholders. Exercise diplomacy, tact and discretion, confidently handling sensitive information and maintaining strict confidentiality. Deliver high-quality written correspondence, briefing papers and presentations with exceptional attention to detail and literacy. For further information , please refer to the attached PD. What we offer you! We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including: Build future financial security with 17% superannuation . Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being . Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning . Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave . Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company . Health and well-being services including a leading Employee Assistance Program . For more information check out our benefits page! Your new team – At the Melbourne Brain Centre on the Austin Health campus, you will join a vibrant, multidisciplinary environment. Clinicians, researchers and professional staff collaborate to improve outcomes for children with epilepsy and neurological disorders. The team embraces innovation, creativity and evidence-based practice, supported by the University of Melbourne’s strong research culture. Values of collaboration, compassion, respect, integrity and accountability shape everyday interactions and decision-making. You will be supported to develop your career and wellbeing while contributing to impactful clinical care and research . Be Yourself The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation . The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb . We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process . Aboriginal and Torres Strait Islander Applicants We aspire to be the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff. Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at [email protected] . Application essentials: Visit "apply with us" to learn more about the process, including tips and FAQs. You must have current valid work rights for Australia. Visa sponsorship is not available for this role. A Working with Children Check is for all positions. If successful, we will guide you through the process and reimburse you. Please upload your resume and a cover letter outlining your interest and experience as part of the application process. Please upload your responses to the Selection Criteria, found in the Position Description. Want to know more? For queries related to this specific position, contact Walid by emailing [email protected] For questions related to our recruitment process email Walid at [email protected] For recruitment adjustments contact Kim Groizard on 61 3 9035 3218 or at [email protected] (subject: 'Recruitment Adjustments'). Apply today and join a community that’s shaping the future. Applications close: 24 September 11:55 PM; Melbourne time zone. Position Description: JR-017303 Executive Assistant PD.pdf JR-017303 Executive Assistant PD.doc • Sat, 12 Sep • University of Melbourne

Executive Assistant » Burton, Salisbury Area - Join Argo Natural Resources, a business built around people. Argo Natural Resources is a people-led mining business producing high-quality steelmaking coal from assets located in Queensland’s Bowen Basin. With operations including Carborough Downs, Ironbark No. 1, Broadlea and New Burton Mine, Argo is proud to play a vital role in Queensland’s resources industry. This role is based at our newly acquired New Burton Open Cut mine. Argo brings together people, performance and operational excellence to responsibly deliver the resources that help build our cities and support thriving communities. ABOUT THIS OPPORTUNITY We’re looking for an experienced and highly organised Executive Assistant to the General Manager to provide trusted, high-level support to the General Manager and site leadership team. You’ll play a key role in coordinating priorities, meetings, communications, reporting and site activities in a fast-paced environment. This is a varied role that also provides relief support to the Site Administrator when required, ensuring essential administration continues smoothly. If you’re proactive, professional, discreet and confident managing competing priorities, this is your opportunity to make a real impact at site. ABOUT YOU Experienced Executive Assistant, Personal Assistant or senior administrator. Strong experience supporting senior leaders in a fast-paced mining or heavy industry environment. Highly organised, proactive and confident managing competing priorities. Excellent communication and relationship-building skills. High level of discretion when handling confidential and sensitive information. Experience in mining, resources, heavy industry or a similar environment is desirable. Strong general administration skills, with the flexibility to support broader site requirements. Advanced Microsoft Office skills, including Outlook, Word, Excel and PowerPoint. Safety-focused, professional and committed to continuous improvement. A team player who takes initiative and looks for ways to improve processes and support the wider team. WHY ARGO? 5/2/4/3 Roster – Have every weekend off! Ideally this position suits someone based in the Moranbah, Mackay, Airlie Beach area or someone willing to relocate. Residential or DIDO options available. Accommodation is provided and flexible based on your home location. Attractive remuneration and other benefits available with career progression opportunities. At New Burton, we are building more than an operation — we are building a long-term team of skilled, committed people who want to grow, contribute, and be part of our success for years to come. At Argo, your next career step isn’t just a move—it’s where your experience is valued, your impact is amplified, and you’re set up to excel. When you join Argo Natural Resources, you’re joining a team with the opportunity to make a real impact, grow your career and contribute to the future of our industry. If you’re ready to be part of something meaningful, we’d love to hear from you. Apply today and take your career to the next step with Argo. NOTE: we do not accept applications from recruitment agencies. • Sat, 12 Sep • Bowen Coking Coal Limited

Executive Assistant (12 months Contract) » Meadowvale, QLD - Mississauga, ON - technologies and making a difference in the world. Job Title: Executive Assistant (12 months Contract) Location: Mississauga... an impact, offer a unique value and most importantly, be part of a winning team. You will act as an Executive Assistant • Sat, 12 Sep • SOTI

Executive Assistant » New South Wales - as an Executive Assistant. What's the role? You'll be the driving force behind seamless executive support for the State General... they arise. Working closely with senior stakeholders across Business Banking and a broad network of Executive Assistants, you'll • Sat, 12 Sep • Westpac

Executive Assistant » Melbourne, VIC - opportunities and leave your mark, come join us. THE ROLE As the Strategic Executive Assistant to the AVP & Country Manager... alignment, and strategic growth. You will partner directly with the AVP and ANZ sales leadership team to streamline executive • Sat, 12 Sep • Pure Storage

Executive Assistant to Director » New South Wales - Job description Job description Are you a polished, proactive Executive Assistant who thrives supporting a high... & experience Previous experience as an Executive Assistant, Sales Administrator or Team Administrator within residential real • Fri, 11 Sep • Resolver Recruitment • AU$90000 - 120000 per year

Executive & Admin Assistant » Melbourne, VIC - are looking for a top-tier Executive Assistant to join their team of A players. Who are we? Ansh Malhotra is an award-winning... incredible support to entrepreneurs. Tasks What’s the gig? We’re searching for an experienced assistant to execute day • Fri, 11 Sep • Nexist

Executive Assistant » The Rocks, Sydney - Freight, Shipping & Project Logistics Partale Talent is proud to be partnering with a growing Australian freight, shipping and project logistics business that supports complex cargo movements across Australia and international markets. Working across mining, infrastructure, port operations, bulk and breakbulk shipping, vessel chartering, containerised freight and remote-area logistics, our client has built a strong reputation for delivering tailored logistics solutions in highly complex operational environments. Due to continued growth, our client is seeking a highly capable Executive Assistant to support the Managing Director and broader leadership team from their Sydney CBD office. This is a rare opportunity to join a dynamic and entrepreneurial business in a trusted role that sits at the centre of executive operations, finance administration, payroll and commercial support. About the Opportunity As a key member of the business, you will work closely with the Managing Director, leadership team, external accountants, suppliers, customers and operational stakeholders to ensure critical business activities are executed accurately and efficiently. The position combines executive support, bookkeeping, payroll administration and operational coordination, making it ideally suited to someone who enjoys variety, thrives in a fast-paced environment and takes pride in keeping a business running smoothly. As our client continues to grow, there is genuine scope for the role to evolve into broader finance, commercial operations, business management or leadership responsibilities. Key Responsibilities Executive Support Provide high-level diary, travel, meeting and correspondence management for the Managing Director. Coordinate internal and external meetings with clients and stakeholders across shipping, ports, mining and project logistics sectors. Prepare meeting agendas, briefing papers, presentations, reports and action registers. Draft and manage professional correspondence, proposals, capability statements and commercial documentation. Maintain confidential company, client, supplier and project records. Track key actions across business development initiatives, tenders, operational projects and commercial activities. Assist in improving administrative systems, reporting processes and internal workflows as the business continues to scale. Finance & Bookkeeping Manage day-to-day bookkeeping and finance administration in collaboration with external accountants and advisers. Process accounts payable and accounts receivable, including supplier invoices, customer invoicing, expense claims and payment preparation. Reconcile bank accounts, credit cards, staff expenses and balance sheet accounts. Monitor debtor collections, creditor schedules and cash flow reporting. Assist with monthly reporting, budget tracking, management accounts and basic financial analysis. Support BAS and GST preparation by ensuring financial records are accurate and audit-ready. Maintain accurate supplier, customer, project and cost-centre records. Assist with financial tracking across freight movements, project logistics activities, commissions, subcontractor costs and operating expenses. Payroll & People Administration Process payroll accurately and on time, including leave, allowances, reimbursements and superannuation obligations. Maintain employee records, onboarding documentation, timesheets and leave registers. Coordinate payroll information with external payroll, taxation and accounting advisers where required. Assist with employment documentation, contractor administration and general people operations. Support compliance with payroll, workplace and superannuation requirements. Commercial & Business Operations Support the preparation and administration of tenders, freight quotations, client proposals and service agreements. Maintain contract registers, compliance documentation, insurance certificates and supplier records. Coordinate office suppliers, IT administration, insurance renewals and general business services. Assist with project setup, job administration, commercial tracking and project close-out activities. Contribute to the development of reporting dashboards covering cash flow, receivables, tenders, project activity and operational priorities. Act as a reliable central point of contact for customers, suppliers, advisers and internal stakeholders. About You To be successful in this role, you'll be organised, proactive and commercially minded, with the ability to balance strategic support responsibilities while remaining hands-on across administration and finance functions. You will enjoy being the person who brings structure, accountability and follow-through to a growing business. Experience & Skills Previous experience as an Executive Assistant, Office Manager, Executive Coordinator, Finance Administrator, Bookkeeper or similar senior business support role. Strong bookkeeping experience including accounts payable, accounts receivable, reconciliations, invoicing and expense management. Practical payroll administration experience, including superannuation and employee record management. Experience using Xero or a similar cloud-based accounting platform. Strong Microsoft Office and Google Workspace skills, particularly across Excel, Word, PowerPoint and calendar management. Excellent written and verbal communication skills. High attention to detail with strong organisational and task management capabilities. Ability to handle confidential information with professionalism, discretion and sound judgement. Proven ability to manage competing priorities while maintaining accuracy and attention to detail. A practical, hands-on approach with a willingness to take ownership and contribute wherever required. Personal Attributes Exceptional written and verbal communication skills, with the ability to build professional relationships and engage confidently with stakeholders at all levels. Highly organised and detail-oriented, with strong task management skills and the ability to effectively prioritise competing deadlines while maintaining accuracy. Professional, discreet and trustworthy, with proven experience handling confidential information and exercising sound judgement. Proactive, commercially minded and solutions-focused, with a hands-on approach and the ability to work autonomously while supporting senior leaders and business objectives. Adaptable and dependable, thriving in fast-paced environments and motivated by continuous improvement, operational excellence and taking ownership of outcomes. What's on Offer? Join a growing Australian freight, shipping and project logistics business. Work directly with senior leadership on a diverse range of commercial and operational initiatives. Enjoy a varied role spanning executive support, finance, payroll, commercial administration and business operations. Genuine opportunity to influence systems, processes and business growth. Professional, entrepreneurial and commercially focused working environment. Long-term career growth and increasing responsibility as the organisation continues to expand. Apply Now If you're an experienced Executive Assistant looking for a diverse and influential role within a growing Australian business, we'd love to hear from you. Apply today through Partale Talent for a confidential discussion regarding this exciting opportunity. • Fri, 11 Sep • PARTALE

Expression of Interest - Executive Assistant & Administration Opportunities » Perth, WA - you are an experienced Executive Assistant, a skilled Administration Officer, or an administrative professional looking to further develop... for upcoming Executive Assistant and Administration Officer opportunities. Applicants new to DFP may be asked to provide • Fri, 11 Sep • DFP Recruitment

Executive Assistant - CFO » Melbourne, VIC - opportunity for an experienced Executive Assistant to provide high-level support to Orica's Chief Financial Officer and Senior... as an Executive Assistant supporting C-suite executives, Executive Committee members, or similarly senior leaders in a complex • Fri, 11 Sep • Orica

Executive Assistant, Improvement » Melbourne, VIC - : The Executive Assistant provides high-level, confidential executive and business support to the Executive Director..., supporting delivery of government priorities and maintaining a high‑performing, connected branch. The Executive Assistant • Fri, 11 Sep • State Government of Victoria • AU$100894 - 114476 per year

Executive Assistant » Perth, WA - and curiosity - guide how we work and how we treat each other. About the role We are looking for an Executive Assistant...Shape the effectiveness of the Vice President HSEC by protecting executive time, staying ahead of priorities • Thu, 10 Sep • Rio Tinto • AU$79700 - 154000 per year

Executive Assistant » Tennant Creek Area, Darwin Region - To provide comprehensive, confidential, administrative support to the Senior Director and Regional School Improvement and Leadership work unit, including administrative coordination and Ministerial Liaison support. • Thu, 10 Sep • Northern Territory Government

Executive Assistant » Darwin Region, Northern Territory - Provide executive level administrative support and coordination for the Executive Director, Liquor, Racing and Gaming. • Thu, 10 Sep • Northern Territory Government

Executive Assistant » Sydney, NSW - on cardiovascular care. As an Executive Assistant, you will provide executive and operational support across this operating unit.... This role provides high-level executive, administrative, and operational support to the Senior Business Director ANZ, ICT CVS • Thu, 10 Sep • Medtronic

Executive Assistant » Sydney, NSW - Executive Assistant Job no: 543012 Work type: Full Time Location: Sydney, NSW Categories: Administration... Officer and the UNSW Finance Branch. As Executive Assistant, you play a pivotal role in supporting the Chief Financial • Thu, 10 Sep • UNSW Fitness and Aquatic Centre Management • AU$118483 - 128233 per year

Executive Assistant - Enterprise Testing & Technology BCM » Sydney, NSW - Group and we're looking for an exceptional Executive Assistant to support and complement our General Manager, Enterprise... business. Key Ingredients for Success … Has highly developed and proven Executive Assistant experience supporting General • Thu, 10 Sep • Westpac

Executive Assistant - Corporate Functions » Melbourne, VIC - and operating within a dynamic work environment, the Executive Assistant is responsible for providing high-level confidential • Thu, 10 Sep • Australian Red Cross

Executive Assistant » Melbourne, VIC - We are seeking an experienced Executive Assistant to provide high-level administrative and executive support... About You To be successful in this role, you will bring: Demonstrated experience in a senior Executive Assistant, administrative, operations or project • Wed, 09 Sep • Chandler Macleod

Executive Assistant » Australia - opportunity In this Executive Assistant role, you will support Laureate Professor Ingrid Scheffer across clinical, research... partners while refining high-level executive support skills. What you will deliver: Coordinate multidisciplinary clinic • Wed, 09 Sep • The University of Melbourne • AU$86943 - 99864 per year

Executive Assistant » Docklands, VIC - and highly skilled Executive Assistant to support our Chief Digital and Technology Officer along with their fast-paced team..., and executive-level support A proactive, solutions-focused mindset with the agility to anticipate needs before they arise • Wed, 09 Sep • Priceline Pharmacy

Executive Assistant » Melbourne, VIC - Hours: Full-time What will your day look like? As an Executive Assistant, you are accountable for: Manage and maintain...? To grow and be successful in this role, you will ideally bring the following: Proven experience as an Executive Assistant • Wed, 09 Sep • ANZ

Executive Assistant » Sydney, NSW - , Executive Assistant, or Office Coordinator ready for a broad next step You're naturally organised and good at keeping track... here, with plenty of scope to grow your responsibilities over time What is unique about you? You're an experienced Team Assistant • Wed, 09 Sep • EST10

Executive Assistant » Sydney, NSW - Job Category: Administrative Assistance Job Description: About the role This Executive Assistant role provides..., you will: Provide proactive executive support, including diary management, meeting coordination, travel arrangements and daily • Wed, 09 Sep • Chubb

Executive Assistant » Melbourne, VIC - Executive Assistant providing support to the General Manager of a Business delivering Primary Healthcare Services... Package + Super. About the role Based at GEO Healthcare’s Head Office in Melbourne, the Executive Assistant to the General • Wed, 09 Sep • The GEO Group Australia

Executive Assistant » Australia - Employment Type: Full Time Hours: 40 hours with ADO Salary: HS3 Location: Werribee Mercy Hospital Upload with Application: Resume, cover letter, and all relevant qualifications Contact: Emma Hall, Divisional Director Critical Care, [email protected] Where there’s life, there’s Mercy. Where there’s care, there’s You. Through the battles and the breakthroughs, we're there. Where will you be? For over a century, our incredible teams have provided care for people when they need it most. Our people feel great pride in this, and they value the security and stability we offer. But it also means so much opportunity - to build on all that’s gone before, to grow your impact and gain experience that’s hard to find elsewhere. As a for-purpose organisation with over 10,000 dedicated, compassionate people, we continue to offer more services and deeper care than ever before. With Mercy, you’ll have the chance to make an impact and gain experience that’s hard to find elsewhere. At Mercy Health, it’s all about taking what we have and making it better. To do that, we need you. Join us at Mercy Health and help our teams deliver even greater outcomes. About the opportunity This role is responsible for providing a full range of administrative support to Critical Care and Medicine Sub Acute divisions at Werribee Mercy Hospital, which requires coordination and support of the following roles: - Divisional Director Critical Care - Divisional Director Medicine Sub Acute - Clinical Service Director Medicine Sub Acute What you’ll bring You’re resilient, compassionate and have a whole lot of heart. Most importantly, you are committed to delivering exceptional patient-centred care. To thrive in this role, you will have: Excellent administrative, organisational and time management skills, with a demonstrated ability to prioritise competing demands, adapt to changing priorities and proactively solve problems. Proven experience supporting senior executives, directors or leadership teams, enabling them to maximise their effectiveness and contribution to organisational objectives. Exceptional written and verbal communication skills, with the ability to tailor communication to a diverse range of stakeholders. Demonstrated ability to use initiative, anticipate needs and provide proactive support in the coordination of complex schedules, activities and priorities. High level of accuracy and attention to detail, with a commitment to delivering quality outcomes. Strong stakeholder engagement and relationship management skills, with the ability to build effective working relationships across all levels of an organisation. Experience in an administrative or executive support role within an acute healthcare environment will be highly regarded. You will also be required to provide evidence of, or in the process of obtaining: A current Police Record Check and Working with Children Check. Proof of current influenza vaccination and other vaccination status consistent with public health orders. Ready to help us shape the future of healthcare? Join us and make a meaningful difference in people’s lives - and your career. Are you ready to apply for this role? Click Apply now Please contact us if you would like to find out more or communicate any requirements to ensure we provide you with a fair and equitable interview and selection process. We acknowledge the Wurundjeri Woi-wurrung peoples, traditional Custodians of the Land in which our Head Office is based, on traditional lands of the Kulin Nation and recognise their deep connections to the land, sea, and culture. We extend this acknowledgment to the many Traditional Lands that we operate across Australia and pay our respects to Elders past and present. The team at Mercy Health is as wonderfully diverse as the patients, residents, clients and communities we support. We’re proud to be recognised as an Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (WGEA). Mercy Health strongly encourages applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, sexualities, genders, abilities and cultural backgrounds. • Wed, 09 Sep • Mercy Health Australia

Executive Assistant » Australia - Collaborative, friendly and supportive team culture Dynamic and rewarding role Full time position – Monday to Friday Are you an experienced Executive Administration Professional looking for a rewarding opportunity? An exciting job opportunity has arisen for a dynamic individual with experience in a high functioning Executive Administrative position to join our Executive team. Peninsula Private Hospital is seeking an experienced EA who will take initiative and anticipate key events, taking actions to enable the smooth running of the executive office. You will be highly competent in managing complex and frequently changing schedules, build and manage internal and external stakeholder relationships, be highly organised and manage sensitive information in a confidential manner. About Us Peninsula Private is currently a 54 bed acute and rehabilitation hospital with 4 operating theatres and 2 procedure room located on the idyllic Redcliffe Peninsula. Specialties include orthopaedics, general surgery, urology, gynaecology, gastroenterology, ophthalmology and internal medicine and the delivery of leading rehabilitation services and programs on the Brisbane northside. As an Executive Assistant, you will provide organisational and administrative support to the GM and Executive team to enable them to execute the role efficiently: Diary management, liaising with internal, external and international personnel regarding complex diary and meeting management. Coordinate executive communications, including, taking calls, responding to emails, drafting correspondence, oversee the creation of documents, minute taker and distribution of minutes, various reports and presentations Support the management of VMO and external stakeholder communication and relationships Maintaining an organised filing system of paper and electronic documents Contribute to a team environment, working collaboratively in sharing and generating ideas, empowered to achieve outcomes Support accreditation of all VMO using the eCredentialing system with and in the absence of the Credentialling Officer Oversee the operationalisation of the security, ID and Access systems. Essential Criteria Experience as an executive assistant or equivalent in a busy and professional environment Advanced computer literacy including skills in MS Office (Outlook, Word, Excel and PowerPoint) Highly developed organisational skills with the ability to prioritise tasks and meet deadlines in a fast-paced environment High level attention to detail, including in written materials Strong organisational and time management skills with the ability to multitask Outstanding customer service Excellent interpersonal and communication skills Advanced skills and demonstrated experience in the use of Microsoft Office (Word, Excel, Outlook) & KRONOS System High level of confidentiality Ability to work autonomously and within a team Ability to follow instructions and take directions Previous administrative experience in a hospital/health care environment is desirable Why Healthscope? When you join Healthscope, you become part of our Community of Care. Our people are at the heart of our organisation – no matter the role, every day our people make a difference to the lives of our patients and their families. We work together to create positive, memorable experiences, alongside our quality care, in every moment of every day. As the only national private hospital operator and healthcare provider in Australia, our 42 sites are supported by our central Support Office, enabling them to provide an exceptional experience for the communities we care for. Healthscope opens the door to endless opportunities for our people, giving them the flexibility to work across one or multiple hospitals across our network. We encourage the pursuit of continuous professional development and education and support our people to grow and flourish securely. We pride ourselves on working with talented, passionate and caring people to ensure our patients receive the highest quality care and experience during their stay with us. While our hospital network is vast, Healthscope is a family. We support each other, we share learnings, celebrate successes and face challenges together. Come and be the difference in our patient’s lives. Applications close: 30 September 2026 More Information: Our commitment to quality and safety for our patients, staff and visitors is our highest priority. We are also committed to child safety. We are committed to the safety, participation and empowerment of all children. Applicants will be required to provide a current National Police check, WWCC (where applicable) and Evidence of right to work in Australia prior to appointment. Staff in patient contact roles will be required to provide proof of immunity to specified infectious diseases as a Category A Healthcare worker. Healthscope has been made aware of recruitment scams involving individuals falsely claiming to represent Healthscope. Please note that Healthscope will never request payment from candidates. Any request for payment is fraudulent. Visit ScamWatch for more information on recruitment scams. • Wed, 09 Sep • Healthscope

Executive Assistant » Perth CBD, Perth - About the Role Here at Pilbara Ports, we want to help our communities and customers thrive. We know our success is defined by the success of the communities in which we live and work - this ethos lies at the heart of what we do. We are committed to advancing an inclusive and diverse workplace culture where people feel engaged, included, valued, and respected. We are proud of the talent and diversity of our workforce - our people are key to our current and future success. This is a great opportunity to be part of the world’s largest bulk export port authority, encompassing the operating ports of Ashburton, Dampier, Port Hedland and Varanus Island, and five future port sites. The Executive Assistant provides executive-level administrative support to the Chief Financial Officer and the Executive General Manager Planning and Property. The role also provides effective and responsive administrative support to the Finance and Governance and Planning and Property functions. About You This role will suit you if you enjoy diversity, seek out opportunities for growth, and connect with Pilbara Ports' values of Safety, Excellence, Teamwork, Integrity and Care. Your previous experience in providing executive-level administrative support, with a sound understanding of organisational processes and financial administration will contribute to your success in this role. You will be the type of person who is highly organised and proactive, able to work autonomously and manage time effectively. The Benefits Our employees are rewarded with a range of benefits which include: 13% superannuation 4 weeks annual leave 18 weeks paid parental leave Access to training and development opportunities Access to Employee Assistance Program for you and your family Employee and Service Recognition Reward Programs Height adjustable desks and ergonomic assessments Free skin checks and flu vaccinations Corporate and PPE uniform provided Job Description - Executive Assistant • Wed, 09 Sep • Pilbara Ports Authority

Executive Assistant » Australia - Executive Assistant Job Location: Flinders Street office SA – We offer a range of working arrangements, such as flexibility and 9-day fortnight. Who we are: Join BAE Systems (BAES) and you'll be part of something bigger. As a valued member of our global colleague network, you'll bring your unique skills and perspectives to help pioneer progress and protect what matters most. You'll be trusted to play your part in delivering the advanced, technology-led defence, aerospace and security solutions of tomorrow - shaping a safer future, for all of us. From the depths of the ocean, to the far reaches of space - there's no limit to where a career at BAE Systems could take you. Role Description: We have a rare and exciting opportunity for an Executive Assistant to provide exceptional support to senior business leaders in our Central Finance team. In this pivotal role, you'll manage complex calendars, coordinate meetings and travel, prepare reports and presentations, and ensure the smooth day-to-day operation of a busy executive office. This role places you at the heart of business operations, partnering closely with senior leaders in a fast-paced, collaborative environment. You'll bring significant experience supporting executives, exceptional communication and stakeholder management skills, and the ability to anticipate needs, manage competing priorities, and deliver with professionalism, discretion, and attention to detail, helping drive business success and executive effectiveness. Core Duties: * Provide high-level executive support, including diary management and business operations support. * Coordinate meetings, events and executive engagements, managing logistics, catering, travel and presentation materials. * Prepare reports, presentations, correspondence and briefing materials to support business priorities and decision-making. * Manage domestic and international travel, expenses, invoices and purchase requisitions in line with company policies. * Build strong relationships and facilitate effective communication between senior leaders, teams and key stakeholders. * Support business operations through planning, workflow approvals, reporting and administrative coordination. * Coordinate VIP visits and stakeholder engagements, ensuring seamless delivery and a professional experience. * Provide collaborative support across the Executive Assistant team, including leave coverage and ad hoc business support. About You: * Previous experience in a similar role supporting Executives. * Demonstrated ability to handle confidential information with discretion, professionalism and sound judgement. * Strong problem-solving skills, with the ability to anticipate needs and proactively manage issues. * Experience managing expenses, invoices, purchase orders and reporting activities. * A proactive approach to problem solving and continuous improvement. * Strong communication skills and confidence engaging with a variety of stakeholders. * A lean in approach and be team orientated. * Ability to work both independently and collaboratively, providing support across teams as required. * Intermediate proficiency in Microsoft Office, Sharepoint and Concur (Desirable). * As a Defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain appropriate clearances. Why BAE Systems? Here you'll build a career with purpose and limitless possibilities. With lifelong learning and meaningful work - this is a place where you can grow your career with confidence and be empowered to be your best. You'll be recognised for your contribution and enjoy rewards tailored to what's most important to you and your family - support for your financial and personal wellbeing, as well as a balanced lifestyle. In an environment embracing sustainable ways of working and with a strong sense of shared purpose, our supportive culture is a place you can feel you belong and proud of the difference you make. A place where everyone can thrive We're committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do. We support our veteran community through VetNet Australia, along with initiatives such as Reserve Service Leave, a Veteran Mentoring Program, and partner-supported programs. We welcome applications from all candidates and strongly encourage Aboriginal and Torres Strait Islander peoples to apply. We are proud to be recognised as an employer of choice for women by WORK180 and recipients of the Benchmarcx Top Employer for Candidate Experience Excellence 2026. As members of the Circle Back Initiative, we commit to responding to every applicant. If you require any reasonable adjustments during the recruitment process, please contact our recruitment team to discuss the support you may need. You can also connect with us via Careers and Employment. Security statement Please note, as a defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain one. Further information regarding security clearances. • Tue, 08 Sep • BAE Systems

Executive Assistant » Sydney, Sydney Region - Description Create your best future and join Westpac as an Executive Assistant. What’s the role? We're seeking a proactive, experienced and highly organised Executive Assistant to support our Chief Product Owner within Consumer Banking. This is a permanent hybrid role based in Sydney / Warrane, Gadigal Country. In this high trust role, you'll provide proactive executive support across diary management, inbox management, travel coordination, expenses, stakeholder engagement and team administration. You'll act as a key point of contact for internal and external stakeholders, ensuring every meeting, message, query and follow up is handled with care and precision. You'll also support the coordination of town halls, team events and offsites, assist with invoice management and reporting, and contribute to the wider team when needed. If you're someone who enjoys building strong relationships, anticipating what's needed and bringing calm, structure and organisation to busy days, we'd love to hear from you. What do I need? • Experience supporting senior managers or executives within a large and complex organisation • Proven ability to manage diaries, inboxes and competing priorities with excellent attention to detail • Experience coordinating travel, expenses, events and stakeholder interactions • Strong digital skills across Outlook, Word, PowerPoint, Excel and Microsoft Teams, with an interest in leveraging AI tools • Excellent communication skills, a professional approach and a willingness to support both senior leaders and the wider team Why join us? We’re obsessed with becoming our customers 1 banking partner for life and we’re looking for people who are passionate about helping us achieve that goal. In return we’re committed to making Westpac the best place to work in the country. Here are just a few of the ways we’re already doing that: • Special offers on banking products and discounts from top brands, including generous employee only mortgage rates • Flexible work arrangements to help you achieve a greater work life balance, and a variety of leave options including Culture, Lifestyle and Wellbeing leave • Tailored learning and development opportunities to help your grow your career within the bank • Lots of opportunities to give back to the Community by getting involved in our many volunteering initiatives Create your future today To get started, simply click on the APPLY or APPLY NOW button We’re all about creating a supportive and inclusive community. We welcome everyone no matter your age, gender, background, or abilities. We also provide additional support to welcome our veterans, Indigenous Australians and neurodiverse community. If you need any adjustments during the recruitment process, you can find more information and contact details on our FAQs and how to contact us page , under the ‘Diversity, sustainability and flexibility’ section. • Sun, 06 Sep • Westpac Group

Executive Assistant » Australia - This is a great opportunity for an experienced Legal EA to join a high-performing Intellectual Property team within a top-tier law firm. You’ll be supporting a Partner and wider team in a collaborative environment, with strong internal support and some of the best technology and systems in the market. The role You’ll be joining an established and well-resourced team, providing high-level support across the practice. You’ll work closely with the Partner and lawyers while also being part of a wider EA network where collaboration and connection are encouraged. Your day-to-day responsibilities will include: Managing complex diaries, meetings and email correspondence; Coordinating client meetings, events and travel arrangements; Preparing and formatting correspondence, documents and presentations; Managing files, documents and general administrative tasks; Assisting with billing, expenses and financial administration; Working closely with other EAs and internal support teams; and Providing general support to the wider team as required. About you: Previous experience supporting Partners or senior professionals, ideally within a law firm; Excellent organisation skills and strong attention to detail; The ability to manage competing priorities and stay one step ahead; Strong communication skills and a professional approach; A proactive and solutions-focused mindset; and Strong Microsoft Office skills and confidence using technology. What’s in it for you: Central Sydney CBD location with easy access to public transport; Access to leading AI and technology tools; Be part of a collaborative and well-connected support network; Opportunity to share your knowledge and support junior team members; and Competitive salary package and excellent employee benefits. How to Apply For more information or a confidential discussion please click to reveal the contact details for Kathryn Allen at u&u k [email protected] or via phone 0473 171 887 quoting reference number 46298 . At u&u Recruitment Partners, we value diversity, equity and inclusion. We welcome applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. Should you require reasonable adjustments throughout the recruitment process (including alternate formats to apply), or have a preferred method of communication, we encourage you to make a request via [email protected] or contact u&u on 02 8245 7900 to discuss. In response to these requests, we will collaborate closely with you to implement the appropriate adjustments. Additionally, for a barrier-free and inclusive online experience, you can access u&u’s opportunities using accessibility software Recite Me at https://www.uandu.com/jobs. Please submit your resume in Word format only. • Sat, 05 Sep • u&u Recruitment

Executive Assistant » Brisbane, Brisbane Region - About us We have a vision that our communities will be safe and supported by fair and ethical public institutions with a focus on those matters of highest threat to the Queensland community. As an organisation we are committed to this vision and as such our values of people, accountability, integrity, courage and excellence underpin everything we do at the CCC. What we offer At the CCC our people have access to a range of employee benefits that promote career development, enhance employee wellbeing and encourage a healthy and balanced work and home life. When you join the CCC you can access the following benefits: - salary packaging- 12.75% superannuation- flexible work options, including working from home- access to paid parental leave- accrued time off- opportunity to purchase leave- 17.5% annual leave loading- health and wellbeing program- study assistance- access to a wide variety of training opportunities- free annual influenza vaccination- six star rated inner city location close to public transport About you The ideal applicant will demonstrate capability in the following requirements: For this role, we will consider your: -Highly developed written and oral communication skills including the ability to liaise, consult and maintain effective relationships in a team environment and with internal and external stakeholders and the ability to draft basic correspondence and correct and edit reports. -Experience in providing administrative support (particularly for senior positions), including the ability to maintain confidentiality, exercise tact, discretion and sound judgment. -Proven ability to work autonomously and under pressure, set priorities and meet deadlines and a commitment to actively balance work and other priorities to ensure the provision of timely and effective executive support with a high level of attention to detail. -Intermediate knowledge of, and experience using, standard corporate applications including but not limited to the Microsoft Office Suite (particularly Word, Excel, PowerPoint and Visio) and electronic document and records management systems (Content Manager or similar). -Legal based experience is not required though will be favourably considered. How to apply For more detailed information, including what is required to demonstrate your suitability for the role, refer to the attached role description. Pre-employment vetting forms a part of our selection process - you may be asked to provide detailed personal particulars and private interests information. For more information about our security vetting process please refer to How to apply | CCC - Crime and Corruption Commission Queensland Aboriginal and Torres Strait Islander peoples are encouraged to apply. • Sat, 05 Sep • Queensland Government

Executive Assistant » Lower Beechmont, Ipswich South - Nerang | Full-Time | $75,000–$85,000 Super Looking for an Executive Assistant role where you can genuinely make an impact rather than simply manage diaries? Our client is a long-established, family-owned business servicing residential and commercial customers across South East Queensland. Based from their new office in Nerang, they are seeking an experienced Executive Assistant / Business Support Coordinator to work closely with the Operations Manager and Sales Manager. This is a hands-on and varied role within a close-knit business. You'll become the organisational backbone for two busy managers, helping manage priorities, coordinate activities, improve systems and generally keep things moving. If you're organised, adaptable and enjoy taking ownership rather than waiting to be told what to do, this is an opportunity to become a valued part of a growing family business. The Role Working closely with the leadership team, your responsibilities will include: Managing calendars, meetings, appointments, and travel Managing inboxes, correspondence, and communications Maintaining HubSpot CRM, databases, and business records Preparing reports, presentations, meeting agendas, and minutes Coordinating projects and following up actions across the business Assisting with recruitment coordination, onboarding, and general HR administration Supporting marketing activities and sales administration Finding better ways to opportunities to manage systems, workflows, and administration using AI and modern technology About You Previous experience in an EA, PA, senior administration or business support role Strong organisational skills and ability to juggle multiple priorities Excellent written communication and attention to detail Experience using HubSpot or a similar CRM's Comfortable using AI tools such as ChatGPT, Claude, or Microsoft Copilot Proactive, practical and willing to get involved where needed Able to work autonomously while being part of a small team High level of discretion and confidentiality Why Consider This Role Long-established family-owned business Newly created role with genuine ownership and autonomy Work closely with two key managers Modern office in Nerang Varied role across administration, operations, CRM and business improvement Growing business where good ideas will be welcomed Stable full-time position with a supportive leadership team Please click the link to apply. If you would like a confidential discussion beforehand, please contact David Ford directly on 0414 862 979. • Sat, 05 Sep • New Point Recruitment

Executive Assistant » Brisbane, Brisbane Region - Who we are:Economic Development Queensland (EDQ) is a Queensland Government agency that unlocks land and accelerates housing, planning and infrastructure delivery, creating liveable places and enabling economic growth. Our work helps deliver safe, secure and affordable homes and supports thriving communities across the state. Empowered by the Economic Development Act 2012, EDQ has unique planning and approval powers to help unblock complex projects and bring development-ready land to market. Our purpose is simple: help Queenslanders find a place to call home, create more jobs closer to home, and support liveable communities that reflect Queensland's way of life. We work across government and with industry to attract investment, enable jobs and deliver projects that make a measurable difference for Queenslanders. About the Role:Working within EDQ's Housing Supply & Delivery team, you will provide high-level executive administration & operational support to the Executive Director & senior leadership, helping ensure the efficient day-to-day operation of a busy & dynamic function. * Provide high-level, confidential executive support, including complex diary & inbox management, travel coordination & workload prioritisation. * Manage executive communications & correspondence, including drafting, proofreading & quality assuring briefings, presentations & other written materials. * Coordinate senior meetings, events & stakeholder engagements, managing scheduling, agendas, logistics & supporting documentation. * Build strong relationships & act as a key liaison point for internal & external stakeholders across all levels of seniority. * Manage records & information effectively, ensuring correspondence & documentation is accurately registered, tracked & maintained. * Support finance, procurement & workforce administration, including credit card reconciliations, purchase orders, invoices & other approvals. About You:You're a highly organised, proactive & experienced Executive Assistant who can confidently manage competing executive priorities, exercise sound judgement & build effective relationships in a fast-moving environment. Success in this role requires: * Demonstrated experience managing executive priorities, competing demands & confidential information while delivering timely, high-quality support. * Strong written & verbal communication skills, with the confidence to engage effectively with internal & external stakeholders at all levels. * Exceptional organisation & attention to detail across correspondence, records, meetings & executive documentation. * A proactive & adaptable approach, with the confidence to take initiative, exercise judgement & change gears as priorities evolve. * An understanding of governance requirements & the importance of following relevant policies & procedures across finance, procurement, records & HR. * Strong technology capability across Microsoft Office mandatory, with TRIM experience advantageous but not essential. Why Choose EDQ: If you're motivated by purpose and impact, you'll fit right in at EDQ. You will also be able to enjoy the following: * Flexible and agile ways of working * Generous leave and 12.75% superannuation * Learning, development and career pathways * Modern workplaces designed for collaboration * Inclusive culture that values diversity and cultural capability * Access for you and your family to hundreds of gyms, pools and fitness facilities in your area at very low cost Join us and make a meaningful impact for Queensland, submit your application now. • Fri, 04 Sep • Queensland Government

Executive Assistant » Sydney CBD, Sydney - Description I-MED Radiology Network, Australia's largest medical imaging provider, is seeking an exceptional Executive Assistant to provide support to C-suite executives and Board of Directors. This role is ideal for a seasoned EA who thrives in a fast-paced environment, enjoys working with senior stakeholders and takes pride in delivering seamless executive support. You'll be at the centre of the organisation, managing complex schedules, coordinating Board activities, organising events and ensuring our executives and Board Directors are set up for success. About I-MED With over 240 clinics and 5,000 staff, I-MED Radiology is Australia's largest radiology network. Every day, our people play a vital role in supporting quality patient care, helping millions of Australians access diagnostic services they need to achieve better health outcomes. This is a unique opportunity to work closely with senior executives and the Board in a highly visible role that offers variety, autonomy and meaningful impact. In return, you’ll join a collaborative corporate environment with a competitive remuneration package, health and wellbeing benefits, and ongoing professional development opportunities. Key responsibilities Provide high-level executive support to C-suite leaders Act as the primary point of coordination for the Board of Directors and Non-Executive Directors, including diary management, travel arrangements and liaison with external board offices Facilitate the end-to-end preparation and execution of Board and Committee meetings, including scheduling, venue arrangements, and stakeholder communications, ensuring a seamless experience for attendees. Documentation management where required due to other team leave. Collaborate with the broader Executive Assistant and administration team to support the effective operation of the Corporate Office and executive leadership functions Build and maintain strong working relationships with senior leaders, directors and key internal and external stakeholders Handle sensitive and confidential information with the highest level of discretion, professionalism and integrity About you To successful in this role, you will bring: Proven experience supporting C-suite and executive levels within large, complex or regulated organisations Experience coordinating Board and Committee meetings, and making travel arrangements Advanced skills across Microsoft 365 and expense platforms Strong communication and stakeholder management skills, with the ability to engage confidently, discreetly and professionally at all levels Excellent organisational skills with the ability to manage competing priorities, adapt to change and perform under pressure If you're looking for the opportunity to support C-suite and Board Executives within a leading healthcare organisation, we'd love to hear from you. Join us on our journey to become the world's most respected and trusted medical imaging specialists. • Fri, 04 Sep • I-Med Radiology Network

Executive Assistant » Brisbane, Brisbane Region - We're looking for a highly organised and proactive Executive Assistant to support three Directors in a fast-paced, national construction business. This is a varied, hands-on role for someone who thrives on juggling priorities, enjoys problem-solving, and takes pride in keeping things running smoothly behind the scenes. About the Role Working closely with the Managing Director and two other Directors, no two days will look the same. Key Responsibilities Support the Directors in both a business and personal capacity Manage diaries, appointments, travel and bookings Coordinate meetings, prepare agendas and papers, and take minutes where required Handle correspondence, calls and follow-ups, exercising discretion and judgement Support business projects, reports and presentations Maintain accurate records, filing and documentation Assist with company events, functions and employee engagement activities Provide backup support for the Business Support Coordinator role as needed About You 3-5 years' experience in a similar position, ideally supporting senior leaders Construction / similar industry experience preferred It goes without saying that you will have exception communication skills Comfortable managing multiple priorities and shifting deadlines Discreet, trustworthy and confident handling confidential information Construction or project-based industry experience is a bonus, not essential What's in it for you Work for a well-know, National organisation with a great culture Full stocked fridges - no need to take lunch Convenient CBD Fringe location, close to public transport If you're a proactive self-starter who enjoys variety, takes ownership, and works well with senior leaders, we'd love to hear from you. • Fri, 04 Sep • Majer Recruitment

APS4 Executive Assistant » Brisbane, Brisbane Region - APS4 Executive Assistant Location : Brisbane, QLD Duration: 6 months with potential 6-month extension Clearance : Baseline Rate: $51.52- $56.09 per hour About the Role: Our federal government client is seeking an Executive Assistant to provide quality administrative support services to a member of the Senior Executive team under general direction. This will include managing the Senior Executive’s diary appointments and inbox, preparing meeting papers, organising venues and managing travel arrangements. Key Duties: Manage the Executive's calendar, appointments and meetings. Coordinate meeting invitations, agendas, papers and minutes. Monitor emails and correspondence, ensuring timely responses and follow-up actions. Arrange travel, accommodation and logistics as required. Prepare documents, presentations, reports and briefing materials. Build positive working relationships with internal and external stakeholders. Assist with tracking tasks, deadlines and business priorities. Maintain records, filing systems and other administrative processes. Provide general office and administrative support to the branch as required. Skills and Experience: Strong organisational and time management skills. Excellent communication and interpersonal skills. Ability to manage competing priorities and work to deadlines. High attention to detail and accuracy. Ability to handle sensitive information with discretion. Proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Teams. Ability to work independently and as part of a team. How to Apply: To apply, click the Apply Now button and send your up-to-date resume, for a confidential discussion call us now on 02 5119 3133. This advertisement may remain live after the role has closed. Applications submitted after the closing date may be considered for similar vacancies. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. Our Commitment We are committed to inclusive and culturally safe recruitment practices and welcome applications from people of all backgrounds, experiences, and career stages. We particularly encourage Aboriginal and Torres Strait Islander peoples to apply. • Fri, 04 Sep • Onpoint 365

Executive Assistant » Bundall, Gold Coast - Nerang | Full-Time | $75,000–$85,000 Super Looking for an Executive Assistant role where you can genuinely make an impact rather than simply manage diaries? Our client is a long-established, family-owned business servicing residential and commercial customers across South East Queensland. Based from their new office in Nerang, they are seeking an experienced Executive Assistant / Business Support Coordinator to work closely with the Operations Manager and Sales Manager. This is a hands-on and varied role within a close-knit business. You'll become the organisational backbone for two busy managers, helping manage priorities, coordinate activities, improve systems and generally keep things moving. If you're organised, adaptable and enjoy taking ownership rather than waiting to be told what to do, this is an opportunity to become a valued part of a growing family business. The Role Working closely with the leadership team, your responsibilities will include: Managing calendars, meetings, appointments, and travel Managing inboxes, correspondence, and communications Maintaining HubSpot CRM, databases, and business records Preparing reports, presentations, meeting agendas, and minutes Coordinating projects and following up actions across the business Assisting with recruitment coordination, onboarding, and general HR administration Supporting marketing activities and sales administration Finding better ways to opportunities to manage systems, workflows, and administration using AI and modern technology About You Previous experience in an EA, PA, senior administration or business support role Strong organisational skills and ability to juggle multiple priorities Excellent written communication and attention to detail Experience using HubSpot or a similar CRM's Comfortable using AI tools such as ChatGPT, Claude, or Microsoft Copilot Proactive, practical and willing to get involved where needed Able to work autonomously while being part of a small team High level of discretion and confidentiality Why Consider This Role Long-established family-owned business Newly created role with genuine ownership and autonomy Work closely with two key managers Modern office in Nerang Varied role across administration, operations, CRM and business improvement Growing business where good ideas will be welcomed Stable full-time position with a supportive leadership team Please click the link to apply. If you would like a confidential discussion beforehand, please contact David Ford directly on 0414 862 979. To apply online, please click on the appropriate link below. David Ford New Point Recruitment P.O. Box 4985 Gold Coast MC 9726 0414 862 979 • Thu, 03 Sep • New Point Recruitment

Executive Assistant » Drummoyne, Canada Bay Area - Executive Assistant | ChildFund Australia Position Objectives The aim of the Executive Assistant role is: To improve organisational leadership and management by providing effective administrative assistance to the ChildFund Australia CEO and Sydney based executive team. To improve the efficiency of ChildFund Australia’s Sydney office by coordinating and managing office functions. This role is for you if you enjoy high attention to detail, love variety in your work, can work with an experienced CEO and executive team, and deliver on the below items: Executive assistance to the CEO and Board Event management and coordination including organising business functions, catering, staff workshops/conferences and other special meetings, travel and transfer arrangements, appointment setting and scheduling Office management and administration, establishing and maintaining a coordinated and integrated central filing system Selection Criteria Essential Experience as a personal assistant, executive assistant or equivalent Excellent interpersonal, communication and negotiation skills Good organisational skills, high attention to detail and flexible Ability to adapt in a fast-paced environment and competing priorities Demonstrated ability to liaise at an executive level with external stakeholders Highly motivated and able to work autonomously, meet deadlines and work under pressure. Proficiency in use of standard software applications. Desirable Prior experience in non-profit organisations Understanding of international development issues Advanced computer skills Events management experience. Safeguarding ChildFund Australia believes in a global community where children are safe and can reach their full potential. We take extensive steps to safeguard children in any work done by our people, i.e., our staff, volunteers and interns, supporters, partners, board members, ambassadors and suppliers. We strive to keep children safe through child safe practices, and rigorously ensure we prevent, oppose, and combat all exploitation and abuse of children and vulnerable people. As part of this commitment, all people working with us will undergo relevant background checks before joining ChildFund Australia. Staff will acquire the knowledge and skills needed to understand our Child Safeguarding and PSEAH policies & procedures, promote strong safeguarding practices, and conduct themselves consistent with these policies. Additional information Permanent appointment to this position is dependent upon successful completion of a NSW Working with Children Check and an Australian Federal Police Check Adherence to ChildFund Australia policies and procedures is required. Applications close on 04.09.2026 please apply by sending your CV and Cover Letter to [email protected] . • Thu, 03 Sep • ChildFund Australia

Executive Assistant » Melbourne, Melbourne Region - Are you an experienced Executive Assistant who thrives in a fast‑paced, high‑trust environment? This is a rare opportunity to support two senior leaders - while playing a key role in the smooth running of team operations. This role is ideal for someone who brings exceptional judgement, initiative and organisation, and who enjoys being the central coordination point for complex stakeholders, sensitive information and high‑priority deliverables. About the Role You’ll provide high‑level executive, administrative and stakeholder support. You’ll manage calendars, communications, board‑related deliverables, travel, meeting agendas and team coordination — ensuring both executives are always prepared, informed and operating efficiently. Key Responsibilities Act as the primary point of contact for internal and external stakeholders, including directors, regulators and senior leaders Proactively manage inboxes, calendars, calls and meeting preparation Prepare presentations, papers and documentation across the Microsoft suite Coordinate weekly travel arrangements Monitor board planners and ensure upcoming deliverables are tracked and met Prepare agendas and coordinate Enterprise Risk and Risk Forum meetings Maintain ER filing systems in line with legal and organisational requirements Support team morale, workflow and communication across the EA network Ensure deadlines are met, priorities are managed and action items are followed through Uphold strict confidentiality and discretion at all times About You You’ll be a trusted, proactive EA who brings professionalism and exceptional organisational capability. You anticipate needs, communicate clearly and build strong relationships across all levels. You will bring: Minimum 5 years’ experience as an Executive Assistant (financial services highly regarded) Outstanding attention to detail and time management Ability to work under pressure, manage competing priorities and make sound decisions High level of discretion and confidentiality Strong written and verbal communication skills Please apply now! • Wed, 02 Sep • Mecca Recruitment Group

Executive Assistant to CEO » Sydney, Sydney Region - MJD Recruitment are partnering with a prominent consumer-facing digital organisation to appoint an experienced Executive Assistant to its CEO. This is a substantial, fast-paced position supporting a leader with a highly external remit and responsibility for a broad executive team. The CEO relies on their EA as a trusted partner who can create structure around a demanding schedule, remain ahead of shifting priorities and exercise sound judgement without needing constant direction. The successful candidate will gain genuine visibility across the organisation’s strategy, leadership and governance activity. The previous EA established considerable trust and subsequently progressed into a broader operational leadership position, demonstrating the potential exposure and professional development this role can offer. You will take ownership of the CEO’s day-to-day effectiveness, including: Managing a complex and fluid diary, with priorities changing throughout the day Protecting the CEO’s time and ensuring sufficient focus on commercially important matters Coordinating an executive leadership team of 12 direct reports Managing frequent domestic travel and approximately five to six international trips each year Maintaining close communication with the CEO and providing regular updates as priorities evolve Building productive relationships with senior stakeholders, clients and their Executive Assistants Supporting board meetings, governance activity and key leadership forums Drafting correspondence and communications in the CEO’s tone Handling highly confidential and commercially sensitive information with complete discretion Anticipating pressure points and ensuring the CEO is prepared for upcoming commitments About you You will be an accomplished Executive Assistant with substantial experience supporting a CEO or similarly senior executive in a complex corporate environment. You will bring: Strong capability managing a high-volume diary and competing priorities Experience coordinating detailed domestic and international travel Exposure to board, governance or executive leadership activity Excellent written communication skills and the ability to adapt to an executive’s tone Commercial awareness and the judgement to understand what requires escalation Confidence building relationships with senior internal and external stakeholders A calm, measured approach and the ability to remain neutral when handling sensitive matters Strong capability across Google Workspace This position will suit someone who values a genuinely professional EA remit. The focus is firmly on enabling the CEO’s commercial effectiveness rather than personal or lifestyle support. The environment moves quickly, so responsiveness, adaptability and a high cadence of communication will be essential. This is an office-based position requiring attendance five days per week. To learn more, please apply through the link provided or contact MJD Recruitment for a confidential discussion. • Wed, 02 Sep • MJD Recruitment

Executive Assistant » Adelaide CBD, Adelaide - Based in College Services - Science within College of Science at the City East Campus Full-time, continuing position HEO6 $94,269 - $101,828 per annum (plus 17% superannuation) At Adelaide University, we create the opportunities you need to achieve your ambitions – because when you thrive, we thrive. We are transforming education for contemporary learners and global citizens. Building on a proud legacy and shaped by bold ambition, it’s a place of excellence and equity, where our vibrant community of staff are united by our purpose to inspire Australia’s future change-makers and create a better tomorrow. Work that matters Provide proactive high-level executive support that enables senior leaders to focus on strategic priorities and drive outcomes across education, research and engagement. Through effective coordination, communication and stakeholder management, you will help advance the College of Science's contribution to the University and wider community. Curious to learn more? Explore the full role description below to discover more about this opportunity. The team Reporting to the Senior Executive Officer, you will join the College Executive Services team within the College of Science. Working closely with the Pro Vice Chancellor, Executive Director and key stakeholders, your ability to anticipate requirements and coordinate key activities will help enable the effective operation of the College. Visit the AU website to learn more about the College of Science. Our people Our people are guided by purpose, curiosity and a commitment to lifelong learning. We embrace authenticity, innovation and collaboration, and harness diverse thinking in our pursuit of excellence. This role is ideal for someone who enjoys working in a fast-paced, collaborative environment where priorities can shift quickly. You will be part of a supportive team that values initiative, professionalism and strong relationships, with opportunities to engage with a diverse range of colleagues and external partners. Learn more about our people, what we stand for and what we offer at Careers at AU . Experience To thrive in this role, you will likely have the following skills and experience: Demonstrated experience providing high-level executive or administrative support to a senior executive in a complex organisation Experience managing diaries, meetings, travel and events for senior leaders Strong organisational and time management skills, with attention to detail Proficiency in drafting and editing correspondence, reports and presentations Experience maintaining confidential records, handling sensitive matters with discretion and professionalism and using digital information systems Experience supporting financial processes and procurement Strong interpersonal and communication skills, with the ability to build relationships across diverse teams Ability to work independently, prioritise competing demands and adapt to changing circumstances Our commitment to inclusion and diversity We are committed to fostering a culture of inclusion where diversity is celebrated and everyone feels respected and valued. Adelaide University is an equal opportunity employer, committed to creating a safe, inclusive, and equitable workplace where everyone can thrive. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people with disability, and people of all ages, genders, cultural backgrounds, sexual orientations, and gender identities. We are committed to supporting flexible working arrangements and providing reasonable adjustments throughout the recruitment process. Launch your future with Adelaide University now Applying is simple. Simply click on the Apply Now button and upload: your current CV a cover letter that tells us about your key relevant experience and why you’re excited about the role Submit your application by 11:30 pm Tuesday, 15 September 2026. The University reserves the right to close this advertisement before the closing date if a suitable candidate is identified. For further information about this opportunity, please contact (quoting reference number 493365): Rachael Cossons Talent Acquisition Adviser 61 8 8302 1700 | [email protected] Applications welcomed from Australian or NZ citizens, Australian permanent residents and those who have the legal right to work in Australia for the term of appointment. • Wed, 02 Sep • The University of Adelaide

Executive Assistant » Alice Springs Area, Darwin Region - Provide high level of efficient and effective advice and day to day delivery of executive services to the Principal, Business Manager, Assistant Principals and school community. Duties include drafting and managing communications and reporting, providing administrative, secretariat and financial services, undertaking ad hoc projects and managing information and records.nn • Wed, 02 Sep • Northern Territory Government

Executive Assistant » Hervey Bay Region, Queensland - Position can be filled in either: Bundaberg, Emerald, Gladstone, Hervey Bay, Maroochydore, Maryborough, or Rockhampton As Executive Assistant, you will specifically: - Demonstrate cultural capability and/or a commitment to developing cultural capability to ensure an inclusive culture that aligns with the Human Rights Act 2019 and supports departmental programs and community partnerships aimed at preserving cultural connections for Aboriginal and Torres Strait Islander peoples.- Provide support and advice to the Regional Director on administrative and operational issues as well as in relation to preparation of reports, briefs, memos, submissions and executive correspondence.- Maintain the Regional Director's diary, including the organisation of meetings, appointments,- Conferences/seminars, accommodation and travel arrangements and screen and redirect enquiries to appropriate areas- Develop, implement and maintain effective administrative systems in the Office of the Regional Director, including systems relating to asset management, financial, human resource, performance reporting and business processes.- Provide timely, high-quality advice and support to the Office of the Regional Director in relation to a range of administrative tasks and activities.- Process orders and claims for payment, filing, record keeping, organising meetings, travel arrangements and collation of data and information specific to workgroup requirements.- Provide quality services in word processing, spreadsheet development, Microsoft PowerPoint presentations and data input.- Contribute to the management of the financial, human and physical resources of the Office of the Regional Director.- Liaise with clients, members of the public, other Government Departments and departmental staff in relation to inquiries relevant to the Office of the Regional Director.- Actively participate in and contribute to the good governance and objectives of the directorate and department. Applications to remain current for 12 months. Job Ad Reference: QLD/699882/26 Closing Date: Tuesday, 15th September 2026 • Wed, 02 Sep • Queensland Government

Executive Assistant » The Rocks, Sydney - Executive Assistant to Executive Director Kanji Group is seeking an experienced Executive Assistant to provide dedicated 1:1 support to our Executive Director and owner across a diverse group of businesses. This is a true right-hand EA role for someone who enjoys working closely with a senior leader, staying one step ahead and bringing structure to a busy and fast-moving environment. You’ll manage a broad mix of executive and day-to-day support, from complex diary and inbox management through to travel, meetings, stakeholder coordination and an appropriate level of personal and family administration. What you’ll do Manage a busy and changing diary, inbox and competing priorities. Coordinate domestic and international travel, meetings and logistics. Prepare meeting materials, capture key actions and ensure follow-up. Coordinate information and relationships across senior stakeholders and Group businesses. Keep important commitments, actions and deadlines organised and moving. Provide practical personal and family administration as required. Handle confidential business and personal matters with absolute discretion. What you’ll bring Experience supporting an Executive Director, MD, CEO, business owner or C-suite leader. Exceptional organisation and the ability to anticipate what’s needed. Strong judgement and confidence working autonomously. Excellent communication and stakeholder-management skills. A calm, practical and hands-on approach in a fast-moving environment. High levels of discretion, attention to detail and follow-through. Experience in a multi-business, privately owned or family-office environment would be highly regarded. The environment We want to be upfront about the nature of the role. The Executive Director operates at pace, so there will be times when flexibility outside standard business hours is required, including occasional weekends . Importantly, that flexibility works both ways, with significant flexibility and time back when the Executive Director is travelling or workload allows. For the right person, this is an opportunity to build a trusted 1:1 working relationship, have exposure across a diverse group of businesses and take real ownership of an EA role. Based in our Sydney CBD office, close to Martin Place Station. If you’re an experienced EA who enjoys being the person behind the scenes keeping everything moving, we’d love to hear from you. • Tue, 01 Sep • KG Talent

Executive Assistant » Perth CBD, Perth - The Executive Assistant provides high-level administrative and organisational support to senior leaders, ensuring the efficient management of day-to-day operations, communications, and business priorities. This role acts as a trusted partner to executives, managing schedules, coordinating meetings and travel, preparing business documentation, and maintaining strong stakeholder relationships while handling confidential information with discretion. Key Responsibilities Executive Support Provide comprehensive administrative support to senior executives and leadership teams. Manage complex and frequently changing calendars, appointments, and schedules. Coordinate internal and external meetings, including preparing agendas, meeting packs, and minutes. Screen and prioritise emails, correspondence, and requests on behalf of the executive. Manage confidential information with professionalism and discretion. Communication & Stakeholder Management Act as a key point of contact for internal and external stakeholders. Build and maintain strong professional relationships across all levels of the organisation. Draft, edit, and proofread correspondence, reports, presentations, and business documents. Coordinate communications and follow up on action items arising from meetings. Travel & Event Coordination Arrange domestic and international travel, accommodation, and itineraries. Coordinate leadership events, conferences, workshops, and team functions. Manage logistics and ensure seamless execution of executive commitments and events. Administration & Business Support Prepare reports, presentations, and other business documentation. Maintain accurate records, filing systems, and documentation. Assist with project coordination and business initiatives as required. Support process improvements to enhance efficiency and productivity. Skills & Experience Essential 2-5 years' experience in an Executive Assistant, Personal Assistant, or Senior Administration role. Experience supporting senior leaders or executive-level stakeholders. Strong diary management and organisational skills. Excellent written and verbal communication skills. Advanced Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. High attention to detail and strong problem-solving abilities. Desirable Experience within professional services, mining, resources, construction, government, healthcare, or corporate environments. Experience coordinating travel, events, and executive-level meetings. Exposure to project or business support activities. Key Competencies Organisation & Time Management Stakeholder Engagement Communication & Interpersonal Skills Confidentiality & Professionalism Problem Solving Attention to Detail Adaptability Initiative & Pro activity Typical Perth salary range: $100,000 - $110,000 super, depending on experience, industry, and level of executive support provided. By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com/au/en/privacy. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time. • Sat, 29 Aug • Robert Half

Executive Assistant » Darwin Region, Northern Territory - Provide comprehensive, confidential, administrative support to the Executive and work unit, including administrative coordination and Ministerial Liaison support. • Fri, 28 Aug • Northern Territory Government

Executive Assistant » Tinana South, Fraser Coast - About Moddex: At Moddex, we're proud to be recognized as a Top 10 employer on both the Great Places to Work Best Workplaces List and the AFR BOSS Best Places to Work List. We believe that when you live your best life, you do your best work. That's why we invest in comprehensive programs that support your professional, financial, social, and personal wellbeing. When our team thrives, Moddex thrives. Be part of a company where your success is our success. Don’t just take our word for it though. Based on our latest Great Places to Work Survey our Australian and New Zealand team say: When you join Moddex you are made to feel welcome. (99%) Management are approachable and easy to talk to. (98%) People celebrate special events at Moddex. (98%) Moddex is a great place to work. (96%) We have unique benefits at Moddex. (95%) Moddex empowers me to thrive in work and life. (95%) We are an innovative organisation and Australasia’s leading manufacturer of modular handrail and balustrade systems. We’re growing rapidly and are looking for A-Players to join our winning team! About the Role We're looking for an organised, proactive and highly professional Executive Assistant to join our team in Maryborough, QLD. This is more than a traditional Executive Assistant role. While you’ll provide high-level support to our senior executive team, you’ll also manage our front reception, assist with office coordination and provide backup payroll support when required. If you enjoy variety, take initiative and are comfortable wearing a few different hats, this could be the role for you. From executive diaries and Board administration to welcoming visitors and assisting with payroll, you’ll play an important role in keeping our leaders organised and our office running smoothly. Your days will be busy and varied, and will include: Coordinating executive diaries, emails, meetings and travel. Preparing correspondence, documents and presentations. Coordinating Board papers, agendas, minutes and action items. Managing travel arrangements for executives and Board members. Welcoming visitors and managing front reception and general enquiries. Coordinating meeting rooms and supporting day-to-day office requirements. Assisting with company events, office supplies and general administration. Providing backup support for Australian and New Zealand payroll. Maintaining accurate records and handling confidential information. Liaising with internal and external stakeholders on behalf of the executive team. About You You’ll thrive in this role if you’re organised, approachable and confident managing a varied workload. You take initiative, communicate professionally and can be trusted with sensitive and confidential information. You’ll ideally bring: Previous experience as an Executive Assistant, Office Manager, Office Coordinator or in a similar senior administration role. Strong organisation and time-management skills. The ability to manage competing priorities and anticipate what is needed. Excellent written and verbal communication skills. A professional, friendly and welcoming approach. Strong attention to detail and a high level of discretion. Confidence using Microsoft Office, including Outlook, Word, Excel and PowerPoint. Previous payroll experience or exposure to payroll processes. Experience supporting senior executives or a Board. Australian and New Zealand payroll experience would be highly regarded. Why Moddex? At Moddex our team are empowered to thrive. We invest in the personal, professional, social & financial wellbeing of our team. Why? It’s simple - when the team thrives, Moddex thrives. There are simply too many benefits to list them all, but below are a few of the teams’ favourites: Profit share for all employees regardless of position. Individualised Development Pathways tailored to your career goals. Team and Leader led recognition and reward At Moddex we love to celebrate. Thrive Day – an extra paid day to focus on your wellbeing, whether it’s for personal growth, volunteering, or pursuing a passion. Hardship to Help Fund – confidential support for unexpected financial challenges. Anniversary Leave – a day off to celebrate you joining the Moddex team. Birthday darts (Yes, we play darts to win prizes on your birthday. As we said, we really do love to celebrate!) If you want to live your best life and do your best work, apply now. What are you waiting for? Come thrive at Moddex. • Fri, 28 Aug • Moddex

Executive Assistant » The Rocks, Sydney - BE OUR NEW EXECUTIVE ASSISTANT Do you believe every family deserves a village? Are you energised by community connection, early childhood development, and empowering volunteers? If you love people, thrive on variety, and want your work to make a genuine difference — you’ll feel right at home with Playgroup NSW. We are looking for an energetic Executive Assistant to help shape a high‑performing organisation by unlocking the full potential of its people, culture, and capabilities to drive sustainable success. This role is Full Time, Flexible. About Us Playgroup NSW is a not-for-profit organisation that helps connect families and children to people and services in the community to positively impact their quality of life. For over 50 years, Playgroup NSW has delivered and linked over 72,000 families to vital services such as parent support groups and playgroups to foster early childhood development, navigate the challenges of parenting and build strong, resilient communities. With 850 playgroup sessions operating each week, and more than 28,000 sessions held annually, and support from over 700 dedicated volunteers, Playgroup NSW continues to make a significant difference in the lives of young children and their families across the state. About the role The Executive Assistant (EA) plays a pivotal role in providing high-l ev e l administrative, strategic, and operational support to the CEO , Board and Executive Team , ensuring the efficient and effective functioning of the organisation . The E A will handle sensitive information with discretion and ensure smooth communication between the CEO and internal/external stakeholders, while also driving key projects and initiatives. What you'll be doing Proactively supporting the CEO, anticipating needs and ensuring the CEO is well-prepared for all engagements. Manage the CEO's schedule and travel, ensuring seamless efficiency. Support the Executive Team and contribute to initiatives. Craft polished communications, presentations, and reports. Coordinate meetings, events, and Board activities with exceptional precision. Manage information flow and correspondence with key stakeholders. Drive governance, compliance, and contract management processes. Process CEO expenses with accuracy and timeliness. Foster a safe and nurturing environment for children and families. What we're looking for Proven experience in executive support, office management or a related field. Strong organisational and time management skills. Excellent communication and interpersonal skills. Proficiency in Microsoft Office 365 and other relevant software applications. High level of initiative, problem-solving, and decision-making skills. Ability to work independently and collaboratively, demonstrating flexibility. High level of discretion and confidentiality. Proactive and self-motivated, with a strong work ethic. Passion for the organisation's mission and values. NSW Working with Children Check is required on or before commencement. Knowledge of the not-for-profit sector (desirable). What we offer Wellbeing & Work-Life Balance: A positive and supportive work environment with flexible working arrangements and a strong focus on employee wellbeing. Enjoy Play Days (up to 4 additional leave days per year) and Birthday Leave. Growth & Development: Ongoing training and development opportunities, allowing you to grow your skills and career while making a real difference in the lives of families across NSW. If you're passionate about making a difference and this sounds like your next career move, we encourage you to apply. We look forward to hearing from you! Position Description We will be processing applications as they are received. To ensure you have the best opportunity for consideration, we encourage you to submit your application without delay. • Fri, 28 Aug • Playgroup NSW

Executive Assistant » Hobart Region, Tasmania - About Us: Findstaff provides comprehensive employment solutions across Blue and White-Collar industries. FindStaff have over 30 years' involvement in sourcing professional, experienced and astute candidates for businesses of all sizes & requirements. Executive Assistant (Temp 3 month role) Hobart | Immediate Start | High-Impact Contract Executive Assistant & Civic Events Coordinator Immediate Start | Full-Time Contract | Potential Extension A unique opportunity exists for an experienced Executive Assistant to join a high-profile public sector office, providing executive support and coordinating a range of civic, ceremonial and community events. This is a fast-paced role requiring exceptional organisation, discretion and stakeholder management skills. Key Responsibilities Manage a complex executive calendar, including meetings, briefings, official engagements and events. Prepare correspondence, agendas, meeting notes, presentations and reports. Coordinate travel arrangements and executive logistics. Liaise with elected representatives and key stakeholders. Coordinate receptions, functions, commemorative events and community engagements. Maintain stakeholder records, registers and administrative processes. About You Certificate IV or Diploma in Business Management, Public Sector Administration or similar. Proven experience providing high-quality executive or administrative support. Strong Microsoft Office and document preparation skills. Highly organised with the ability to manage competing priorities. Exceptional attention to detail and communication skills. Experience working within government, public sector or executive environments is highly desirable. What's on Offer Full-time hours, Monday to Friday, 9:00am to 5:00pm. Casual rate of $46.70 per hour. Initial 3-month assignment with strong extension potential. Immediate start available. Applications close Tuesday 1 September 2026 at 12:00pm. Submit your resume and relevant qualifications for consideration. What you need to do now: If you or anyone you know is interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Alternatively, you can email your CV directly to [email protected] or contact me on 0474 004 922. Please note - Only shortlisted candidates will be contacted. • Thu, 27 Aug • IntoWork Australia

Executive Assistant » Brisbane, Brisbane Region - We're looking for a highly organised and proactive Executive Assistant to support three Directors in a fast-paced, national construction business. This is a varied, hands-on role for someone who thrives on juggling priorities, enjoys problem-solving, and takes pride in keeping things running smoothly behind the scenes. About the Role Working closely with the Managing Director and two other Directors, no two days will look the same. Key Responsibilities Support the Directors in both a business and personal capacity Manage diaries, appointments, travel and bookings Coordinate meetings, prepare agendas and papers, and take minutes where required Handle correspondence, calls and follow-ups, exercising discretion and judgement Support business projects, reports and presentations Maintain accurate records, filing and documentation Assist with company events, functions and employee engagement activities Provide backup support for the Business Support Coordinator role as needed About You 3-5 years' experience in a similar position, ideally supporting senior leaders It goes without saying that you will have exception communication skills Comfortable managing multiple priorities and shifting deadlines Discreet, trustworthy and confident handling confidential information Construction or project-based industry experience is a bonus, not essential What's in it for you Work for a well-know, National organisation with a great culture Full stocked fridges - no need to take lunch Convenient CBD Fringe location, close to public transport If you're a proactive self-starter who enjoys variety, takes ownership, and works well with senior leaders, we'd love to hear from you. • Wed, 26 Aug • Majer Recruitment

Executive Assistant » Sydney CBD, Sydney - About the company Join a leading fintech business operating in a fast-paced, high-performance environment where technology, innovation and client outcomes are at the heart of what they do. With a strong presence across Australia and international markets, the business continues to evolve and grow, creating an environment where no two days are the same. About the role This is a critical role supporting the CEO and wider senior leadership team, acting as the heartbeat of the team and helping keep the business moving. You'll provide high-level EA and business support across a broad range of responsibilities, including complex diary management, travel, expenses, meetings, events, communications and leadership coordination. You'll also have the opportunity to get involved beyond traditional EA responsibilities, supporting projects, tracking key initiatives, improving processes and helping deliver leadership events such as town halls, offsites and business forums. A big part of the role will be working closely with senior stakeholders and becoming someone they can rely on. You'll need to be comfortable managing competing priorities, anticipating what's needed and, importantly, knowing when and how to set boundaries in a diplomatic way. About you You'll be an experienced EA who enjoys being in the middle of a busy, high-performing team and takes pride in making things happen. We're looking for someone who brings: Previous experience providing EA or high-level administrative support to senior leaders and/or leadership teams. A genuine enjoyment of working in a fast-paced environment where priorities can change quickly. Strong organisational skills and the ability to manage multiple, sometimes competing priorities without losing attention to detail. The confidence and emotional intelligence to build strong relationships with senior stakeholders and influence when needed. The ability to set boundaries and manage expectations diplomatically, rather than simply "push back". A proactive mindset. You'll anticipate needs, identify problems and get ahead of issues before they become bigger ones. Excellent written and verbal communication skills, with the confidence to represent senior leaders professionally. Discretion and sound judgement when dealing with confidential and sensitive information. Strong skills across Microsoft Office/Google Workspace and collaboration tools, with the ability to quickly pick up new systems. Most importantly, you'll be someone who enjoys being the person everyone can rely on. You're organised, calm under pressure, commercially minded and comfortable operating at pace. What's on offer A genuinely central role within a high-performing leadership team. Exposure to senior stakeholders and the opportunity to work across a broad range of business priorities. A varied role that goes beyond traditional diary and administrative support. Hybrid working - 3 days in the CBD office and 2 days working remotely. A fast-paced fintech environment with plenty of opportunity to make an impact. The chance to join a business where your ability to keep people, priorities and projects moving will be highly valued. If you're an experienced EA who thrives on being the heartbeat of a team, enjoys working at pace and knows how to build strong relationships while confidently managing expectations, we'd love to hear from you. Reference Number: 06800-0013490398 This is a hybrid position. By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com/au/en/privacy. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time. • Wed, 26 Aug • Robert Half

Executive Assistant » Sydney, Sydney Region - An exciting opportunity has become available for an experienced and highly organised Executive Assistant to join our client, a well-established real estate business based in Sydney’s Inner West. Working closely with the Principal and wider sales team, this is a pivotal role for someone who thrives in a fast-paced environment and enjoys being the person behind the scenes who keeps everything moving. You’ll provide high-level executive and sales support, coordinate key priorities and ensure the day-to-day administration of the business runs seamlessly. The Role Provide high-level executive support to the Principal Manage diaries, priorities, correspondence and day-to-day requirements Provide end-to-end administrative support across the sales process Prepare and manage sales documentation, listings and CRM updates Liaise with vendors, buyers, solicitors, conveyancers and external stakeholders Coordinate property marketing, photography, floor plans and advertising Monitor critical dates, deadlines and campaign milestones Assist with auction preparation and post-sale administration Support internal systems, processes and compliance requirements Act as a key point of contact across the office and wider sales team Assist with general business operations and ad hoc projects as required About You We’re looking for someone who is proactive, polished and exceptionally organised. You’ll naturally think ahead, anticipate what needs to be done and take genuine ownership of your role. Previous experience within real estate, property or a fast-paced Executive Assistant/Sales Administration environment is essential for this position. You will bring: Previous experience within the real estate industry is essential for this position Must hold a current NSW Certificate of Registration or Class 2 Real Estate Licence Exceptional organisation and attention to detail Excellent written and verbal communication Confidence managing multiple competing priorities A professional and solutions-focused approach Strong systems and CRM capability The ability to work autonomously and stay one step ahead Please submit your resume by hitting APPLY or contact me directly: Madi Hart [email protected] 0468 772 992 All applications will be treated with the utmost confidentiality, and only shortlisted candidates will be contacted. • Tue, 25 Aug • Aurum Talent

Executive Assistant » Goulburn, Goulburn Region - About the Company With a reputation built on quality, safety, and innovation, we're proud to bring world-class expertise to communities across Australia and beyond. We're currently growing our team in the Goulburn region and are looking for an experienced Executive Assistant / Executive Administrator to support our leadership team. About the Role This is a fantastic opportunity for a proactive, highly organised professional to play a key role supporting the leadership team. You'll be the go-to person keeping the office running smoothly, managing competing priorities, and ensuring leadership can focus on what matters most. Key Responsibilities Manage meeting scheduling for senior leadership team Prepare correspondence, reports and presentations Coordinate internal and external stakeholder communications Organise meetings, minutes, and follow-up actions Support project administration, document control, and record-keeping Assist with event coordination, onboarding, and general office management Handle Vendor enquiries. Handle confidential information with discretion and professionalism About You Proven experience as an Executive Assistant, Executive Administrator, or Personal Assistant, ideally supporting senior leaders Exceptional organisational skills with the ability to multi-task and prioritise Strong written and verbal communication skills High proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) A proactive, can-do attitude with strong attention to detail Ability to work autonomously and build trusted relationships across all levels of the business Based in or willing to commute to Goulburn, NSW What's on Offer Join a genuinely growing business with career opportunities Supportive, collaborative team culture Competitive salary package How to Apply Click 'Apply Now' to submit your resume, or reach out directly to Julia Withey at Astrum Recruitment on 0439811172 for a confidential discussion. • Tue, 25 Aug • Astrum Recruitment

Executive Assistant » Australia - Pitcher Partners is a leading network of independent Australian firms, working together to enable growth and ambition for our clients. And our people. When you join Pitcher Partners, you’re joining a team with heart. We support each other. We learn together. We’re deliberate about fostering relationships that nurture and empower every individual. And we’re excited by what’s possible. We know some of the best new ideas come in the form of curious, talented people we haven’t met yet. Perhaps you’re one of them. About the role The Executive Assistant to our Tax Partner(s) provides timely comprehensive executive support. Ensuring seamless diary management, efficient travel coordination, and effective client management. This role is responsible for a range of administrative tasks, including meeting preparation, event coordination, and project management, while maintaining clear communication with internal and external stakeholders to ensure the Partner is well-informed and prepared for all engagements. Key responsibilities Efficiently manage the Partner's calendar, including scheduling meetings, appointments, and travel arrangements. Arrange complex international travel itineraries, including flights, accommodations, visas, and transportation. Act as the primary point of contact for clients, maintaining strong relationships and ensuring all client needs are met. Prepare agendas, briefing materials, and presentations for meetings. Provide high-level administrative support, including drafting correspondence, managing emails, and handling confidential information with discretion. Organise and coordinate events, conferences, and meetings, both locally and internationally. Assist with special projects and initiatives as required, ensuring deadlines are met and objectives are achieved. Who we’re after Here are the some of the key qualifications, skills and personal attributes we’re looking for. If you tick most of the boxes, but not all – that’s ok! W e’d still love for you to apply. Proven experience as an Executive Assistant or in a similar role, preferably in a professional services environment. Exceptional organisational and time-management skills, with the ability to prioritise tasks and manage multiple responsibilities. Strong interpersonal and communication skills, with the ability to build and maintain relationships with clients and colleagues. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Our commitment to you At Pitcher Partners, we support you to lead your way with tailored development programs, study assistance, and secondment opportunities. You can enjoy flexible work arrangements, generous leave options, and wellbeing initiatives including mental health support and onsite wellness activities. Located right next door to Southern Cross Station, we offer a vibrant workplace with free barista made coffee and a culture that invests in your growth. We’re proud to be a WORK180 Endorsed Employer for All Women. Earned through our continued commitment to the careers of women by offering benefits and policies that support diversity, equity and inclusion. Visit the Work180 Pitcher Partners Melbourne page to find out more. Our process We review applications continuously, so apply as soon as possible if you are interested. The recruitment process usually includes a phone screen, two interviews, and role-specific case study. Our team will guide you through the process and provide all necessary information. Actively improving diversity in our workforce is central to our purpose, we strongly encourage applications from under-represented backgrounds and groups. We are open to discussing part-time roles and encourage you to let us know if you need any adjustments to the recruitment process. Contact us at [email protected]. We are committed to responding to every applicant as a 2025 Circle Back Initiative Employer. Note for recruitment agencies: While we appreciate the role recruitment agencies play in our recruitment strategy, unsolicited CV’s or profiles will not be considered. We will not be liable or responsible for any fees or costs associated with unsolicited CV’s or profiles that are shared. • Sun, 23 Aug • Trustee for Pitcher Partners Service & Administration Trust

Executive Assistant » Melbourne CBD, Melbourne - The Company Our client is a highly regarded organisation with a strong reputation for excellence and a collaborative workplace culture. Located in Melbourne's CBD, they offer a professional and fast-paced environment where employees are empowered to make a meaningful impact and support senior leadership. The Role An exciting opportunity exists for an experienced Executive Assistant to provide high-level support to a busy CEO. This role requires a confident and proactive professional who can effectively manage competing priorities, coordinate key business activities, and build strong relationships with stakeholders at all levels. This is a temporary assignment commencing immediately, with a handover period provided to ensure a seamless transition. The role operates on a hybrid basis. Duties Some of your duties will include: Complex diary and calendar management, including coordinating meetings and managing scheduling conflicts Preparing meeting agendas, briefing packs, presentations and executive documentation Coordinating internal and external stakeholder meetings and communications Taking minutes, tracking actions and ensuring timely follow-up on key deliverables Maintaining accurate records, documentation and executive correspondence Coordinating travel arrangements, expenses and executive approvals Managing confidential information with discretion and professionalism Providing general executive and administrative support as required Your Profile To be successful in this role, you will have: Previous experience supporting senior executives at Executive or C-Suite level Exceptional diary management and organisational skills Advanced Microsoft Office and Microsoft 365 skills Strong written and verbal communication abilities Proven experience managing multiple priorities in a fast-paced environment A proactive, solutions-focused approach with excellent attention to detail The ability to build credibility and maintain relationships with senior stakeholders Benefits Hybrid working arrangement Supportive and collaborative team culture Opportunity to work closely with senior leadership Immediate start available Exposure to high-level stakeholder engagement and executive operations Apply Today Please send your resume by clicking on the apply button. Reference Number: 06810-0013491957 This is a hybrid position. By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com/au/en/privacy . Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time. • Fri, 21 Aug • Robert Half

Executive Assistant » Wollongong Area, Illawarra - We are seeking an experienced and highly organised Executive Assistant who thrives at the centre of a busy organisation and enjoys providing trusted, proactive support to a CEO. This is a great opportunity for someone who takes pride in keeping things running smoothly, staying one step ahead and building strong relationships across the business. This is a varied and trusted role where no two days will look quite the same. You will provide high-level executive support, coordinate Board and Committee administration, assist with governance requirements and contribute to effective administrative follow-through. Working closely with the CEO and senior stakeholders, you will help manage competing priorities, coordinate key activities and keep important governance and administrative requirements on track. Your responsibilities will span executive coordination, Board and Committee support, governance administration and administrative follow-through. You will bring strong communication skills, excellent attention to detail and a proactive approach to anticipating needs, resolving issues and keeping priorities on track. The successful candidate will be highly organised, efficient and confident engaging with senior stakeholders, with the ability to manage multiple priorities in a fast-paced environment. What’s on Offer This role offers free access to the on-site gym. Parking is available; however, the free UOW shuttle bus is recommended as the most convenient option. The role is ideally five days per week, with flexibility around start and finish times for the right candidate. This role would suit someone who enjoys working in a purpose-driven environment and contributing to an organisation with strong governance, community connection and a focus on meaningful outcomes. The Role Working closely with the CEO, you will: Provide high-level executive support, including diary, meeting, correspondence and workflow coordination. Coordinate Board and Committee meetings, agendas, papers, minutes, action registers and governance calendars. Maintain corporate records, policies, registers, compliance requirements and document-control processes. Track organisational priorities, projects, deadlines and agreed actions to ensure effective follow-through. Support stakeholder meetings, corporate events, partnerships and priority projects. Assist with organisational communications, recruitment administration, onboarding and other people processes. Identify opportunities to improve systems, workflows, templates and administrative processes. About You You will bring relevant experience in executive support, Board administration, governance coordination or a similar role where confidentiality, judgement and follow-through are essential. You will also have: Experience supporting a CEO or senior executive and working with Boards and/or Committees. Governance administration skills, including preparation of Board packs, agendas, minutes and action registers. Excellent written communication and document preparation skills. Strong organisational skills with the ability to anticipate requirements and manage competing priorities. A current Working with Children Check, or the ability to obtain one prior to commencement. To apply, please submit your resume and a brief cover letter outlining your relevant executive support, governance or Board administration experience. Ready to take the next step? Join a dynamic organisation where your executive support, attention to detail and proactive approach will make a meaningful contribution every day. • Wed, 19 Aug • 360HR

Executive Assistant to Principal » Australia - This is a great opportunity for an experienced EA seeking a defined temporary engagement where you can make an immediate impact and provide continuity in a senior executive support role Client Details We are seeking an experienced Executive Assistant to provide high-level support to a senior executive within an established education environment. This is an excellent opportunity for an organised, polished and proactive EA who can step into a busy role, build rapport quickly and provide seamless support throughout a defined temporary assignment. Description Reporting directly to the Principal, you will provide high-level executive and administrative support, ensuring the smooth and efficient operation of the Principal's Office. Key responsibilities will include: Managing the Principal's diary, appointments and meeting requirements Preparing correspondence, reports, presentations and meeting documentation Managing confidential information, records and files Coordinating internal and external communications and follow-ups Acting as a professional point of contact for staff, parents, students and the wider community Supporting school events, catering and broader organisational activities Assisting with presentations, projects and other initiatives as required Maintaining effective administration, filing and task-tracking systems Providing a high level of discretion, professionalism and confidentiality at all times Profile We are looking for someone who brings: Previous experience in an Executive Assistant, Personal Assistant or senior administration role Excellent organisational and time-management skills Strong written and verbal communication skills Confidence dealing with a broad range of stakeholders High attention to detail and the ability to manage competing priorities Strong Microsoft Office and administrative systems capability Discretion, initiative and sound professional judgement A polished, professional and approachable manner Experience within an education or school environment will be highly regarded This position is available from 14 September to 14 December 2026 to cover long service leave. The successful candidate must be available and committed to the full duration of the assignment. Job Offer If you're an experienced Personal Assistant ready to take on a rewarding temporary role in Aveley, we encourage you to apply. To apply online please click the 'Apply' button below. For a confidential discussion about this role please contact Rebecca Jordan on 61 8 6430 6410 • Wed, 19 Aug • Page Group Australia

Executive Assistant » Australia - I’m working with a well-established mid-tier national law firm that is looking for an experienced EA to join their Sydney team. This is a really varied role, supporting the Managing Director and COO while also being involved in the wider running of the Sydney office. It would be ideal for someone from an EA background who enjoys being hands-on and having a bit of variety in their day. The Managing Director is described as one of the kindest people you’ll meet, and the firm has a great culture. What you’ll be doing: Providing high-level support to the Managing Director and COO, including diary management, meetings and correspondence; Attending Board meetings, preparing papers, taking minutes and following up on actions; Supporting senior leaders with meeting coordination, agendas and general administration; Assisting with the smooth running of the Sydney office, including facilities, suppliers and office services; Supporting firm-wide projects and initiatives across the Business Solutions team; Managing expenses and credit card administration; and Assisting with compliance, systems and process improvement projects. What they’re looking for: Previous EA experience, ideally supporting senior executives; Someone highly confidential and comfortable dealing with sensitive information; Strong organisation skills and excellent attention to detail; Confident dealing with senior stakeholders at all levels; Someone proactive, hands-on and happy to get involved across the business; and Strong Microsoft Office skills and an interest in using technology to improve processes . What’s in it for you: Flexible working with 2 days WFH; Join a well-established law firm with a great culture; Work closely with the Managing Director and COO; A varied EA role with exposure to Board meetings, projects and senior stakeholders; and Central Sydney CBD location, close to public transport. How to Apply For more information or a confidential discussion please click to reveal the contact details for Kathryn Allen at u&u [email protected] or via phone 0473 171 887 quoting reference number 46096 . At u&u Recruitment Partners, we value diversity, equity and inclusion. We welcome applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. Should you require reasonable adjustments throughout the recruitment process (including alternate formats to apply), or have a preferred method of communication, we encourage you to make a request via [email protected] or contact u&u on 02 8245 7900 to discuss. In response to these requests, we will collaborate closely with you to implement the appropriate adjustments. Additionally, for a barrier-free and inclusive online experience, you can access u&u’s opportunities using accessibility software Recite Me at https://www.uandu.com/jobs. Please submit your resume in Word format only. • Wed, 19 Aug • u&u Recruitment

Executive Assistant » Mascot, Rockdale Area - EA/Executive Assistant What's in it for you? Health/wellness checks Travel benefits, financial advisory Retail discounts Exposure to a global business One day work from home per week/hybrid WOW Recruitment are seeking an Executive Assistant to support our client, who will be supporting two VP's focused on the areas of commerical and Human Resources. This dual-reporting EA role is central to keeping executive operations running seamlessly. You will drive high-level administrative efficiency, manage complex calendars, coordinate major national/global events and act as a key liaison for internal and external stakeholders. Key Responsibilities Executive Support & Diary Management: Proactively manage complex calendars, meeting logistics, agendas, pre-readings, action logs and room setups for both VPs. Travel Logistics: Coordinate domestic and international travel itineraries, accommodation, transfers and visa documentation across the Commercial and HR divisions. Event & Conference Planning: End-to-end management of major events, including Town Halls, Commercial Country Reviews, Annual Planning Meetings, Award Nights, and regional leadership visits (managing venue, budgets, welcome packs, and schedules). Financial & Administrative Workflow: Process AMEX and out-of-pocket expenses via Concur, manage vendor onboarding, process team invoices and handle procurement orders. Communications & Presentation Support: Assist in drafting, proofing, and formatting internal team announcements, presentations (PowerPoint/Visme) and town hall decks in line with corporate branding. Governance & Team Coordination: Support team onboarding, maintain organizational charts, distribute compliance updates and uphold strict confidentiality across sensitive commercial and people matters. What We Are Looking For Minimum 3 years in an Executive Assistant role Advanced proficiency in Microsoft 365 (PowerPoint, Excel, Teams, SharePoint) and confidence operating audio/visual meeting room technology. Superior priority management and forward-thinking execution across competing deadlines. Exceptional written and verbal communication skills paired with high integrity handling confidential data. Tertiary qualification in Business Administration or a related discipline is highly regarded. What's on Offer Competitive remuneration: $95k Base 7.5% Target Bonus Super Exposure to senior global leadership and clear career progression pathways Extensive employee perks (health & skin checks, travel discounts, financial advisory) Vibrant, supportive team culture within an industry-leading global brand How to Apply If you meet the required EA experience and this sounds like the role for you please APPLY NOW or contact Caitlin - [email protected] // 02 8320 0683 • Wed, 19 Aug • WOW Recruitment

Executive Assistant » Ballarat, Ballarat Region - The Company Our client is a well-established education organisation based in regional Victoria, recognised for its strong community focus, collaborative culture, and commitment to excellence. They are seeking an experienced Executive Assistant to provide high-level support to a senior leader in a busy and dynamic environment. The Role This is an exciting opportunity for a proactive and highly organised Executive Assistant to support a respected and approachable senior executive. Acting as a true right-hand support, you will be responsible for managing priorities, keeping schedules on track, coordinating meetings, and ensuring the smooth day-to-day operation of the executive office. This is a temporary role starting ASAP going for a minimum of 5 weeks, Monday - Friday onsite. Duties The successful candidate will build strong relationships across the organisation and work closely with a broader leadership team including senior stakeholders across operations and administration. Some of your duties and responsibilities will include: Complex diary and calendar management Managing emails, correspondence, and executive communications Coordinating meetings, preparing agendas, and taking accurate minutes Acting as a gatekeeper and first point of contact for the executive office Monitoring priorities and ensuring key commitments and deadlines are met Supporting leadership meetings and preparing associated documentation Building strong relationships with internal stakeholders across the organisation Providing occasional support to the broader executive leadership team Your Profile To be successful in this role, you will have: Previous Executive Assistant experience supporting senior executives, C-suite leaders, or equivalent - essential Strong minute-taking and meeting coordination experience - essential Immediately available - essential Previous experience in education - desirable This role would suit someone who is personable, warm, highly organised, and enjoys building strong working relationships while ensuring things are completed efficiently and to a high standard. Apply Today Please send your resume by clicking on the apply button. Reference Number : 06810-0013488759CW By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com/au/en/privacy . Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time. • Sat, 15 Aug • Robert Half