Office Administrator
Core Talent ¡ Posted 1 days ago
About the role
Join an established national engineering services business in Underwood as an Office Administrator. Permanent full-time... pipeline of work, they are looking for an experienced Office Administrator to join their team based in Underwood. About the
Office Administrator
Core Talent ¡ Posted 1 days ago
About the role
repair business with a strong pipeline of work The Company Core Talent is currently recruiting for an Office... Administrator to join a growing insurance repair builder based in Springwood. Operating across Queensland, the business works
reception / office administrator - service department
Randstad ¡ Posted 2 days ago
About the role
dealership sector, to source a friendly and organised Receptionist / Office Administrator for their high-performing Service... environment where everyone plays a part in the workshop's success. Working out of a modern office, you will join a supportive team
office administrator
Randstad ¡ Posted 3 days ago
About the role
our client based in Welshpool are looking for a Office Administrator to join their team! Your Duties: Provide a professional... in Freight industry (essential) Experience using SAP (essential) Microsoft Office experience (essential) Strong organisational
Office Administrator
¡ Posted 7 days ago
About the role
An opportunity is available for an Office Administrator to join a team based in Keilor Downs, Melbourne... successful applicant will assist with day-to-day office administration, help keep operations running smoothly, and communicate
Office Administrator
Ivory Group ¡ Posted 8 days ago
About the role
, they are looking for an Office Administrator to provide day-to-day administrative support and help keep things running smoothly. ABOUT THE POSITION... general office administration and supplies Assist with staff rostering and material orders Process invoices and support
Customer Service, Online & Showroom Sales / Office Administrator
WT Sports and Recognition Pty Ltd ¡ Posted 9 days ago
About the role
and memorable experiences. We are seeking a Customer Service, Online & Showroom Sales / Office Administrator to become a welcoming... first point of contact for our customers and support the day-to-day running of our showroom and office. The Opportunity
Receptionist / Office Administrator
Peer Education Employment & Training ¡ Posted 13 days ago
About the role
Receptionist / Office Administrator $62,000 - $65,000 P/A Are you looking to kick-start your career with a highly... / Office Administrator, you'll be the welcoming face and voice of future careers at PEER. Albert Park. The Role Reporting
Receptionist / Office Administrator
Peer Education Employment & Training ¡ Posted 13 days ago
About the role
Receptionist / Office Administrator $62,000 - $65,000 P/A Are you looking to kick-start your career with a highly... / Office Administrator, you'll be the welcoming face and voice of future careers at PEER. Albert Park. The Role Reporting
Office Administrator
people2people ¡ Posted 15 days ago
About the role
develop their career in corporate administration. An opportunity has become available for an Office Administrator... approach to their work and is keen to develop their skills across broader office operations. The Role Working closely
Office Administrator
Hays ¡ Posted 15 days ago
About the role
Your new company An award-winning growing organisation is seeking an Office Administrator to join their team... Supporting internal stakeholders and senior leadership Assisting with office administration and operational tasks Building
Office Administrator
Design & Build Recruitment ¡ Posted 19 days ago
About the role
Weâre seeking an organised and detail-oriented Office Administrator to join a well-established commercial fit out... team, youâll be responsible for day-to-day office administration, accounts support and maintaining accurate financial
Office & Project Administrator
Aspen Technology ¡ Posted 20 days ago
About the role
across our global community. The Role We are seeking a highly organized, proactive, and customer-focused Office Administrator... / Project Coordinator to support the day-to-day operations of our Sydney office while assisting project teams with coordination
Office Administrator and Personal Assistant to the Principal
Swan Christian Education Association ¡ Posted 21 days ago
About the role
. We are seeking a professional and dedicated Office Administrator and Personal Assistant to the Principal to join our team... contribution as the Office Administrator and PA to the Principal, we invite you to apply online via the SCEA website: scea.wa.edu
Office Administrator and Personal Assistant to the Principal
Swan Christian Education Association ¡ Posted 21 days ago
About the role
Office Administrator and Personal Assistant to the Principal Kalamunda Christian School (KCS), nestled in the...-given gifts and grow in wisdom, character, and purpose. We are seeking a professional and dedicated Office Administrator
Office Administrator & Personal Assistant to the Principal
SWAN CHRISTIAN EDUCATION ASSOCIATION ¡ Posted 21 days ago
About the role
gifts and grow in wisdom, character, and purpose. We are seeking a professional and dedicated Office Administrator... development. How to Apply: If youâre seeking to make a meaningful contribution as the Office Administrator and PA to the
Office Administrator
VM Drilling PTY LTD ¡ Posted 26 days ago
About the role
Office Administrator Terminator Earthmoving & Hire are currently seeking an organised and autonomous Full-Time Office... Administrator to join our team in Kalgoorlie. This role will suit someone who is confident coordinating meetings, arranging
Business Administrator â Office of General Counsel
Allens ¡ Posted 28 days ago
About the role
and compliant business practices. As a Business Administrator in our Office of General Counsel, you will: Coordinate a range...Your role You'll be part of our Office of General Counsel (OGC), which plays a critical role in supporting the firm
Junior Office Administrator & Marketing Assistant Traineeship
ARCway Careers ¡ Posted 36 days ago
About the role
We are looking for a motivated and enthusiastic Junior Office Administrator & Marketing Assistant Trainee... and only eligible and suitable candidates will be contacted. Application For: Junior Office Administrator & Marketing Assistant
Office Administrator
Raytheon Technologies ¡ Posted 37 days ago
About the role
a bright and energised Office Administrator. Join our team of outstanding people with expertise across a wide variety... Amberley for an Office Administrator who wants to be part of a major Defence program. At Raytheon Australia, we draw the
Office Manager
Kashish Investments Pty Ltd ¡ Posted 1 days ago
About the role
Position: Office Manager Company: Kashish Investments Pty Ltd T/A Bluepeak Building And Construction Location: North Lakes, QLD 4509 Salary: $79,000 - $89,000 per annum Employment Type: Full-time, Permanent About the Business Kashish Investments Pty Ltd trading as Bluepeak Building And Construction is located at North Lakes, QLD 4509. The business provides professional residential and commercial building and construction solutions. The company delivers reliable, high-quality construction projects, with a strong focus on craftsmanship, safety, customer satisfaction, and professional service. What Youâll Be Doing Supporting the coordination and improvement of office administrative services while maintaining operational standards across our building and construction projects. Organising office resources, including staff, workspace, and equipment, to ensure efficient daily operations. Assigning administrative duties to office personnel and monitoring workflow and staff performance. Maintaining office records, business documentation, project files, and administrative accounts in accordance with company procedures. Communicating with management, clients, contractors, and external service providers to assist with business operations and administrative matters. Monitoring and maintaining office equipment, administrative systems, and workplace supplies to support uninterrupted business operations. Ensuring compliance with workplace health and safety requirements and relevant company policies and procedures. Assisting with staff administration functions including payroll coordination, employee training, recruitment processes, and day-to-day staff supervision. What Youâre Looking For AQF Associate Degree, Advanced Diploma, Diploma, or higher qualification in Business Administration, Management, or a related field. Minimum of one year of relevant experience in an office administration, office management, or business operations role. Strong organisational and time-management skills with the ability to manage multiple priorities. Sound knowledge of office administration practices, record management, and business procedures. Strong communication and interpersonal skills with the ability to work effectively within a team environment. Ability to work independently and maintain a high level of attention to detail in a fast-paced workplace. Benefits & Perks Stable full-time permanent employment. Supportive and professional work environment. Opportunity for career growth and development within an established building and construction company. Exposure to a diverse range of business operations and construction service environments. Competitive remuneration based on skills and experience. Apply Now If you are a highly organised and motivated professional with strong office administration and management skills, we encourage you to apply. Please submit your resume outlining your suitability for the Office Manager position with Kashish Investments Pty Ltd T/A Bluepeak Building And Construction.
Office Administrator
360HR ¡ Posted 1 days ago
About the role
About the job An exciting opportunity for an experienced Office Administrator to join a well-established and reputable electrical engineering and industrial services business. Working within a supportive and collaborative team, you will provide administrative support across the Operations department, with a particular focus on the company's Integrated Management System (IMS), document control, quality assurance and workplace health and safety processes. This is a varied position suited to someone who enjoys working in a structured environment, takes pride in accuracy and can confidently manage competing priorities. The Role Working closely with the Operations team and Projects & IMS Coordinator, your responsibilities will include: Maintaining and updating IMS documentation, company procedures, policies and work instructions. Supporting quality assurance, WHS compliance and internal audit processes. Assisting with corrective actions, non-conformance reporting and continuous improvement initiatives. Managing document control systems, registers, company records and technical documentation. Coordinating employee training, inductions and maintaining associated records. Recording workplace incidents, near misses and relevant safety documentation. Providing general administrative support, including job creation, purchase orders, reporting, minute-taking and document preparation. Liaising with internal departments to ensure administrative processes and compliance requirements are maintained. You We are looking for a highly organised and detail-oriented administrator who enjoys variety, takes initiative and is comfortable supporting different departments within a busy operational environment. Ideally, you will bring: Previous experience in administration, ideally within an engineering, manufacturing, construction or industrial environment. Experience with document control, compliance administration, quality assurance or WHS processes. Exposure to Integrated Management Systems (IMS), internal audits or ISO-related documentation would be highly regarded. Strong computer skills, including Microsoft Office and Excel, with the ability to learn new systems. Excellent attention to detail, organisational skills and a commitment to maintaining accurate records. Strong written and verbal communication skills. The ability to prioritise competing tasks and work both independently and within a small team. A proactive, adaptable approach and willingness to support continuous improvement initiatives. The team is growing and thrives with lots of enthusiasm and ideas. The company culture values initiative & progress, team & customer relationships, and contributions from all towards continuous improvement. If you are an experienced administrator with an interest in quality, compliance and operational support, we would love to hear from you.
Office Administrator
FourQuarters ¡ Posted 1 days ago
About the role
About the Company: Our client is a well-established and highly regarded Australian distributor specialising in sporting equipment and utility vehicles. With a strong national presence and a reputation for delivering quality products and exceptional customer service, the business continues to grow within its market. Based in the southeast, this is an exciting opportunity to join a close-knit, supportive team where no two days are the same. About the Role: We are seeking a proactive, organised and customer-focused Administration Officer to join the team. This is a varied, hands-on position suited to someone who enjoys being the go-to person in a busy office environment. You will play an integral role in supporting daily business operations, coordinating service activities, managing customer enquiries and maintaining accurate inventory and administrative records. Working closely with internal teams, service technicians and customers, you will have the opportunity to gain exposure to multiple areas of the business. Key Responsibilities: Manage incoming phone calls and email enquiries, providing professional and timely customer service. Respond to customer enquiries relating to vehicle rentals, product availability, servicing and general business operations. Coordinate and schedule service technicians, ensuring appointments and service requirements are effectively managed. Process and maintain job cards relating to vehicle sales, servicing and technician activities. Assist with warranty administration, including documentation, enquiries and processing. Maintain accurate inventory records, including stock movements, adjustments and system updates. Assist with stocktakes, inventory reconciliation and data entry. Prepare and update spreadsheets, inventory reports and general operational documentation. Provide general administrative support to ensure the smooth running of day-to-day operations. Liaise with internal departments, customers and external stakeholders to resolve enquiries and operational issues. About You: To be successful in this role, you will be a confident and capable administrator who thrives in a busy environment, demonstrates initiative and enjoys taking ownership of their work. You will bring a positive, solutions-focused attitude, strong attention to detail and a genuine commitment to delivering excellent customer service. Skills & Experience: Previous experience in an Administration Officer, Service Administrator, Operations Administrator or similar role. Exposure to inventory management, stock control, service coordination or warranty administration will be highly regarded. Strong computer literacy, including Microsoft Office, particularly Excel and Outlook. Confidence working with spreadsheets, data entry and numerical information. Excellent telephone manner and strong written and verbal communication skills. Strong organisational skills with the ability to manage competing priorities. High attention to detail and accuracy when processing documentation and maintaining records. A proactive, hands-on approach with strong problem-solving capabilities. A customer-first mindset and the ability to build positive relationships with colleagues and customers. Willingness to learn new systems, processes and industry-specific procedures. Experience within automotive, equipment distribution, wholesale, service or inventory-based environments would be advantageous, although not essential. What's on Offer: Join a long-established and successful Australian business. Supportive, friendly and collaborative working environment. Varied responsibilities with exposure to multiple business functions. Comprehensive training on internal systems, products and procedures. Opportunity to undertake initial training at the company's Queensland head office. Free on-site parking Ongoing temporary opportunity within a busy and growing business. Important Information: Applicants must have access to their own reliable vehicle due to limited public transport options. Candidates must be willing and available to travel to Queensland for training as required. How to Apply: If you're an enthusiastic, reliable and customer-focused administrator looking for a varied opportunity within a successful Australian business, we'd love to hear from you! Click APPLY or contact Jenny Hiep at [email protected] with your updated resume. Please ensure your suburb of residence is included on your resume. Please note that only shortlisted candidates will be contacted.
Part-Time Office Administrator - School Hours
HP Profiles ¡ Posted 1 days ago
About the role
Please Quote Reference Number 19116 Location: Dandenong South, VIC Part-Time | Monday to Friday 9:30am to 2:30pm Salary: Competitive based on experience and relevant skills About Us We are a growing Australian manufacturing business supplying high-quality products to a national customer base. About the Role We are seeking a reliable, organised and motivated Office Administrator to join our team in a friendly manufacturing business. With consistent hours from Monday to Friday, this position offers the stability of regular part-time employment while supporting a practical balance between work and family commitments. The successful applicant will provide general administrative support to the business and assist with the day-to-day running of the office including coordinating customer orders, production scheduling, and customer communication, while ensuring data accuracy across our systems. Key Responsibilities : Process customer orders using Microsoft Dynamics 365 Business Central Manage and maintain EDI (Electronic Data Interchange) transactions with key customers Coordinate local and interstate freight bookings Coordinate with production and warehouse teams to ensure timely order fulfilment Review completed orders with warehouse staff before dispatch to confirm quantities, products and paperwork are accurate. Generate invoices, dispatch paperwork, and shipping documentation Maintain accurate inventory and stock records within the ERP system Handle customer enquiries via phone and email Assist with reporting, data entry, and general administrative duties Support continuous improvement of administrative and system processes About You : Previous administrative experience in manufacturing, logistics or supply chain is required; experience in any one of these environments will be considered relevant. Hands-on experience with Microsoft Dynamics 365 Business Central (or similar ERP systems) (highly regarded) Exposure to EDI systems and integration processes (highly regarded) Strong Excel skills (data entry, basic formulas, reporting) High attention to detail and strong organisational skills Ability to prioritise tasks and meet deadlines in a fast-paced environment Excellent communication skills and a team-focused attitude Ability to work unsupervised Employment Conditions : This role is classified under the Clerks - Private Sector Award 2020 Classification level: Level 3-4 (depending on experience and capability) Standard hours: 22.5 hours per week Why Join Us? : School hours supporting a practical balance between work and family commitments. Stable and secure role in a growing manufacturing business Supportive team environment with strong leadership Opportunity to work with modern ERP systems and processes Competitive salary package How to Apply Click Apply Now and submit your resume along with a brief cover letter.
Office Administrator
Stenhouse Recruitment Services ¡ Posted 2 days ago
About the role
Job Description Part-time hybrid opportunity with flexibility Opportunity to take ownership and continue to learn Salary negotiable to experience Why You Will Be Excited About This Role If you love variety, immersing yourself in detail and building structure to your every day, this is the job for you! You will be joining a business with a 25 year history in providing residential and commercial rectification and coating solutions to the South East Queensland market. With a strong pipeline of business and the experience to service Tier 1 and Tier 2 projects, this is an exciting phase to be joining the business. Due to continued growth, this administrator position will manage the day to day flow of work in the business. From providing support to the Managing Director to ensuring field staff have the support they need to get on with the job! Success in your first year looks like a tighter, more efficient administrative function, a team that can rely on your expertise and becoming the âgo to personâ. Here's what makes this opportunity stand out: Contribute to new systems and processes: Youâll support the Business Manager in shaping the administrative systems and processes, not just maintain what's already there. Broad exposure across the business: Whilst there are standard duties, every day will be different and the variety and opportunity to contribute to the growth of the business will drive your success. Flexibility: Part-time roles that offer genuine ownership and opportunity to contribute are rare. Hours are flexible across 5 days per week. Why You Will Like Working Here You'll be joining an established and successful business with a strong pipeline of work and genuine, sustained growth ahead. That stability means you can focus on doing great work rather than wondering what's around the corner. You'll also be joining a team that's genuinely committed to seeing the business succeed, and a leadership group that's willing to invest in its people. The kind of environment where good ideas get heard and good people get backed. A few more reasons you'll enjoy it here: Flexible and hybrid working arrangements A close-knit, collaborative team culture where your contribution is visible and valued The chance to grow your role and responsibilities as the business scales What You Will Be Working On You will be the person managing the day to day and ensuring the âiâs are dotted and the âtâs crossedâ! You'll have real scope to bring your own ideas which will be heard and appreciated! You will be responsible for; Managing business inbox Follow up to ensure enquiries and managed Update quotes in AroFlo Maintain supplier lists Invoicing Allocate purchase orders to jobs Travel and accommodation Maintain electronic filing Collect mail and ensure office consumables are managed Provide support to Managing Director and Business Manager as required What Do You Need To Be Successful You're someone who takes ownership without needing to be asked twice. You spot inefficiencies before they become issues, you communicate clearly across every level of a business, and you genuinely enjoy bringing order to a growing, fast-moving environment. You're adaptable, you're discreet with sensitive information, and you're driven to keep learning, whether that's new systems, new software, or new ways of doing things better. To thrive in this role, you'll bring: Prior experience in an administration position AroFlo experience highly regarded Experience working in project/building/construction environments preferred but not essential Strong Microsoft Office skills and comfort picking up new systems and tools A proactive nature where you donât wait to be asked Strong organisational skills Finance/invoicing exposure would also be advantageous If you've curious about roles such as Project Administrator, Senior Office Administrator or Office Coordinator we'd love to hear from you too. How To Apply If this sounds like the kind of role where you could really make your mark, we'd love to hear from you (even it you don't tick every single above. We know great candidates come from all kinds of backgrounds, and we'd rather hear from you and have that conversation than miss out on the right person over a checklist. Apply today so you donât miss out!
Receptionist and Office Administrator
Nova Systems ¡ Posted 2 days ago
About the role
Australian owned and operated Varied role - no 2 days are the same Strong company culture and friendly team About the role We're looking for a friendly and organised Receptionist and Office Administrator to join our Adelaide Head Office team. As one of the first people our visitors and employees see, you'll play an important part in creating a welcoming and professional office environment. It's a varied role where no two days are quite the same. You'll keep our front office running smoothly, support our people with day-to-day administration and help coordinate the many activities that bring our office together. Please note: This is a full-time, office-based role located at our Adelaide Head Office and is offered as an initial 12-month maximum-term contract. What you will be involved with Creating a warm and professional welcome for visitors and managing incoming calls Keeping our reception, meeting rooms and shared spaces organised and running smoothly Supporting meeting room bookings, catering, office supplies and general office requirements Assisting with new starter onboarding, travel and accommodation, expenses and other administration Providing administrative support to our senior leaders when required Helping coordinate office events, social activities and other initiatives that bring our people together Supporting local workplace health, safety and security requirements What we'd like from you Experience in reception, office administration, customer service or a similar people-focused role Strong communication and organisational skills A friendly, helpful approach and confidence engaging with people at all levels The ability to manage changing priorities and respond to requests as they arise Confidence using Microsoft Office and everyday business systems A willingness to pitch in, take initiative and be part of the wider office team Australian Citizenship and the ability to obtain and maintain an AGSVA security clearance Ability to travel as required Life at Nova - it all adds up! With people being our point of difference, we deliver on promises, reward good work, champion professional growth and support flexibility, all within a diverse and inclusive culture that recognises moments that matter. Life at Nova is our collection of employee benefits, designed to meet the many and varied needs of our people. Just a few of the great benefits you will have access to are: Generous Parental Leave : Primary Carers receive 20 weeks paid leave; Partner Carers receive 4 weeks. Full superannuation contributions for up to 52 weeks Dress For Your Day : We empower our people to determine their outfit for the activities of the day which allows for personal expression that builds trust Reward & Recognition Program : Offering exclusive discounts from hundreds of major retailers, helping you to save on groceries, petrol, holidays, and more Employee Assistance Program : for employees and family members Well-being Hub with access to health and fitness content Access to Defence Health and Travel Insurance Free Flu Vaccination annually An inclusive, collaborative, and supportive culture Social activities throughout the year, we even dress up at times, think Safari - we don't like to take ourselves too seriously! APPLY NOW - Alternatively for a confidential discussion, please contact Serena in the Nova Talent Acquisition Team on (08) 8252 7100. Nova Systems does not accept any recruitment agency solicitation. Nova Systems is committed to building a diverse and inclusive workplace, where everyone feels safe, valued, and included, where our people are our point of difference. Nova Systems respectfully acknowledges the Traditional Custodians of the land and waters in which we live and work, and we pay our respects to Elders past, present and emerging. Nova Systems also acknowledges the services of the Aboriginal and Torres Strait Islander people who have contributed to defending Australia and its national interests. To find out more about our commitment to Reconciliation, please visit our website. VETERAN Nova Systems is a Veteran Employment Supporter of the Veteran Employment Program. We value the skills Veterans bring and encourage Veterans and Defence partners to apply. Nova supports our Veterans through reserve leave and top-up pay entitlements. No need to tailor the use of Defence language in your resume, we prefer to see this however, please let us know if you need support with your application. We also ensure all applications receive a response and feedback when appropriate. ITAR As a Defence security clearance is required for this role, applicants must be Australian Citizens and eligible to obtain and maintain an appropriate clearance. International Traffic in Arms Regulations (ITAR) are applicable and as such, your nationality may be a factor in determining your suitability for this role. To learn more, please visit: www.defence.gov.au/security/clearances About Nova Nova Systems is Australia's largest privately-owned Defence company with global reach. We are leaders in capability assurance and systems integration solving complex challenges in innovative ways. We are relied on to develop and test capabilities critical to national security and safety. We are trusted to integrate mission systems solutions and develop software and products that protect lives every day. For 25 years, Nova has brought a different perspective. From national Defence and essential services to border control and cyber security, these are the challenges we partner with our clients to anticipate, understand, and solve. We have strategically located offices in Australia, New Zealand, the United Kingdom, and Ireland. But what makes Nova Systems truly unique, is our people. Nova Systems is where the best and brightest minds come together to challenge, collaborate, and innovate. At Nova Systems, we see things differently.
HR & Office Administrator
Chaleen Botha Recruitment ¡ Posted 2 days ago
About the role
HR & Office Administrator People & Operations Support | Purpose-Driven Growth Environment Your New Company Join a growing Australian organisation where people, culture and purpose genuinely matter. This is a values-driven business that has built a reputation for doing meaningful work, supporting its people and making a positive impact. As one recent successful candidate shared: "I got the job, but that isnât the whole win. I got an opportunity to join a team/family that is actually living their vision, their values and genuinely working to make the world a better place." As the organisation continues to grow, an opportunity has become available for a proactive and highly organised HR & Office Coordinator to support both its people and business operations. Working closely with leaders across the organisation, you will play an important role in supporting employee experience, maintaining efficient office operations and contributing to a collaborative, professional and purpose-led workplace. Your New Role This is a diverse and hands-on role responsible for supporting both Human Resources and Office Operations within a fast-paced and growing organisation. You will play a key role in creating a positive employee experience, coordinating HR processes and ensuring the smooth day-to-day operation of the business. Responsibilities will include: Human Resources Coordinating end-to-end recruitment activities including interview scheduling, reference checking and candidate communications Preparing and maintaining HR documentation including employment contracts, position descriptions, policies and templates Supporting employee onboarding processes to ensure a positive and seamless new starter experience Maintaining HR systems, training records, leave records and compliance documentation Managing HR correspondence and supporting reporting and meeting coordination activities Assisting with employee engagement initiatives and culture-building activities Coordinating training bookings and supporting employee development programs Preparing welcome packs and supporting employee experience initiatives Administration & Office Operations Coordinating company meetings, agendas, presentations and associated logistics Managing calendars, scheduling activities and public holiday planning Maintaining document control systems, templates and electronic filing structures Supporting office operations, including supplies, uniforms, facilities and pool vehicle coordination Assisting with internal events, team initiatives and catering arrangements Coordinating employee recognition programs, including values awards and celebrations Reviewing timesheets and providing general administrative support across the business Supporting compliance tracking activities, including licences, certifications and operational records This is a full-time position; however, we are open to considering highly experienced candidates seeking a minimum of 0.8 FTE (4 days per week). Your Profile You are a proactive, highly organised and people-focused professional who enjoys balancing both human resources and operational responsibilities. You take pride in keeping things running smoothly, enjoy supporting others and thrive in environments where no two days are the same. You are comfortable managing multiple priorities, maintaining high levels of accuracy and building positive working relationships across all levels of an organisation. As well as this, you will have: A minimum of two years' experience in HR coordination, administration or a similar position Strong organisational skills with the ability to manage competing priorities effectively High attention to detail, particularly when managing documentation and compliance requirements Highly experienced in using HR systems, Microsoft Office applications and modern workplace technologies. Experience with SharePoint and AI Teams is required. Strong communication and interpersonal skills A proactive and solutions-focused approach to work The ability to work collaboratively across multiple teams and stakeholders Strong administrative and coordination capabilities High levels of professionalism, integrity and accountability The ability to work from the Mandurah office environment Experience supporting HR functions within a growing organisation will be highly regarded. Why Join This Company? A rewarding opportunity within a growing and purpose-driven organisation will be offered to the successful candidate. Benefits include: Purpose-driven and values-led business environment Opportunity to contribute to both people and operational success Supportive and collaborative team culture Ongoing personal and professional development opportunities Employee Paid Development (EPD) Days (every second Friday) 13th cheque or bonus if the team's KPIs are met Strong organisational values centred around people, community and long-term success Opportunity to make a meaningful impact across the business Professional, inclusive and growth-focused culture Competitive hourly remuneration package Our Values Everything we do is guided by a shared focus on: Prospering Team & Families Prospering Others Externally Influencing Industry Building a Great and Enduring Company We encourage all applicants to review our values and ensure alignment with our culture and purpose. How to Apply If this sounds like you, click 'Apply Now' and submit your resume and cover letter for consideration. In your application, please outline: Why you would be suited to the role How your skills and experience align with the responsibilities outlined above We are committed to finding the right person, not simply filling a position. Only shortlisted candidates will be contacted regarding the role.
Office Administrator
Westlink ¡ Posted 5 days ago
About the role
OFFICE Administrator - Manager | BUILDING & CONSTRUCTION Love a little chaos, thrive on organisation, and know your way around the building industry? We want YOU! Immediate Start | Attractive Salary | Established Family Business | Southern Suburbs Ready to step into a role where you're more than just a number? This is your chance to join a well-established, family-owned business and leader in the modular building industry that knows great people are the foundation of great business! We're on the hunt for an experienced Office Administrator with building industry experience who brings energy, initiative and a can-do attitude. Someone who loves keeping things running like clockwork, takes pride in their work and wants the freedom to make the role their own. What's in it for you? Immediate start available - no need to wait around! Attractive salary package, aligned with your experience. Join a well-established, supportive family business. Work with an industry leader in modular building. Take ownership, bring your ideas and make a real impact. Be part of a hands-on team where your contribution genuinely matters. What you'll be doing You'll be the go-to person helping keep the office, projects and people organised. No two days need to look the same! Keep the day-to-day office operations running smoothly. Coordinate project documentation, contracts, purchase orders and invoices. Liaise with builders, subcontractors, suppliers and clients. Manage subcontractor paperwork, insurances, licences and compliance documentation. Assist with job records, delivery dockets, work orders and project administration. Support timesheets, accounts administration and general data entry. Coordinate meetings, emails, phone calls and all those little details that keep a business moving. Spot opportunities to improve processes and bring fresh ideas to the table. What we're looking for We're not just looking for someone who can answer a phone and file paperwork. We want someone who gets the building industry and loves making things happen! â Previous office administration experience within the building or construction industry is essential. â Strong understanding of construction terminology, subcontractors and project documentation. â Confident using Microsoft Office and comfortable navigating business systems. â Highly organised, proactive and switched on, with exceptional attention to detail. â A natural communicator who can build relationships with everyone from the workshop to the boardroom. â Someone with initiative, personality and the confidence to take ownership of their role. Ready to make your mark? If you're an organised, motivated and passionate administrator who's ready to roll up your sleeves, take ownership and become a valued part of a fantastic team, this could be the opportunity you've been waiting for! Don't just manage an office. Help build something great. Apply today! The recruitment process for this role commences immediately! WestLink Workforce is a specialist recruitment provider with experience in servicing clients across the maintenance, transport and manufacturing industries. We provide collaborative partnerships across a core set of industries while delivering high performing teams.
Office Administrator and Receptionist
Majer Recruitment ¡ Posted 6 days ago
About the role
About the Organisation Join a leader in their field, an organisation that manages of Australiaâs largest privately owned shopping centre portfolios. Known for their exceptional culture, strong staff retention, and genuine career development opportunities, this organisation offers a supportive environment where employees are truly valued. Conveniently located in Brisbaneâs South, this role offers onsite parking and easy access to public transport. As an added bonus - enjoy one PAID day off every month! About the role Looking for a role with real variety and responsibility? As Office Administrator and Receptionist, youâll be at the heart of the centreâs accounts and administration, keeping everything running smoothly. No accounts experience? No problem. If youâre keen to learn, youâll be supported to grow. This is a hands-on position with regular interaction with tenants and internal stakeholders. Your responsibilities will include: Liaising with tenants and internal teams on accounts and administrative matters Preparing and issuing monthly rental invoices Processing tenant rental payments and maintaining accurate records Assisting with accounts payable and invoice processing Preparing monthly accruals, revised forecasts and cash flow forecasts Reconciling bank and tenant accounts Managing debtor collections and following up outstanding payments Providing reception cover when required Working hours: 8:00 amâ5:00 pm with an hour lunch. About You⌠Youâre an organised, detail-focused administration professional who enjoys taking ownership of your work. You may already be in a similar position or be ready to step into a broader coordination role. Youâll bring: Strong administration skills and confidence working with financial information Excellent attention to detail and a commitment to accuracy The ability to prioritise tasks and meet competing deadlines Clear communication skills and a professional, approachable manner A proactive attitude and willingness to support a small team Experience in property, retail or shopping centres would be advantageous Whatâs in it for You? An additional paid day off every month Onsite parking and easy access to public transport A varied role combining accounts, reporting and administration Ownership of your responsibilities within a small, collaborative team A positive workplace culture with strong staff retention Opportunities to build your skills and progress your career Ready to bring your skills to a team that values you? Apply now-weâd love to hear from you! Please note that only shortlisted candidates will be contacted.
Sales Coordinator & Office Administrator
FourQuarters ¡ Posted 7 days ago
About the role
Full-time | Melbourneâs North-West Are you an organised sales support professional who enjoys keeping things moving? This varied opportunity combines sales coordination, purchasing and office administration, with plenty of contact across customers, suppliers and internal teams. Youâll take ownership of sales administration and follow-up, ensuring enquiries progress, quotes are prepared and records stay accurate. Alongside this, youâll help keep day-to-day office operations running smoothly. You will: Working closely with sales and technical teams to prepare quotes, proposals and presentations. Following up outstanding quotes, customer approvals and internal actions. Maintaining sales dashboards and preparing weekly pipeline and sales reports. Coordinating customer meetings, calendars and follow-up activities. Liaising with suppliers, preparing purchase orders and tracking deliveries. Supporting customer invoicing, supplier invoice processing, expenses and payment follow-ups. Managing general enquiries, meeting rooms, office supplies, couriers and facilities requests. Assisting with staff onboarding, offboarding and confidential people administration. Tracking subscriptions, licences, contracts, warranties and renewal dates. Maintaining organised records, process documents and templates. Supporting tender submissions and identifying opportunities for additional products or services. You will also have: Strong attention to detail and a proactive approach. Clear, professional communication skills. Confidence liaising with customers, suppliers and colleagues. Experience using Microsoft 365 and maintaining accurate business system records. The ability to handle confidential information discreetly. A practical, flexible attitude and willingness to support a broad range of tasks. Experience preparing quotes, purchase orders and invoices would be highly regarded. Familiarity with IT services, ConnectWise, Xero or similar systems would also be beneficial. Whatâs on offer: A varied role combining sales support and office coordination. The opportunity to take ownership and improve administrative processes. An immediate start available.
Accounts Payable & Office Administrator
Stallion Homes ¡ Posted 7 days ago
About the role
Accounts Payable & Office Administrator Stallion Homes is seeking a reliable, organised and detail-oriented Accounts Payable & Office Administrator to join our team in Northam. Youâll be an important part of keeping the office running smoothly, whilst supporting our finance team. Stallion Homes is a family-owned residential building company with over 40 years of experience in the construction industry. Our business is built on our core values of integrity, trust and personal service, and we take pride in delivering the highest quality homes to our clients. You will be joining a supportive team environment with stable employment and opportunities to grow and lead within the business. Note: Applicants must be able to work from our Northam office at least 3 days per week. For the right candidate, this role has the potential to grow into a full-time position with increased responsibility and career development opportunities. Key Responsibilities: Process and verify supplier invoices, expense reports and payment requests accurately. Enter invoices correctly into the accounting system and reconcile once paid through the bank. Prepare and execute supplier payment runs. Assist with month-end finance tasks, including accruals and reporting. Investigate and resolve invoice discrepancies, payment issues or delays. Build professional relationships with suppliers through clear and friendly communication, and maintain accurate supplier records. Provide general finance support including reconciliations, audit preparation and process improvements. Manage various office administrative tasks, including taking inbound calls, mail collection, maintaining stationery and office supplies, maintaining organised filing systems, and providing support to leadership to help organise staff events and year-end functions. What weâre looking for: Strong organisational and time management skills. Professional phone and communication skills. Positive, reliable and team-focused attitude. Eagerness to learn and continually improve. Experience in a similar role and industry is preferred, but not essential. Please submit your resume or expression of interest through this application, or contact [email protected] directly.
Office Manager
BLUEBIRD INSTITUTE PTY LTD ¡ Posted 7 days ago
About the role
Office Manager â Blue Bird Institute Pty Ltd Blue Bird Institute Pty Ltd is a registered training organisation based in Melbourne, delivering nationally accredited courses in hospitality, trade, and security. With steady growth in our student base and expanding operations across multiple campuses, we are seeking a capable Office Manager to oversee administrative and operational functions, ensuring smooth, efficient, and compliant service delivery. Role Overview This is a fullâtime position responsible for coordinating office administration, student support, compliance documentation, and staff supervision. The role suits someone who thrives in a dynamic educational environment and can confidently manage people, processes, and priorities across multiple operational areas. Key Responsibilities ⢠Contribute to planning and continuous improvement of office and training operations, setting priorities and maintaining high service standards. ⢠Manage payroll, training, and supervision of administrative staff across campuses. ⢠Develop and implement office policies and procedures to support compliance with ASQA and CRICOS requirements. ⢠Coordinate HR activities including hiring, onboarding, training, and performance management. ⢠Maintain office records, accounts, student enrolments, compliance files, and institutional documentation. ⢠Oversee student services, ensuring accurate processing of enrolments, documentation, and timely communication. ⢠Allocate staff, workspace, and resources to support daily operations and student demand. ⢠Assign tasks to administrative staff, monitoring performance to ensure accuracy, efficiency, and timely service. ⢠Manage relationships with external stakeholders including regulators, suppliers, and service partners. ⢠Liaise with trainers, IT support, and other professionals to coordinate institutional activities and resolve operational issues. ⢠Ensure compliance with occupational health and safety regulations across office and training environments. ⢠Ensure all operational processes comply with government legislation, industry standards, and internal policies. Skills & Experience ⢠3â5 yearsâ experience in office management, operations management, or administration leadership (education sector preferred). ⢠Strong organisational and multitasking abilities. ⢠Experience supervising staff across different functions. ⢠Familiarity with RTO/CRICOS compliance systems or accounting software (e.g., MYOB, Xero) is an advantage. ⢠Strong communication and problem solving skills. ⢠Ability to work independently and take ownership of operational outcomes. Why Join Us ⢠Full time, stable, long term role. ⢠Supportive academic and administrative team. ⢠Opportunity to shape and improve institutional processes. ⢠Competitive salary and career growth potential.
Office Administrator
Fresenius Medical Care ¡ Posted 9 days ago
About the role
KEY RESPONSIBILITIES General Administration Answer the switchboard in a courteous and professional manner. Liaise with patients and their families in a compassionate manner. Perform general clerical and administrative tasks as required i.e. filing, minute taking, agenda creation. Responsible for petty cash dispersal and reconciliation. Responsible for maintaining the levels of and ordering general office supplies. Actively participates in the quality improvement program. Coordinate the use of the centre for physicians and/or public hospital visiting staff. Act as a contact point for IT issues in the clinic. Collate and forward state statistics and internal Clinics statistics as required. Data entry as required. Manage accounts payable processing for the Clinic. Liaise with maintenance contractors to enhance the operational work area and ensure compliance with the occupational health and safety policy. Provide administrative support for the Clinical Advisory Committee (where applicable). Organise transport for patients to and from the dialysis clinic. Book and manage appointments for patients. Other duties and responsibilities as assigned by the Clinic Manager. Billing Administration To ensure that all necessary forms for new patients are completed and correctly loaded into the centralized billing system. Prepare and collate all required supporting documentation required to accompany invoices. Undertake banking procedures for all cheque and cash payments. Prepare and maintain an accurate record management system of all patient records. Prepare and maintain reconciliation records. Forward ISIS data to State related Health Commission on a monthly basis. Forward HCP data to Private Health Funds on a monthly basis. Essential Competencies: Intermediate computer competence in MS Office. Experience in health fund Billing Administration. Excellent Customer Service skills. Effective communication and interpersonal skills including the ability to operate within a multidisciplinary and multicultural team. Work with confidentiality, discretion and maturity. Ability to multi-task in an at times busy and stressful environment Ability to prioritise tasks around interruptions and unplanned events Desirable: Minimum 2 years' experience in an Administration position. Knowledge of Infection Control / Hygiene principles and implementation of this knowledge into daily practice.
Office Administrator
Allan Hall HR ¡ Posted 12 days ago
About the role
Looking for a change of scenery or a new direction in your career? If you're organised, enjoy working with people and love a bit of variety in your day, this could be the opportunity you've been looking for! We're looking for an enthusiastic Office Administrator to join our friendly team at Allan Hall Business Advisors in Brookvale. Whether you're already working in administration, coming from a customer service background or simply interested in building a career in professional services, we'd love to hear from you. You don't need accounting experience! We're looking for someone with a great attitude, strong organisational skills and a willingness to learn. We'll provide the training and support to help you build your confidence and develop new skills along the way. The Opportunity: This is a varied, hands-on administration role where you'll work closely with our accountants, Directors and Client Experience team to help keep things running smoothly. You'll gain exposure to different areas of a busy professional services business, learn new systems and processes, and become a valued part of a team that genuinely enjoys working together. Some of the things you'll be involved in include: Providing day-to-day administrative support to our accountants, Directors and Client Experience team. Preparing, processing and lodging client documents. Managing correspondence, tracking important deadlines and following up outstanding information. Communicating with clients, the ATO and ASIC to assist with enquiries and requests. Helping with routine tax and business administration, including BAS, PAYG instalments and ASIC Annual Reviews. Keeping client records and information accurate and up to date. Supporting the team with general office tasks and reception coverage when needed. Finding opportunities to make our processes simpler and more efficient. Don't worry if some of these tasks sound unfamiliar. We'll teach you! Full training is provided on our systems and the more specialised aspects of the role. About You We're looking for someone who brings a positive attitude, takes pride in their work and enjoys being part of a team. Ideally, you'll be someone who: Has experience in administration, customer service, reception or a similar role. Is organised, reliable and enjoys juggling different tasks. Has a good eye for detail and likes getting things right. Is confident and friendly when communicating with people. Is proactive, willing to take initiative and happy to lend a hand. Is comfortable using Microsoft Office and learning new technology. Enjoys working in a busy, collaborative environment. Experience in an accounting firm or with systems such as Xero or CAS360 would be a bonus, but it's certainly not essential. Above all, we're looking for someone who is keen to learn, enjoys helping others and wants to be part of a great team. About Us: Allan Hall Business Advisors has been helping businesses and individuals for more than 60 years. We're a well-established Chartered Accounting and Business Advisory firm with 7 Directors and more than 90 staff, based in the heart of Brookvale on Sydney's Northern Beaches. While we're a professional and successful business, we're also a friendly, down-to-earth bunch who value teamwork, genuine relationships and having a bit of fun along the way. You'll be joining a welcoming team where people are happy to share their knowledge, help each other out and celebrate successes together. What's On Offer? There's plenty to love about working at Allan Hall! A fantastic office environment â Work in a modern, upmarket building in central Brookvale, complete with an onsite cafĂŠ, swimming pool and excellent amenities. A supportive, friendly team â Join experienced colleagues who are approachable, down-to-earth and happy to help you learn. A great opportunity to learn â Gain valuable experience in professional services, with full training and ongoing support. Variety in your day â Enjoy a mix of responsibilities and the opportunity to work with different people across the business. Room to grow â Develop your skills, build your knowledge and take on more responsibility over time. Work-life balance â Working four days per week (Monday to Thursday). A convenient Northern Beaches location â Enjoy working in central Brookvale, close to shops, cafĂŠs, public transport and other local amenities. Interested? We'd Love to Hear From You! Whether you're ready for a career change, looking to build on your administration experience or interested in discovering what a career in professional services could look like, we'd love to hear from you. Apply today with your resume and cover letter! Applicants must have full Australian working rights, as sponsorship is not available for this role. Please note that only candidates progressing to the next stage of the recruitment process will be contacted. Thank you for your understanding.
Office Administrator
Your Talent Solutions ¡ Posted 12 days ago
About the role
Wrap Studio is seeking an organised and proactive Office Administrator to join their small business team in Seaford. This varied, Permanent Part-time role combines payroll and office administration with coordinating an engaging social media presence. Working two days per week from 9am to 2pm (flexible), youâll have the opportunity to take ownership of the role and help keep day-to-day operations running smoothly. Thursdays are essential, with flexibility around your second workday. About the role Your responsibilities will include: Processing weekly payroll for a team of approximately five to six employees using Xero. Assisting with basic accounts administration, including checking outstanding invoices and updating the business owner. Providing general office administration and keeping business processes organised. Planning and scheduling social media posts, primarily for Instagram. Writing engaging captions and taglines, selecting thumbnails and coordinating content with an external designer. Repurposing existing content and identifying opportunities to repost. Keeping up with social media trends, platform changes and opportunities to build engagement. Helping maintain a consistent and engaging social media presence. You wonât be expected to design or create content yourself. The focus is on coordinating the content available and making the most of it. About you Youâll bring previous office administration experience and confidence processing payroll in Xero. Youâll also have a good understanding of Instagram and social media scheduling, along with an organised, reliable approach and the ability to work independently. A creative eye and an enjoyment of writing social media captions will help you thrive. Youâll be comfortable in a small business environment and keen to take ownership of a varied role. Whatâs on offer $35â$40 per hour. Two days per week, 9amâ2pm. Thursdays are essential; your second day is flexible. Your own workspace in the Seaford office. The opportunity to shape and make the role your own. Potential for an additional paid hour each week for occasional social media activity outside rostered hours. If youâre an experienced administrator with Xero payroll skills and an interest in social media, this could be a great opportunity to bring your skills to a highly sought after flexible part-time role.
Receptionist / Office Administrator
PEER ¡ Posted 13 days ago
About the role
Receptionist / Office Administrator $62,000 - $65,000 P/A Are you looking to kick-start your career with a highly reputable organisation, where you can grow and develop your career across a variety of career paths! As our Receptionist / Office Administrator, you'll be the welcoming face and voice of future careers at PEER. Albert Park. The Role Reporting to the Customer Service Manager, as an integral part of the Customer Service team, the Receptionist / Office Administrator is the first point of contact for apprentices, trainees, host employers, students and industry partners. This pivotal front-of-house role is responsible for creating a professional and welcoming environment while ensuring the smooth day-to-day administration of our busy training and employment operations. Key Responsibilities: Lead the PEER reception area with energy and professionalism , acting as the welcoming first point of contact for applicants, learners, industry visitors and staff. Take ownership of our student management system , ensuring enrolments, attendance and records are managed accurately and efficiently. Champion PEERâs office processes and procedures , confidently managing student arrivals, early departures and timely follow-ups. Coordinate incoming communications with precision , monitoring shared inboxes and ensuring messages are relayed promptly and accurately. Manage learner and apprentice payments with care , including receipting and completing weekly banking tasks. Keep operations running smoothly , overseeing stationery supplies, stock ordering, and the distribution and collection of mail. Prepare and distribute clear, professional communications to learners and staff as required. Provide proactive administrative support across both the RTO and GTO functions, contributing to seamless daily operations. Embrace variety and flexibility , confidently stepping into different responsibilities within the dynamic trade school environment. Requirements: A genuine passion for customer service, with the ability to represent PEER professionally and positively at all times. Strong written and confident verbal communication skills, enabling you to engage effectively with learners, apprentices, employers and staff. Tech-savvy and adaptable, experienced with Microsoft office and outlook with a willingness to learn new systems and software. A proactive, solutions-focused mindset, with the ability to meet deadlines and follow through on tasks. Exceptional organisational and multitasking skills, thriving in an environment where priorities can shift quickly. Meticulous attention to detail, ensuring all records, communications and processes are completed to a high standard What are we looking for: Career starter looking to kick-start their career with PEER A friendly, motivated, reliable and honest person Confident phone manner and customer service skills Strong computer skills A great attitude Working with Children Check (PEER will organise) National Police check (PEER will organise) PEER Perks! Full-time position offering flexibility to start and finish within standard business hours (7:30am â 5:00pm), helping you balance work and life. Ongoing professional development and career growth. Employee Assistance Program (EAP). Health and wellbeing initiatives. A supportive and inclusive workplace culture. RDO program, access a monthly day off Gifted leave at end of year shut down period Opportunity to work with industry leaders and make a genuine difference to South Australia's future workforce. Onsite Gym PEER is committed to fostering an inclusive and diverse workplace where everyone has the opportunity to succeed. We encourage applications from people of all backgrounds and experiences, including those who may not meet every selection criterion but are passionate about contributing to and shaping the future workforce of South Australia. Applications will close on November 6th, however we will actively shortlist and interview while advertising. Donât miss this opportunity submit your cover letter together with your resume and short video interview today! For a confidential conversation, please reach out to Melanie Ryan [email protected] or 0436 522 006
Office Manager
CJ's Garage ¡ Posted 14 days ago
About the role
About CJ's Garage CJ's Garage is a family-owned local automotive business committed to providing friendly, reliable, and affordable vehicle services. We place our customers at the heart of everything we do, offering practical advice and quality automotive solutions. Our team of fully qualified mechanics services and repairs vehicles of various makes and models. As a Licensed Vehicle Tester and VACC member, we are committed to maintaining high standards of service and professionalism within the automotive industry. Our customer service staffs is always here to help throughout your journey for your car maintenance and beyond. About the Role CJ's Garage is seeking a motivated, organised, and responsible Office Manager to oversee daily administrative and office operations. The successful candidate will play an important role in ensuring the smooth running of the business by coordinating administrative activities, maintaining accurate records, and supporting management and workshop operations. Key Responsibilities Oversee and coordinate daily office and administrative operations. Maintain accurate business records, files, correspondence, and documentation. Manage incoming calls, emails, customer enquiries, and appointment scheduling. Prepare invoices, process payments, and assist with accounts and financial records. Coordinate administrative communication between management, workshop staff, suppliers, and customers. Monitor office supplies and arrange purchases when required. Assist with staff scheduling, recordkeeping, and general personnel administration. Prepare reports, correspondence, and other business documents. Maintain organised filing systems and ensure the confidentiality of business information. Support management in improving administrative procedures and operational efficiency. Ensure professional customer service and assist in resolving administrative issues. Essential requirements: A Diploma-level qualification relevant to business administration, office management, or a related field. Minimum of one year of relevant work experience. Strong organisational, communication, and time-management skills. Proficiency in computer applications, email, and office administration systems. Ability to multitask, prioritise workloads, and meet deadlines. Strong attention to detail and problem-solving abilities. Ability to work independently and collaboratively within a team. A professional and customer-focused approach. Salary and Benefits Annual Salary : AUD $80,000 Superannuation Opportunity to work in a friendly, family-owned automotive business. A professional working environment with opportunities to contribute to business operations. How to Apply Interested applicants who meet the above requirements are invited to submit their resume via email to : [email protected] Note : Only shortlisted candidates will be contacted for interviews. Join CJ's Garage and become part of a team committed to quality service, customer satisfaction, and operational excellence.
Group Office Administrator
Law Squared ¡ Posted 14 days ago
About the role
Group Office Administrator Squared Group | Melbourne | Full-time Be at the centre of a growing, ambitious group of businesses. Squared Group is the strategic hub behind Law Squared, Cubed and Tetra Claims, bringing together the people and functions that help our businesses grow and deliver great experiences for our clients and teams. Weâre looking for a highly organised, proactive and people-focused Group Office Administrator to join our Melbourne team. This is a broad, hands-on role for someone who loves creating order, making things happen and being the person others can rely on. Youâll work closely with members of our Executive team, help keep our Melbourne office running brilliantly, and provide administrative and operational support across the Group. No two days will look exactly the same. One moment you might be coordinating an Executiveâs schedule or travel, the next organising an internal event, welcoming a client, working with a supplier, updating Salesforce or spotting a process that could simply work better. What youâll be doing Youâll play an important role in keeping our people, office and Executive team organised and connected. Your role will include: Providing day-to-day support to members of our Executive team, including scheduling, meetings, travel, correspondence and follow-ups Keeping our Melbourne office running smoothly, from suppliers, facilities and technology through to catering, stock and presentation Being a warm, professional first point of contact for clients, candidates, visitors and other stakeholders Supporting internal events, team activities, onboarding and business development meetings Keeping records, databases and systems such as Salesforce accurate and up to date Building strong relationships across Squared Group and with our external partners Looking for the small improvements that make our processes, office and ways of working better. The norm for this role will be onsite and in the office. About you Youâre someone who notices what needs to be done â and gets on with it. Youâre exceptionally organised, have strong attention to detail and can comfortably juggle competing priorities. Youâre warm and confident with people, but equally comfortable working behind the scenes to make sure everything runs as it should. Importantly, you bring good judgement and discretion. Youâll be working closely with senior leaders and handling confidential information, so weâre looking for someone who can be trusted to operate with maturity, professionalism and care. Youâll ideally bring experience in a similar executive support, administration or office coordination role, with professional services experience an advantage. Youâll also be confident with technology and comfortable learning new systems and tools. Why Squared Group? We back our people the same way we back our clients and partners â with trust, flexibility and care. Youâll be part of a team that celebrates the small wins as much as the big ones, and that has your back! Some of our benefits include: Flexible work environment Tailored professional development plans Discounted corporate ClassPass membership, access to an EAP, and employee referral incentive A recognition-led culture where contribution and milestones are celebrated Apply now If youâre the kind of person who takes pride in making things run brilliantly, enjoys variety and wants to play an important role in a growing organisation, weâd love to hear from you. Apply with your CV and cover letter.
OFFICE MANAGER
Budget Tyres & Car Service Pty Ltd ¡ Posted 15 days ago
About the role
OFFICE MANAGER â FULL TIME Company: Budget Tyres & Car Service Pty Ltd Location: Willetton, Perth WA 6155 Position: Office Manager Employment Type: Full-Time Permanent Working Hours: 38 hours per week Salary: $80,000 per annum Superannuation About the Company Budget Tyres & Car Service Pty Ltd is a vehicle hire and trading business based in Willetton, Western Australia. The company specialises in fleet hire, car rental services, rent-to-own services, and motor vehicle import and export, providing vehicle solutions to individual customers, commercial clients, and businesses. We are seeking an experienced and highly organised Office Manager to oversee daily administrative operations, manage office resources, coordinate administrative procedures and ensure the efficient functioning of our business activities. Key Duties and Responsibilities â˘Plan, organise and coordinate daily office operations and administrative functions. â˘Develop, implement and review office policies, procedures and administrative systems to improve operational efficiency. â˘Manage office resources, equipment, supplies and administrative facilities. â˘Establish administrative priorities, coordinate office workflows and ensure the effective delivery of administrative services. â˘Oversee the maintenance of business records, office accounts, financial documentation and administrative reporting systems. â˘Coordinate administrative documentation relating to fleet hire agreements, vehicle rental contracts and motor vehicle import and export activities. â˘Liaise with management, employees, customers, suppliers and external service providers regarding office administration matters. â˘Coordinate administrative staff activities, including allocation of duties, training, supervision and performance monitoring, where applicable. â˘Monitor office expenditure, assist with administrative budgeting and maintain accurate financial records. â˘Ensure office administration complies with relevant workplace regulations, occupational health and safety requirements and company policies. â˘Review office systems and recommend improvements to administrative procedures, recordkeeping and operational efficiency. â˘Oversee office correspondence, filing systems, document management and internal communication procedures. Qualifications and Experience â˘AQF Diploma (equivalent) or higher qualification in any field. â˘Previous experience in office administration, office management or a related role is highly desirable. â˘Strong organisational, planning and administrative management skills. â˘Excellent communication, leadership and problem-solving abilities. â˘Ability to manage multiple administrative tasks and coordinate office operations. â˘Proficiency in Microsoft Office and general business administration systems. What We Offer â˘Annual salary of $80,000 plus superannuation. â˘Full-time permanent employment (38 hours per week). â˘Supportive and professional working environment. â˘Opportunity to contribute to a growing vehicle hire and trading business How to Apply Interested applicants are invited to submit their updated resume and cover letter outlining their qualifications, relevant experience and suitability for the position. Email: [email protected] Work Location: Willetton, Perth WA 6155 Budget Tyres & Car Service Pty Ltd is an equal opportunity employer. Applications are welcome from suitably qualified candidates.
Office Administrator / Accountancy Support
BMP Taxation Services Pty ¡ Posted 15 days ago
About the role
Fast growing progressive company Beautiful Northern Beaches location On site parking Part time, 21 hrs/week Our company provides a trusted ecosystem of diversified financial advisory, private wealth management, business advisory and taxation and accountancy services. We pride ourselves on providing personalised advice and valued taxation and financial services and are changing the shape of the industry. We have an exciting an opportunity for an experienced and dynamic Office Administrator to join our team. Initially the role will be part time, 3 days a week with the possibility to increase as the role develops. You will be the first point of contact for our clients, including phone calls, face to face and email. It is the responsibility of the Office Administrator to ensure day to day processes of BMP Taxation Services are carried out professionally and efficiently. The ideal candidate will possess excellent interpersonal skills, a keen eye for detail, and be a proactive go getter with a personable, empathetic and respectful attitude. The role will be based in our Narrabeen office but will liaise with the Accountants and Administration teams in our other offices in Sydney and Cessnock. Key Responsibilities include: Support Accountants, including preparing, sending and lodging tax returns and financial documents, booking appointments for our clients. Prioritise, allocate, monitor and pursue to completion administration tasks according to organisation need and priority. Invoice generation and EFTPOS payments for client taxation services. Manage ATO communications, send and distribute as required. Answer telephone promptly and respond to queries accordingly. Receive and sort mail and deliveries; prepare mail and courier packages for pick up. Greet and assist visitors. Accept and sign for packages, work with vendors as needed. Maintain a pleasant appearance of the reception area and office. Ensure stock of all company inventories, process orders as needed. Additional duties as assigned. Candidates should demonstrate: Minimum 3 years experience working in an administrative and/or reception role within a similar environment. Proficiency using Microsoft Office products. Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability. Aptitude for learning new software and systems. Demonstrated understanding of the principles of privacy of information, and a capacity to maintain confidentiality. Experience in taxation return preparation and lodgement. Knowledge of self managed super funds and financial statements highly desirable. Highly developed written and verbal communication skills, including the ability to liaise with people at all levels and from all backgrounds in an informative, accurate and positive manner. Experience using Xero and Xero Practice Manager or other Accountancy software. Attention to detail and problem solving skills. Positive and collaborative team player. Ability to work independently and take initiative Experience working with the ATO and ASIC preferred If you are keen to explore this role please upload your CV with a covering letter.
Office Manager Wanted
Melbourne Winery ¡ Posted 17 days ago
About the role
About Melbourne Winery Located on Flinders Lane in the heart of Melbourneâs CBD, Melbourne Winery brings together restaurant dining, cellar-door experiences, wine tastings and a range of private and corporate functions. Our venue includes several dining and event spaces that accommodate intimate gatherings, business lunches, private celebrations, and larger events, alongside wine sales through our cellar door and online store. This varied operation requires an active and well-organised office function. Restaurant reservations, function enquiries, event agreements, customer payments, supplier correspondence and staff administration all need to be coordinated accurately and promptly. With different teams and customer requirements involved, clear communication and reliable administrative systems are essential to keeping the business running smoothly. We are seeking an Office Manager to take responsibility for the organisation and performance of these office functions. Working closely with the Director and venue managers, you will oversee administrative workflows and personnel, maintain business records, coordinate office resources and resolve issues affecting bookings, accounts and internal administration. The position requires initiative, sound judgement and the ability to manage several priorities while maintaining consistent standards. Key tasks and duties Plan and manage daily office operations, establish administrative priorities and service standards, and review procedures to improve efficiency, accuracy and accountability. Allocate administrative workloads, office resources and equipment; supervise staff undertaking office duties, monitor performance and provide guidance and training. Oversee administrative systems for restaurant reservations, private functions and corporate bookings, ensuring enquiries, confirmations, amendments and cancellations are handled consistently. Manage function documentation, including quotations, booking agreements, guest requirements, deposits, invoices and payment follow-up, ensuring current information reaches the relevant venue teams. Coordinate the flow of booking and event information between the office, venue management, kitchen and service teams, maintaining clear records of agreed arrangements and changes. Investigate and resolve booking discrepancies, scheduling conflicts, payment queries and administrative complaints, liaising with the relevant staff and escalating matters when necessary. Manage office accounts and financial records, including customer payments, supplier invoices and purchasing documentation, and coordinate supporting information with the accountant or bookkeeper. Coordinate personnel administration, including recruitment arrangements, onboarding, leave records, timesheet verification, payroll information, training schedules and performance review documentation. Maintain organised customer, supplier, employee and business files, with appropriate confidentiality, access controls and document retention procedures. Liaise with accountants, technology providers and other professional advisers to resolve financial, software and administrative issues affecting office operations. Organise office supplies, equipment, software access and maintenance; monitor administrative expenditure and coordinate purchasing within approved budgets. Maintain office safety procedures and ensure administrative activities comply with applicable legislation, business policies and recordkeeping requirements. Prepare reports for management on upcoming bookings, outstanding enquiries, payments, administrative workloads and staffing matters, identifying issues requiring action. Review recurring administrative problems and introduce practical improvements to booking processes, internal communication, recordkeeping and office service delivery. Skills and experience required Demonstrated experience managing office or administrative functions, preferably within hospitality, events, tourism or another business with varied customer and operational demands. A relevant qualification in business administration, management or a related discipline, or substantial practical experience performing comparable responsibilities. Experience supervising staff, allocating work, monitoring performance and maintaining consistent administrative standards. Strong organisational skills, including the ability to prioritise competing deadlines and coordinate bookings, financial documentation and staff administration. Experience managing customer and supplier records, invoices, payment follow-up and information required for bookkeeping or accounting. Confidence using spreadsheets, email, document management systems and business software, with the ability to learn reservation, event booking and accounting platforms. An understanding of personnel administration, including onboarding, timesheets, leave records and the preparation of accurate payroll information. Clear written and verbal communication skills, with the ability to liaise professionally with customers, suppliers, colleagues and external advisers. Practical problem-solving skills and sound judgement when handling booking changes, conflicting information, customer concerns and administrative errors. Strong attention to detail when reviewing agreements, booking instructions, financial records and confidential employee information. The ability to work independently, follow matters through to completion and keep management informed of issues requiring decisions. A proactive approach to improving office procedures and maintaining dependable administrative support during busy trading and event periods.
Office Administration Trainee
FIELD Engineers ELMO HRIS ¡ Posted 18 days ago
About the role
Introduction Find your fit at FIELD Engineers At FIELD Engineers, we donât just offer jobs. We offer careers where you can grow, thrive and find purpose. Weâre a small consulting engineering firm with a big reputation and even bigger ambitions. Join our down-to-earth team and build your career in a workplace where your contribution matters. Your opportunity at FIELD Starting a career in office administration is about more than learning how to answer phones and complete routine tasks. It is about developing the confidence, judgement and practical skills needed to become a capable member of a professional office team. Based in our Mackay office, you will learn on the job with guidance from our experienced administration and finance team while completing a Certificate III in Business. You will be involved in the everyday work that keeps our office and wider business running smoothly, with the opportunity to take on more as your skills and confidence develop. You will find plenty of variety in this role. Here is a sample of what you will be doing: providing friendly and efficient reception service, including answering incoming calls, welcoming visitors and responding to general enquiries preparing and formatting documents and completing general typing assisting with general administration and filing supporting our administration and finance teams helping with office supplies, meeting arrangements and other day-to-day office requirements running errands maintaining the professional presentation of our office. What youâll bring This role will suit a recent school leaver or someone looking to start a career in office administration. Customer service or other casual work experience would be helpful, but attitude, reliability, resourcefulness and a willingness to learn will matter most. To succeed, you will: be confident in your communication with our clients and FIELD team members take pride in the quality of your work and display strong attention to detail have a sound literacy and numeracy skills be comfortable using Microsoft 365 applications including Word, Excel, Outlook and Teams be able to multitask and organise your work hold a Class C Drivers Licence as you will be required to run errands in a company vehicle be committed to completing your traineeship qualification. You will also need to be up for a challenge, willing to try new things and ready to become part of a busy professional team. Why FIELD Engineers? At FIELD, youâll work in a practical, people focused business where your contribution genuinely matters. Youâll find: People who care â A supportive, down to earth team that values collaboration, respect and open communication. Trust and growth â Real ownership of your role, with the support and opportunity to develop your skills alongside experienced professionals. Challenge and pride â Meaningful work that keeps you engaged, stretches your capability, and gives you pride in what you deliver. Balance thatâs right â Flexibility and realistic expectations that support a sustainable balance between work and life. Ready to find your fit at FIELD? Weâll start shortlisting and interviewing as applications come in, so donât wait. Apply now with your resume and a cover letter telling us why are interested in the traineeship and what you would bring to the role. For more information, contact Moyea Maclean, our HR Manager, on 0428 946 458. At FIELD Engineers, we celebrate diversity and recognise that varied perspectives drive innovation and creativity. We encourage applications from individuals of all backgrounds, as each unique contribution enriches our team.
Mobilisation Officer/ Admin Assistant
2XM Recruit ¡ Posted 18 days ago
About the role
Mobilisation/Admin Office We are seeking an organised and proactive Mobilisation & Administration Assistant to join a busy team supporting mining and industrial projects. This position is based in Wangara. This is a temp-to-perm opportunity for someone who enjoys a varied role combining personnel mobilisation, travel coordination, compliance documentation and general office administration. You will play a key role in ensuring personnel are site-ready, onboarding requirements are met and projects run smoothly. Key Responsibilities: Coordinate the mobilisation and demobilisation of personnel to mining and industrial sites Arrange flights, accommodation and ground transport, communicating travel itineraries, rosters and changes Book medicals, drug and alcohol screening, training and site inductions Maintain training and competency registers, monitor expiry dates and coordinate renewals Coordinate uniforms, PPE and site information with supervisors Manage incoming calls, shared inboxes, visitors and general enquiries Maintain accurate personnel files, project records, contact lists and document registers. Collect and check timesheets, raise approved purchase orders and collate documentation for the accounts team. Update job information in company systems and provide general project administration support. Coordinate office supplies, couriers and other general office requirements To be successful in this role, you will have: Previous experience in administration, mobilisation or a similar coordination role. Excellent organisational skills and attention to detail. The ability to manage competing priorities and changing requirements in a fast-paced environment. Strong written and verbal communication skills. Confidence using Microsoft Outlook, Word, Excel and online portals Experience using Simpro or similar job management systems. Whatâs on Offer? $45â$50 per hour, depending on experience Temp-to-perm opportunity for the right candidate A varied role supporting mining and industrial projects The opportunity to contribute to a busy projects team in a hands-on coordination position If you would like to discuss the role further, please click APPLY and send through an up-to date CV. We can schedule in a time to discuss the positions available and what will be best suited to you. Contact: Hayley Rochford P: 08 6388 0707 E: [email protected]
Office Administrator
Real World Technology Solutions ¡ Posted 19 days ago
About the role
We are looking for a friendly, organised person to join our Macquarie Park office as our new Office Administrator and Sales Support coordinator. This is an entry-level role â full training is provided. Youâll keep our office running smoothly day-to-day, support our sales and finance teams, and be the first point of contact for visitors and callers. Real World Group spans IT services, venue technology, and live event production, so no two days look exactly the same. Responsibilities Answer phones, greet visitors, and manage front-of-house professionally Enter invoices, draft sales invoices for approval, and maintain accurate records Create purchase orders and match against incoming invoices Reconcile petty cash and corporate card receipts Follow up on outstanding quotes, purchase orders, and invoices under direction Prepare quotes and proposals from templates and keep the CRM up to date Pack and dispatch shipments and coordinate courier bookings Order office and kitchen supplies and manage stock levels Update websites and assist with social media and promotional tasks Draft routine correspondence and book travel, accommodation, and meetings Maintain shared files, registers, and contact databases Arrange catering, keep common areas tidy, and support internal events What Weâre Looking For Friendly, well-presented, and comfortable being the first face visitors see Organised and reliable â you follow through on what you say youâll do Good written and verbal communication skills Comfortable with computers and confident learning new tools and systems Happy to switch between tasks and help wherever needed Microsoft 365 experience is a bonus but not required No prior experience necessary â a positive attitude is what matters most
Office Administrator
Glass Now Pty ¡ Posted 19 days ago
About the role
Category: Administration and Office Support Position length: Full Time Salary Package: $35,000 to $45,000 Office Location: Loganholme, Brisbane QLD Minimum Requirements: Office Administration Cert 3 / High School Diploma Job brief We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks on a full-time basis with potential flexible hours between 6am to 6pm. Duties of the Office Assistant include providing support to our managers and employees, assisting in daily office needs and managing our companyâs general administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like Microsoft Office 365 and office equipment. If you also have previous experience and familiarity within our industry, weâd like to meet you. Ultimately, a successful Office Assistant should ensure the efficient and smooth day-to-day operation of our office. Objectives of this role ⢠Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests ⢠Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance ⢠Maintain workflow by analysing and refining standard operating procedures, such as scheduling, communications, and office layout ⢠Oversee and achieve organizational goals while upholding best practices Benefits we offer ⢠Large office space at our Headquarters ⢠Full time position with weekly pay ⢠Flexible hours between 6am and 6pm ⢠Training is provided ⢠Career progression opportunities ⢠Company mobile phone and number is provided ⢠Opportunities for additional income via projects and/or afterhours work ⢠Use of a company car available as required ⢠Fun work environment with a great team culture Junior Office Assistant Position Responsibilities ⢠Answer and direct phone calls ⢠Manage various group mailboxes and action emails ⢠Test end report daily on critical systems (phone/email/websites) ⢠Organize and schedule appointments ⢠Plan meetings and take detailed minutes ⢠Arrange catering for meetings, team lunches, annual events ⢠Write and distribute email, correspondence memos, letters and forms ⢠Conduct and collate customer feedback surveys ⢠Assist in the preparation of regularly scheduled reports ⢠Develop and maintain a filing system ⢠Update and maintain office policies and procedures ⢠Order office supplies and research new deals and suppliers ⢠Assist Services Delivery Manager with ordering build materials ⢠Maintain contact lists ⢠Book travel arrangements ⢠Submit and reconcile expense reports ⢠Provide general support to clients and visitors ⢠Maintain kitchen and office space ⢠Act as the point of contact for internal and external clients ⢠Handle requests and queries from senior managers ⢠Actively chase outstanding quotes and follow up with clients ⢠Other administrative responsibilities as requested Required skills and qualifications ⢠High school diploma or equivalent ⢠Proven administrative experience ⢠Superb written and verbal communication skills ⢠Strong time-management skills and multitasking ability ⢠Aptitude for learning new software and systems Who are we We are a 100% Australian family-owned business, experienced in professional 24-hour glass replacement aiming to be the glass replacement company remembered for our reliable service. We view ourselves as friendly associates with our customers our staff and the communities around us. Our mission is to help people when they are in need the most, by offering quality service 24 hours 7 days a week.
Office Administration
Accredited Restorations ¡ Posted 20 days ago
About the role
Job Title: Office Administrator Wanted Company: Accredited Restorations Location: Port Macquarie Join the Force for Good! Be a Part of Accredited Restorationsâ Storm Chasers Team â Hiring Now! Accredited Restorations, the leading disaster restoration company, seeks dynamic individuals to join our expanding team. Join a team of passionate storm chasers committed to restoring hope and helping communities rebuild. Position Overview: We seek a motivated and detail-oriented Office Administrator to provide efficient and effective administrative support to our team. The successful candidate will manage the officeâs day-to-day operations, including scheduling appointments for estimates and service calls, coordinating with team members, and maintaining an organised workflow. Responsibilities: ⢠Handle phone calls and emails from clients and vendors professionally and on time. ⢠Maintain and update client information in the company database, process invoices and payments, and manage inventory of supplies and equipment. ⢠Prepare estimates and paperwork for upcoming projects, review and organise files, and communicate with insurance companies and adjusters to process claims. ⢠Coordinate with team members on current projects and assist with scheduling and coordinating team membersâ schedules. ⢠Follow up on pending projects and tasks, prepare reports and documents as needed, and respond to any remaining emails and phone calls. ⢠Review cashflow forecast with a business advisor and discuss booked jobs as required. Qualifications: ⢠Proven experience in office administration, preferably in the restoration or cleaning industry. ⢠Strong organisational and time-management skills, with the ability to prioritise tasks and meet deadlines. ⢠Excellent communication skills, both written and verbal. ⢠Proficient in Microsoft Office Suite and database management. ⢠Ability to work independently and as part of a team. ⢠A valid driverâs licence ⢠The right to work in Australia Why Join Australiaâs most disastrously excellent company? ⢠We make your happiness and personal growth a priority. We believe the more you take care of yourself, the more you can take care of others. ⢠When you join us, youâll be empowered to be your best. From day one! ⢠We focus on incentivising development. We reward high performance, and we do it thoughtfully. ⢠All voices are heard; weâre an inclusive culture where everyone feels like they belong. ⢠No hierarchies. No politics. ⢠Weâre a successful and stable family-owned business, we pay well, weâre social, and we cook a killer BBQ. Next Steps: First, you apply â this is your time to shine. Show us who you are and what you can do. Second, we interview â Your chance to get to know usâour opportunity to get to know you. Then, itâs decision time â this part is pretty simple. You rate us. We rate youâtime to make a decision. Join the force for good and become a part of Accredited Restorationsâ mission to help communities in need. Apply now and take the first step towards a rewarding career with Australiaâs most disastrously excellent company!
Office Administrator - Accounts
Yenda Producers Cooperative ¡ Posted 20 days ago
About the role
Yenda, Full Time, Admin/Accounts Please Quote Reference Number 18884 Varied office administration role with an accounts focus Bring your attention to detail and strong organisational skills Join the established Yenda Group and support the rural sector About the Yenda Group The Yenda Group, your 'Partners in Farming,' is an agricultural enterprise comprising of Yenda Producers Co-operative Society Ltd, Spencer & Bennett - Yenda Prods Pty Ltd, Yenda Prods Grain Pty Ltd and Yenda Prods Irrigation Pty Ltd (RWE). The Yenda Group prides itself on providing quality goods and services to the rural sector. More information about the Yenda Group can be found at www.yendaprods.com.au/about-us/history/ We are currently seeking an experienced Office Administrator - Accounts to join our Yenda team. About the Role This is a varied administration role combining accounts, customer service and general office support. You'll play an important part in keeping day-to-day financial and administrative processes running smoothly while providing support to customers, colleagues and the wider Yenda team. Your responsibilities will include : Reconcile daily deposits and allocate customer payments. Respond to customer enquiries and provide professional customer service. Prepare customer statements and month-end reports. Manage the Debtor Prepay Rewards process, including applications and allocations. Maintain customer records and process credit applications and PPSR registrations. Complete trade reference requests and monitor shared mailboxes. Assist with share registry administration, including applications, redemptions and transfers. Complete data entry, payment processing and monthly BAS preparation. Provide administrative and financial support to the Chief Financial Officer. Support the wider team with branch operations and other duties as required. About You We are looking for an organised and detail-oriented administrator who enjoys working across both finance and office operations. You'll bring : Previous experience in an accounts administration role. Strong attention to detail and accurate data entry skills. Confident communication skills and professional phone manner. Proficiency with Microsoft Office applications. A customer-focused approach and ability to build positive relationships. Strong problem-solving skills and the ability to work independently and as part of a team. A current driver's licence. Most importantly, you'll be a positive team player who enjoys supporting colleagues and takes pride in delivering accurate, high-quality work. If you're looking for a rewarding role where your experience will make a genuine difference, we'd love to hear from you. APPLY NOW through our online application form. All applications must be submitted by 11:59pm November 5th. Please Note: Applicants will be reviewed as they apply and the position may be filled prior to the end date.
Learning & Office Administrator
Number 1 ¡ Posted 20 days ago
About the role
About the role Are you passionate about shaping a positive employee experience and nurturing a culture of continuous learning? If so, we want you on our team! As our Learning & Facilities Officer, youâll be the driving force behind our HR initiatives, ensuring our employees have a seamless journey from onboarding to offboarding. Youâll work closely with various departments to promote engagement and support our talented workforce in reaching their potential. What youâll be doing Onboarding & Offboarding: Craft and enhance tailored onboarding processes, coordinate induction schedules, to keep everything running smoothly. Training & Development: Collaborate with internal experts to develop engaging training materials, assist in the deployment of eLearning content, and coordinate health and safety sessions. Administrative Support: Handle general facilities maintenance, including organizing workplace events and conferences and support initiatives to improve employee engagement and communication ADHOC Support: Undertake ADHOC admin, HR and L&D tasks as directed by your Manager and the GM (Support Services). What weâre looking for 2 years of experience in an administrative role, ideally within HR or L&D. Experience in developing and delivering training programs that truly resonate. Strong interpersonal skills to build relationships across all levels of the company. Exceptional verbal and written communication skills. Tech-savvy, with hands-on experience in HRIS systems (preferably Employment Hero). A knack for organisation and prioritisation. Demonstrated initiative and a strong work ethic Why youâll love working with us Competitive remuneration and performance-based rewards Opportunities for career development and progression within the company Supportive and collaborative team environment Comprehensive training and ongoing professional development Flexible work arrangements to promote work-life balance If our values resonate with you, weâd love to hear from you! Excellence | Innovation | âď¸Integrity | Compassion | Collaboration | âťď¸Sustainability | Customer Focus | Continuous Improvement Check out more about us on our website: https://www.number-1.net.au/our-team
Learning & Office Administrator
Number 1 ¡ Posted 20 days ago
About the role
About the role Are you passionate about shaping a positive employee experience and nurturing a culture of continuous learning? If so, we want you on our team! As our Learning & Facilities Officer, youâll be the driving force behind our HR initiatives, ensuring our employees have a seamless journey from onboarding to offboarding. Youâll work closely with various departments to promote engagement and support our talented workforce in reaching their potential. What youâll be doing Onboarding & Offboarding: Craft and enhance tailored onboarding processes, coordinate induction schedules, to keep everything running smoothly. Training & Development: Collaborate with internal experts to develop engaging training materials, assist in the deployment of eLearning content, and coordinate health and safety sessions. Administrative Support: Handle general facilities maintenance, including organizing workplace events and conferences and support initiatives to improve employee engagement and communication ADHOC Support: Undertake ADHOC admin, HR and L&D tasks as directed by your Manager and the GM (Support Services). What weâre looking for 2 years of experience in an administrative role, ideally within HR or L&D. Experience in developing and delivering training programs that truly resonate. Strong interpersonal skills to build relationships across all levels of the company. Exceptional verbal and written communication skills. Tech-savvy, with hands-on experience in HRIS systems (preferably Employment Hero). A knack for organisation and prioritisation. Demonstrated initiative and a strong work ethic Why youâll love working with us Competitive remuneration and performance-based rewards Opportunities for career development and progression within the company Supportive and collaborative team environment Comprehensive training and ongoing professional development Flexible work arrangements to promote work-life balance If our values resonate with you, weâd love to hear from you! Excellence | Innovation | âď¸Integrity | Compassion | Collaboration | âťď¸Sustainability | Customer Focus | Continuous Improvement Check out more about us on our website: https://www.number-1.net.au/our-team
Office Administrator - Full Time
Ralph D'Silva Motor Group ¡ Posted 20 days ago
About the role
Preston, Full Time, Admin/Office Please Quote Reference Number 18892 Administrator - Automotive experience preferred Ongoing training and management support provided Ralph D'Silva Motor Group - Based in Preston Ralph D'Silva Motor Group has a history of providing the best customer service and is a dynamic dealership which likes to "think outside the square". A vacancy has recently become available for an efficient and well organised Office Administrator to support the Admin Office Manager and the Accounts team. This is a full time position working Monday - Friday. While the successful candidate will receive training in all aspects of the administration department, we are looking for a motivated and detail-oriented Office Administrator with a good understanding of administration functions, with previous experience in a similar office environment and proven experience in accounts. It's important you are also : Computer literate and have experience with Pentana Solutions Proficient in Excel. A bright and outgoing person Able to multitask and organise Able to work in a team environment and unsupervised Previous experience working in a dealership environment will be preferred. In return for your hard work, you'll enjoy : An attractive remuneration package (aligned with experience) Ongoing system training Support to develop your skills A friendly and exciting work environment Opportunities to grow within the dealership If you think you have the skills and outgoing personality to join our team, APPLY now and fill in the online application form.
Receptionist/ Office administration assistant
Law Practice Group Pty ¡ Posted 20 days ago
About the role
Summary: We are seeking a motivated and organised Receptionist/Office Administration Assistant to join our legal firm. This permanent, part-time position is essential for ensuring smooth daily operations and providing excellent customer service to our clients. The successful candidate will play a key role in maintaining the professional image of our office and supporting our legal team with administrative tasks. Hours negotiable and could be tailored to suit school hours. Responsibilities: Greet clients and visitors in a professional manner, ensuring a welcoming atmosphere. Answer and direct phone calls, taking messages as necessary. Manage the scheduling of appointments and meetings for legal staff. Maintain and organise office files. Assist with the preparation of legal documents and correspondence. Maintain and update our CRM system Create and update files in the Legal software. Handle incoming and outgoing mail and deliveries. Perform general administrative tasks, including data entry and maintaining office supplies. Support the legal team with various tasks as required. Bring positive energy to the Team Qualifications: High school diploma or equivalent; further education in administration or a related field is an advantage. Previous experience in a receptionist or administrative role is preferred but not essential. Strong organisational skills and attention to detail. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Ability to work independently and as part of a team. A professional and courteous demeanour.
HR Officer/Administrator
Welfare Recruitment Solutions ¡ Posted 21 days ago
About the role
Type: Full Time, Initial 3-month contract with view of extension Location: ACT Remuneration : $84-94k Super NFP Benefits Do you have HR Administration experience working across recruitment, onboarding, compliance and general administration duties? Welfare Recruitment Solutions are supporting a great NFP client of ours to recruit this initial 3 month contract role with the possibility of extension. Role In this role you help hiring managers develop and update position descriptions, advertise for roles, shortlist candidates and arrange interviews. You will be responsible for the smooth onboarding of staff including managing any relevant compliance and paperwork as well as any offboarding support too. As the role sits within a small team there is the expectation that other ad hoc administration duties will be required from time to time too. Requirements Experience in managing internal recruitment processes Experience in onboarding staff including drafting contracts, ensure candidates meet any compliance requirements and other necessary paperwork General administration experience in things such as booking travel and accommodation, scheduling of interviews and training sessions and logistical support Further info In return, you will be offered a salary in the region of $84-94k Super NFP entitlements (pro-rata). Don't wait, to find out more click Apply, or contact me directly. Ed Cockburn M: 0406 664 779 E: [email protected] SCR-edward-cockburn
Office Manager
G & S Bros Pty Ltd ¡ Posted 22 days ago
About the role
Position: Office Manager Company: G & S Bros Pty Ltd Location: Truganina VIC 3029 Employment Type: Full-time Salary: $79000 - $85000 (plus superannuation) About the Business G&S BROS PTY LTD is an Australian business operating in Victoria. The business requires a skilled Office Manager to plan, organize, direct and coordinate its day-to-day administrative and office functions. The role will support management by overseeing office operations, maintaining business records, managing correspondence, assisting with invoicing and accounts, coordinating staff and schedules, and ensuring administrative processes are completed efficiently and in accordance with operational and compliance requirements. The position is essential to maintaining organized business operations and supporting the effective delivery of the companyâs ongoing activities. Key Responsibilities Plan, organize and coordinate the day-to-day administrative and office operations of the business. Allocate staff, office space, equipment and other resources to support efficient business operations. Assign duties to staff, monitor work performance and provide appropriate supervision and support. Coordinate personnel activities, including recruitment, onboarding, training, performance management, promotions and payroll. Maintain and manage office records, accounts, correspondence and administrative documentation. Liaise with management, professionals and relevant stakeholders to coordinate business activities and resolve operational issues. Oversee office facilities and ensure buildings, equipment and workplace resources are properly maintained. Ensure office operations comply with occupational health and safety requirements and relevant workplace standards. Monitor compliance with applicable government legislation, policies and business procedures. Review office services, establish priorities and maintain appropriate administrative service standards to support the ongoing needs of the business. Requirements AQF Associate Degree, Advanced Diploma or Diploma At least 1 year of relevant experience as an Office Manager Demonstrated ability to coordinate daily office operations, staff and administrative activities. Strong organizational, leadership and problem-solving skills. Knowledge of business administration, record keeping, accounts and office systems. Ability to manage office resources, staff performance and administrative priorities. Strong written and verbal communication skills with the ability to liaise effectively with management, staff and external stakeholders. We invite suitably qualified applicants to apply and contribute to the continued success and development of the business.
Office Manager
The Quantum Kid Pty Ltd ¡ Posted 23 days ago
About the role
Office Manager The Quantum Kid Pty Ltd Location: North Sydney, NSW Employment type: Permanent full-time Salary: $85,000â$95,000 per annum plus superannuation, depending on relevant skills and experience About us The Quantum Kid is a multidisciplinary healthcare business supporting children and families through personalised care and education. We are seeking an experienced Office Manager to manage office administration, coordinate staff and resources, and maintain effective business support systems. Reporting to the business owners, you will work closely with practitioners, administrative staff, suppliers and external service providers. About the role You will oversee the officeâs day-to-day administrative functions, ensuring staff, systems and resources support efficient service delivery. The position combines team supervision, workforce coordination, financial administration and process improvement. Key responsibilities Plan, implement and review office procedures, administrative workflows and service standards. Coordinate administrative staff rosters, allocate workloads and monitor work quality and performance. Coordinate recruitment, onboarding, training and performance review processes for administrative staff. Maintain personnel records and coordinate attendance, leave, timesheets and payroll inputs. Oversee financial administration, including supplier invoices, payment reconciliations, cash and payment terminal settlements, and expense tracking. Prepare operational reports and financial summaries, and monitor office expenditure against agreed budgets. Maintain accurate business, personnel and client records, ensuring confidentiality and appropriate access. Manage purchasing, stock levels, supplier relationships, office equipment servicing and facilities maintenance. Allocate office space, rooms, equipment and other resources to meet operational needs. Liaise with business owners, practitioners, suppliers and external providers to resolve administrative issues. Maintain standard operating procedures and support compliance with workplace health and safety, privacy and recordkeeping requirements. Manage escalated administrative enquiries professionally and support clear communication with families. Identify and implement improvements to office systems and business support processes. Essential skills and experience A Diploma or higher qualification in business, commerce, management or a related field, or at least three years of relevant experience in lieu of a formal qualification. Demonstrated experience managing office administration or business support functions, including supervising staff and coordinating resources. Experience in rostering, recruitment, onboarding, staff training and maintaining personnel records. Practical knowledge of financial administration, including invoicing, reconciliations, expense monitoring and reporting. Strong organisational skills, attention to detail and the ability to manage competing priorities. Clear written and verbal communication skills, with a professional approach to resolving service issues. Experience handling confidential information and maintaining accurate records. Proficiency in Microsoft 365 and confidence using accounting, workforce management and client administration systems. Ability to work independently and collaborate effectively with business owners and professional staff. Relevant experience gained in healthcare, hospitality, community services, retail or other service-based businesses will be considered where it demonstrates the required administrative and management responsibilities. Desirable skills and experience Experience communicating with families and clients from diverse backgrounds. Familiarity with Xero or comparable accounting software, and electronic rostering or payroll systems. Familiarity with Cliniko and Core practice health care related software. Experience improving administrative processes, implementing systems or developing office procedures. Knowledge of workplace safety and emergency procedures. How to apply Please submit your resume and a brief cover letter through the Apply button, outlining how your skills and experience meet the requirements of the role. Please include your availability to commence and your current Australian work rights. Australian citizens and permanent residents are encouraged to apply. All applications will be assessed against the requirements of the position. Applications will remain open for at least 30 days from the date this advertisement is published.
Temporary Part-Time Office Administrator
MARS PARTNERSHIP PTY. LTD. ¡ Posted 23 days ago
About the role
Temporary Part-Time Office Administrator 3 days per week - On-site Temporary opportunity with potential to go permanent Immediate start - Morwell, Gippsland Are you an experienced Administrator looking for a part-time opportunity closer to home in Gippsland? We are working with a busy project team based in Morwell who are looking for an experienced Office Administrator to join them 3 days per week on site with immediate start. This is a varied, hands-on position where you'll play an important role in keeping the office and wider project team organised and running smoothly. You'll work closely with the Project Director and leadership team, making this a great opportunity for someone who enjoys being the go-to person in a busy environment. What will you be doing? Coordinating day-to-day administrative activities and providing support to the Project Director and leadership team Acting as the primary on-site contact and coordinator for site visits, tours and functions Coordinating meetings, agendas, minutes and presentations Managing conference room bookings, office consumables and general office requirements Assisting with Purchase Order creation, goods receipting and invoice administration Supporting new starter onboarding and associated documentation Liaising professionally and effectively with internal and external stakeholders Managing correspondence and maintaining accurate administrative records Ensuring processes and documentation remain organised, compliant and confidential Providing broader administrative support across a busy project environment What are we looking for? You will be an organised and proactive Administrator who is comfortable working independently and juggling competing priorities. Ideally, you will bring: Previous experience in office administration, project administration or team support Strong Microsoft Office skills Excellent organisation and attention to detail Confidence managing multiple priorities Strong communication and stakeholder management skills A proactive, practical and flexible approach Your own vehicle and a valid driver's licence Why apply? Part-time opportunity, 3 days per week Work locally in Morwell Varied role supporting a busy project environment Immediate opportunity Potential to transition into a permanent position Interested? If you're an experienced Administrator based in Gippsland and looking for your next local opportunity, we'd love to hear from you. Apply today , email [email protected] , or call Annie on 0494 007 580 for a confidential discussion.
Office Administrator
Woolpert ¡ Posted 25 days ago
About the role
At Woolpert, youâll do work that matters. As a leading global architecture, engineering, and geospatial firm, we help clients solve complex challenges that shape communities, strengthen critical infrastructure, advance technology, and improve the world around us. Here, youâll collaborate across disciplines, tackle meaningful projects, and build a career defined by growth, opportunity, and impact. Office Administrator , Melbourne About Us Founded in 2009, Greenbox Architecture is a leading Australian design practice in architecture and interior design. We specialise in mission-critical architecture for data centres, health, and life sciences, alongside a robust interiors team focusing on commercial and workplace design. Our diverse team of over 100 members speaks over 30 languages, bringing a wealth of experience and creativity. In 2025, we set up our Melbourne office to respond to an increased demand in Victoria. We want others to enjoy working with us â we always have fun. Our certification by âGreat Place To Workâ, a global authority on workplace culture, is evidence of this. In October 2024, Greenbox joined the Woolpert team. With over 2,500 employees and more than 60 offices across the U.S., Canada, Europe, South Africa, and Asia-Pacific, Woolpert has an active presence across the world and are able to deliver more exciting and innovative designs in a diverse market. www.greenboxarchitecture.com The opportunity with us as an Office Administrator Weâre looking for an Office Administrator to support the day-to-day running of our Melbourne office and provide practical support to our team. This role would suit someone who is organised, proactive and comfortable, helping keep a busy studio running smoothly. This is a part-time opportunity (4 days per week with the option to grow to 5 if required ) , ideal for someone seeking balance while still wanting to be deeply involved in a dynamic, design-led environment. You will be: Managing the day-to-day rhythm of the office, including calls and emails, calendar coordination, meetings and travel arrangements. Keeping meeting rooms presentation-ready and ensuring the office and kitchen are stocked and running efficiently for everyday work and client meetings. Maintaining well-organised project files and supporting document management processes. Supporting administrative and financial tasks, including ordering supplies, processing invoices and tracking expenses. Working closely with the Practice Manager to support architects and project managers and helping the studio operate smoothly. Weâre looking for someone who is: Experienced in a similar administrative or office support role. Highly organised, proactive and comfortable being the go-to support person in a busy office. Reliable, adaptable and positive in approach. Strong communication skills and excellent attention to detail. Confident using Microsoft Office, including Word, Excel and Outlook. Experience in an architectural or design studio is highly regarded, but not essential. Available to work four days a week. Looking for a long-term, meaningful role within a creative practice. Why youâll love working with us Youâll be part of a collaborative, welcoming, and creative team where your contribution genuinely matters. We offer a supportive studio culture, exposure to exciting architectural projects, and a competitive salary and benefits, pro-rated for part-time hours. As part of Woolpert you will also have access to the following benefits: Woolpertâs Principal Program gives employees the opportunity to become company stakeholders and share in the companyâs growth and success. Employees receive automatic Salary Continuance Insurance provided by Woolpert. Novated leasing and salary sacrifice options are available to help employees make the most of their income. Discounted corporate health insurance through Bupa. We value diversity and inclusion at Woolpert and are committed to creating a workplace that reflects the diversity of the communities we serve. We welcome applications from First Nations peoples. This role requires full working rights in Australia. Only shortlisted candidates will be contacted. If you believe you might be a good fit, click on the APPLY NOW button to submit your application. Greenbox LI-KS2 LI-Hybrid Find out more about what Woolpert has to offer here: http://woolpert.com/about-us/ Woolpert is an equal-opportunity employer. Woolpert is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. You may view more about EEO on our website: Equal-Employment-Opportunity-The-Law.pdf and EEO is the Law Poster Supplement . Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting your Recruiter To all agencies: Please, no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert via email, the internet, or in any form and/or method will be deemed the sole property of Woolpert, unless such search firms/employment agencies were engaged by Woolpert's Talent Acquisition Team for this requisition and a valid agreement is in place. In the event a candidate who was submitted outside of Woolpert's applicant process is hired, no fee or payment of any kind will be paid.
Corporate Office Administrator
FourQuarters ¡ Posted 26 days ago
About the role
Our Client Our client is an established organisation with a professional corporate head office located in the Perth CBD. Operating within a fast-paced and stakeholder-focused environment, the business is seeking an experienced Corporate Office Administrator to support the effective day-to-day operation of its corporate office. Description Reporting to the Corporate Facilities Supervisor, you will provide a broad combination of corporate administration, front-of-house, facilities coordination, executive support and workplace services. Acting as a key point of contact within the corporate office, you will create a professional and welcoming experience for employees, senior executives, Board members, visitors and external stakeholders. This position extends beyond traditional reception and administration, providing exposure across executive and Board support, corporate events, facilities management, workplace technology and broader business administration. The position requires someone who is highly organised, polished and proactive, with the confidence to engage with senior stakeholders while independently managing multiple priorities. Opportunity Perth CBD opportunity within an established corporate head office environment Broad position combining administration, facilities coordination and executive support Regular interaction with senior executives, Board members and external stakeholders Exposure to corporate events, workplace services, executive meetings and broader office operations Competitive remuneration with ongoing professional development opportunities Duties will include, but are not limited to: Managing front-of-house operations, visitor experiences, office security processes and access requirements Coordinating workplace facilities, maintenance, service providers and general office requirements Supporting Board and Executive meetings through logistics, hospitality, documentation and meeting preparation Preparing reports, presentations and correspondence while maintaining administrative systems, records and reporting tools Coordinating corporate events, workshops and employee engagement activities while supporting broader workplace and administrative requirements Profile: Previous experience within corporate administration, office coordination, workplace services, facilities, executive administration or a similar business support position Strong customer service and stakeholder engagement skills, with confidence communicating with senior executives, Board members and external stakeholders Strong organisational and time-management capabilities with the ability to manage competing priorities while maintaining excellent attention to detail Intermediate to advanced Microsoft 365 skills, including Outlook, Word, Excel, PowerPoint and Teams Proactive, professional and solutions-focused, with strong written and verbal communication skills and the ability to work both autonomously and collaboratively This opportunity would be particularly well suited to an experienced Corporate Administrator, Office Coordinator, Corporate Receptionist, Facilities Administrator or Executive Administrator looking to take on a broader position within a professional corporate environment. If you're an experienced administration professional who enjoys being at the centre of a busy corporate office and providing a high level of support to employees, executives and stakeholders, we'd love to hear from you. You can apply by clicking "Apply Now" or, for a confidential discussion and further information, feel free to contact: Elliot Nelson - Consultant [email protected]
Entry Level Office Administrators - Sydney CBD
ARC Group ¡ Posted 26 days ago
About the role
Are you currently doing your HSC and ready to start your career? Or Are you looking to change careers and step into the work of Finance? ARCway Careers is looking for motivated and enthusiastic Entry Level Office Juniors to join businesses within the finance industry in the heart of Sydney CBD. This is a great opportunity to get your foot in the door, gain real workplace experience and build a career in business â no previous office experience required! Whatâs on offer? Full-time paid Certificate III in Business Traineeship Gain hands-on experience in a professional office environment Get paid while you learn and complete your qualification Monday to Friday corporate based hours Opportunity to build a long-term career after completing your traineeship What weâre looking for Weâre looking for someone who is: Motivated to start a career in business A confident communicator with strong written and verbal skills Organised and reliable, with good attention to detail Eager to learn and take on new challenges Positive, professional and willing to give things a go Available to work FULL TIME. No office experience? No problem! Weâre more interested in your attitude, motivation and willingness to learn. Your traineeship Youâll work full-time in a professional business environment while completing a Certificate III in Business. Youâll gain practical experience across areas such as administration, customer service, data entry and general office support. At ARCway Careers, weâre focused on helping trainees build careers â over 85% of ARCway trainees have gained ongoing employment following their traineeship. Ready to take the first step in your business career? Apply today! Please note: these Entry Level roles are subject to an eligibility criteria. You must be an Australian or New Zealand Citizen or an Australian Permanent Resident. Any qualifications previously completed may affect your eligibility. Only eligible and suitable candidates will be contacted.
Office Manager
JRP CONSTRUCTION PTY LTD ¡ Posted 27 days ago
About the role
Job Position: Office Manager JRP Construction (SA) Pty Ltd Location: Klemzig, SA 5087, Australia Salary: $79,000 â $89,000 per annum Employment Type: Full-time About the Role JRP Construction (SA) Pty Ltd is seeking an organised and experienced Office Manager to oversee daily office administration and support its construction-related business operations. The successful candidate will coordinate office resources, maintain business records and documentation, and support staff administration. The role involves communicating with management, clients and external service providers to ensure efficient operations. Strong organisational, communication and problem-solving skills, along with knowledge of office procedures and workplace health and safety, are essential. What Youâll Be Doing Supporting the coordination and improvement of office administrative services while maintaining operational standards Organising office resources, including staff, workspace and equipment, to ensure efficient daily operations Assigning administrative duties to office personnel and monitoring workflow and staff performance Maintaining office records, business documentation and administrative accounts in accordance with company procedures Communicating with management, clients and external service providers to assist with business operations and administrative matters Monitoring and maintaining office equipment, administrative systems and workplace supply to support uninterrupted business operations Ensuring compliance with workplace health and safety requirements and relevant company policies and procedures Assisting with staff administration functions including payroll coordination, employee training, recruitment processes and day-to-day staff supervision What Weâre Looking For AQF Associate Degree, Advanced Diploma, Diploma or higher qualification in Business Administration, Management or a related field Minimum of one year of relevant experience in an office administration, office management or business operations role. Sound knowledge of office administration practices, record management and business procedures Strong communication and interpersonal skills with the ability to work effectively within a team environment Ability to work independently and maintain a high level of attention to detail in a busy workplace Benefits & Perks Stable full-time permanent employment Supportive and professional work environment Opportunity for career growth and development Exposure to a diverse range of business operations and service environments Competitive remuneration based on skills and experience Apply Now If you are a highly organised and motivated professional with strong office administration and management skills, we encourage you to apply. Please submit your resume and a brief cover letter outlining your suitability for the role.
Associated Masonry Supplies - Accounts and Administration Officer
Associated Masonry Supplies ¡ Posted 29 days ago
About the role
Position: Accounts and Administration Officer Business name: Associated Masonry Supplies Position Tittle: Accounts and Administration Officer Salary: $73,000 - $83,000 Location: 422 Stuart Hwy, Winnellie Northern Territory 0820 Full-Time Permanent Position (38 hours) As an Accounts and Administration officer you will be responsible for managing day-to-day accounts payable and receivable activities, including invoice processing, payments, reconciliations and maintaining accurate financial records. The role also supports monitoring and reporting of expenditure, costs, inventory and financial information to assist with budgeting and business operations. Key Responsibilities Uphold AMSâ company policies at all times including OHS Process day-to-day accounts payable and accounts receivable transactions, including maintaining the relevant supporting documentation and records. Review supplier invoices and customer account information, reconcile transactions, and arrange payments in accordance with company procedures. Perform regular bank reconciliations and investigate and resolve discrepancies between accounting records and bank statements. Review expenditure and supporting documentation to ensure transactions are correctly recorded and allocated to the appropriate accounts and budgets. Assist with monitoring expenditure against approved budgets and provide relevant financial information to management when required. Maintain accurate records of costs associated with materials, packaging, wages and other operational expenses. Review differences between expected and actual costs and investigate significant cost variations, including changes arising from supplier contracts and pricing arrangements. Assist with compiling financial and cost information used in the preparation of operating budgets and profit and loss reports. Review supplier quotations, estimates and proposed expenditure to assist with determining and monitoring expected costs. Maintain and update records relating to inventory costs, stock adjustments, selling prices and related financial information. Prepare periodic summaries and reports covering expenditure, receipts, costs, inventory adjustments and other accounting information as required. Assist with identifying and resolving discrepancies in invoices, payments, account balances and cost information. Maintain organised and accurate accounting records and ensure supporting documentation is retained in accordance with company procedures. Experience: ¡Previous experience in a similar role is Desirable, but not mandatory. Qualification: ¡Relevant degree or certificate is desirable but not mandatory. Skills: ¡Good communication skills. A high level of accuracy and attention to detail. ¡Strong organisational skills
Office Manager
Speedways Freight Services Pty Ltd ¡ Posted 29 days ago
About the role
SPEEDWAYS FREIGHT SERVICES PTY LTD Position Title: Office Manager Employment Type: Full-Time Address - Pakenham, Victoria 3810, Australia $80,000 - $90,000 per annum (Plus Superannuation) About the Role SPEEDWAYS FREIGHT SERVICES PTY LTD operates a transport and logistics business providing local and interstate freight services across Australia. The business manages a range of transport and administrative activities to support the safe, efficient and reliable movement of freight. As part of its ongoing operations, the business is seeking a Full-time Office Manager to oversee day-to-day office administration, staff coordination, business records, customer and supplier communication, scheduling, invoicing, and general administrative processes. The position will support the smooth and efficient operation of the business while maintaining high standards of organisation, communication, compliance and customer service. Key Responsibilities Oversee daily office operations, coordinating administrative activities, staff resources and business requirements to ensure the efficient functioning of the office. Plan, organise and coordinate office procedures and administrative systems, ensuring tasks, schedules and workflow are managed efficiently and within required timeframes. Allocate administrative tasks and coordinate office resources, ensuring adequate support is available to meet the businessâs operational and customer service requirements. Liaise with clients, customers and business stakeholders to determine administrative requirements, provide relevant information and address enquiries, requests and complaints. Organise the procurement of office supplies, equipment and services, monitoring requirements and coordinating purchases to support the efficient operation of the business. Coordinate meetings, appointments, correspondence and other administrative activities, ensuring information and business requirements are communicated accurately and in a timely manner. Liaise with suppliers, contractors and service providers to coordinate office-related services, equipment, maintenance and other administrative requirements. Supervise and coordinate office staff, assisting with work allocation, administrative procedures, training requirements and day-to-day staff matters to maintain efficient office operations. Maintain accurate business, financial, personnel and administrative records, and prepare reports, statements, correspondence and other documentation relating to business operations. Monitor and implement office policies, procedures and administrative practices, ensuring business activities comply with relevant workplace health and safety, regulatory and organisational requirements. Essential Requirements Minimum of 1 yearâs relevant experience in office management, administration, business operations or a similar role. Strong knowledge of office administration, business procedures, workflow coordination and daily office operations. Experience coordinating administrative staff, office activities, suppliers, appointments and day-to-day business requirements. Good understanding of workplace health and safety, administrative procedures, record-keeping and compliance obligations. Strong organisational, communication and problem-solving skills. Ability to monitor office expenses, supplies, resources and administrative performance to support efficient business operations How To Apply Applicants should submit their resume together with a cover letter outlining their suitability for the position. Only shortlisted applicants will be contacted.