Executive Assistant
Downer Group · Posted 1 days ago
About the role
for an Executive Assistant to Head of Defence. Join our Defence team within SI&CS and play a key role in supporting the effective... operation of our Defence leadership team. Reporting to the Head of Defence, you'll provide comprehensive executive
Executive Assistant & Finance Coordinator
BruntWork · Posted 1 days ago
About the role
do Executive and personal assistance Manage the CEO's diary and book travel Research topics, prepare documents and follow up... as an Executive Assistant, or in a role combining EA work and finance admin, ideally supporting a business owner or senior leader
Chief Executive Officer - The Australian Wine Research Institute
The Australian Wine Research Institute · Posted 1 days ago
About the role
with an experienced Board, the Chief Executive Officer (CEO) will provide strategic leadership to the AWRI and guide its next phase
Administration Officer - Executive Assistant and Office Manager
NSW Health · Posted 1 days ago
About the role
administrative services. The role provides executive support to department leadership, oversees office management functions
Business Development Executive
Kennedy Reid · Posted 1 days ago
About the role
Business Development Executive We're partnering with a leading global insurance broking business to recruit... a motivated Business Development Executive to join their growing team. This is a fantastic opportunity
Executive Chef | Mott 32
Crown Hotels · Posted 1 days ago
About the role
integrated resort destination. As Executive Chef, you will be responsible for establishing and leading the culinary direction... required to establish Mott 32 Melbourne as one of Australia's premier dining destinations. Proven experience as an Executive Chef
Executive Assistant Manager
Accor · Posted 1 days ago
About the role
opportunities for our HeartistsÂź to grow. Job Description Reporting to the General Manager, the Executive Assistant Manager... is a key member of the Executive Committee and provides leadership across the day-to-day operations of the hotel, ensuring
Account Executive, Platforms Large Users (Grower)
Stripe · Posted 1 days ago
About the role
medal was awarded pursuant to Executive Order 12985.
Enterprise Account Executive, Public Sector
Snowflake · Posted 1 days ago
About the role
Account Executive to lead Snowflake's relationships with a focused portfolio of our largest and most strategic public sector... AI Data Cloud. AS AN ENTERPRISE ACCOUNT EXECUTIVE, PUBLIC SECTOR AT SNOWFLAKE, YOU WILL: Own a small portfolio of complex
Strategic Account Executive
Twilio · Posted 1 days ago
About the role
's next Strategic Account Executive. About the job This position is needed to lead relationships with our largest current... for protecting and growing Twilio's communications business across your assigned customers. As a Strategic Account Executive
Executive Assistant - Chief Executive Officer
Northern Health · Posted 1 days ago
About the role
Reference Number: 54503: Executive Assistant - Chief Executive Officer Employment Type: On Going Full Time (FT..., Jacana, Preston, Mill Park, Mernda and Coburg. About the Role: We are looking for an experienced Executive Assistant
Senior Talent Advisor | Executive Recruitment
CIMIC · Posted 1 days ago
About the role
Job Category: People and Capability Job Description: Senior Talent Advisor - Executive Recruitment Melbourne... a Senior Talent Advisor - Executive & Strategic Recruitment to lead the attraction, engagement and hiring of senior leaders
Account Executive
Westpac · Posted 1 days ago
About the role
Job Category: Specialist Banking Job Description: Create your best future and join Westpac as an Account Executive
Executive Assistant
Macquarie Group · Posted 1 days ago
About the role
Our team provides executive and administrative support to various teams within the Central Division of Commodities...? Press space or enter keys to toggle section visibility In this 6-month, full-time contract role, you will manage executive
Business Development Executive - Independent Retail, Northern Rivers
Asahi Beverages · Posted 1 days ago
About the role
. Job No: 504185 Location: Work Type: Your Impact We are looking for a Business Development Executive to manage
Mulesoft, SMB Account Executive
Salesforce · Posted 1 days ago
About the role
's ANZ's turn. We're hiring an outcomes-driven, entrepreneurial Account Executive who wants to build something from the
Executive Housekeeper - Old Clare
EVT · Posted 1 days ago
About the role
youâre in, thereâs no limits on where your career could take you. About the Role Weâre looking for passionate Executive... or Executive in the hotels or similar industry, with a strong grasp of cleaning techniques and operational standards. Exceptional
Executive Director, Legal Services | Principal Legal Officer
Alex Correa Executive · Posted 11 days ago
About the role
. That includes real depth in either criminal or human rights law, the breadth to guide family and civil law, and the executive.... Youâll report to the CEO and join the Executive Team. Working through Directors of Law and Regional Managers, youâll lead
Executive Manager - Asset Management
Page Executive · Posted 42 days ago
About the role
and operational matters. Provide strategic advice to the CEO, Board and Executive Leadership Team on asset performance, network... executive with a strong track record leading large-scale asset-intensive operations in a complex and highly regulated
Executive Manager - Transmission Growth
Page Executive · Posted 42 days ago
About the role
. Provide strategic advice to the CEO, Board and Executive Leadership Team on transmission growth, energy reform, strategic risk... of Western Power's long-term growthProvide strategic advice to the CEO, Board and Executive Leadership Team We are seeking
Executive Assistant
Endeavour Energy · Posted today
About the role
Thereâs never been a better time to be in energy. And thereâs never been a more exciting time to be at Endeavour Energy. More than 2.7 million people across New South Wales rely on us every day for the supply of safe and reliable power to their homes and businesses. We employ more than 1,700 people across our catchment, making us one of the largest employers in Sydneyâs Greater West. To work with us in this role, you donât need to have any energy experience. We need talented people who are ready for challenge and growth and value a sense of care and belonging. Why? Because our vision is to drive growth and smart electrification through a safe, reliable and efficient network for the communities we serve. About the role Weâre looking for an experienced Executive Assistant to provide high quality administrative and coordination support to two members of our Executive Leadership team, helping them manage competing priorities and operate effectively across the business. You will support divisions driving: Future energy strategy, future grid technology, asset planning and performance, and engineering design Technology, digital, cyber security and operational technology functions This is a busy and trusted role where discretion, organisation, judgement and forward planning are essential, as well as the ability to deal with changing priorities. Youâll manage complex diaries and competing priorities, coordinate meetings and executive documentation, and ensure the Executives have the information and materials they need to meet their commitments. Youâll work closely with our other Executive Assistants, senior leaders, Board and other external stakeholders , acting as an important link across the organisation and ensuring the Executive is well prepared and informed. From coordinating executive meetings and helping our executives to manage complex priorities to preparing high-quality papers, presentations and communications, youâll play an important role in keeping our Executives and their Divisions operating effectively. In this role, you will Provide confidential, executive, administrative and project support to two Executive Team Members. Proactively manage complex diaries, appointments, commitments and competing priorities. Monitor incoming requests and correspondence, draw urgent or important matters to the Executivesâ attention, and coordinate the information required for timely follow-up Build strong relationships across the business, including Executive Assistant and administrative support network, contributing to a collaborative, connected and high-performing team culture. Coordinate and support internal and external meetings, communications, presentations, minutes, agreed actions, Executive papers and Board materials. Coordinate, compile, format and quality-check executive papers, presentations, correspondence, agendas and minutes. Optimise Executive time by proactively managing priorities, commitments, schedules and competing deadlines. Anticipate upcoming requirements and ensure meeting papers, briefings and other materials are prepared in advance so Executives are appropriately prepared. Maintain effective administrative systems for tracking correspondence, actions, approvals, deadlines and divisional commitments. Coordinate domestic and international travel arrangements for the Executives and other team members as required. Support divisional administrative activities across areas including procurement, accounts and governance, ensuring documentation is complete and accurate before approval. About you Youâre an organised, collaborative and proactive Executive Assistant who is comfortable operating in a fast-paced, senior environment with multiple stakeholders. You can confidently manage changing priorities and sensitive information while maintaining attention to detail and producing consistently high-quality work. Youâll bring: A Diploma in Business or equivalent relevant experience. Demonstrated experience providing high-level executive or senior administrative support. Strong planning, organisation and prioritisation skills, with the ability to manage high volumes of work and critical deadlines. Excellent written and verbal communication skills, including the ability to prepare polished executive correspondence, papers, presentations and minutes. Sound judgement and a strong commitment to confidentiality when working with sensitive or commercially important information. The ability to anticipate requirements, take initiative and work effectively with limited supervision. Strong stakeholder management skills and the confidence to work with executives, Board members, senior leaders and internal and external stakeholders. A genuine, warm and team-oriented approach, with the ability to build strong relationships, work constructively with others and contribute positively to the team environment. Demonstrated ability to build trusted relationships, foster camaraderie and contribute positively to team culture. Strong attention to detail and a consistent focus on quality and follow-through. If youâre an experienced Executive Assistant who enjoys bringing structure to complexity, staying one step ahead and enabling our Executives to perform at their best, weâd love to hear from you. For further information, please contact [email protected] Applications close - 15 November 2026 When we power together, we can achieve so much more. At Endeavour Energy, having a diverse and inclusive workplace makes us better, safer, and stronger. We strive to create an environment where everyone feels safe, motivated, valued, included and respected. Endeavour Energy is a critical infrastructure organisation and performs various background checks to evaluate the suitability of an applicant before making an employment offer to ensure the security and protection of its assets.
Executive Officer
Northern Territory Government · Posted today
About the role
The Executive Support Officer provides high level executive services, coordination, advice and strategic support to the Alice Springs Hospital Executive team.
Executive Assistant
Healthscope · Posted today
About the role
Work with one of Australia's leading private mental health hospitals in a highly respected and rewarding environment Join a supportive Executive Team with opportunities for professional development and career growth Demonstrated experience in an Executive Assistant, Personal Assistant, or senior administrative role supporting executives in a complex organisation Friendly, resourceful, vibrant communicator with a âcan-doâ attitude- Is this you? The Melbourne Clinic is seeking to appoint an Executive Assistant to join their dynamic and professional team. This is a great opportunity for individuals with excellent customer service skills to step into a rewarding career. As an Executive Assistant your responsibilities will include: Provide administrative support in the following areas: Secretarial assistance to the Executive Team Reception and patient enquiry duties Perform data collection, reporting and billing tasks Coordinate meetings, agendas and minutes Manage diary appointments, travel and meeting bookings for appointed executives Conduct HR administration tasks including employee contracts, visa co-ordination and employee on boarding Maintain HR file management and upkeep Act as Payroll Co-ordinator for the hospital, including managing payroll enquiries, timesheet preparation and payslip distribution The Melbourne Clinic is one of Australia's largest private mental health services, providing a comprehensive range of inpatient and outpatient programs. Located in Richmond, close to public transport, the hospital is committed to delivering high-quality patient care through a collaborative, multidisciplinary approach. Employees enjoy a supportive workplace culture, ongoing professional development opportunities, and the satisfaction of contributing to positive mental health outcomes within the community. Essential Criteria: Administration experience in a Hospital/Healthcare environment Strong organisational and time management skills with the ability to multitask and work within a busy team Excellent interpersonal and communication skills Works well independently and within a team Computer skills in MS Office (Outlook, Word and Excel) Flexible to work a variety of shifts â early/late shifts & weekend work To Apply: Please click on the 'Apply' button to be taken to our online application form. Please include a cover letter and your CV along with the contact details of 2 professional referees.
Executive Assistant
MJD Recruitment · Posted 2 days ago
About the role
This is a unique opportunity to join one of Australia's most established law firms as a Legal Executive Assistant in the Complex Liabilities, Insurance and Regulation team. You'll support senior lawyers in a busy litigation practice, in a role you'll be given room to make your own. You won't be doing it alone. You'll work side by side with the team's other Legal Executive Assistants, sharing the load and backing each other up, in a group that works hard and cares about what it does. Your Focus Your week will centre on litigation support. You'll assist with drafting and preparing court documents, file them with the courts on time, and help compile briefs and court books to procedural requirements. You'll also be drafting correspondence, amending documents from precedents, and liaising with clients, barristers and stakeholders inside and outside the firm. Alongside that, you'll be managing calendars, inboxes, meetings and travel, and running a high volume of files from opening to closing in line with AML/CTF requirements. Monthly billing sits with you too, including expense reconciliation and client and financial reporting in Elite, as well as keeping client contact records current and general administration such as searches, scanning and filing. What We're Looking For You'll bring at least 2 years' experience in a legal secretarial role, with litigation exposure highly regarded. Strong MS Office skills are a must. You know how to order a busy workload, stay calm when deadlines collide, and hold yourself to a high standard. You don't wait to be asked, and you take pride in getting things right. You'll also be a genuine team player who builds good relationships across the wider practice group and wants the team to do well. Beyond The Salary Earn up to $98,000pkg, based on experience Genuine flexibility around your hours & location Quality work for top-tier clients AI tools built in-house, plus external tools, to make your work easier A wide mix of wellbeing, lifestyle & money-related perks Room to grow career, with people who back you Ready to put your litigation skills to work in a team that supports you and your growth? Click APPLY NOW or contact Genevieve Keane on 0450 800 274 for a confidential chat.
Executive Assistant
Jivaro · Posted 3 days ago
About the role
This role is a 12 month FTC One of Australiaâs best-known retailers is looking for an Executive Assistant to support an Executive General Manager. This is more than diary management. Youâll run the rhythm of a senior leaderâs week. Youâll keep them prepared, focused and one step ahead in a fast-paced, product-led business. Youâll join an established EA network and get the autonomy to own your executiveâs day to day. What youâll do Manage a complex calendar, including meetings, store visits, travel and focus time Triage the inbox, draft correspondence and act as first point of contact Prepare briefs, agendas and pre-reads, then capture actions and follow them through Coordinate Board papers, executive updates, Town Halls and trading reviews Track key business milestones and flag risks before deadlines are missed Organise leadership meetings, offsites, team events and onboarding for senior hires Process expenses, purchase orders and invoices What youâll bring Experience supporting a GM, Director or senior executive in a fast-paced environment Sharp organisation skills and the judgement to manage competing priorities Confidence working with senior leaders, and a calm head under pressure Strong PowerPoint, Word and document presentation skills Discretion with confidential information A proactive style. You anticipate whatâs needed before youâre asked Openness to using technology and AI tools to work smarter Retail or consumer goods experience is a bonus, not essential Why apply Exposure to senior leadership and the inner workings of a major listed retailer A supportive EA team and clear structure around you A great step up for an EA ready to support an executive at this level Open to junior level applications Apply now or reach out to Jayde Rosen at JIVARO for a confidential conversation [email protected]
Marketing Executive
Journey Beyond · Posted 3 days ago
About the role
Be a part of sharing special places and shaping lasting memories with Australiaâs leading experiential tourism business. About Journey Beyond Journey Beyond is Australia's leading experiential tourism group, operating 35 brands across Australia and New Zealand that connect guests to the land and to each other. The group was formed in 2016 and now includes: Rail & Touring: Iconic trains: The Ghan, Indian Pacific, Great Southern, The Overland and Vintage Rail Journeys, the Murray Princess, Adelaide Sightseeing, premium small-group outback operator Outback Spirit and New Zealand coach tour specialist Grand Pacific Tours. Resorts & Lodges: Ayers Rock Resort, Kakadu Crocodile Hotel, Kingfisher Bay Resort and K'gari Beach Resort, Sal Salis Ningaloo Reef and Monarto Safari Resort. Experiences & Attractions: Cruise Whitsundays, Rottnest Express, Sailaway Port Douglas, Horizontal Falls Seaplane Adventures, Darwin Harbour Cruises, Journey Beyond Cruise Sydney, Melbourne Skydeck, Eureka 89, Alice Springs Telegraph Station, Exmouth Dive and Whalesharks Ningaloo, Mosman Gorge Cultural Centre, Captain Cook Cruises Sydney & Perth, Starship Sydney, The Jackson, Bells Functions, Swan Valley Tours, Red Cat Adventures, Whitsunday Jetski Tours, K'gari Explorer Tours, and Island Connections: Bruny Island, the Whitsundays, Kâgari, Darwin -Mandorah, Tiwi Islands and Groote Eylandt. About The Role The Marketing Executive will support the planning, development, execution and ongoing management of marketing campaigns for Journey Beyondâs Rail & Touring Division. This role will support various brands in creative applications, website and social media content, media partnerships, eDM, collateral and brochure content. This role will work closely with the Journey Beyond Marketing & Communications team on brand positioning and management, new customer acquisition, repeat loyalty initiatives and commercial results contributing to overall business performance. This role is based in our Adelaide North Terrace office. Travel may be required as you will be required to work with teams in multiple locations. You must have the flexibility to travel as required. Key responsibilities include: Assist in the development and management of annual marketing plans and budgets Develop, implement and execute marketing campaigns across all media channels and platforms (print, native advertising, digital, search, social, radio and OOH) Management of campaign media including bookings and material deadlines Identifying campaign effectiveness and making recommendations Contribute analysis and insights to monthly marketing reports, marketing plans and post-campaign reports Contribute to briefs, production and on shoot management of all asset capture, e.g. video and still shoots Ensure campaign creative and all branded collateral is created and executed in adherence to brand guidelines Ensure website content is kept up to date and aligned with campaign communication and initiatives Support the development of a social media strategy, managing the social media calendar, content publishing, ongoing community engagement and management Management of the yearly marketing, email and activity planning document Assisting in the organizing and execution of PR events, activations and media famils Assisting with the creation of high quality, engaging content for paid, owned and earned channels Overseeing all onsite collateral About You You are an energetic, self-starter with the ability to demonstrate that you are highly organised with strong time management skills. You have the ability to adapt quickly and professionally to new and evolving situations, while having the ability to showcase your initiative and creative thinking skills. You will also have: Bachelorâs degree in Marketing or Communications 3 years in a similar role highly desirable Experience in the travel or hospitality industry highly desirable Proven success in managing multiple campaigns with a strong foundational knowledge in digital marketing through SEM, SEO and Social Proven experience in managing campaign creative executions including brochures, print and other advertising formats Experience with website content management systems would be desirable Basic experience with Google Analytics would be desirable Works well in a fast paced, multi-business environment with tight deadlines Outstanding interpersonal skills, with the ability to build and establish stakeholder relationships Exceptional attention to detail Highly proficient in all Microsoft Suite programs What We Offer Generous discounts on Journey Beyond travel and experiences Study Assistance Policy Employee Referral Policy Parental Leave program Purchased Leave policy Private Health discounts Employee Assistance Program Discounts on Journey Beyond merchandise Flexible working environment How to Apply If youâre someone who enjoys combining technical support, system administration, and continuous improvement, this role offers the opportunity to make a real impact across the business. Apply now. Join us! Successful candidates are required to provide a current National Police Clearance.
Executive Assistant
MJD Recruitment · Posted 3 days ago
About the role
MJD Recruitment is partnering with a well-regarded financial services business in Sydney CBD to find an Executive Assistant & Office Coordinator for a 6 month maternity leave contract. You will report to the CEO and support the leadership team, while looking after the day to day running of the office. This is a full-time, office-based position. Key Responsibilities Provide administrative support to the CEO and Leadership Team, including calendars, meetings and room bookings Assist with presentations, reports and business projects Keep the Sydney office running smoothly, from front of house to deliveries and supplies, and liaise with building management, facilities and IT Plan internal events such as office lunches, charity morning teas, Lunch & Learn sessions, wellbeing initiatives and team offsites Support Sales and Marketing with client and industry events, including merchandise and collateral Arrange domestic and international travel Look after onboarding and offboarding administration and maintain employee records About You Experience as an Executive Assistant, Office Coordinator or in a similar administration role Organised and detail focused, comfortable juggling several priorities at once Approachable and personable, with strong communication skills at every level of the business Confident using Microsoft Office and Teams A positive, hands-on attitude and a willingness to help wherever needed Whatâs On Offer Up to $100,000 super (DOE) Two weeks of paid training in early December, with a start date of 4 January 2027 A central Sydney CBD office Fixed term maternity leave cover of 6 to 7 months The chance to work closely with senior leaders and shape the workplace experience To discuss this opportunity in confidence, apply directly or contact Giselle at MJD Recruitment.
Executive Assistant
MJD Recruitment · Posted 3 days ago
About the role
The Opportunity MJD Recruitment are thrilled to be partnering with this highly regarded National Law firm in their search for an Executive Assistant within their Brisbane Real Estate team. This role sits at the centre of a busy, high-performing practice group supporting a top Partner alongside several senior lawyers. Itâs the perfect position for someone who enjoys being across the details, coordinating multiple moving parts and ensuring everything runs smoothly behind the scenes. Perhaps you're currently in a Legal Assistant position and ready to take the next step? This could be the perfect opportunity for you to grow and take that next step into a coveted EA role. The Responsibilities It's no secret that the life of a busy EA means variety, with every day of the week bringing something new. Some of the responsibilities in this position include: Managing complex diaries and inboxes for senior fee earners Coordinating meetings, travel arrangements and internal logistics Drafting and formatting documents using the Microsoft Office Suite Preparing monthly client billing and managing expense reconciliation Handling high-volume matter management including file opening and closing Maintaining client databases, reporting and contact information Supporting document production and amendments Building strong relationships with stakeholders across the firm This is a role where organisation, foresight and strong coordination skills will make a real difference to the team. The Requirements You will likely already be working as a Legal Assistant or within a professional services support role and ready to step into something with a little more responsibility. To be super successful in this position, you'll bring: Excellent organisational and prioritisation skills High accuracy and attention to detail Confidence communicating with stakeholders at all levels A proactive, solutions-focused mindset Experience using document management systems (ideally iManage) Exposure to billing systems such as Elite or similar platforms Experience with legal billing is essential, while exposure to PEXA or LRS will be highly regarded. What Makes This Role Stand Out This firm is well recognised for its supportive culture and professional environment, offering strong career pathways for legal support professionals who want to grow. Youâll benefit from: Hybrid working arrangements (4 days in office / 1 day WFH) Exposure to a busy and well-established Real Estate practice Supportive leadership and a collaborative team culture A clear pathway for development within a respected firm A host of employee benefits and perks to contribute towards a healthy work-life balance If youâre ready to take the next step in your legal support career and step confidently into an Executive Assistant title, this is a role worth exploring. Click APPLY NOW to be considered. Please note we do not accept applications via email. All applications must be submitted through the job board where you are viewing this role to ensure your profile is not missed. Only shortlisted candidates will be contacted.
Executive Assistant
Airlock Digital · Posted 6 days ago
About the role
Location: Adelaide, Australia Who Are We? About Airlock Digital: Airlock Digital is a global leader in application control and allowlisting. We seek to empower every organization to run only what they trust and operate free from malware and ransomware. With rapid growth across Australia, North America, and EMEA. We are committed to our core values, respect, determination, and integrity. We support a diverse and expanding global customer base. At Airlock, we pride ourselves on being a team of humble, collaborative, and driven professionals who support one another and share a passion for cybersecurity. What We Are Looking For: Reporting to the President & COO and CFO, the Executive Assistant is a trusted partner to the Airlock Digitalâs C-level leadership team, enabling leaders to operate with focus, preparation, and discipline across a global, high-growth technology organisation. The role provides sophisticated executive support, coordinates enterprise priorities, and serves as a central link between executives, the Board, employees, and external stakeholders. Working across Australian and US time zones, this role owns complex scheduling, executive and Board meeting preparation, governance coordination, travel, communications, and follow-through. The Executive Assistant anticipates needs, applies sound judgment, and builds systems that keep decisions, commitments, and strategic priorities moving. This role is suited to a proactive, highly capable operator who thrives in a fast-paced environment and brings exceptional discretion, intellectual curiosity, attention to detail, and a strong bias for action. Key Responsibilities: C-Suite Executive Support & Leverage Provide high-level executive support to the C-level leadership team, balancing priorities across leaders while maintaining clear ownership, responsiveness, and service standards. Design and actively manage complex calendars across Australian and US time zones, protecting strategic focus time, establishing disciplined meeting rhythms, and resolving competing demands with sound judgment. Serve as a trusted filter and primary coordination point for the executive office, triaging inbound requests, scheduling correspondence, and internal and external communications. Anticipate executive needs, surface risks or conflicts early, and independently implement practical solutions before priorities or deadlines are affected. Draft, review, and edit executive correspondence, presentations, briefing notes, and internal communications to a high professional standard. Board & Governance Support Own the Board and committee calendar, coordinating meeting dates, key governance milestones, paper deadlines, approvals, and follow-up across the CEO, C-level leaders, Board members, and relevant advisers. Manage Board meetings end to end, including agendas, logistics, travel, venues, virtual access, catering, attendee communications, and secure distribution of materials. Coordinate the preparation, quality review, collation, and timely circulation of Board and committee papers, presentations, pre-reads, resolutions, and supporting materials. Maintain the Board portal and accurate governance records, ensuring materials, decisions, approvals, and actions are organised, current, confidential, and readily accessible to authorised stakeholders. Prepare executives for Board and investor engagements through briefing materials, background research, meeting packs, rehearsals, and clear visibility of required decisions and discussion points. Capture and validate meeting actions and decisions, maintain action registers, and drive timely follow-through with accountable executives and stakeholders; support formal minutes and governance documentation as required. Build trusted, professional relationships with Board members and their offices, investors, advisers, and other key external stakeholders, handling all interactions with discretion and sound judgment. Meeting Discipline, Priorities & Follow-Through Establish consistent meeting discipline for executive meetings, including a clear purpose, appropriate attendees, agendas, advance materials, decision requirements, and documented actions. Prepare the CEO and C-level leaders for internal and external engagements by coordinating agendas, presentations, briefing materials, stakeholder context, and relevant background information. Track commitments, decisions, and priority actions arising from executive and Board meetings, ensuring owners and deadlines are clear and follow-up occurs promptly. Coordinate leadership team meetings, company town halls, strategic planning sessions, and leadership offsites from planning through execution and post-event follow-up. Travel, Events & Stakeholder Engagement Plan and manage complex domestic and international travel for supported executives, including detailed itineraries, documentation, accommodation, ground transport, time-zone considerations, and contingency plans. Coordinate executive participation in customer, partner, investor, media, conference, and speaking engagements, ensuring leaders are fully briefed and prepared. Deliver Board events, leadership offsites, company town halls, and other executive or company-wide events end to end in partnership with internal teams and external vendors. Operational Excellence & Special Projects Partner with C-level leaders and cross-functional teams on special projects and strategic initiatives, taking ownership of timelines, stakeholders, deliverables, and execution through completion. Develop trackers, reports, presentations, and operating tools that improve visibility, accountability, and executive decision-making. Use AI and modern productivity tools to automate repetitive administrative work, improve workflows, and continually raise the quality and speed of executive support. Partner with workplace and operational teams to ensure seamless executive support and effective coordination across regions. Step into new priorities and responsibilities as Airlock Digitalâs needs evolve. Melbourne-based; from Airlock Digital's office 2-3 days per week. Required Skills & Qualifications: Typically 7 years of experience providing high-level support to a CEO, founder, C-suite executive, or senior leadership team in a fast-paced, high-growth, or similarly demanding environment. Demonstrated success supporting multiple C-level leaders and exercising judgment when balancing competing priorities, stakeholders, and deadlines. Substantial experience coordinating Board and committee meetings, preparing and distributing Board-level materials, and supporting governance processes and executive communications. Advanced calendar management and scheduling capability across international time zones, ideally Australia and the US. Strong project management skills, including the ability to establish plans, coordinate stakeholders, track deliverables, and drive work through completion with minimal direction. Exceptional written and verbal communication skills, with confidence interacting with executives, Board members, investors, customers, employees, advisers, and external partners. Highly developed business judgment, problem-solving ability, and discretion when handling confidential Board, commercial, legal, personnel, and personal matters. Advanced proficiency with Microsoft Office and/or Google Workspace, Slack, virtual meeting platforms, Board portals, and modern business productivity tools. Genuine fluency and enthusiasm for using AI tools to improve personal productivity, meeting preparation, information management, and administrative workflows. Experience coordinating domestic and international travel, leadership offsites, executive events, and company-wide meetings. Ability to work autonomously and flexibly across global time zones in a dynamic, evolving environment. Key Attributes Highly autonomous, proactive, resourceful, and comfortable operating with ambiguity. Exceptional attention to detail, accuracy, organisation, and follow-through; commitments are delivered and risks are flagged early. Calm, resilient, and agile when priorities change or pressure is high. Direct, adaptable, and professional communicator who builds trust across different working styles, functions, and cultures. Strategic relationship builder who understands the broader business context while managing critical details. Intellectually curious, systems-minded, and consistently looking for ways to improve how work gets done. Absolute integrity and discretion. Desirable Experience in a global technology, cybersecurity, startup, scale-up, or other high-growth organisation. Experience supporting Board, investor, fundraising, or transaction-related activity. Experience with project coordination, event production, or executive operations beyond traditional administrative support. What We Offer: We donât think money is everything, but we know it is an important part of your decision to apply for a role. Additional factors considered in extending an offer include responsibilities of the job, education, location, experience, knowledge, skills, abilities, and internal equity, alignment with market data, or applicable laws. Flexible Work Environment, Hybrid or Remote â Time Off - Paid Volunteering Time - Birthday Leave - Paid parental Leaves - Home Office Allowance Our Commitment: We believe in supporting our team members both personally and professionally. Named one of the Australiaâs Greatest Places to Work and 5th best technology company for 2025, we value flexibility, trust, and a work environment that empowers our team to do their best work. We will be assessing applications as they come in, so we encourage you to send your resume through to us as soon as possible. All official job offers from our company are extended directly by our recruitment team and will be sent through an official BambooHR document for your review and signature. Please be aware that we do not ask for any personal information in the process of extending offers of employment, such as financial details. Upon acceptance of any offer, we will request such information as part of the onboarding process prior to or on your first day of employment, and only after completing a National Police Check through an authorized third-party vendor. If you receive any communication asking for personal details outside of these processes, please contact us immediately to verify the authenticity of the request. Your security is important to us, and we are committed to a safe and transparent hiring experience. No contact from recruitment agencies, thank you.
Executive Assistant
Microsoft Corporation · Posted 7 days ago
About the role
Overview Microsoft Customer and Partner Solutions (MCAPS) accelerates customer outcomes and business growth. By uniting product, engineering, marketing, sales, customer success, and partners around a common customer mission, we help customers realize value faster and turn innovation into measurable business impact. Through deep technical expertise and differentiated go-to-market execution, we win competitively, capture market share, and scale repeatable growth motions. We differentiate through value creation - delivering world-class, AI-powered customer experiences that accelerate adoption, strengthen loyalty, and create sustainable competitive advantage, driving growth that outpaces the market. The Executive Assistant to the Corporate Vice President (CVP) serves as a trusted partner to the executive, enabling the leader to operate at maximum effectiveness across customers, partners, employees, and the broader Microsoft ecosystem. This role provides strategic executive support, manages complex priorities and logistics, and acts as a central point of coordination across the CVP's leadership team, business partners, and key stakeholders. The Executive Assistant operates with a high degree of professionalism, discretion, judgement, and business acumen. Success in this role requires the ability to anticipate needs, manage competing priorities, build strong relationships across organisational boundaries, and maintain exceptional operational excellence in a fast-paced environment. Microsoft's mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond. Responsibilities Executive Support & Prioritisation Manage the CVP's calendar, priorities, and time allocation to ensure focus is directed toward the highest-impact activities. Coordinate meeting schedules, customer engagements, leadership reviews, business rhythms, and external commitments while proactively identifying conflicts and opportunities for optimisation. Act as a trusted advisor regarding prioritisation and executive time management. Leadership Team Coordination Partner with the Chief of Staff, Business Managers, Communications Lead, and Leadership Team members to deliver a consistent operating rhythm. Coordinate leadership meetings, offsites, town halls, employee engagement activities, and organisational events. Track follow-up actions and ensure commitments are executed on time. Communications & Stakeholder Management Serve as a key liaison between the CVP and internal and external stakeholders. Manage executive correspondence, support preparation of communications, facilitate information flow, and maintain strong working relationships across senior leaders, customers, partners, and support teams. Represent the office professionally while exercising sound judgement and maintaining confidentiality. Travel, Events & Logistics Own end-to-end planning and execution of executive travel, customer engagements, leadership events, board meetings, site visits, and strategic planning sessions. Ensure all logistics, briefing materials, approvals, and stakeholder communications are coordinated seamlessly. Executive Office Operations Drive operational excellence across the Office of the CVP. Manage budgets, procurement processes, expense compliance, executive support systems, and administrative processes. Identify opportunities to improve efficiency, simplify workflows, and enhance the effectiveness of executive office operation. Qualifications Required Qualifications 7 years of administrative, business support, or customer service experience in an environment with an emphasis on managing highly complex calendar, travel management, and administration work for executive/upper level management. Strong written and verbal communication skills. Preferred Qualifications Significant experience supporting senior executives, preferably General Manager, Vice President, Corporate Vice President, or C-suite level leaders. Exceptional organisational, prioritisation, and project management skills. Proven ability to handle highly confidential information with discretion and professionalism. Ability to influence without authority and build productive relationships across diverse stakeholder groups. Experience operating in a large, fast-paced and highly matrixed organisation. Strong digital and AI fluency, with a track record of using technology, including Microsoft 365 and Copilot, to streamline processes, automate routine tasks, improve information flow, and increase the effectiveness of executive support. This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled. Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations. (https://careers.microsoft.com/v2/global/en/accessibility.html)
Executive Assistant
Victorian Government · Posted 7 days ago
About the role
* Provide high-level, confidential executive and administrative support to the Commissioner, Corrections Victoria. * Ongoing, full-time opportunity. * VPS 4 - $100,894 - $114,476 plus superannuation. Are you a skilled executive assistant with experience supporting senior leadership in a fast-paced operating environment? Do you bring sound judgement, discretion, and a calm, adaptable approach when managing sensitive matters and competing priorities? Do you take pride in building positive working relationships and ensuring the smooth, efficient operation of an executive office? If so, this could be the opportunity for you. The Department of Justice and Community Safety is seeking an Executive Assistant to provide a critical role within the Office of the Commissioner. About the Business Unit The Department of Justice and Community Safety (DJCS) provides a range of government programs and services which focus on improving community safety, victim services, regulatory services and crime prevention, and building strong collaboration across the justice system. Corrections Victoria operates Community Correctional Services, the prison system and Victoria's post sentence scheme, seeking to provide safe and secure containment for people in custody and an environment and programs and services that support rehabilitation. Corrections Victoria operates 14 public prisons, one transition centre, a community residential facility, two residential facilities and overseas Victoria's privately operated prisons. Corrections Victoria's vision is for Safer Prisons, Safer People and Safer Communities. Corrections Victoria's mission is to create a safer, smarter corrections system with a skilled and supported workforce, that enables people in our care to make better decisions. Reporting to the Secretary, the Commissioner is responsible for the leadership, effective operation and risk management of the Victorian adult corrections system. The Commissioner is accountable for acquitting CV's obligations under the Corrections Act and other relevant Acts. About the Role As Executive Assistant, you will provide high-level, confidential executive and administrative support to the Commissioner, Corrections Victoria, enabling the effective operation of the Office of the Commissioner and supporting the delivery of key organisational priorities. You will manage complex diary matters, correspondence, briefings, records, meetings, and stakeholder enquiries, while exercising sound judgement and discretion across sensitive operational, policy, staffing, and correctional management matters. Some of your duties will include: * Provide high-level confidential, secretarial, executive and administrative support and assistance to the Commissioner on a range of sensitive and complex matters. * Manage the Commissioner's diary, including scheduling and coordination of meetings and appointments, attendance at conferences, and travel arrangements. * Manage enquiries into the Commissioner's office in collaboration with Strategic Advisors and other staff, including by liaising with ministerial and executive staff across various government portfolios. To learn more about this role before applying, please read the attached position description. About you To be successful in this role, you will have: * Demonstrated extensive experience and expertise in delivering high-level executive and administrative support to senior executives or agency heads in a complex, fast-paced operating environment. * Demonstrated ability to exercise sound judgment and determine executive priorities under tight and conflicting deadlines with limited supervision. * High-level capability in using electronic document and workflow management systems (such as TRIM and EBC) to manage confidential briefings, executive correspondence, and records retrieval. * Experience processing invoices and financial transactions using financial management systems (such as Oracle) is desirable. Qualifications/requirements * There are no mandatory qualifications for this role; however, demonstrated experience in providing support to senior executives and relevant business administration credentials are desirable. How to Apply Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats. The successful candidate will be required to undergo pre-employment checks which may include a Nationally Coordinated Criminal History Check (NCCHC) and misconduct screening. If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad. IMPORTANT INFORMATION: CHILD SAFE STATEMENT OF COMMITMENT: The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.
Account Executive
Fuse Recruitment · Posted 8 days ago
About the role
Account Executive Are you ready to take ownership of a commercial client portfolio and drive growth within a dynamic organisation? This is an excellent opportunity for an experienced broker to work closely with SME clients, supporting renewals, claims, and new business development. If you thrive in a fast-paced environment and are eager to make an impact, this role is suited to you. Whatâs in it for you Work with a close-knit team that are supportive and work well together Regular team events to celebrate the teams success Some flexibility to WFH Plenty of opportunity for internal growth Support staff provided depending on workload, giving you the flexibility to focus on relationship and renewal strategies Regular training with underwriters attending the office on a regular basis Key responsibilities Manage a portfolio of SME clients, ensuring timely renewal and policy support Prepare renewal documentation and support the renewal process across all accounts Assist with claims management, ensuring swift processing and resolution Identify and develop new business opportunities within existing clients and prospect new clients Build strong relationships by understanding client needs and offering tailored solutions Handle debtor management to ensure outstanding payments are collected promptly Support operational and administrative tasks as required using Office applications What weâre looking for Proven experience in account or client relationship management, ideally within insurance Tier 1 Insurance Broking Qualification High attention to detail and strong organisational skills Familiarity with Winbeat and Office Tech is desirable but not essential Excellent communication skills and ability to work collaboratively within a team If you think this could be the role for you, please apply now. If you have any questions, please contact Amy Hatfield from Fuse Recruitment on 0435 727 524. At Fuse, we specialise in recruitment for the professional services industry and actively source for a broad range of established clients. If you are a financial or insurance professional looking for your next opportunity, we would love to hear from you. Know someone suitable for this role? Refer them to us and earn up to $500 for every successful referral. Refer them here: https://www.fuserecruitment.com/job-seekers-refer-a-friend/
Account Executive
Salt · Posted 9 days ago
About the role
Account Executive Sydney OR Brisbane Global SaaS Leader 50/50 split - New Business & Account Management Package : Up to $145k basic & $245k OTE (Uncapped) Drive Growth Across Australia's Healthcare Sector Join a global leader in healthcare technology and clinical decision support solutions, helping hospitals and healthcare organisations improve clinical outcomes through evidence-based digital tools. This is an opportunity to work with innovative healthcare software solutions that support clinicians, healthcare leaders, and organisations in delivering better patient care. We are seeking an experienced Account Executive to manage and grow a portfolio of strategic healthcare accounts across Australia. This role combines account management, renewals, expansion sales, and new business development within a highly respected healthcare technology environment. The Opportunity You will be responsible for developing strong relationships with healthcare organisations, identifying growth opportunities, and driving both recurring and new revenue across a portfolio of enterprise customers. Working closely with clinical, operational and executive stakeholders, you'll lead complex sales cycles and deliver solutions that create measurable value for customers. Key Responsibilities Account Management & Revenue Growth Manage a portfolio of strategic healthcare accounts. Drive customer retention, renewals, and revenue growth. Identify and execute upsell and cross-sell opportunities. Develop and implement strategic account plans. Maintain an accurate sales pipeline and forecasting process. New Business Development Generate and convert new business opportunities across the healthcare sector. Lead consultative sales engagements focused on clinical, operational, and organisational outcomes. Manage complex procurement and stakeholder engagement processes. Build relationships with senior healthcare leaders, executives, procurement teams and other key decision-makers. Customer Success Support the CS team with successful implementation, adoption and ongoing utilisation of healthcare technology solutions. Partner with customers to maximise value and long-term engagement. Proactively identify and address risks that could impact customer retention or satisfaction. Market Engagement Develop relationships across healthcare organisations, networks and relevant government stakeholders. Monitor industry trends, funding initiatives and market developments. Represent the business at industry events, conferences and customer meetings. About You You are a commercially driven sales professional with experience selling into complex healthcare or enterprise environments. You'll bring: 5 years' experience in B2B sales or account management. A track record of achieving or exceeding sales targets. Experience managing enterprise or strategic accounts. Strong stakeholder engagement and relationship-building capability. Experience navigating complex sales cycles involving multiple decision-makers. Excellent presentation, communication and negotiation skills. Strong commercial and analytical acumen. Highly Regarded Experience selling SaaS, healthcare technology, software, digital health or clinical solutions. Existing relationships within public or private healthcare organisations. Understanding of clinical workflows or healthcare decision-making environments. Experience using Salesforce or similar CRM platforms. What's On Offer Competitive base salary plus uncapped commission structure. Opportunity to work with market-leading healthcare technology solutions. High-performing and collaborative sales environment. Strong career development pathways within a global organisation. Flexible and hybrid working arrangements. The opportunity to make a genuine impact on healthcare outcomes across Australia. Salt acknowledges the Traditional Owners of the lands across Australia as the continuing custodians of country and culture. We pay our respects to all First Nations Australians and their Elders past and present.
Account Executive
Hooker & Heijden · Posted 9 days ago
About the role
Account Executive | SME Broking | Melbourne's North West | $90,000 to $110,000 super About the Organisation Our client is an established insurance brokerage in Melbourne's north west. It's growing and is adding to its team. About the Role We're recruiting an Account Executive to manage an SME book of $300,000 to $400,000 in income. Support staff are allocated depending on the book size and your level. You manage your own claims. There's no formal new business target, but new business development is part of the role. Responsibilities include: Preparing renewals and supporting policies across the portfolio Managing claims for your clients Developing new business Building client relationships Managing debtors About You You'll be an Account Executive or Account Manager with SME broking experience. Ideally you'll bring: Tier 1 (required) WinBEAT and OfficeTech experience (preferred) Strong attention to detail and organisational skills Proficiency in Outlook, Excel and PowerPoint What's on Offer $90,000 to $110,000 super, depending on experience Support staff allocated to suit the book Career progression as the business grows Office based, five days a week Next Steps Hooker & Heijden undertake a thorough recruitment process on behalf of our clients and candidates. Please express your interest in this role by submitting your resume via this advertisement. We will contact you to discuss this role, your experience, and other opportunities we may have that are appropriate. As part of our compliance process, we will provide you with a privacy statement and candidate registration form to complete. Hooker & Heijden and our clients' interview process includes telephone, video and in-person interviews. Testing may also be part of the interview process. Please note, as part of securing your new position it may be a requirement of employment that you undertake background checks including but not limited to police, bankruptcy, banned register and qualification checks. About Us Hooker & Heijden are specialists in the recruitment of Insurance Professionals. Our consultants offer career advice and advancement for Brokers, Underwriters, Claims Examiners, Risk Engineers and more. Our clients include Global & Australian/New Zealand Brokerages, Underwriting Agencies and Insurers. Insurance Broking is a core element of Hooker & Heijden's recruitment services. We have successfully fostered and maintained relationships with leading brokerages including Steadfast & Austbrokers Members and Global brokerages, allowing us to present a wide range of career and employment opportunities to Insurance Broking professionals. How to Apply This search is being managed on a confidential basis by Hooker & Heijden. For a confidential discussion, please contact David Hooker, 0417 135 284, [email protected].
Executive Assistant
Anglo American · Posted 9 days ago
About the role
Job Description Grosvenor Mine We are seeking a diligent and high-performing Executive Assistant to join the team at on a permanent basis at our Grosvenor Mine, based in Moranbah, QLD. Reporting to the General Manager/SSE, this role will play an essential part in delivering efficient, accurate and timely support to the operations. This role will see you accountable for: Provide a high level of administrative support to the General Manager/SSE including calendar management, administration of documents and reports, record management, catering and all other associated administrative tasks. Provide a high level of administrative support to the Senior Leadership Team (SLT) by organising travel for SLT, monthly management of meeting processes, and site visits as required. Co-ordinate/collate the documentation & distribution of Monthly Reports and yearly Business Plan and other reporting as required for SLT. Accountable for the coordination of meetings with detailed and concise minute taking, event management, travel bookings, expense management and other administrative tasks as required.
Executive Chef
NOVOTEL · Posted 9 days ago
About the role
Job Description As Executive Chef, you will lead and inspire our culinary and stewarding teams, drive menu innovation and champion the highest standards of food quality, presentation and consistency. Youâll oversee high-volume conference, banqueting and Ă la carte operations while driving commercial performance, developing talent and continually elevating our food offering. With our refurbishment underway, youâll also have the opportunity to contribute to the evolution of the resort and help shape the next chapter of our guest experience. Lead, inspire and develop a large culinary and stewarding team. Oversee high-volume conference, banqueting and Ă la carte operations. Drive menu innovation, food quality and exceptional presentation. Manage food costs, labour, rostering and budgets to achieve commercial targets. Maintain the highest standards of food safety, workplace health and safety, and brand compliance. Partner with Sales and Events to deliver outstanding guest experiences. Contribute to the evolution of our culinary offering throughout our hotel and conference services
Account Executive
Valsoft Corporation · Posted 9 days ago
About the role
About Vocantas and Eziway Vocantas is a workforce communications and management software company helping organizations simplify complex scheduling and workforce coordination. Its platform automates shift filling, absence reporting, employee communications, vacation planning, and other time-consuming workforce processes, with customers across healthcare, manufacturing, service and delivery, and retail. In Australia, Vocantas works closely with Eziway, an Australian-founded company based in Pakenham, Victoria. Since 2007, Eziway has supported the not-for-profit sector with salary packaging, novated leasing, and technology designed to make these services easier to manage. Eziway works with organizations across public health, aged care, charities, community services, and other not-for-profit sectors throughout Australia. The Opportunity Weâre looking for an Account Executive to help build Vocantasâ presence in Australia. As one of our first sales hires in the market, youâll own the full sales cycle and develop new business across healthcare and manufacturing, while working closely with the Eziway team to identify opportunities within their established Australian customer network. Youâll have the backing of two experienced businesses while taking meaningful ownership of a new market for Vocantas â from building pipeline and running sales conversations to closing customers and helping shape how we approach Australia. Location: Pakenham (hybrid, 2 days per week) What Youâll Own Build Vocantasâ customer base in Australia Own a new-business quota across healthcare, including hospitals, aged care and community health, as well as manufacturing, distribution, and food production. Build pipeline through outbound prospecting, events, referrals, partner channels, and opportunities within Eziwayâs customer network. Identify opportunities at the Australian sites of existing global Vocantas customers and develop them into local pilot programs and commercial relationships. Build relationships with operations, workforce management, nursing, HR, and plant leaders, navigating multiple stakeholders throughout the buying process. Own the full sales cycle Lead opportunities from prospecting and discovery through demos, business cases, proposals, negotiation, and close. Understand each customerâs workforce challenges and clearly connect Vocantasâ solutions to their operational needs. Build business cases around Vocantasâ usage-based commercial model rather than traditional per-seat pricing. Launch and manage pilot programs and work to convert successful pilots into long-term customer relationships. Work closely with Eziway and the wider Vocantas team Partner with Eziway, learning their customer base, participating in account planning, and identifying cross-sell opportunities alongside their team. Partner with Vocantasâ implementation, support, and product teams in Canada to provide customers with a smooth transition from sale to implementation. Keep Salesforce accurate and maintain reliable weekly forecasts. Bring back insights on Australian buying processes, enterprise agreements, compliance requirements, competitors, and customer needs to help shape Vocantasâ local positioning. What Weâre Looking For 2â4 years of B2B SaaS sales experience as an Account Executive or in another closing role. A track record of meeting or exceeding quota, with results you can clearly walk us through. Experience selling into healthcare, manufacturing, or both within Australia. Comfort managing complex, multi-stakeholder sales cycles from first conversation through signed contract. The ability to build pipeline independently and take ownership without relying on a large local sales team. Strong written and verbal communication skills, including presenting to senior operational leaders. Experience working with a CRM such as Salesforce. Based in Melbourne and able to work from Pakenham two days per week. Full working rights in Australia. Strongly Preferred Experience selling workforce management, rostering, scheduling, or communications software. Knowledge of the Australian aged care, public hospital, or manufacturing landscape and its buying processes. Familiarity with Australian awards, enterprise agreements, or workforce compliance requirements. Experience selling usage-based or consumption-based pricing. Experience launching a product into a new market or selling alongside a partner or sister company. An existing network of healthcare or manufacturing operations leaders in Victoria. Why Vocantas and Eziway? Have a visible impact on a growing market: Youâll be one of Vocantasâ first sales hires in Australia, giving you meaningful ownership over the customers you pursue and how we build the market locally. Work alongside an established Australian team: Youâll spend part of your week with Eziwayâs team in Pakenham, giving you local colleagues, market knowledge, and access to an established customer network rather than building entirely on your own. Get variety in the opportunities you work on: Your pipeline will include net-new business, Eziway cross-sell opportunities, and Australian expansions of existing global Vocantas customers. Stay close to the people making decisions: Both teams are small enough that youâll work directly with colleagues and leadership across sales, product, implementation, and customer teams, and your market feedback will be heard. Join Us Join Vocantas and Eziway and help build Vocantasâ Australian presence while creating new relationships across healthcare and manufacturing. We use AI-powered tools (including transcription and automated note-taking) during portions of our interview process to support a consistent and thorough candidate experience. Candidates who require alternative accommodation may request it at any stage of the recruitment process. Vocantas is committed to building diverse, equitable, and inclusive teams. We welcome applications from candidates of all backgrounds, identities, and experiences, and all qualified applicants will be considered without regard to race, gender, age, disability, religion, sexual orientation, or any other protected characteristic. Vocantas
Tender Executive
A&O Shearman · Posted 10 days ago
About the role
We have an exciting opportunity for a Bid Executive to join our growing Core Pitch Team, based in the A&O Shearman Perth office. We are seeking an enthusiastic and motivated Bid Executive to work collaboratively with members of our global BD team, and play a key role in supporting our partners to win new mandates. The successful candidate will play a hands-on role in strategizing and delivering compelling client-focused proposals and credential statements, that are produced to the highest standard within agreed deadlines. The Core Pitch Team (CPT) sits within the Global Business Development, Marketing & Communications function. Our business development, marketing and communication teams contribute to the setting and achievement of the firm's business objectives, which includes supporting our partners and associates in their pursuit of becoming our clients' trusted advisers, building and maintaining long-lasting, deep institutional client relationships, winning new clients, increasing the visibility of the firm globally, and positioning the firm as the thought leader and most advanced law firm among the global elite law firms. The function works as one team across the globe with very close collaboration between the central teams and professionals supporting offices, practice groups, sectors and clients. What you will do Producing proposals, pitch presentations and credential statements, in line with A&O Shearman quality standards including: Executing strategy for the drafting and completion of high value, strategic bids and tenders. Working collaboratively to produce high quality content and design outcomes. Assisting with the development of key messages and compelling, client-specific value propositions. Editing and refining content and design of bid and tender documents. Becoming a subject matter expert in key practice areas Becoming a subject matter expert in the use of any new pitch technology platforms. In conjunction with the Core Pitch Team, maintaining a library of pitch tools and guides. Supporting the Business Development function with other pitch outputs as required. What you will have A minimum of 2 years bid/proposals experience, preferably in a professional services or related environment (law firm or other professional services provider is preferred). Graduate (degree in Business/related discipline) with an interest in further professional qualifications (e.g. APMP). Strong writing, editing, proofreading and communications skills. Proven project management capability, with a track record of prioritizing complex workloads and meeting multiple concurrent deadlines in a fastâpaced environment. Highest standard of quality â an eye for design, excellent attention to detail and a commitment to highest quality results. Demonstrable advanced proficiency in Microsoft Word and PowerPoint, including use of templates, styles, master slides, and complex formatting. Sense of responsibility, accuracy and confidentiality. A hunger to learn and take on all tasks that will aid in learning, including keeping up to date with legal and commercial developments relevant to the product areas and sectors. Strong client focus. Desirable: An understanding and experience submitting bids and proposal information on tender portals (e.g. PERSUIT, Ariba etc). What we can offer you To learn more about the culture and benefits available at A&O Shearman, please visit: Culture and Benefits | A&O Shearman Careers Should you require additional support at any stage of the recruitment process due to a disability or health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required. We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic. NO AGENCIES PLEASE â A&O Shearman does not accept unsolicited CVs. For further information, please see our Recruitment Agency Policy and our commitment to direct sourcing. LI
Bid Executive
A&O Shearman · Posted 10 days ago
About the role
We have an exciting opportunity for a Bid Executive to join our growing Core Pitch Team, based in the A&O Shearman Perth office. We are seeking an enthusiastic and motivated Bid Executive to work collaboratively with members of our global BD team, and play a key role in supporting our partners to win new mandates. The successful candidate will play a hands-on role in strategizing and delivering compelling client-focused proposals and credential statements, that are produced to the highest standard within agreed deadlines. The Core Pitch Team (CPT) sits within the Global Business Development, Marketing & Communications function. Our business development, marketing and communication teams contribute to the setting and achievement of the firm's business objectives, which includes supporting our partners and associates in their pursuit of becoming our clients' trusted advisers, building and maintaining long-lasting, deep institutional client relationships, winning new clients, increasing the visibility of the firm globally, and positioning the firm as the thought leader and most advanced law firm among the global elite law firms. The function works as one team across the globe with very close collaboration between the central teams and professionals supporting offices, practice groups, sectors and clients. What you will do Producing proposals, pitch presentations and credential statements, in line with A&O Shearman quality standards including: Executing strategy for the drafting and completion of high value, strategic bids and tenders. Working collaboratively to produce high quality content and design outcomes. Assisting with the development of key messages and compelling, client-specific value propositions. Editing and refining content and design of bid and tender documents. Becoming a subject matter expert in key practice areas Becoming a subject matter expert in the use of any new pitch technology platforms. In conjunction with the Core Pitch Team, maintaining a library of pitch tools and guides. Supporting the Business Development function with other pitch outputs as required. What you will have A minimum of 2 years bid/proposals experience, preferably in a professional services or related environment (law firm or other professional services provider is preferred). Graduate (degree in Business/related discipline) with an interest in further professional qualifications (e.g. APMP). Strong writing, editing, proofreading and communications skills. Proven project management capability, with a track record of prioritizing complex workloads and meeting multiple concurrent deadlines in a fastâpaced environment. Highest standard of quality â an eye for design, excellent attention to detail and a commitment to highest quality results. Demonstrable advanced proficiency in Microsoft Word and PowerPoint, including use of templates, styles, master slides, and complex formatting. Sense of responsibility, accuracy and confidentiality. A hunger to learn and take on all tasks that will aid in learning, including keeping up to date with legal and commercial developments relevant to the product areas and sectors. Strong client focus. Desirable: An understanding and experience submitting bids and proposal information on tender portals (e.g. PERSUIT, Ariba etc). What we can offer you To learn more about the culture and benefits available at A&O Shearman, please visit: Culture and Benefits | A&O Shearman Careers Should you require additional support at any stage of the recruitment process due to a disability or health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required. We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic. NO AGENCIES PLEASE â A&O Shearman does not accept unsolicited CVs. For further information, please see our Recruitment Agency Policy and our commitment to direct sourcing. LI
Executive Assistant
Astrum Recruitment · Posted 10 days ago
About the role
About the Company This organisation is known for its reputation of providing quality, safety, and innovation for large scale infrastructure projects. About the Role This is a fantastic opportunity for a proactive, highly organised professional to play a key role supporting the leadership team. Key Responsibilities Diary management for senior leaders Prepare correspondence, reports and presentations Coordinate internal and external stakeholder communications Organise meetings, minutes, and follow-up actions Support project administration, document control, and record-keeping Assist with event coordination, onboarding, and general office management About You Proven experience as an Executive Assistant, Executive Administrator, or Personal Assistant Exceptional organisational skills with the ability to multi-task and prioritise Strong written and verbal communication skills A proactive, can-do attitude with strong attention to detail Ability to work autonomously and build trusted relationships What's on Offer Join a genuinely growing business with career opportunities Supportive, collaborative team culture Competitive salary package Excellent company benefits How to Apply Click 'Apply Now' to submit your resume or contact Julia Withey at Astrum Recruitment on 0439811172 for a confidential discussion.
Executive Producer
Mamamia · Posted 12 days ago
About the role
Mamamia is Australia's largest independent women's media group and our core purpose is to make the world a better place for women and girls. We reach seven and a half million women each month across written, video and social platforms and we have the largest women's podcast network in the world with 55 different shows. About the role: You Beauty is where Australia's beauty obsessives come for honest reviews, expert advice and the products everyone will be talking about next. Now we're looking for the Executive Producer who'll make every episode unmissable, on screen and in your ears. As Executive Producer, You'll report to the Head of You Beauty and take each episode from first idea to final cut. You'll shape the conversation, direct the shot and make sure every serum, swatch and texture looks as good as it sounds. This role is Sydney-based and hybrid (1 day/week WFH). Here's some of the stuff you can expect to be doing if you join us: Taking every episode from ideation to publish, without missing a drop Writing sharp host briefs and scripts, with show-and-tell moments built for camera Producing in the room: keeping it on brief, calling pick-ups and getting the product close-ups Shaping a premium, beauty-led 4K edit and signing off the final cut Booking guests who make people press play, from experts and founders to creators Being the hosts' go-to creative partner and making them even better on mic and on camera Turning episodes into must-click titles, thumbnails, clips and Shorts Bringing brand partnerships to life without compromising the show's editorial voice Keeping everything compliant, from TGA rules to disclosure Now a bit about you: 5 years producing TV, video, radio or podcast You know a great shot when you see it, and how to fix a cut that isn't working Hosts and guests trust you, and you give feedback that actually lands You genuinely love beauty and know what our audience wants before they do You have sound editorial judgement and a working knowledge of TGA rules, or you can get across them quickly You're calm under pressure and own your deadlines You think commercially and write brilliantly Life at Mamamia We're fast-paced and innovative, with a collaborative culture when it comes to industry-leading strategies and ideas. We're small enough that you can create real and tangible change, and have your voice heard, and large enough that we can support your ideas with experienced, industry-leading teams, and deliver them to an audience of millions of women every month. We have a startup spirit within a scaled-up business structure. The core purpose of Mamamia is to make the world a better place for women and girls, and we live this philosophy in the content we create and with the work we do. While our core purpose informs every business and content decision we make, we execute on our purpose in a way that's engaging, entertaining and adds meaning and value to the lives of Australian women. We're passionate about embracing AI and technology in our creative process, constantly exploring new ways to enhance storytelling and connect with our audience - we're excited for you to join us on this innovative journey. As well as being a meaningful and dynamic place to work, Mamamia offers: Flexible working conditions (Hybrid working model) A day off to celebrate your birthday Additional leave for years of service, plus annual rewards to celebrate your work anniversaries Paid parental leave Enjoy paid volunteer leave to support RizeUp, our charity partner. The opportunity to work for a purpose-driven company and help us make the world a better place for women and girls. Wellbeing days: We want you to proactively look after your wellbeing so you can use 2 personal days each year to take care of yourself Access to MOVE by Mamamia - our exclusive platform offering a range of workouts you can do anytime, anywhere, with no equipment needed Mamamia is an equal opportunity employer, all applicants will be considered regardless of your race, sexuality, religion, colour, gender identity, or parental status. We strongly encourage Aboriginal and Torres Strait Islander people to apply. If you require any assistance, including a workplace adjustment to participate in the recruitment process please reach out to [email protected]
Manufacturing Executive
SULLIVAN Consulting · Posted 13 days ago
About the role
Company Overview Sealy of Australia is the market-leading manufacturer of premium sleeping solutions across Australia and the Asia Pacific. Since 1923, Sealy has partnered with a national network of retailers to help millions achieve better sleep. Their pursuit to refine and advance Posturepedic technology, backed by orthopaedic research, has resulted in world-class innovation that people value. As a global organisation headquartered in Brisbane and a key strategic partner of Somnigroup International, the worldâs largest bedding manufacturer, they operate 19 manufacturing plants across Australia, China, Korea, New Zealand, the UK, and India. Their highly skilled workforce is passionate about developing local expertise and talent. Sealy is an equal opportunity employer committed to diversity and inclusion. Role Overview Based at Sealyâs manufacturing facility in Elizabeth. Reporting to senior leadership, the Manufacturing Executive will undertake a six-month rotational training program across key business functions, with frequent travel to Sealy Internationalâs Brisbane headquarters. You will develop the operational, commercial and leadership capabilities required to progress into a senior management position. Key responsibilities include:- Overseeing daily manufacturing operations to meet production targets and quality standards; Managing costs, resources and manufacturing performance; Leading and developing manufacturing teams through mentoring and continuous improvement; Implementing improvement methodologies to strengthen operational efficiency and adaptability; Maintaining safe working practices and consistent product quality; Coordinating production schedules to ensure timely delivery of manufacturing targets; Building leadership capability through cross-functional rotations and senior leader mentoring; Identifying operational challenges and implementing effective, timely solutions. Skills, Knowledge, and Experience The successful candidate will be in the early to mid-stages of your professional journey and looking to take that next step. You will bring extensive executive leadership experience with strong organisational and leadership skills, a passion for production management and the ability to solve problems and make timely decisions. Excellent verbal and written communication skills, the ability to communicate across all organisational levels, and proficiency in Microsoft Office applications are essential. Tertiary qualifications in manufacturing or engineering and managerial experience in a manufacturing environment are advantageous. A willingness to travel for short periods as required. Applications To submit your application, in strict confidence, please apply online using the appropriate link below. Applications close on Wednesday, 4th November 2026.
Executive Assistant
MJD Recruitment · Posted 14 days ago
About the role
MJD Recruitment is partnering with a large, established energy and resources business in Melbourne to find an experienced Executive Assistant. You will support three senior managers in a tight knit leadership group where trust is earned quickly and contribution is noticed. We are looking for someone who reads a room well, works out what matters most and steps in before being asked. If you are the person who spots the clash in the diary before anyone else does, this one is for you. Key Responsibilities Run complex executive diaries and protect time for high priority commitments Filter emails and calls so the right things reach the right people quickly Prepare reports, briefings and meeting papers, then track actions through to completion Assist with board activity and the Executive Leadership Team Coordinate executive meetings and events, from logistics to follow up Share ideas and best practice with fellow EAs across the country About You Seven or more years supporting senior executives, with the confidence to operate at a genuinely executive level Pragmatic, low ego and responsive to direction, happy to take the brief, deliver the outcome and build trust from there Self directed, anticipating what is needed and moving with minimal guidance or reassurance Humble and professional, with the integrity to build real influence and work closely with the other EAs Sharp attention to detail and total discretion Experience in energy, resources, manufacturing or another operational environment is a strong advantage Whatâs On Offer $133,000 PKG A brand new Melbourne CBD office One day working from home each week A genuinely strategic seat with board and executive exposure A collaborative EA network to learn from and share with To discuss this opportunity in confidence, apply directly or contact Giselle at MJD Recruitment.
Executive Assistant
Forum Recruitment · Posted 14 days ago
About the role
About the company Forum Recruitment is proud to partner with a specialist real estate investment and asset management firm focused on delivering strong outcomes across commercial property assets. The business takes a strategic approach to asset management, with an emphasis on value creation, active leasing and disciplined capital deployment. About the role This is an exciting opportunity for an experienced Office Manager and Executive Assistant who enjoys variety, autonomy and being at the centre of a business. In this broad role, you will take ownership of day-to-day office operations while providing high-level support to the senior team. From coordinating diaries, meetings and travel to managing office requirements and supporting business initiatives, you will play an integral role in keeping the team organised and operations running smoothly. Key responsibilities include: Manage daily office operations, facilities, IT providers, equipment and workplace requirements. Provide high-level administrative support, including diary management, meeting coordination and prioritisation of commitments. Coordinate travel arrangements, including flights, accommodation and detailed itineraries. Maintain filing systems, agreements, business records and key documentation, while assisting with reports, presentations and correspondence. Update marketing and social media collateral, ensuring brand consistency across presentations, templates and other materials. About you To be successful in this role, you will have experience in office management, executive assistance or a similar administrative role, with excellent organisational skills and the ability to confidently manage competing priorities. You will be a strong communicator with a proactive approach, exceptional attention to detail and sound judgement when handling confidential information. Proficiency in Microsoft Office is required, with LinkedIn, Canva and Squarespace experience highly regarded. Experience within the property sector would be considered highly advantageous What's in it for you? Flexible part time position (26-28 hours per week) Hybrid working approach Varied and challenging role Leading, growing Real Estate business Excellent team culture Next steps Please attach your resume and cover letter by following the links on this website to APPLY. Alternatively contact Lauren Jeffery on 0407 636 998 to discuss if you believe this position would suit your experience.
Sales Execution & Activation Executive
Galderma · Posted 15 days ago
About the role
Whether it's the unique breadth of our integrated offering that covers Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology products; or our commitment to recognizing and rewarding people for the contribution they make - working here isn't like anywhere else. At Galderma, we actively give our teams reasons to believe in our ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact. Sales Execution & Activation Executive Permanent, full time, hybrid role with 1 day WFH Who We Are: Galderma is the emerging pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology. We look for people who focus on getting results, embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all, they must be passionate about doing something meaningful for consumers, patients, and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company, we embrace diversity and respect the dignity, privacy, and personal rights of every employee. At Galderma, we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact. About The Role In this role you will be providing essential support to ensure the smooth functioning of the sales operations; you will be responsible for coordinating sales activities, managing customer relationships, and providing valuable support to the sales team. Commercially this team provides a great environment to work in, with thriving brands and ambitious targets. The team you would be working alongside are highly supportive, fun, and eager to work together to achieve the goals of the business. This is a full time position, located at Galderma in North Sydney, with 1 day per week WFH. Key Responsibilities Sales Coordination: Assist in the coordination of sales activities, including order processing, inventory management, and logistics. Relationship Management: Foster and maintain positive relationships with customers, partners, and internal teams to ensure alignment and cooperation. Sales Support: Provide administrative and operational support to the National Business Manager - Grocery and the sales team as needed. Sales Training: Support in the training and onboarding of sales teams, providing guidance on product knowledge, sales techniques, and company policies. Contract Management: Assist in managing customer contracts, including negotiations, renewals, and compliance. Ensure that contract terms are clear and followed. Data Analysis: Analyse sales data, market trends, and customer insights to support decision-making and sales strategies. Sales Reporting: Generate and maintain regular sales reports and dashboards to track performance, KPIs, and sales targets. Provide these reports to the National Business Manager and other relevant stakeholders. Financial Support: Assist with financial processes, including budget tracking, expense management, and financial reporting. Regulatory Compliance: Stay informed about relevant industry regulations and compliance requirements, ensuring that all sales activities adhere to legal standards and guidelines. Who We Are Looking For Ideally you will have a minimum of 5 years of progressive experience in sales force effectiveness, sales analytics, commercial operations or related field as well as: Prior experience in a manager or senior analyst role highly regarded. Training and advanced proficiency in data analytics and business intelligence tools, particularly Microsoft Excel or Power BI. CRM system understanding required (Salesforce/Veeva or similar). Experience in the pharmaceutical, healthcare, or aesthetics industry is strongly preferred Proven track record of leading SFE initiatives and driving sales performance improvements. Why Join Us? Youâll be joining a global dermatology leader with trusted brands and a team culture built on collaboration, accountability and care. We believe diverse perspectives help us deliver better outcomes for our customers, patients and consumers. At Galderma, our people make a difference, and we want every team member to feel supported to thrive and do their best work. At Galderma, we actively give our teams reasons to believe in our ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact.
Sales Execution & Activation Executive
Galderma · Posted 15 days ago
About the role
Galderma is the emerging pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981, we have dedicated our focus and passion to the human body's largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin, we are in shapes our lives, we are advancing dermatology for every skin story. We look for people who focus on getting results, embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all, they must be passionate about doing something meaningful for consumers, patients, and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company, we embrace diversity and respect the dignity, privacy, and personal rights of every employee. At Galderma, we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact. Sales Execution & Activation Executive Permanent, full time, hybrid role with 1 day WFH Who We Are: Galderma is the emerging pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology. We look for people who focus on getting results, embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all, they must be passionate about doing something meaningful for consumers, patients, and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company, we embrace diversity and respect the dignity, privacy, and personal rights of every employee. At Galderma, we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact. About The Role In this role you will be providing essential support to ensure the smooth functioning of the sales operations; you will be responsible for coordinating sales activities, managing customer relationships, and providing valuable support to the sales team. Commercially this team provides a great environment to work in, with thriving brands and ambitious targets. The team you would be working alongside are highly supportive, fun, and eager to work together to achieve the goals of the business. This is a full time position, located at Galderma in North Sydney, with 1 day per week WFH. Key Responsibilities Sales Coordination: Assist in the coordination of sales activities, including order processing, inventory management, and logistics. Relationship Management: Foster and maintain positive relationships with customers, partners, and internal teams to ensure alignment and cooperation. Sales Support: Provide administrative and operational support to the National Business Manager - Grocery and the sales team as needed. Sales Training: Support in the training and onboarding of sales teams, providing guidance on product knowledge, sales techniques, and company policies. Contract Management: Assist in managing customer contracts, including negotiations, renewals, and compliance. Ensure that contract terms are clear and followed. Data Analysis: Analyse sales data, market trends, and customer insights to support decision-making and sales strategies. Sales Reporting: Generate and maintain regular sales reports and dashboards to track performance, KPIs, and sales targets. Provide these reports to the National Business Manager and other relevant stakeholders. Financial Support: Assist with financial processes, including budget tracking, expense management, and financial reporting. Regulatory Compliance: Stay informed about relevant industry regulations and compliance requirements, ensuring that all sales activities adhere to legal standards and guidelines. Who We Are Looking For Ideally you will have a minimum of 5 years of progressive experience in sales force effectiveness, sales analytics, commercial operations or related field as well as: Prior experience in a manager or senior analyst role highly regarded. Training and advanced proficiency in data analytics and business intelligence tools, particularly Microsoft Excel or Power BI. CRM system understanding required (Salesforce/Veeva or similar). Experience in the pharmaceutical, healthcare, or aesthetics industry is strongly preferred Proven track record of leading SFE initiatives and driving sales performance improvements. Why Join Us? Youâll be joining a global dermatology leader with trusted brands and a team culture built on collaboration, accountability and care. We believe diverse perspectives help us deliver better outcomes for our customers, patients and consumers. At Galderma, our people make a difference, and we want every team member to feel supported to thrive and do their best work. At Galderma, we actively give our teams reasons to believe in our ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact.
Executive Assistant
Mecca Recruitment Group · Posted 16 days ago
About the role
Are you an experienced Executive Assistant who thrives in a fastâpaced, highâtrust environment? This is a rare opportunity to support two Câsuite leaders while ensuring the smooth, coordinated running of team operations. Weâre looking for someone with exceptional judgement, initiative and organisation â a true rightâhand who enjoys being the central coordination point for senior stakeholders, sensitive information and highâpriority deliverables. About the Role Youâll provide highâlevel executive and administrative support to Câsuite leaders, managing calendars, communications, board deliverables, travel, meeting preparation and team coordination. Your work ensures both executives are informed, prepared and operating at peak efficiency. Key Responsibilities Act as the primary contact for internal and external stakeholders, including directors, regulators and senior leaders Manage inboxes, calendars, calls and meeting preparation with accuracy and foresight Prepare presentations, papers and documentation across the Microsoft suite Coordinate weekly travel arrangements Track board planners and ensure deliverables are met Prepare agendas and coordinate Enterprise Risk and Risk Forum meetings Maintain ER filing systems in line with legal and organisational requirements Support team communication, workflow and morale Manage deadlines, priorities and followâthrough on action items Uphold strict confidentiality and discretion About You Youâre a trusted, proactive EA who communicates clearly, anticipates needs and builds strong relationships across all levels â especially at Câsuite level. You will bring: Minimum 5 yearsâ EA experience, ideally supporting senior executives (financial services advantageous) Exceptional attention to detail and time management Confidence managing competing priorities under pressure High level of discretion and confidentiality Strong written and verbal communication skills Apply now and bring your expertise to a highâperforming executive environment.
Executive Assistant
MARS PARTNERSHIP PTY. LTD. · Posted 16 days ago
About the role
Are you an experienced Executive Assistant who thrives on variety, enjoys working with senior stakeholders and can confidently adapt to changing priorities? An exciting opportunity at an investmwnt bank is available for an Executive Assistant to join a highly regarded, global corporate environment in Melbourne's CBD. This is a pivotal role within the administrative function, providing seamless support across multiple teams and senior leaders to ensure business continuity during periods of planned and unplanned leave. Based on the Paris end of Collins street, you be joining a professional, collaborative and well-established business. The Opportunity This is far more than a traditional EA role. You'll enjoy a variety in your day-to-day work, partnering with different teams and adapting to the needs of the business. Assignments may range from short-term leave coverage to longer-term support arrangements, giving you exposure to a broad range of stakeholders and business functions. Your ability to step into different environments, quickly establish relationships and deliver exceptional support will make you an integral part of the team. This role is office-based 5 days per week. Key Responsibilities Provide high-quality executive and administrative support to senior leaders across multiple teams. Deliver seamless leave coverage, ensuring continuity of service across the business. Manage complex calendars, coordinate meetings and assist with travel and general administrative requirements. Build strong working relationships with executives, stakeholders and fellow EAs. Adapt quickly to changing priorities, team requirements and different working styles. Maintain the highest standards of professionalism, confidentiality and attention to detail. About You You're a polished, adaptable and solutions-focused EA who enjoys being the go-to person when support is needed. You're comfortable working with different personalities, can quickly get up to speed in new environments and take pride in delivering exceptional service. Ideally, you'll bring: Previous experience supporting senior executives in a professional services, banking or large corporate environment. Exceptional organisational skills and the ability to manage competing priorities. A proactive, flexible approach and the confidence to work autonomously. Strong communication skills and the ability to build rapport with stakeholders at all levels. A high level of discretion, professionalism and attention to detail. What's on Offer? Prime Melbourne CBD location A varied and engaging role with exposure to multiple teams and senior leaders. A professional corporate environment with a strong focus on quality and collaboration. An initial 9-12 month fixed-term contract, with the potential for a longer-term opportunity. If you're an experienced EA who enjoys variety, takes pride in providing outstanding executive support and would welcome the opportunity to work within a sophisticated corporate environment, we'd love to hear from you. At Mars, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. To apply: If you are interested in this opportunity please apply via the link, or alternatively contact Sophie Roper on 0431 437 307 or [email protected] Please note that due to the number of applications only successful applicants will be contacted.
Executive Assistant
Ngurratjuta Pmara Ntjarra · Posted 16 days ago
About the role
The Executive Assistant within Ngurratjuta, provides exceptional administrative and coordination services to the Chief Executive Officer, Deputy Chief Executive Officer and wider Ngurratjuta Executive The role requires the incumbent to show initiative, excellent communication skills, ability to work as part of a team and support the execution of the executives duties. ABOUT THE CORPORATION: Ngurratjuta/Pmara Ntjarra Aboriginal Corporation (Ngurratjuta) is a progressive Aboriginal Corporation that supports and maintains the development of opportunities and ongoing success of community-controlled enterprises, initiatives, and service delivery. Ngurratjuta is driven by a commitment to supporting our communities and their residents, aiming to deliver high-quality services that meet needs and aspirations of the region. ABOUT THE ROLE: We are seeking a highly organised, proactive and self-motivated Executive Assistant who can manage competing demands, maintain confidentiality and build strong relationships across the organisation. This is an exciting opportunity to join a purpose-driven team committed to supporting local, community-led change. The Executive Assistant provides high-level coordination administrative and operational support to the Executive team. The role ensures executive priorities are progressed, reporting requirements are met and program service delivery remains coordinated, informed and aligned with organisational objectives. Responsibilities: Provide proactive executive support to the CEO, DCEO and wider Executive team, including coordinating priorities, meetings, actions and follow-up. Develop a strong understanding of Ngurratjutaâs programs, services, operating environments and community priorities. Translate executive instructions into clear actions, coordinate responsible staff and monitor progress through to completion. Maintain action registers, deadlines and follow-up systems to ensure decisions and commitments are implemented. Coordinate the preparation, collation and submission of financial, operational and service delivery reports by required deadlines. Liaise with program and corporate teams to gather accurate information, identify gaps and support timely reporting. Assist with tracking program performance, key deliverables, risks, issues and emerging priorities. Support effective coordination across service delivery teams, managers and external stakeholders. Act as a central point of coordination for the Executive team, helping to maintain clear communication and alignment across the organisation. Promote staff engagement by supporting regular communication, team meetings, briefings and information sharing. Assist the Executive team to foster a positive, accountable and collaborative workplace culture. Coordinate Executive meetings, prepare agendas and papers, record decisions and actions, and monitor follow-through. Provide logistical and administrative support for Board, committee and stakeholder meetings. Manage confidential information with discretion and maintain professional relationships with staff, community members, stakeholders and visitors. Provide administrative support to the Accounts, Trust and Housing Managers as required. Essential Criteria: Demonstrated experience providing high-level executive or senior administrative support, preferably in a complex service delivery or community organisation. Strong understanding of financial, operational and service delivery reporting, with the ability to coordinate accurate information from multiple teams. Proven ability to track executive instructions, actions, deadlines and deliverables through to completion. Highly developed organisational, time-management and prioritisation skills, with the ability to manage competing priorities and confidential matters. Excellent written and verbal communication skills, including the ability to prepare reports, briefing notes, correspondence, meeting papers and presentations. Demonstrated ability to build positive relationships, support staff engagement and work respectfully with Aboriginal communities, employees, stakeholders and external partners Experience working with or for Aboriginal customers or Board Members. Current Ochre Card and National Police Clearance (or ability to obtain) How to Apply For a confidential conversation, contact Luke Anscombe on 0438253740 To apply, please click âApplyâ and submit your resume and cover letter via SEEK.
Executive Assistant
Brisbane City Council · Posted 16 days ago
About the role
Personnel Area: Customer Services Branch: Group Executives Office Salary Range: Band 5 $98,778 - $111,969 Superannuation (Remuneration stated is for the full-time positions) Work type: Permanent Full-time Location: Brisbane Square and Hybrid Working Our Business The Customer Services Group is at the forefront of delivering services that directly impact the daily lives of Brisbane's residents, businesses and visitors. The group comprises a diverse portfolio including Cemeteries, Compliance and Regulatory Services (CARS), Customer Experience, Library and Customer Delivery, and Service Portfolio and Business Innovation. Together, these teams deliver essential community services, regulatory functions, customer interactions, innovation initiatives and strategic programs that contribute to Brisbane's liveability and the delivery of high-quality customer outcomes. Operating across a broad and dynamic service environment, the Customer Services Group is committed to service excellence, continuous improvement and building strong connections with the community. This role offers a unique opportunity to work at the centre of the Customer Services leadership team, supporting executive decision-making and contributing to the successful delivery of services that have a direct and meaningful impact on Brisbane. The Role Reporting to the Executive Officer, Customer Services, the Executive Assistant provides high-quality executive and administrative support to the Executive Officer and Group Executive, Customer Services, while contributing to the effective operation of the broader Group Executive Office. Working in a fast-paced and highly visible environment, you will coordinate priorities, manage complex schedules, oversee executive workflows and support governance processes across a diverse portfolio of business areas. You will play a critical role in enabling the Group Executive and Executive Officer to operate effectively by ensuring information flows efficiently, emerging issues are identified early, stakeholders remain connected, and key priorities are progressed. The role requires a highly organised and proactive professional who can anticipate needs, exercise sound judgement, navigate competing priorities and maintain confidentiality in sensitive matters. You will build trusted relationships across Council's executive leadership team and work closely with stakeholders throughout the Customer Services Group and Brisbane City Council to support the delivery of strategic and operational outcomes that positively impact Brisbane's residents and visitors. This is an exciting opportunity for an experienced Executive Assistant seeking a challenging and rewarding role at the heart of a large and diverse customer-focused portfolio. To be successful you will have: Experience providing proactive, high-quality executive support to senior executives, including managing complex diaries, competing priorities and sensitive information Exceptional written and verbal communication skills, with experience preparing and reviewing executive correspondence, reports, briefing notes, agendas and minutes Strong stakeholder management skills and the ability to build trusted relationships and influence positive outcomes Sound judgement, discretion and the ability to navigate complex and sensitive matters confidently Demonstrated proficiency in Microsoft Office applications, Outlook, records management systems and workflow management tools Strong research, analytical and problem-solving skills, with the ability to interpret policies and procedures and provide informed advice A collaborative approach and commitment to continuous improvement, feedback and performance excellence. Benefits of working for Council include: flexible working hours, and flexible arrangements free gym and wellness centre award winning superannuation fund generous leave provisions competitive salary. Benefits of working for Council : CLICK HERE How to apply: Click on the 'Iâm interested' button to complete your online application. Please upload your tailored resume and covering letter (of no more than one page) demonstrating your suitability to the position. This role will require a Criminal History Check. For more information: Please call Azerina Hukicevic, Talent Partner on 07 3178 6598. People from diverse backgrounds, including those living with a disability and/or Aboriginal and Torres Strait Islander peoples, who may have questions about the recruitment process or working at Council, are encouraged to reach out to the contact above, who can connect you with a member of Councilâs Diversity and Inclusion team. Application Closing Date: Saturday, 31 October 2026 at 11:55pm AEST. Brisbane City Council is a multi-award winning accessible and inclusive workplace where our people represent the diverse communities we serve, are supported, and can feel safe. Council has been awarded Employer of the Year at the National Disability Awards and has been recognised multiple times with âGold Employerâ status from the Australian Workplace Equality Index for LGBTI inclusion. Council and its employees must follow the Public Sector Ethics Act 1994 (Qld) and the Code of Conduct. This means employees are expected to act with honesty, fairness, and always prioritise the public interest over personal or private gain. The Code of Conduct requires employees to openly disclose any other work they do outside of Council â including paid or unpaid employment, operating their own business or volunteering in certain circumstances â and to manage any conflicts of interest or other risks (such as fatigue) in a way that puts the public interest first. Maintaining employment outside Council does not preclude you from being considered for roles within Council.
Account Executive
ConsultANZ · Posted 17 days ago
About the role
ConsultANZ is seeking an experienced construction professional to join a fast-growing construction technology company as an Account Executive . The company provides planning and collaboration software used by Tier 1 and Tier 2 contractors to improve project planning, team coordination, and delivery across major infrastructure and construction projects. Main Duties: Develop a strong understanding of target accounts, including key stakeholders, projects and business opportunities. Identify and pursue new business opportunities within assigned accounts. Build relationships with prospects through networking and other engagement channels. Manage inbound leads from initial contact through to deal closure. Deliver tailored product demonstrations that address customer needs and project challenges. Develop account strategies that build engagement at all levels, from end users to senior decision-makers. Negotiate commercial terms and close deals that deliver value for both the customer and the business. Coordinate the deployment process, working closely with the Customer Success team to ensure successful implementation. Consistently meet or exceed quarterly and annual sales targets. Requirements: Experience on complex construction or major infrastructure projects Strong understanding of project planning and project delivery Background as a Project Engineer, Senior Project Engineer, Project Manager, or similar Experience working with Tier 1 or Tier 2 contractors is highly regarded Strong communication and relationship-building skills Commercially minded with the ability to influence stakeholders Self-motivated and capable of working independently in a remote environment Experience with planning software such as Primavera P6, Aphex, or similar is advantageous Willing to travel interstate regularly to meet clients at project sites or their offices. Benefits: Competitive salary, $140,000 - $180,000 Super Commission (negotiable depending on experience) Flexible location available: Sydney, Brisbane, or Melbourne Hybrid working arrangement, with the flexibility to work from home. Work with some of Australia's largest construction and infrastructure contractors Career growth opportunities within a rapidly expanding global technology business APPLY NOW if interested or email [email protected] to hear more about this opportunity. REFER A FRIEND: Was this opportunity not right for you? Do you know someone suitable? Refer a friend today and if successful, receive a $500 reward!
Performance Executive
Searchability Ltd · Posted 17 days ago
About the role
Performance Executive 1 years' experience in paid search and paid social within a specialist environment Agency experience is ESSENTIAL Large budget management needed! Offices based in South Melbourne Up to $70K For more information or a more personalised application please email [email protected] WHO ARE WE? Based in Melbourne, we proudly stand as one of Australia's most autonomous media agencies, committed to revolutionising marketing. Initially established as an expert agency in performance-driven media, we have since broadened our offerings to encompass a comprehensive suite of integrated marketing solutions, spanning across media, creativity, data, and technology. What sets us apart is our distinct emphasis on achieving results through performance-oriented strategies. WHAT YOU WILL BE DOING? As our paid media manager, your main responsibility will be to devise innovative strategies across our portfolio of paid client accounts, this means applying your creativity from conceptualisation, design and copy straight through to targeting and optimisation. The role will be centred around paid social, however, we require paid search and programmatic skills as some of our clients may need assistance on an ad hoc basis, we like to be fully equipped for this! Day to day, you will liaise with our account managers to track progress and any important changes on requirements. You will use this information to delegate any implementations, tracking and optimisation work to the team below yourself who work offshore. You will need to be data-driven, as you will use performance metrics and ad performance to back your strategies. Collaboration lies at the heart of our ethos. Working within our dynamic performance team means not only collaborating with talented individuals but also fostering an environment where ideas flourish and innovation thrives. We believe in the power of collective intelligence, where diverse perspectives come together to drive remarkable outcomes for our clients. YOU WILL NEED 1 years' experience in paid search and paid social within a specialist environment Agency experience Previous experience in creating strategy across a variety of different industries Previous experience in creating strategy across various campaign types, lead gen, etc A strong understanding of social media ad platforms and the Google Suite The desire to work in a fast-paced environment Strong communication skills - both written and verbal Experience managing budgets over $50K for campaigns monthly A portfolio showcasing your successes and work or examples of work IT'S NICE TO HAVE Line management experience Industry-relevant certifications TO BE CONSIDERED⊠For more info or a more personalised application please email [email protected] By applying for this role you give express consent for us to process and submit (subject to required skills) your application to our client in injunction with this vacancy only. Paid Social, Paid Search, Paid Media, Line Management, Strategy, Agency
Executive Assistant
MJD Recruitment · Posted 17 days ago
About the role
Our client is a national not-for-profit located in the Lower North Shore with an important mission and a fast growing profile. The team is clever, warm and refreshingly down to earth, and the work genuinely matters. This is a newly created role, offered as a six month contract initially with potential to move into a permanent position for the right person. The CEO needs a strong EA to bring structure to a very full schedule, protect their time and keep the focus on strategy and leadership. Both part time and full time candidates are welcome to apply. What youâll be doing Managing a complex diary and bringing more structure and focus to the CEOâs time Coordinating weekly one on ones with the CEOâs direct reports and scheduling across the leadership team Arranging frequent interstate travel and the occasional international trip Preparing quarterly board packs and supporting the CEOâs governance responsibilities, including signatory processes and contract review Acting as the first point of contact for staff and external stakeholders, redirecting queries where appropriate Supporting the occasional internal event or team celebration Representing the CEO with credibility and carrying their tone through to the team About you A proven track record as a high performing EA at senior level, with extensive C-suite experience Smaller business experience, with a sound grasp of governance and making sure documents are signed at the right level Tech savvy and keen to use AI to work smarter A confident communicator and genuine ambassador for the CEOâs office High emotional intelligence, a positive outlook and comfort with a little uncertainty A "no job too big or small" attitude matters here, in keeping with the CEO's mantra: get stuff done. Why youâll love it Youâll work closely with an inspiring leader, in a team that values good humour and a down to earth approach, with real scope to shape how the role works. Apply today or reach out to Giselle Kelly at MJD Recruitment for a confidential chat ([email protected]).
Executive Assistant
ADECCO · Posted 17 days ago
About the role
Join an established transport and logistics business as an Executive Assistant, providing trusted executive support and helping manage the day-to-day priorities of a busy senior leader About Us Join an established business operating within the logistics industry, based in Beeliar, WA. Working in a fast-paced operational environment, this is an excellent opportunity to join a busy team and work closely with senior leadership. The business is seeking an experienced Executive Assistant who can bring organisation, professionalism and a proactive approach to supporting the General Manager and wider business. Responsibilities This is a hands-on Executive Assistant position where you will work closely with the General Manager, providing high-level administrative and organisational support and helping ensure their day-to-day priorities are managed effectively. You will be responsible for diary and meeting coordination, correspondence, document preparation, travel arrangements and general executive support. This role would suit someone who is naturally proactive, highly organised and comfortable working within a busy, fast-paced environment. Key Responsibilities: Provide high-level executive and administrative support to the General Manager. Manage a busy diary, appointments, meetings and competing priorities. Coordinate travel arrangements, accommodation and itineraries as required. Manage emails, correspondence and follow-up actions. Prepare documents, reports, presentations and meeting materials. Coordinate internal and external meetings and assist with meeting preparation. Take meeting minutes and monitor action items and follow-ups. Liaise professionally with internal teams, clients and external stakeholders. Assist with ad hoc projects and business priorities. Provide additional administrative support to ensure the General Manager's office operates smoothly and efficiently. Your Profile The ideal candidate will have previous experience supporting a General Manager, CEO, Director or senior executive and will be confident working in a busy and fast-moving environment. Essential: Previous experience in an Executive Assistant, Personal Assistant or senior administrative support role, with strong diary and executive coordination skills. Ideal: Previous experience within transport, logistics, warehousing or another fast-paced operational environment, along with strong Microsoft Office skills. Desired Attributes: Highly organised, proactive and professional with excellent attention to detail and communication skills. You will be able to anticipate needs, confidently manage competing priorities and build strong relationships with stakeholders at all levels while maintaining discretion and confidentiality. We are offering a fantastic permanent opportunity for an experienced Executive Assistant to join an established business within the transport and logistics industry. This position is based on-site in Beeliar, WA. The successful candidate will work closely with the General Manager and step into an important position where they can take ownership of the executive support function and become a trusted member of the wider team. Candidates must be available for a face-to-face or video call interview with Adecco as a first step for this role. I appreciate your cooperation.
EXECUTIVE ASSISTANT
Brisbane City Council · Posted 17 days ago
About the role
Work at the heart of a dynamic executive leadership team Hybrid working and flexible ways of working Accelerate your career in a dynamic and supportive team Personnel Area: Customer Services Branch: Group Executives Office Salary Range: Band 5 $98,778 - $111,969 Superannuation (Remuneration stated is for the full-time positions) Work type: Permanent Full-time Location: Brisbane Square and Hybrid Working Our Business The Customer Services Group is at the forefront of delivering services that directly impact the daily lives of Brisbane's residents, businesses and visitors. The group comprises a diverse portfolio including Cemeteries, Compliance and Regulatory Services (CARS), Customer Experience, Library and Customer Delivery, and Service Portfolio and Business Innovation. Together, these teams deliver essential community services, regulatory functions, customer interactions, innovation initiatives and strategic programs that contribute to Brisbane's liveability and the delivery of high-quality customer outcomes. Operating across a broad and dynamic service environment, the Customer Services Group is committed to service excellence, continuous improvement and building strong connections with the community. This role offers a unique opportunity to work at the centre of the Customer Services leadership team, supporting executive decision-making and contributing to the successful delivery of services that have a direct and meaningful impact on Brisbane. The Role Reporting to the Executive Officer, Customer Services, the Executive Assistant provides high-quality executive and administrative support to the Executive Officer and Group Executive, Customer Services, while contributing to the effective operation of the broader Group Executive Office. Working in a fast-paced and highly visible environment, you will coordinate priorities, manage complex schedules, oversee executive workflows and support governance processes across a diverse portfolio of business areas. You will play a critical role in enabling the Group Executive and Executive Officer to operate effectively by ensuring information flows efficiently, emerging issues are identified early, stakeholders remain connected, and key priorities are progressed. The role requires a highly organised and proactive professional who can anticipate needs, exercise sound judgement, navigate competing priorities and maintain confidentiality in sensitive matters. You will build trusted relationships across Council's executive leadership team and work closely with stakeholders throughout the Customer Services Group and Brisbane City Council to support the delivery of strategic and operational outcomes that positively impact Brisbane's residents and visitors. This is an exciting opportunity for an experienced Executive Assistant seeking a challenging and rewarding role at the heart of a large and diverse customer-focused portfolio. To be successful you will have: Experience providing proactive, high-quality executive support to senior executives, including managing complex diaries, competing priorities and sensitive information Exceptional written and verbal communication skills, with experience preparing and reviewing executive correspondence, reports, briefing notes, agendas and minutes Strong stakeholder management skills and the ability to build trusted relationships and influence positive outcomes Sound judgement, discretion and the ability to navigate complex and sensitive matters confidently Demonstrated proficiency in Microsoft Office applications, Outlook, records management systems and workflow management tools Strong research, analytical and problem-solving skills, with the ability to interpret policies and procedures and provide informed advice A collaborative approach and commitment to continuous improvement, feedback and performance excellence. Benefits of working for Council include: flexible working hours, and flexible arrangements free gym and wellness centre award winning superannuation fund generous leave provisions competitive salary. Benefits of working for Council : CLICK HERE How to apply: Click on the 'Iâm interested' button to complete your online application. Please upload your tailored resume and covering letter (of no more than one page) demonstrating your suitability to the position. This role will require a Criminal History Check. For more information: Please call Azerina Hukicevic, Talent Partner on 07 3178 6598. People from diverse backgrounds, including those living with a disability and/or Aboriginal and Torres Strait Islander peoples, who may have questions about the recruitment process or working at Council, are encouraged to reach out to the contact above, who can connect you with a member of Councilâs Diversity and Inclusion team. Application Closing Date: Saturday, 31 October 2026 at 11:55pm AEST. Brisbane City Council is a multi-award winning accessible and inclusive workplace where our people represent the diverse communities we serve, are supported, and can feel safe. Council has been awarded Employer of the Year at the National Disability Awards and has been recognised multiple times with âGold Employerâ status from the Australian Workplace Equality Index for LGBTI inclusion. Council and its employees must follow the Public Sector Ethics Act 1994 (Qld) and the Code of Conduct. This means employees are expected to act with honesty, fairness, and always prioritise the public interest over personal or private gain. The Code of Conduct requires employees to openly disclose any other work they do outside of Council â including paid or unpaid employment, operating their own business or volunteering in certain circumstances â and to manage any conflicts of interest or other risks (such as fatigue) in a way that puts the public interest first. Maintaining employment outside Council does not preclude you from being considered for roles within Council.
Executive Assistant
Australian Institute of Business and Management Pty · Posted 20 days ago
About the role
The Executive Assistant provides high-level executive, governance and administrative support to the Chief Executive Officer and Executive Office. The role is responsible for ensuring the efficient operation of the Executive Office through the coordination of executive communications, committee and board meeting supports, governance administration, stakeholder engagement, project coordination and confidential executive support.
Executive Assistant
Sanctuary Cove Golf and Country Club · Posted 20 days ago
About the role
Are you an experienced Executive Assistant who enjoys being close to decision-making, trusted with important work and part of a professional team that values discretion, service and high standards? This is an opportunity to bring your organisational skills to a respected private club environment, with exposure to executive leadership, Board activity, strategic projects, training and ongoing professional development. Sanctuary Cove Golf and Country Club is one of Australiaâs most prestigious golf and lifestyle destinations. We are seeking a highly organised, professional and discreet Executive Assistant to provide responsive support to the Chief Executive Officer (CEO) and play an important role in the effective operation of the executive office. This role would suit an experienced Executive Assistant or senior administrator who enjoys working close to executive decision-making, takes pride in producing high-quality work and is confident supporting Board, committee and senior leadership activity in a professional, member-focused environment. This is a rare opportunity to work at the centre of a highly regarded private club and resort environment, supporting executive leadership, Board-level activity and projects that contribute to the future direction of Sanctuary Cove Golf and Country Club. The Role Reporting to the Executive Office and Membership Manager, with regular direct support to the CEO, the Executive Assistant will coordinate the CEOâs diary, meetings, travel, correspondence and executive workflow, while also providing high-quality Board and committee administration, document control and records management. This is a hands-on role requiring discretion, sound judgement, exceptional attention to detail and the confidence to manage changing priorities in a busy executive environment, while maintaining clear, professional and collaborative relationships across the Club. This is not a purely administrative role. The successful candidate will play an important part in keeping the Executive Office organised, responsive and well connected, while supporting the smooth operation of senior leadership, Board and committee activity. Key Responsibilities Manage the CEOâs diary, appointments, meetings, travel arrangements and day-to-day executive workflow Schedule and coordinate meetings, including invitations, rooms, technology, visitor access, catering and supporting materials Coordinate Board and committee calendars, agendas, papers, meeting logistics, minutes, resolutions, action lists and associated records Draft, format, proofread and quality-check correspondence, reports, briefing papers, presentations and executive documents to a high professional standard Maintain secure and well-organised executive, Board and committee records, registers and electronic filing systems Coordinate document review, approval, signature, distribution and version-control processes Monitor administrative deadlines and follow up outstanding information, approvals, actions and documents Communicate professionally with directors, employees, members, advisers, consultants, suppliers and other stakeholders Provide administrative support for agreed strategic projects and organisational initiatives Handle confidential, personal, commercial and governance information with discretion and professionalism What weâre looking for We are looking for someone who brings professionalism, initiative and good judgement but who also enjoys being part of a close, high-performing team that takes pride in delivering an exceptional experience for members, guests and stakeholders. The successful person will bring: Demonstrated experience in an Executive Assistant, Personal Assistant, Board support or senior administrative role Proven ability to manage complex diaries, meetings, travel and competing executive priorities Experience coordinating Board or committee papers, agendas, minutes, actions and records is highly desirable Excellent written communication, proofreading, minute-taking and document-preparation skills Strong organisational and time-management capability with exceptional attention to detail and follow-through A high level of discretion, professionalism and confidence when handling sensitive and confidential information Advanced proficiency in Microsoft 365 including Outlook, Word, Excel, PowerPoint and Teams Ability to build effective working relationships with senior leaders, directors, employees, members and external stakeholders A calm, adaptable and service-oriented approach with the ability to work effectively within a dual reporting relationship Relevant qualifications in business administration, governance or a related discipline are desirable About Sanctuary Cove Golf and Country Club Sanctuary Cove Golf and Country Club features two championship golf courses, world-class facilities, and a professional team committed to delivering an exceptional member and guest experience. Located within the internationally recognised Sanctuary Cove Resort community between the Gold Coast and Brisbane, the Club offers a unique private club environment in an exceptional lifestyle and sporting setting. Why Join Us At Sanctuary Cove Golf and Country Club, you will be part of a professional, supportive, and service-focused team in one of Queenslandâs most unique private club environments. We offer opportunities for training, professional development, and career growth; exposure to executive leadership, Board processes, and strategic projects; access to staff benefits, wellbeing initiatives, and Club-related employee programs; and a beautiful workplace setting with world-class golf, lifestyle, and hospitality facilities. We support ongoing professional development and provide opportunities for training, skills development, and exposure to governance, executive administration, and strategic project coordination. How to Apply Please submit your resume and cover letter (detailing your experience and suitability for this role) through the âApplyâ button. Please note only shortlisted candidates will be contacted. Applicants will need access to reliable personal transport, as public transport options to Sanctuary Cove are limited. As part of our recruitment process, preferred candidates will be required to complete a police check.
Executive Assistant
Self Employed · Posted 20 days ago
About the role
We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past. Executive Assistant Responsibilities: Preparing financial statements, reports, memos, invoices letters, and other documents. Answering phones and routing calls to the correct person or taking messages. Handling basic bookkeeping tasks. Filing and retrieving corporate records, documents, and reports. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Helping prepare for meetings. Accurately recording minutes from meetings. Greeting visitors and deciding if they should be able to meet with executives. Using various software, including word processing, spreadsheets, databases, and presentation software. Reading and analyzing incoming memos, submissions, and distributing them as needed. Making travel arrangements for executives. Performing office duties that include ordering supplies and managing a records database. Experience as a virtual assistant. Opening, sorting and distributing incoming faxes, emails, and other correspondence. Provide general administrative support.
Executive Assistant
Jawoyn Corporation · Posted 20 days ago
About the role
Your new company Jawoyn Association Aboriginal Corporation is a Not-for-profit striving to improve the cultural, social and economic well-being of the Jawoyn people, while always caring for country. We represent and support the Jawoyn people and country through our human services, land management, cultural and business enterprises. Jawoyn traditional land stretches across 50,000 square kilometres in the Northern Territory. Your new role Based in Katherine, Northern Territory, we are seeking an experienced Executive Assistant to join our team and provide administrative support to the Executive Team. This role is responsible for providing confidential, efficient and effective administrative support primarily to the CEO, and Executive team where required. In addition, this role will have delegated administrative responsibilities that support the organisation. Some key tasks include: Maintain and monitor the calendars and itineraries of the Executive Team. Prepare and publish necessary reports, documents, and presentations required for meetings attended by CEO. Provide administrative support to the Executive team (CEO, Board of Directors and any other executives as requested by the CEO) as delegated by Executives. Coordinate and book company travel and accommodation as required for the Executive and Management teams. Prepare agenda and action plans for Management, Executive and Board Meetings, and conduct minutes at each meeting, ensuring that minutes are distributed to the management team promptly. File and store agendas and minutes appropriately. Maintain and secure all filing systems within the Executive Team. Answer all incoming telephone calls promptly and professionally. Liaising with local councils and businesses on behalf of the Chairperson to organise community meetings and events. What youâll need to succeed High level of confidentiality Excellent planning, time management and organisation skills High level of computer literacy Excellent verbal and written communication skills Flexible and hands-on approach to work High level of professional presentation at all times Great attention to detail Demonstrated ability to problem-solve Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role. Certificate III or above, in Business Administration Experience in event coordination and stakeholder management is an advantage (desirable) What will you get? Be apart of something you can be proud of! Salary packaging. Generous salary on offer. Unlimited career progression opportunities. Ability to learn new skills, hone in existing abilities and thrive within an organisation that values their employees. We are fortunate to have some truly stunning and untouched wilderness areas like the famed Nitmiluk, Edith Falls, Cutta Cutta Caves and Kakadu National Park on our door step. A position description is available on request. Please email [email protected] for more details. Jawoyn Association is an Equal Opportunity Employer. Highly valuing a diverse workforce with an inclusive culture being paramount. We encourage applications from Aboriginal and Torres Strait Islander peoples and people of all identities.
Executive Assistant
GenusPlusà Group · Posted 23 days ago
About the role
The Business GenusPlus Group (ASX:GNP) is an end-to-end service provider for essential power and telecommunications infrastructure. We provide an integrated service delivered through four key complementary businesses to our clients in the resources, power, utilities, and telecommunications sectors across Australia. The Role We are seeking an Executive Assistant for a permanent, full-time position at our Office in Port Melbourne reporting to the project director. The Western Renewables Link is a proposed new 190 kilometre overhead high-voltage electricity transmission line that will carry renewable energy from Bulgana in western Victoria to Sydenham in Melbourneâs north-west. This critical infrastructure will unlock the renewable energy potential of western Victoria as a key Renewable Energy Zone and help deliver clean and affordable energy to all Victorians. The role will involve providing direct support to the Executive Commercial Manager, and assisting with a variety of administrative duties. The Executive Assistant's responsibilities will include: Providing general and focused Administration support to the project and Executive teams, Following internal controls and maintaining a high level of confidentiality, document control, data and finance security to protect business operations and customer confidence, Continuously liaising with external and internal stakeholders whilst maintaining high quality customer service, including responding to enquiries and disputes from customers/suppliers and elevate for urgency when required, Attending weekly meetings, preparing reports and taking minutes as required Providing information as required for both internal and external auditors, Assisting with the mobilisation and onboarding of new starters as required. Essential Skills / Qualifications/Experience Qualifications in Business/Project Administration/Office Management/Commerce, 3 Yearsâ experience supporting senior-level / executive-level management, Demonstrated good safety record and knowledge of Occupational Health & Safety, C class driverâs licence, High level customer relationship management, communication, and interpersonal skills, Strong attention to detail, Advanced level PC, printer, scanners, and internet skills, Advanced level Office, Word, Excel, PowerPoint, and Outlook skills, High efficiency and accuracy of typing and word processing, Experience with diary and travel management, Excellent time management and organisational skills. Desirable Skills / Experience Tertiary qualifications in business/finance, or equivalent, Experience, ideally within construction or engineering, Experience in commercial contract formation and tendering processes, Experience in utilities and/or construction and/or resources industry, Experience in a law firm, legal secretary, or receptionist. The Benefits The successful candidate will benefit from exposure to multidisciplinary works, a competitive remuneration package, opportunities for growth with a large pipeline of upcoming projects and access to our Employee Assistance Program. If, after reading the details of this vacancy, you feel you meet the listed criteria and would be a good fit for the role, please select Apply! GenusPlus Group values diversity and inclusion, and we strongly encourage females and First Nations people to apply Where large numbers of applications are received, only those shortlisted will be contacted.
Account Executive
The Missing Link · Posted 23 days ago
About the role
About Us We are The Missing Link - one of Australiaâs most awarded IT providers, now backed by global powerhouse Infosys. For over 28 years, we have helped businesses succeed with cutting-edge Cyber Security, IT & Cloud, and Automation solutions. With 200 team members and a culture built on inclusion, innovation, and impact, we offer a workplace where youâre valued, challenged, and supported to grow. We are THE MISSING LINK between where you are and where you want to be. The Role We are looking for an experienced Account Executive to join our sales team in Melbourne. The ideal candidate will have a proven track record in the IT industry, building and developing client relationships, which will help them sell multiple vendor solutions, a range of Consulting Services, and Managed Service offerings. Working within an energetic, highly motivated team, you will be provided ongoing support, training and development to be successful in the role, all within a flexible working environment. As part of this role, you will: Manage client relationships (both existing and new) and bring in new business focusing on the mid-market segment (500-2500 seats). Develop and execute on strategic account and territory plans to meet quarterly and annual sales objectives. Work closely with marketing, pre-sales, technical staff and strategic vendors to create and manage a strong pipeline of new business for product, services and managed services. Communicate the value of The Missing Link solutions to C-level executives and other senior decision-makers. Identify business problems and align them to solutions in areas such as Cloud, Connectivity, Networking, Security, Datacentre, Productivity and Backup & Recovery. Understand customer pain points and have an honest and transparent approach. Be self-motivated, passionate and responsive. Requirements Minimum of 5 years experience as a sales professional in information technology. Demonstrated experience selling large complex IT solutions at a mid-market level. Well developed business acumen with creative sales and negotiation skills to handle complex scenarios at all levels. Passion for building long-term customer relationships, and a focus on excellent customer service. The successful candidate will have the following qualities: Self-motivation Excellent Interpersonal skills Excellent communication skills High degree of professionalism Strategic Thinking Planning/Organising Skills Benefits A great company culture is very important to The Missing Link. Keeping everyone happy is one of our top priorities. Here are some of the best bits about working at The Missing Link and some of the ways we try and maintain our staff happiness levels: Competitive base salary with an uncapped commission structure Opportunity to sell high-demand, high-impact cybersecurity solutions Supportive, collaborative team environment with strong technical backing Ongoing training and professional development in a rapidly growing industry Clear career progression in a business that values performance and initiative
Executive Assistant
CatholicCare Tasmania · Posted 27 days ago
About the role
Executive Assistant Full Time Permanent Position- Hobart, Tasmania Join CatholicCare Tasmania as an Executive Assistant, providing high-quality administrative and coordination support to the CEO and Executive Leadership Team. CatholicCare Tasmania is the primary social services agency of the Catholic Church across Tasmania. We have 60 yearsâ experience delivering a wide range of services and support to improve individual, family and community wellbeing. Our services are available and open to all with a particular focus on families, young people and children. About the Role Reporting to the Chief Executive Officer (CEO), the Executive Assistant provides high-quality administrative and coordination support to the CEO and the Executive Leadership Team (ELT). The position is primarily focused on efficient diary management, coordination of meetings and communications, and providing day-to-day executive support that enables the effective functioning of the CEO and ELT. It is a flexible role that adapts to the requirements of changing priorities and handles all situations with utmost diplomacy and respect. Key Responsibilities Coordinate and manage executive diaries, appointments, correspondence, documentation and events to ensure the effective use of executive time and resources. Coordinate travel, accommodation and associated logistics for the CEO and Executive Leadership Team. Assist with the preparation, formatting and distribution of reports, presentations and briefing materials. Act as a central point of contact for enquiries directed to the CEOâs office. Build and maintain positive and professional relationships with internal and external stakeholders. Coordinate the preparation and distribution of meeting papers for executive, board, committee and internal and external meetings as required. Record, prepare and distribute accurate meeting minutes for executive, board, committee and internal and external meetings as required, this may include meetings which are outside of normal business hours. Support the efficient operations of the CEO office and executive administration functions. What we offer: Salary packaging benefits to increase your take-home pay Four (4) bonus leave days per year Discounted private health insurance Be part of a leading NFP organisation committed to compassion, service, and community wellbeing. Applications close: 16 October 2026 For a confidential conversation or for more information regarding the role please contact: Julia Mangan on [email protected] If you are a highly organised, adaptable and professional Executive Assistant looking to make a meaningful contribution to CatholicCare Tasmania, we encourage you to apply. Please upload your resume and cover letter addressing the below selection criteria. Selection Criteria Demonstrated proficiency in Microsoft Office 365 applications, including Outlook, Word, Excel, PowerPoint, Teams and SharePoint, with the ability to prepare professional correspondence, reports and presentations. Well-developed judgement, problem-solving and relationship-management skills, with the ability to maintain confidentiality, discretion and professionalism at all times. Excellent personal presentation, written and verbal communication skills with the ability to meet and greet with staff and visitors at all levels of seniority. Highly developed time management skills with the ability to meet competing deadlines. Excellent organisational skills for maintaining diaries and making appointments with proven ability to manage multiple tasks and reminders on behalf of others in a respectful and diplomatic manner. Proven flexibility and adaptability to transition between executive level duties and providing support to the administration team â from greeting senior stakeholders to supporting general office housekeeping and administrative tasks. CatholicCare Tasmania is committed to safeguarding the interests of children and young people. We are committed to protecting children and young people from harm and require all applicants to undergo an extensive screening process prior to appointment. CatholicCare Tasmania is an equal employment opportunity employer and promotes and supports a family friendly workplace. The successful applicant must be eligible to work in Australia and will need to evidence their registration to Work with Vulnerable People and Police Check as part of the recruitment process.
Executive Assistant
Baker Recruitment · Posted 28 days ago
About the role
This is an exciting opportunity to join an established property business delivering residential developments from concept through to completion. Working closely with a Director, youâll coordinate business priorities, communication and follow-up across multiple teams. This is a varied opportunity for an experienced Executive Assistant who enjoys taking ownership, working independently and being involved in the day-to-day running of a business The Benefits Monday to Friday position Work directly with an experienced senior executive Take ownership of a varied and involved role Gain exposure to business decisions and property projects Work closely with teams across the business The Role Coordinate meetings, weekly priorities and follow-up actions. Prepare meeting agendas, briefing materials, minutes and follow-up communications Track decisions, approvals and deadlines Coordinate with internal teams and external consultants Monitor project milestones and flag delays or issues Handle confidential information with care and discretion About You Proven experience in an Executive Assistant role Experience supporting senior executives in a busy environment Strong written communication and attention to detail Confident managing competing priorities and working independently Comfortable dealing with senior stakeholders and following up on outstanding tasks Property, construction or real estate experience would be highly regarded Apply NOW or get in touch for a confidential chat. Sacha Frizzell 0426 150 497 [email protected]
Executive Assistant
MJD Recruitment · Posted 28 days ago
About the role
MJD Recruitment is partnering with a growing organisation in the healthcare space in Melbourne to find an experienced Executive Assistant for its CEO. This is a newly created role for someone who can step in quickly, bring more structure to a busy diary and think ahead. We are looking for a trusted partner who listens closely, works out what matters most and acts without waiting for detailed instructions. Key Responsibilities Manage the CEO's diary, schedule meetings and create a more effective structure for their time Coordinate international conference travel, including flights, hotels, chauffeurs and related arrangements Prepare for meetings, take minutes and follow up on actions Assist with presentations and documents Provide support to the broader team on ad hoc projects and requests Anticipate needs and help manage competing commitments before they become pressure points About You Experience supporting a CEO or senior executive, ready to hit the ground running with minimal handover Proactive and assertive, with the confidence to make sound day-to-day decisions A strong communicator and an even better listener, able to absorb information at speed, clarify priorities and follow through Friendly and personable, with a style that builds a real connection with your executive Strong attention to detail and absolute discretion A healthcare background is a bonus, though EA capability and the working relationship matter far more What's On Offer Up to $130,000 plus super (DOE) Two days WFH The opportunity to shape a brand new role A warm, collaborative team and a stylish workspace For a confidential discussion about this opportunity, please apply directly or reach out for more information.
Executive Assistant
Victorian Government · Posted 29 days ago
About the role
Executive Assistant to the Chief Executive Officer We are seeking an exceptional Executive Assistant to provide high-level support to the Chief Executive Officer and the Office of the Chief Executive Officer (OCEO). This is a pivotal role for someone who brings sound judgement, initiative, resilience and a strong work ethic, and who can be relied upon to deliver with consistency, professionalism and attention to detail. In this role, you will be at the centre of a dynamic executive environment, managing the CEO's diary and email flow, coordinating briefings and meeting materials, overseeing executive tasks and information requests, and supporting the smooth operation of internal and external meetings. You will work closely with senior executive offices across the Department and government, and build strong relationships with a wide range of internal and external stakeholders. Working closely with the OCEO team and senior executive's offices across the Department and government, the Executive Assistant will also be required to: * Promote and maintain strong relationships within the VSBA, across the Department, and with external stakeholders * Provide guidance and advice to and on behalf of the VSBA * Work collaboratively with the Manager and the OCEO team to ensure the CEO and VSBA executive team are effectively supported. We are looking for someone who is proactive, highly organised and calm under pressure. You will be a natural problem solver with the ability to anticipate needs, manage competing priorities and exercise excellent judgement in a sensitive and fast-moving environment. Just as importantly, you will be a collaborative team member who is committed to supporting others and contributing positively to a small, high-performing team. About you You will bring: * proven experience providing high-level executive support to a senior executive, ideally in a government or similarly complex environment * exceptional organisational skills and the ability to manage multiple priorities with accuracy and discretion * strong interpersonal and communication skills, with the ability to engage confidently with a broad range of stakeholders * resilience, initiative and a consistent, dependable approach to your work * excellent judgement, strong attention to detail and a commitment to delivering high-quality outcomes * the ability to work independently while also contributing effectively as part of a close-knit team * proven capability in innovative thinking and problem-solving Why join us? This is a rewarding opportunity to play an important role at the centre of executive support, where your contribution will be valued and your work will make a genuine difference. You will join a professional and supportive team that works closely together, takes pride in delivering high-quality outcomes, and values reliability, collaboration and initiative. In this role, you will have the chance to build strong relationships, work closely with senior leaders, and be part of a fast-moving and dynamic environment. If you are someone who takes pride in delivering consistently high standards, brings energy and initiative to your work, and is motivated by making a meaningful impact, we would love to hear from you. Further details and how to apply Applications must include a current CV, cover letter and responses to the selection criteria. Shortlisted applicants will be asked to provide at least 2 professional referees. Please note, only shortlisted candidates will be contacted. If you have any further queries, please contact Philippa Hastie, Manager, Office of the Chief Executive Officer, Victorian School Building Authority - [email protected] For more details regarding this position please see attached position description for the capabilities to address in application. The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page Applicants requiring adjustments can contact the nominated contact person. Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au. Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence. Applications close 11.59pm 30 October 2026.