Administrative Assistant
St Vincent's Health Australia ¡ Posted today
About the role
Job Description: Administration Assistant â Complex Care & Chronic Disease Permanent Part Time â 72 hours... About the Role An exciting opportunity is available for an experienced Administration Assistant to join the Complex Care
Technical Administrative Assistant (WOWU)
ALS ¡ Posted today
About the role
, Brisbane, is seeking a full time Technical Administrative Assistant (WOWU) to support the operations of a fast-paced minerals
Administrative & Client Services Assistant (Accounting & Financial Services)
BruntWork ¡ Posted 2 days ago
About the role
without hesitation.â - Zyrrah D, Bookkeeper 4.9/5 4.9/5 Administrative & Client Services Assistant (Accounting... Practice Ignition Perform administrative tasks in Xero as directed, including checking chart of accounts and entering BAS
Administrative Assistant
Manpower ¡ Posted 3 days ago
About the role
Administration Assistant to provide comprehensive business and operational support across teams and stakeholders. This role... administrative excellence across the business. Key Responsibilities Manage calendars, meetings, travel arrangements
Executive Assistant (Administrative Officer Level 5) - Department of Dermatology
NSW Health ¡ Posted 8 days ago
About the role
Employment Type: Permanent Full Time, 38 hours per week Position Classification: Administrative Officer Level 5..., this position will provide high level administrative leadership and secretarial support to the Department of Dermatology as well
Administrative Assistant
St Vincent's Health Australia ¡ Posted 12 days ago
About the role
administrative assistant experience in the medical industry or other Demonstrated experience with Computers, MS Word, MS Excel... available) Fitzroy location About the Role An opportunity exists for an Administration Assistant to join the Cardiology Team at St
Administrative Assistant, Amazon Logistics, Southern Region
Amazon ¡ Posted 14 days ago
About the role
Description We are seeking a highly organised and proactive Regional Administrative Assistant to support operations... administrative communications between sites and regional leadership Track and report on site engagement metrics and participation
Administrative Assistant - MAP
ResMed ¡ Posted 16 days ago
About the role
Title Administrative Assistant - Medical Affairs Job Description The Medical Affairs (MA) team works with the Product... about Qualifications and Experience Required: 2+ years of Administrative assistant experience Can operate independently
Administrative Assistant
UNSW Fitness and Aquatic Centre Management ¡ Posted 17 days ago
About the role
An Administrative Assistant is responsible for providing, practical and efficient administrative support. This role will: Perform... routine administrative tasks such as typing, data entry, emails, diary management, filing, photocopying, accepting/arranging
Bookkeeper & Administrative Assistant
BruntWork ¡ Posted 20 days ago
About the role
Assistant to provide essential bookkeeping, finance, and administrative support to a growing business. This role is ideal... partner I'd recommend without hesitation.â - Zyrrah D, Bookkeeper 4.9/5 4.9/5 Bookkeeper & Administrative Assistant
Dental Receptionist and Administrative Assistant (Healthcare)
BruntWork ¡ Posted 21 days ago
About the role
Job Overview We are seeking an empathetic, detail-oriented Dental Receptionist and Administrative Assistant... D, Bookkeeper 4.9/5 4.9/5 Dental Receptionist and Administrative Assistant (Healthcare) Job Category Administration
Legal Administrative Assistant (In House)
G2 Legal ¡ Posted 21 days ago
About the role
We are looking for an Administrative Assistant to assist a large In House legal team. The organisation operates... billing queries Providing broader administrative support to the Legal team, including document management, meetings, expenses
administrative assistant
Randstad ¡ Posted 22 days ago
About the role
Temporary Administrative Assistant - 2 week contract starting immediately Location: Parramatta, NSW (Full-time... Administrative Assistant to join the team for a two-week project focused on document digitisation and records management. Working
Administrative Assistant
St Vincent's Health Australia ¡ Posted 30 days ago
About the role
Fitzroy location, close to public transport About the Role We have an exciting opportunity for an Administrative... Assistant in the office (located in Victoria Parade, East Melbourne) of a unique statewide program that deals with the medical
Administrative Assistant
Laser Plumbing ¡ Posted 41 days ago
About the role
O'Brien Electrical Lake Macquarie is seeking interest for an Administrative Assistant. We require a self-motivated team... & general filing Work closely with directors and operation managers Providing administrative assistance to key internal staff
Sr. Associate, Administrative Assistant
Alcon ¡ Posted 41 days ago
About the role
in the lives of our patients and customers. Are you ready to join us? The Senior Associate Administrative Assistant... according to the SX IMG team needs, (3) executive assistant support to the President International Vision Care, (4) contract
Administrative Assistant
O'Brien ¡ Posted 47 days ago
About the role
O'Brien Electrical Lake Macquarie is seeking interest for an Administrative Assistant. We require a self-motivated team... & general filing Work closely with directors and operation managers Providing administrative assistance to key internal staff
Administrative Assistant
Global Payments ¡ Posted 56 days ago
About the role
your mark at one of the biggest names in payments. Weâre looking for an Administrative Assistant to join our ever-evolving... looking for a highly organised and proactive Administrative Assistant to support a portfolio of senior leaders in a shared-services
Scheduling and Administrative Assistant
Norwest Recruitment ¡ Posted 83 days ago
About the role
and glue that holds them together. Using your high level organisational and administrative skills you will up lift the... to work along-side both corporate professionals and trades. Duties and responsibilities include: Administrative support
Bookkeeper & Administrative Assistant
ROVR Outsourcing ¡ Posted 87 days ago
About the role
Job Description : This is a remote position. Role Overview This is a hybrid Bookkeeper & Administrative Assistant... with a stronger focus on administrative support while progressively transitioning into a more client-facing bookkeeping role
Administration Assistant
Frontline Recruitment Group ¡ Posted today
About the role
We are looking for a reliable, organised and motivated Administration Assistant to join our team in Burbank. This role would suit someone with previous administration experience, particularly in the residential construction industry. However, if you have good computer skills, a positive attitude and are a fast learner, we would also love to hear from you! Key Responsibilities Provide general administrative support to the team Answer phone calls and respond to emails Manage filing, data entry and general office paperwork Assist with scheduling appointments and coordinating jobs Maintain accurate records and update company documents Assist with preparing work orders, reports and other documentation Communicate with suppliers, subcontractors and clients Support the day-to-day running of the office Skills and Requirements Good computer skills and confidence using Microsoft Office Strong organisational and time-management skills Excellent communication and attention to detail A positive attitude and willingness to learn Ability to work independently and as part of a team Previous administration experience is preferred Experience in residential construction or the building industry will be a strong advantage What's on Offer Full-time position, 38 hours per week Monday to Friday working schedule Opportunity to join a team within the residential construction industry Training and support for the right candidate
Administration Assistant
Good Price Pharmacy Warehouse ¡ Posted today
About the role
Summary: We are seeking a highly organized and detail-oriented Administration Assistant to join our team. The ideal candidate will provide essential support to various departments within our organization, ensuring smooth operations and efficient workflow. This role requires excellent communication skills, a proactive approach, and the ability to handle multiple tasks simultaneously. The Administration Assistant will play a crucial role in maintaining a productive and professional work environment. Responsibilities: Perform general administrative tasks, including managing correspondence, scheduling appointments, and maintaining records. Assist in organizing and coordinating meetings, conferences, and events. Handle incoming calls and inquiries, providing accurate information and redirecting as necessary. Prepare and distribute internal communications, memos, and reports. Maintain office supplies inventory and place orders when needed. Support the HR department in various tasks, such as onboarding new employees and maintaining employee records. Collaborate with other team members to ensure efficient workflow and timely completion of projects. Assist in managing travel arrangements and accommodations for staff members. Uphold confidentiality and handle sensitive information with discretion. Qualifications: High school diploma or equivalent; additional certification in office administration is a plus. Proven experience as an Administration Assistant or in a similar role. Proficient in using office software, including MS Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and time management skills. Strong attention to detail and accuracy. Exceptional verbal and written communication skills. Ability to prioritize tasks and work independently. Familiarity with basic HR processes and procedures is desirable. Professional and friendly demeanor. test 123
Administration Assistant
Good Price Pharmacy Warehouse ¡ Posted today
About the role
Summary: We are seeking a highly organized and detail-oriented Administration Assistant to join our team. The ideal candidate will provide essential support to various departments within our organization, ensuring smooth operations and efficient workflow. This role requires excellent communication skills, a proactive approach, and the ability to handle multiple tasks simultaneously. The Administration Assistant will play a crucial role in maintaining a productive and professional work environment. Responsibilities: Perform general administrative tasks, including managing correspondence, scheduling appointments, and maintaining records. Assist in organizing and coordinating meetings, conferences, and events. Handle incoming calls and inquiries, providing accurate information and redirecting as necessary. Prepare and distribute internal communications, memos, and reports. Maintain office supplies inventory and place orders when needed. Support the HR department in various tasks, such as onboarding new employees and maintaining employee records. Collaborate with other team members to ensure efficient workflow and timely completion of projects. Assist in managing travel arrangements and accommodations for staff members. Uphold confidentiality and handle sensitive information with discretion. Qualifications: High school diploma or equivalent; additional certification in office administration is a plus. Proven experience as an Administration Assistant or in a similar role. Proficient in using office software, including MS Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and time management skills. Strong attention to detail and accuracy. Exceptional verbal and written communication skills. Ability to prioritize tasks and work independently. Familiarity with basic HR processes and procedures is desirable. Professional and friendly demeanor. test 123
Administration Assistant
NSW Department of Communities and Justice ¡ Posted today
About the role
Administration Assistant Housing Appeals Committee, Homes NSW Location â Burwood â 50% Hybrid Employment type â Temporary up to 30 September 2027 - Full time Salary â Clerk Grade 1/2 $78,000.00 - $84,799.00 plus employerâs contribution to superannuation and annual leave loading About Us The Housing Appeals Committee (HAC) provides an independent appeals mechanism for social housing clients in NSW. The HAC Secretariat is a business unit of Homes NSW and provides administrative and customer support services to enable the delivery of timely and responsive independent appeal services. Your role The Administrative Assistant supports a client-focused team delivering appeals services to social housing residents, collaborating with clients, staff, and providers to ensure a culturally responsive service. With a high level of attention to details and strong administrative and customer service skills, youâre confident using computer-based technology and managing tasks like records maintenance, meeting coordination, minute taking and financial processes. What youâll do Provide administrative services including filing, mail receipt and sorting, maintenance of registers, routine purchasing, meeting and event support, photocopying, and creating and compiling documents to support the effective operation of the team/unit Collect and compile information to support the development of documentation and reports Respond to enquiries and routine requests for information, escalating enquiries as necessary, to ensure the provision of accurate information Update records and databases, complying with records management processes, to ensure information is accurate, stored correctly and accessible What weâre looking for Youâre known for providing excellent customer service, your strong communication skills (both written and verbal), and you understand the importance of discretion and confidentiality You thrive under pressure and meet tight timeframes. Youâre flexible and organised, with great attention to detail and accuracy Youâre a highly motivated team player, working collaboratively and independently as required, but always with a âcan-doâ attitude. Experience in a similar role managing multiple priorities throughout your day Download the role description To apply directly via the DCJ Careers site click here . Search for the job and click the âApply nowâ button. We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you, please apply â you do not need to meet every desired requirement for us to want to talk to you. What We Offer We offer a variety of benefits, including: A challenging and rewarding career Flexible, autonomous work environment Competitive pay and conditions Training and development opportunities to build and maintain capabilities Health & Wellbeing and Employee Assistance Programs. Want more information? Visit our website to see more information on Working for us. We do work that really matters Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. Itâs work that really matters. Apply now and join Australiaâs top public sector employer where we will support you and provide an exciting and flexible working environment! Are you ready to join us? Click apply, attach an up-to-date rĂŠsumĂŠ (maximum 5 pages) and a cover letter (maximum 3 pages) addressing the 2 targeted questions below with a brief outline on how you meet the requirements of the role: Targeted Question 1 - As the Administration Assistant you will be required to ensure excellent customer service, support staff and external stakeholders and manage a demanding workload. Please provide an example of when you have demonstrated these skills. What were your responsibilities, what process did you put in place and the outcome? (Maximum 300 words) Targeted Question 2 - Describe a time where you have had competing deadlines? What did you do to manage these deadlines and what was the outcome? (Maximum 300 words) Applications close Sunday, 15 November 2026 at 11:59pm AEST. Got a question? For more information about the role or what itâs like to work for DCJ, please contact the hiring manager Catherine Walton at [email protected] If youâve got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please call Meryl Georges on 8688 7252 or via [email protected] Visit Recruitment adjustments on the DCJ website to learn more. Inclusion and Diversity lies at the heart of how we recruit We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ, culturally and linguistically diverse people, carers and other diversity groups. To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website . Other Information A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months. For more information visit Applying for DCJ jobs on the DCJ website. Thank you for your interest in this role. We look forward to receiving your application. To keep up with recruitment opportunities at DCJ, follow us on Facebook: www.facebook.com/CareersatDCJ/ The Welcome Experience Thinking about moving to regional NSW? Get free, personalised support with housing, schools, jobs, and settling in. Learn more: www.nsw.gov.au/welcomeexperience The careers site currently promotes this service on the âDiscover roles with DCJ in regional NSWâ page.
Administration Assistant
Anglicare ¡ Posted today
About the role
Anglicare has an exciting opportunity for an Administrative assistant, to be part of Anglicare Carlingford House Residential care team. The aim of this role is to provide efficient and effective administrative support to the Residential Care Facility, ensuring smooth day-to-day operations This is a Permanent Part-time role based at Anglicare Carlingford House, Carlingford. We are looking at a shift coverage from Saturday-Tuesday and for a total of 28 hours in a week. Responsibilities (not limited to): Complete general administrative tasks, including word processing, filing, emailing, and mail distribution. Attend to residents, visitors, couriers, and trades people at the reception desk, providing a professional and welcoming service. Help support the Operations team with rostering duties. Maintain and improve administrative procedures and systems. Organise meetings, events, and functions as required. Process work orders and supply orders in a timely manner. Update resident files in accordance with Commonwealth, State, Anglicare, WHS, and Rehabilitation guidelines. Ensure all administrative records and databases are accurately maintained and up to date. Assist with basic financial processes as directed by the Retirement Living Manager. Comply with safe work practices and participate in workplace consultation activities. Actively engage in safety activities, including hazard and incident reporting as prescribed in the WHSIMS. Key Skills Strong attention to detail and accuracy Excellent organisational and time management skills Effective verbal and written communication Proficiency in Microsoft Office applications Customer service orientation Ability to work independently and as part of a team Adaptability and flexibility in a changing environment Basic financial literacy and numeracy skills Empathy and patience when dealing with older residents Qualifications and Experience Certificate III in Business Administration or equivalent qualification (desirable) Minimum 1-2 years' experience in an administrative or customer service role Experience working with older people or in a Residential Care setting (desirable) Are you ready for a career that means more? To apply for this role, please click the âApplyâ button. All applicants will receive a response. Anglicare is as wonderfully diverse as the customers and communities we support. While we are guided by our Christian-based values, our team includes people of all faiths and backgrounds who share our commitment to serving others, and we value the diverse perspectives they bring. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, genders, abilities and cultural backgrounds. Please note that successful completion of background checks and NDIS Worker Screening Check Clearance may be required as part of the employment process for this role. Disclaimer: We do not accept unsolicited agency resumes and are not responsible for any fees related to unsolicited resumes. Application Close Date: November 09, 2026
Administration Assistant
Victorian Government ¡ Posted today
About the role
Can you tell me more about what you do at VLSBC? Great question! We're really proud of the work we do. We are the regulator of the Victorian legal profession. We license lawyers and oversee service standards and conduct. This includes handling complaints about lawyers, investigating poor conduct and overseeing management of trust accounts. We are also the stewards of the public purpose and fidelity funds and administer these to support legal regulation and access to justice in Victoria. We are a modern best practice regulator, using data and insights to help identify where our actions can have the greatest impact on ensuring ethical and professional legal practice by Victorian lawyers. We are passionate about maintaining and protecting the rule of law by ensuring the integrity of the legal profession. Okay, and what role are you recruiting for? We're looking for a Administration Assistant to join our Discipline & Suitability Team. You will assist team members with tasks assigned to you relating to investigations, litigation matters and project work including receipt of incoming and outgoing mail and documents and carrying out a variety of administrative tasks (data entry, electronic document compilation, document management and other computer-based activities). This is getting interesting, what type of person are you looking for? We're looking for passionate and driven people to work with us as we continue to enhance our services to the Victorian public. We are looking for candidates with the following: * Knowledge and experience working with office-based computer systems, eg an eDRMS (Content Manager/TRIM), Microsoft Office suite of software and databases. * Candidates currently studying or with a tertiary qualification in law will be highly regarded. * Experience working in a legal environment would be well regarded. That sounds like me! How are you different from other organisations? We're really excited by our organisation, we offer: * Flexibility: We have work leading edge flexible working options including part-time, compressed hours, flexible start time, up to 2 days working from home. * Culture: Our People Matter Survey results reflect our staff are proud to work for the VLSBC. * Wellbeing: We have an active Social Club and Health and Wellbeing Committee that promote fun and engaging activities throughout the year * Partnership: our horizontal structure allows for more partnership with your colleagues and other teams * Purpose: We play a key role in regulating the legal practice in Victoria I want to know more! Alex Freeman would love to hear from you on [email protected] if you have questions about the role. I'm now really interested! Great! Our recruitment is all about red carpet not red tape so simply click on âApply Now' before midnight 8th November. We can't wait to hear from you! Other relevant information: Appointment will be subject to abiding by our Flexible Working Procedure which defines the number of required in-office days at our office (including the âteam day' of your team) and completion of the VPS Pre-Employment Statutory Declaration, Misconduct Declaration and Consent Form and the Pre-Employment Health Declaration. Your appointment may be subject to a satisfactory National Police Record Check, provision of evidence of qualifications required for your position and/or a probation period.
Administration Assistant
Recruitment Select ¡ Posted 1 days ago
About the role
Casual Administration Assistant | Shepparton Recruitment Select is seeking a mature, experienced, and highly organised Administration Assistant to join a friendly and dynamic team based in Shepparton. This is part-time hours on casual pay working up to five days per week, ideally suited to someone looking for a great work-life balance & a potential to grow within the business. The successful candidate will be a proactive and reliable team member with strong administrative skills and the ability to effectively manage a variety of office responsibilities. Key Responsibilities Provide reception support and act as the first point of contact for visitors and clients. Professionally greet and assist clientele. Handle enquiries from both internal and external stakeholders in a prompt and efficient manner. Manage incoming phone calls and email correspondence. Perform accurate data entry and maintain records. Undertake general office administration duties. Monitor office supplies and coordinate stationery orders. About You To be successful in this role, you will possess: Previous experience as an Administration Assistant or in a similar administrative role. Strong computer skills, including proficiency with Microsoft 365 applications Experience using SAP manufacturing data software (desired but not essential) Excellent communication and interpersonal skills Strong organisational and time-management abilities A proactive, positive, and "can-do" attitude The ability to work both independently and as part of a team A willingness to be the go-to support person within the office environment The ability to successfully pass a Drug and Alcohol screening A current Police Check Full working rights within Australia How to Apply If this opportunity aligns with your skills and career goals, click 'Quick Apply' or email your resume, including two professional referees, to: [email protected] For further information, please contact Adele on 0407 892 182. Please Note: Only candidates selected for the next stage of the recruitment process will be contacted.
Administration Assistant
Recruit Personnel ¡ Posted 6 days ago
About the role
Our Client is in need of an Administrator to support their business 3 days a week, Monday to Wednesday. This role will very much see you working closely with the business owner in adhoc administration based tasks including - organising inductions, enrolling employees into training, general correspondence etc. This role will require an individual who can follow a direction, who is a finisher working to completing tasks within expected timeframes. Essential requirements include: Confident administration experience Advanced computer skills Capacity to follow a direction Driver's License and Transport to get to and from work Desirable: Previous experience onboarding employees i.e. inductions, medicals, training - would be highly regarded Availability to commence immediately.
Administration Assistant
RSM ¡ Posted 6 days ago
About the role
OUR VALUE PROPOSITION At RSM, our purpose is to instill confidence in a world of change for both our clients and our people. RSM Australia supports a people-centric and collaborative culture where we are committed to empowering and developing you. As a leading professional services firm, we connect you to an extensive network of global resources and invest in your future. We value the meaningful work that you do and encourage you to be a part of the change. Our value proposition is our commitment to you; it highlights the experiences, benefits, and value that you can expect as part of RSM. This is underpinned by our three values â integrity in everything that we do, supporting clients everywhere, and developing and valuing everyone. Who we are: RSM Australia is a member of RSM, the worldâs 6th largest network of audit, tax and consulting firms. We are an award-winning professional services firm with over 100 years experience supporting Australian businesses. We believe in putting people first and we are proud to have developed a work culture that fosters growth, collaboration and success. About the role: Looking for an administration role where you can build your skills, take on variety and become an important part of a supportive local team? RSM is looking for an organised and proactive Administration Assistant to join our Narrogin office . This is a great opportunity for someone with some administration experience who is ready to grow their career within a professional services environment. Youâll work closely with our Partners and team, providing day-to-day administrative support and helping keep the office running smoothly. No two days will look exactly the same, with exposure to client administration, office coordination, document preparation, regulatory correspondence and general business support. What youâll be doing In this varied role, you will: Provide administrative support to Partners and team members Prepare correspondence, letters and other business documents Process new client applications and maintain client records Maintain electronic and physical client files Liaise with external organisations including ASIC and the ATO Assist with debtor and disbursement administration Coordinate registered office requirements Support local marketing activities and office projects Assist with reception and provide a welcoming experience for clients Coordinate mail, scanning, filing and office registers Help manage office amenities, suppliers and services Pitch in across the office wherever support is needed About you: Youâre someone who enjoys keeping things organised, takes pride in getting the details right and is happy working with a range of people. Ideally, you will bring: Previous administration experience, ideally around 12 to 18 months Strong written and verbal communication skills Excellent attention to detail and organisational skills Confidence using Microsoft Office and learning new systems A professional and approachable manner The ability to manage competing priorities and work independently A collaborative attitude and willingness to support the broader team Completion of Year 12 A Certificate in Business Administration would be advantageous, but is not essential. Why join RSM in Narrogin? This is an opportunity to build your administration career with a global professional services firm while remaining part of a close-knit regional office. Youâll have the opportunity to broaden your experience, work with a supportive team and develop valuable professional services skills across a diverse range of administration and client support activities. If youâre organised, motivated and looking for your next opportunity in Narrogin, weâd love to hear from you. Apply today. Life at RSM: RSM provides a great environment to build skills and confidence and we help our people achieve their best. We are trusted advisors to our clients, so it is critical for us to find the right people for the job on offer. Our network of offices across Australia and around the world allow us to offer a personal service to all our clients regardless of where they are! Working for RSM entitles everyone to a wide range of leading health, wellness financial and lifestyle benefits. How to apply: Please click on the âapplyâ button and complete our online application form. Agencies, thank you for thinking of us, but our recruitment is managed internally, and we will reach out to our preferred suppliers if we need assistance.
Administrative Assistant
O'Brien Electrical ¡ Posted 7 days ago
About the role
O'Brien Electrical Lake Macquarie is seeking interest for an Administrative Assistant . We require a self-motivated team member with office administration experience who is reliable and able to work within a team and independently. ABOUT THE ROLE This role is a critical support function for our business and its customers. You will be working with our owners and team members, contributing towards delivering a great overall customer experience. The successful team member will be responsible for the following but not limited to: The first point of Customer Contact - Incoming phone calls & greeting of customers and visitor's to the office and showroom General administration duties including production of documents, data entry & general filing Work closely with directors and operation managers Providing administrative assistance to key internal staff when required Liaise with site staff, suppliers, subcontractors & local authorities Update & maintain CRM and various registers Attend & process requests for work order and quotes Scheduling jobs and managing workflow schedules Assist in preparation of invoices & quotations Creation of Purchase Orders to suppliers and subcontractors Assist/organise materials for projects including deliveries Assist & maintain stock management including stock takes Processing of some Accounts Payable/Accounts Receivable duties ABOUT YOU To be successful in this role you will have the following skills and attributes: A professional phone manner with excellent communication skills Ability to work efficiently & multi-task under pressure Have exceptional organisational skills Have a strong customer service focus Attention to detail & a positive "can do" attitude Ability to work as a team player and independently Ability to forward-think and show initiative Ability to pick up new skills quickly and maintain accurate information Be a clear and logical thinker, able to comprehend issues and work to resolve them effectively Computer skills including use of Microsoft Programs and Google Apps (preferred) Experience with Simpro software (an advantage) Experience with Xero (an advantage) Knowledge of the electrical industry (an advantage) The position is full time (Monday to Friday) This is a terrific opportunity to work with a close-knit team. If you are a highly motivated and energetic individual with strong communication skills, looking for a challenge and to make your mark on the growth of an expanding company, then we would like to hear from you. Apply Now!
Administration Assistant
Haynes ¡ Posted 8 days ago
About the role
Haynes is seeking a Customer Support Representative who will be the first point of contact for inquiries, handle order processing, and ensure timely communication and updates based in Eaglefarm QLD. Join a leading employer through Haynes People. Competitive pay, supportive team environment and genuine opportunities to grow your career. Competitive remuneration and benefits Excellent working conditions Monday to Friday Plus Weekly Pay Casual Temp to Perm About Haynes For more than 25 years, Haynes People has been connecting skilled workers with leading employers across mining, manufacturing, construction, logistics, infrastructure and energy industries throughout Australia. We are committed to creating opportunities, supporting careers and helping people succeed in safe, rewarding workplaces. Whether you're looking for your next role, a new challenge, or a pathway to long-term employment, Haynes People is here to support you every step of the way About the Opportunity In this position, you'll be the first point of contact for customers, handling enquiries through phone, email, and online channels. You'll assist with order processing, provide updates on customer orders and backorders, resolve issues, and perform general administrative tasks to ensure customers receive excellent service. This is a fantastic opportunity to become part of a professional team where your skills are valued, and your contribution makes a difference. You'll enjoy a supportive work environment, hands-on experience, and the opportunity to secure ongoing employment for the right candidate. What You'll be Doing Handle inbound customer inquiries via phone, email, and chat. Communicate proactively with customers to ensure satisfaction and resolve issues. Process and manage customer orders efficiently, including online transactions. Expedite backorders and provide customers with timely daily status updates. Support general administrative tasks as needed. About You To be successful in this role, you will have: Strong verbal and written communication skills. Excellent attention to detail and organizational abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and/or other order management systems. Ability to multitask and prioritize in a fast-paced environment. Customer-focused with a problem-solving mindset. Why Work with Haynes? At Haynes, we understand that great people are at the heart of every successful business. That's why we're committed to supporting our employees with opportunities, guidance and ongoing career development. When you work with Haynes, you'll benefit from: Access to jobs with some of Australia's leading employers A dedicated Recruitment Coordinator who takes the time to understand your goals Opportunities across multiple industries and locations Weekly pay and reliable employment conditions Employee Assistance Program (EAP) support A strong focus on safety, wellbeing and compliance throughout your employment journey How to Apply Click Apply Now to submit your application. For a confidential discussion, contact: Recruiter Name | Recruitment Coordinator | [email protected] | 07 4960 2916 or visit us at www.haynespeople.com.au All applications will be treated with the strictest confidence. Haynes People is an Equal Opportunity Employer. We are committed to creating inclusive workplaces and encourage applications from individuals of diverse backgrounds, including Aboriginal and Torres Strait Islander people. Your next opportunity starts here. Fast. Reliable. Flexible. Think People. Think Haynes.
Administration Assistant
Frontline Recruitment Group ¡ Posted 9 days ago
About the role
About the Role Are you an organised and proactive administrator looking to join a great company with a genuinely supportive team environment? This is an excellent opportunity to become part of an established and growing property and construction consultancy, working alongside an experienced leadership team in a collaborative and professional workplace. As the Business Support Administrator, you will play an important role in keeping daily operations running smoothly, providing administrative support to the CEO and wider team. From preparing reports and assisting with fee proposals to coordinating meetings and managing documentation, you'll enjoy a varied role where your contribution is valued and your work makes a real difference to the business. If you're someone who takes pride in producing high-quality work, enjoys supporting others and is looking for a long-term opportunity with a great team, this could be the perfect next step in your career. Key Responsibilities Prepare reports and documentation for leadership meetings and business reviews Assist with the preparation and formatting of fee proposals Manage client email correspondence in a professional and timely manner Format and edit reports, presentations and other business documents Provide day-to-day administrative support to the CEO and wider team Coordinate meeting agendas, documentation and supporting materials Maintain document templates, records and version control Assist with general office administration and business support activities as required Skills & Experience 2â5 years' experience in an administration, business support or executive support role Strong written communication skills and excellent attention to detail Confident managing competing priorities and meeting deadlines Advanced proficiency in Microsoft Office, including Word, Excel, Outlook and PowerPoint A proactive and organised approach, with the ability to work independently and as part of a team A professional and approachable communication style, with a genuine willingness to support colleagues Benefits Supportive team culture: Join a collaborative workplace where people help one another and your contribution is appreciated Leadership exposure: Work closely with the CEO and senior leadership team Variety in your role: Gain exposure to different areas of the business and build your skills Stability and growth: Join an established consultancy with a strong industry presence Long-term opportunity: Develop your career within a business that values its people and the work they do Positive working environment: Be part of a professional team that values reliability, collaboration and quality About the Company Our client is an established leader in the property and construction consultancy sector, bringing together more than 60 years of combined expertise. Known for its professional approach, strong leadership and commitment to quality, the business delivers trusted solutions across its industry. With a focus on building lasting relationships and delivering exceptional outcomes, the company recognises the importance of having a great team behind the scenes. You'll be joining a business where collaboration, reliability and mutual support are valued, with the opportunity to contribute to its continued success. About Frontline Recruitment Group At Frontline Construction, Trades & Services, we connect great people with great career opportunities across construction, trades, services and business support, including executive appointments. Established in 1995, Frontline Recruitment Group comprises industry-specific recruitment specialists who are passionate about finding the right fit for both candidates and clients.
Administrative Assistant
St Vincentâs Health Australia ¡ Posted 10 days ago
About the role
Job Description: Casual Position Available at short-notice notice and flexible availability (no weekend work available) Fitzroy location About the Role An opportunity exists for an Administration Assistant to join the Cardiology Team at St Vincent's Hospital on a Casual basis. You will work across Cardiology which encompasses The Heart Centre and the Cardiac Investigation Unit. You will be a dynamic team player who is committed to providing excellent service to our patients/ their families and Cardiology Staff. Duties include: Ensure visitors to reception are greeted and assisted in a professional and timely manner projecting a caring, professional image to patients, and their relatives and to referring clinicians Efficient patient scheduling of all ambulatory tests, Cath Lab and TOE lists, Pacemaker and DCR Clinics. Ensuring a referral is received for all bookings from GPs, Registrars and Cardiologists Efficient patient scheduling for consultation clinics in the Heart Centre and CIU, ensuring that Cardiologists run on time and all follow up appointments and investigations are booked Other duties as directed by the Office Manager Classifications for this position will range from HS2 - HS21 ($35 - $38 per hour, plus a 25% casual loading fee). Your Contribution Customer focus â strong customer focus to provide support and care to patients and their families Ability to adapt to change and work in a dynamic environment with competing priorities 1 to 3 years proven administrative assistant experience in the medical industry or other Demonstrated experience with Computers, MS Word, MS Excel and MS Outlook Current Nationally coordinated criminal history check, or willing to obtain What we offer A focus on wellbeing initiatives, with regular events and programs Confidential, solutions-focused employee counselling Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities Salary Packaging â Increase your take home pay! In the heart of Fitzroy, CBD at our doorstep, close to some of Melbourneâs best cafes, public transport and lots of carparks Discounts and Promotions always available through our Foundation Culture of continuous improvement About The Heart Centre The St Vincentâs Heart Centre was opened for business in November 2013. The Heart Centre provides privatised cardiac consulting clinics and all cardiac diagnostic ambulatory services such as: echocardiograms, stress echocardiograms, pacemaker clinics, stress testing, ECG reporting and more. It is envisaged that the Heart Centre will bring together clinical care, education, research and preventative health under the one roof, further strengthening St Vincentâs leading role in tackling heart disease, and significantly improving access for Victorian patients to specialist cardiac services. The Cardiac Investigation Unit providing a full range of invasive and non-invasive investigations and procedures for inpatients. These services include cardiac catherisation and intervention, pacemaker implantation and checks, echocardiograms, TOE and DCR. Working at St Vincentâs St Vincentâs Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence. Application Please attach both your cover letter and resume to your application. Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced. We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve. Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM. SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations). Successful applicants must meet these vaccination requirements. Please contact us if you would like to know more. Contact Tammy Carmody [email protected] Closing Date: 17 November 2026 11:59pm Reconciliation Action Plan: At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples. For further information, visit https ://www.svha.org.au/about-us/reconciliation or get in contact at [email protected] View Reconciliation Action Plan Code of Conduct: View Code of Conduct
Administration Assistant
Milestone IT ¡ Posted 13 days ago
About the role
Milestone IT is partnering with a large organisation to find a highly organised and detail-oriented Administrative Assistant to join their team on an initial 6-month contract. This is a great opportunity for someone with strong administrative skills, excellent communication abilities and a keen eye for detail. The successful candidate will play an important role in supporting day-to-day administrative operations, with a particular focus on invoice matching and accuracy. Key Responsibilities Provide general administrative support to the team. Match invoices against relevant documentation, purchase orders and records. Check invoices and documentation for accuracy and discrepancies. Maintain accurate records and ensure information is up to date. Communicate effectively with internal stakeholders and external suppliers where required. Assist with administrative tasks and support the smooth running of daily operations. About You To be successful in this role, you will bring: Previous experience in an administrative or office support role. Strong attention to detail and a high level of accuracy. Experience matching invoices or handling financial documentation. Excellent written and verbal communication skills. Strong organisational and time management skills. The ability to manage multiple tasks and meet deadlines. A proactive attitude and the ability to work both independently and as part of a team. The Opportunity Initial 6-month contract with a large, well-established organisation. Opportunity to utilise your administrative and organisational skills. Supportive team environment. An opportunity to contribute to the efficient day-to-day running of the business. If you are a reliable, detail-oriented administrator with strong communication skills and experience matching invoices, we would love to hear from you!
Administration Assistant
Page Group Australia ¡ Posted 13 days ago
About the role
We're currently expanding our candidate network ahead of an anticipated increase in hiring activity across Perth over the coming months and into 2027. Client Details As we move towards the end of the year, we're preparing for an anticipated increase in hiring activity across Perth and are looking to connect with quality candidates interested in temporary, contract and permanent opportunities. Opportunities can range from a few days of leave cover through to long-term contracts and permanent career opportunities across a variety of industries and functions. Whether you're immediately available, approaching the end of a contract, relocating, or considering a fresh opportunity in the coming months or in the new year, we'd love to hear from you. Description Many of our clients engage us before positions are publicly advertised, making this an excellent opportunity to connect with a recruiter and be considered for roles as they become available. Recruiting for (but not limited to): Administration Business Support Officers Customer Service Administrators Data Entry Officers Document Controllers Executive Assistants Governance Mobilisation Coordinators Project Administrators Reception Scheduling Team Support Officers Profile We welcome applications from candidates with full working rights as well as Working Holiday Visa holders seeking temporary, contract or long-term opportunities. Open to hearing about better opportunities? Curious about your current market value? Looking to improve your work-life balance? Seeking career progression Relocating within or to WA Ready for a change right now! If you are dynamic with strong communication skills, highly organised with a sharp eye for detail and able to effectively manage competing priorities, we cant to hear from you! Job Offer Why connect with us? Access to current and upcoming opportunities [temporary / permanent]. Market and salary insights. A dedicated recruitment consultant advocating on your behalf and actually getting to know what you want. Opportunities across Perth's leading organisations with highly reputable clients. Apply now with your resume and let's confidentially discuss your next opportunity. To apply online please click the 'Apply' button below. For a confidential discussion about this role please contact Georgia Taylor.
Administration Assistant
Dutton Automotive ¡ Posted 14 days ago
About the role
Job Description Dutton Automotive is looking for an Administration Assistant to join our Wholesale team in Victoria. This is a varied, hands-on position supporting the day-to-day administration and accounting functions of our wholesale automotive operations. You will work closely with the Administration Manager, Finance team, Site Management and our vehicle Buying team, gaining exposure across vehicle administration, accounts, VicRoads processes and stock management. Previous automotive industry experience will be highly regarded, but isn't essential. We're also interested in candidates with strong administration, accounts or bookkeeping experience who are keen to develop their career within the automotive industry. What you'll be doing Your responsibilities will include: Processing and approving supplier invoices and maintaining supporting documentation. Reconciling supplier statements and assisting with account queries. Supporting accounts payable and accounts receivable processes. Assisting with month-end reconciliations, reporting and vehicle stocktakes. Processing VicRoads vehicle acquisitions, disposals, transfers and registrations . Entering and maintaining vehicle and Roadworthy Certificate information within internal systems. Preparing and maintaining vehicle deal packs , ensuring required documentation is complete and correctly executed. Assisting with vehicle sales administration, including invoices, contracts and transfer documentation. Maintaining accurate vehicle costs and stock information. Following up vehicle transport ETAs and confirming vehicle arrivals. Supporting the Corporate Buying team with administration and reporting. Preparing and distributing Stock on Hand reports. Processing staff timesheets and submitting information to Payroll. Assisting with staff reimbursements and site expenditure administration. Supporting month-end processes and P&L reviews. Providing general office administration and ad hoc support to the wider team.
Administration Assistant
Integrated Disability Support Services ¡ Posted 18 days ago
About the role
Integrated Disability Support Services (IDSS) is seeking a friendly, organised and reliable Administration Assistant to provide general office and front-of-house support. This casual role is ideal for someone who enjoys variety, takes pride in keeping things running smoothly, and is happy to assist with a broad range of day-to-day administration, reception, office support and light facilities tasks. About the role As our Administration Assistant, you will support the smooth operation of the office by assisting with reception duties, general administration, office presentation, basic record keeping, supplies, onboarding materials and fleet-related tasks. You will work under general direction and follow established procedures, while using good judgement to manage routine tasks and provide helpful support to staff, clients and visitors. Initially this position will be from 9am â 1pm Mon â Fri. Key responsibilities include: Greeting and assisting clients and visitors in a professional and friendly manner Responding to general administrative enquiries and referring more complex matters as required Receiving, sorting and distributing incoming and outgoing mail Maintaining office presentation, including kitchen and staff areas Monitoring office and kitchen supplies and advising when stock needs to be reordered Processing and reconciling petty cash transactions in line with procedures Preparing onboarding packs for new starters Binding and laminating documents, including induction and onboarding materials Assisting with fleet vehicle coordination, including cleaning and roadworthy/safety checks Liaising with participants regarding roster-related changes Providing general support to the wider administration and people & culture functions About you We are looking for someone who is practical, trustworthy and willing to pitch in where needed. You will have a professional manner, good attention to detail and the ability to manage multiple routine tasks during a short shift. To be successful, you will have: Sound verbal and written communication skills A friendly and professional approach with clients, visitors and staff Basic computer literacy, including email and word processing Confidence using standard office equipment such as a photocopier, binder and laminator Good organisation and time management skills The ability to follow procedures and work under general direction Trustworthiness when handling petty cash and basic financial records Willingness to assist with light physical tasks such as stocking supplies, watering plants and helping with vehicle presentation Desirable but not essential: Previous experience in reception, administration or customer service Current driver licence, particularly if assisting with fleet vehicle tasks How to apply Please submit your resume and a short cover letter outlining your suitability for the role. We are looking for someone who brings a positive attitude, takes pride in the little things, and enjoys being part of a supportive team.
Administration Assistant
Beefy's ¡ Posted 18 days ago
About the role
Beefyâs have an exciting opportunity for a Part Time Administration Assistant to fill a 12 month Maternity Leave position at our Kunda Park Factory in Sunshine Coast . About us Beefyâs is a well established multi award winning business with 16 boutique Pie Bakery Stores in South East Queensland & NSW. We pride ourselves on providing high quality products and an excellent customer service experience. About the role: Part time position 12 month maternity leave contract, with potential to become ongoing Approximately 24 hours per week across 4â5 days (with potential to increase over time) Key responsibilities include: Managing phone calls and email enquiries Ordering and maintaining stationery supplies Coordinating first aid supplies and gift vouchers Filing, scanning, and general document management Processing wholesale orders, including contacting clients Generating invoices through Xero and printing labels Preparing folders and signage Managing mail between Head Office, the factory, and our 16 stores Providing general administrative support across the business Full training will be provided to support you in the role. About you: Proficient in Microsoft Office Suite Confident and professional on the phone Strong customer service skills with a positive, team oriented approach High attention to detail Well organised with excellent time management skills Beefyâs thanks all applicants for their interest in this position and advises only shortlisted applicants will be contacted.
Administration Assistant
Cummins ¡ Posted 18 days ago
About the role
Description Being part of Cummins means working alongside todayâs most innovative thinkers to solve the worldâs toughest problems. We are proud to offer learning and development opportunities designed to promote individual performance and spark purpose and trust within our teams. We look to hire the best and then help you to become even better. Based at our Office in Hume, this is an exciting opportunity for an office all-rounder and customer champion. This role comes with a wide scope of opportunities to showcase your administration skills. You will also assist the Service Advisors and be highly organized to remain across all components of the role. This is a permanent Part Time position, 28hrs a week, 5 days a week, 9am until 3pm. You will make an impact in the following ways: Be the go-to admin support, help keeping our branch running efficiently every day Manage data and reports accurately to help drive smart business decisions Create purchase orders and process supplier payments with precision and care Coordinate meetings, travel, and staff inductions to support a seamless workflow Build strong relationships through professional, friendly communication with customers and colleagues Keep systems, documents, and compliance records accurate and up to date Play a key role in ISO and HSE compliance, including audits and reporting Contribute ideas to improve processes and make daily operations smoother Lend a hand to team members, offering support and guidance when needed Jump in to assist with reception, parts and service inquiries to keep things moving Responsibilities To be successful in this role you will need the following: Administrative skills required, in an automotive industry are beneficial Advanced computer skills in Microsoft Suite; training provided on other programs Strong verbal and written communication skills for engaging with customers and stakeholders effectively Exceptional organizational skills, prioritizing conflicting tasks efficiently to meet deadlines and expectations Qualifications .
Administration Assistant
Cummins Inc. ¡ Posted 18 days ago
About the role
Being part of Cummins means working alongside today's most innovative thinkers to solve the world's toughest problems. We are proud to offer learning and development opportunities designed to promote individual performance and spark purpose and trust within our teams. We look to hire the best and then help you to become even better. Based at our Office in Hume, this is an exciting opportunity for an office all-rounder and customer champion. This role comes with a wide scope of opportunities to showcase your administration skills. You will also assist the Service Advisors and be highly organized to remain across all components of the role. This is a permanent Part Time position, 28hrs a week, 5 days a week, 9am until 3pm. You will make an impact in the following ways: Be the go-to admin support, help keeping our branch running efficiently every day Manage data and reports accurately to help drive smart business decisions Create purchase orders and process supplier payments with precision and care Coordinate meetings, travel, and staff inductions to support a seamless workflow Build strong relationships through professional, friendly communication with customers and colleagues Keep systems, documents, and compliance records accurate and up to date Play a key role in ISO and HSE compliance, including audits and reporting Contribute ideas to improve processes and make daily operations smoother Lend a hand to team members, offering support and guidance when needed Jump in to assist with reception, parts and service inquiries to keep things moving To be successful in this role you will need the following: Administrative skills required, in an automotive industry are beneficial Advanced computer skills in Microsoft Suite; training provided on other programs Strong verbal and written communication skills for engaging with customers and stakeholders effectively Exceptional organizational skills, prioritizing conflicting tasks efficiently to meet deadlines and expectations . Job Service Organization Cummins Inc. Role Category On-site with Flexibility Job Type Office ReqID 2439994 Relocation Package No 100% On-Site Yes Due to the operational nature and specific job duties of this role, work is required to be completed 100% in person/On-site.
Administration Assistant
Courts Cafe ¡ Posted 19 days ago
About the role
Job Title: Administration Assistant Job Summary: We are looking for a highly organized and detail-oriented Administration Assistant to provide essential support to various departments within our building and construction organization in Melbourne, Victoria. The ideal candidate will assist in maintaining smooth operations and efficient workflow, handling general administrative tasks, coordinating meetings and events, managing office supplies, supporting the HR department, and ensuring confidentiality with sensitive information. Responsibilities: â Manage correspondence, schedule appointments, and maintain records â Organize and coordinate meetings, conferences, and events â Handle incoming calls and inquiries accurately â Prepare internal communications, memos, and reports â Maintain office supplies inventory and place orders when needed â Support HR department in onboarding new employees and maintaining records â Collaborate with team members to ensure efficient workflow â Assist in managing travel arrangements for staff members â Uphold confidentiality with sensitive information Qualifications: â High school diploma or equivalent; additional certification in office administration is a plus â Proven experience as an Administration Assistant or similar role â Proficient in MS Office Suite (Word, Excel, PowerPoint) â Excellent organizational skills â Strong attention to detail â Exceptional verbal & written communication skills â Ability to prioritize tasks & work independently â Familiarity with basic HR processes is desirable Please note: Professional demeanor required.
Administrative Assistant
Hayman Partners ¡ Posted 19 days ago
About the role
Join Hayman Partners â Where Real Estate Careers Take Off! Who We Are At Hayman Partners, weâre more than just a real estate agencyâweâre a team passionate about helping people find their place. With deep local knowledge, top-tier services, and a fresh, forward-thinking approach, weâve built a workplace where energy is high, and everyone feels valued. We focus on innovation, exceptional service, and genuine connectionsâbecause real estate is about people, not just properties. The Opportunity Thinking about a career in real estate but donât have experience yet? No problem. We have a fantastic entry-level opportunity as our Administrative Assistant. This role is perfect for someone eager to learn, gain hands-on experience, and grow in a supportive, fast-paced environment. Whatâs in It for You? ⢠Launch Your Career â Step into the real estate world and gain hands-on industry experience. ⢠A Supportive Team â Work with great people who will help you succeed. ⢠An Exciting Workday â Every day brings something new in this fast-paced, engaging role. The Role Our Administrative Assistant role is a great entry-level opportunity for someone whoâs organised, friendly, and ready to be the support our team in both an administrative and customer focused role. Youâll be the one who helps keep everything ticking â supporting the Property Management Team, Sales Team and Operations team â there will be a high variety of real estate to learn and assist with, whilst keeping the office vibe welcoming and on point. Duties: ⢠Greet clients and visitors and direct them to the right person ⢠Answer calls, take messages, and keep things moving smoothly ⢠Prepare meetings, agendas and help to keep everyone and everything organised * Support office operations; assist with event planning and event management; and be the go-to person for everyone Key Skills : Exceptional customer care, clear and confident communicator, highly organised and efficient, quick-thinking problem solver, and a sharp eye for detail What Weâre Looking For A People Person â Youâre friendly, love a good chat and know how to make people feel welcome. Eager to Learn â Whether youâre straight out of school or transitioning from retail/hospitality, weâll teach you everything you need to know. Organised & Proactive â You stay on top of tasks and handle challenges with confidence. Energetic & Positive â You bring enthusiasm and a can-do attitude to the team. Ready to Apply? Click the link to submit your application online!
Administration Assistant
The Knight ¡ Posted 19 days ago
About the role
Are you the kind of person who thrives in a fast-paced environment, takes ownership of your work, and genuinely enjoys helping people? At The Knight, weâre looking for a high-performing Administration Assistant / Client Services Officer to become an integral part of our growing team. This is not a traditional administration role. Itâs a career opportunity for someone who enjoys being challenged, values excellence, and wants to make a genuine impact every day. As the first point of contact for our clients, you will play a critical role in delivering exceptional service, solving problems, and creating positive experiences that strengthen relationships and build trust. If youâre looking for a role where your contribution is valued, your development is invested in, and your performance creates real opportunities for advancement, weâd love to hear from you. Why Join The Knight? The Knight is an award-winning leader in Owners Corporation Management, recognised for raising industry standards and delivering exceptional service to clients across Victoria. Our reputation has been built on professionalism, accountability, innovation, and exceptional client service. We invest heavily in our people because we know our success comes from attracting and developing outstanding talent. When you join us, youâll enjoy: A supportive, collaborative, and high-performing team culture Comprehensive training, mentorship, and ongoing professional development Genuine career progression opportunities Exposure to a complex and growing industry Hybrid work flexibility (up to 2 days per week from home) Employee benefits and recognition programs The opportunity to work alongside some of the best professionals in the industry About the Role This is a dynamic administration and client services position where no two days are the same. You will be responsible for delivering professional, timely, and accurate support to clients while ensuring enquiries are resolved efficiently and effectively. Youâll be the person clients trust when they need assistance and the person the team relies on to keep things running smoothly. Key Responsibilities Managing incoming calls, emails, and client enquiries Providing exceptional customer service and relationship management Accurately triaging and directing client requests Coordinating administrative tasks and maintaining records Supporting internal teams with operational and client service activities Managing competing priorities in a fast-paced environment Contributing to continuous improvement initiatives across the business What We Look For Weâre seeking someone who is ambitious, resilient, and committed to delivering outstanding results. Youâll stand out if youâre known for: Exceptional customer service skills A professional and confident communication style Strong attention to detail and organisational skills The ability to remain calm and solutions-focused under pressure Taking ownership and working independently Building positive relationships with clients and colleagues Strong administration and time management skills A proactive mindset and willingness to learn Most importantly, youâre someone who takes pride in doing things properly and consistently delivers a high standard of work. What Success Looks Like In this role, success is measured by: Delivering responsive and professional client service Resolving enquiries accurately and efficiently Building confidence and trust with clients Maintaining high standards of administration and follow-through Supporting a positive client experience across every interaction When you perform well, our clients, your colleagues, and the entire business benefit. This role isnât suited to someone looking for a quiet, predictable administration position. It is ideal for someone who enjoys responsibility, thrives in a busy environment, loves solving problems, and wants to build a long-term career with a company that recognises and rewards high performance. If youâre ready to join an award-winning business, be challenged, grow professionally, and make a meaningful contribution every day, apply now.
Administrative Assistant
Purple House WDNWPT ¡ Posted 19 days ago
About the role
About Purple House Our mission is to improve the lives of people with renal failure, reunite families and reduce the impact of kidney disease in our communities. We are run by Aboriginal people for Aboriginal people and work to provide culturally appropriate health, aged care and general support services in regional and remote communities, helping people to get home to country and family. About the Role The Administration Assistant at Purple House is the first point of contact for visitors, patients, and staff, creating a warm, professional, and welcoming front desk experience. With a strong focus on front desk reception as its main priority, this role also supports a range of administrative and executive tasks to help keep the office running smoothly. This position offers the opportunity to build skills across reception and operational administration while contributing to a collaborative and supportive team environment. Key responsibilities Welcome visitors to the Purple House office and act as the first point of contact, providing a friendly, professional, and approachable presence at all times. Provide general information and assistance to visitors, ensure all visitors sign in and receive appropriate access, and work closely with reception staff to support clear communication. Follow Administration office policies and procedures and maintain a clean, organised, and welcoming front desk and common areas. Answer phone calls and emails, and direct enquiries promptly. Assist with scheduling meetings and appointments as directed. Set up and pack down meeting rooms, ensuring they are stocked with appropriate supplies. Order and manage office supplies. Prepare and organise documents and files. Support Purple House activities, events, and communications. Manage incoming and outgoing mail and maintain the mail register. Support the Executive team with meetings and logistics. Assist the Executive Assistant with director scheduling and transport. Take meeting minutes as required. Other duties as required About You Responsible, reliable, and exercises good judgement. Organised, efficient, and pays excellent attention to detail. Flexible, collaborative, resilient, and brings a good sense of humour. Self-starter who can work independently and knows when to ask for help. Confident in providing leadership and supporting your team. Quick thinker who can negotiate and solve problems on the spot. Considerate and thoughtful in managing conflicts. Passionate, up for a challenge, and ready to share the fun! Communicates effectively with people from all walks of life. Culturally curious, respectful of culture and community. Eager to learn and develop your skills. Physically able to assist with events and site management. Has a âmuck-inâ attitude and enjoys being hands-on. Experience working with Aboriginal organisations and/or understanding of local community contexts. What We Offer Attractive salary with 12% super plus generous salary packaging options Permanent part-time opportunity with up to 6 weeks annual leave Supportive and values-driven organisation Competitive salary under the WDNWPT Aboriginal Corporation EA â Admin Level 3 classification How to apply If you think youâre a great fit for this role, please tell us why by submitting a one-page cover letter and resume. We encourage you to explore our website, Facebook and Instagram to see how we roll. For general enquiries about the position, or a for a copy of the position description, please reach out to the People team at [email protected] No Agencies Please Applications close on 24th September 2026. You are encouraged to apply as soon as possible as applications will be reviewed on submission and as such the closing date is subject to change without notice. We actively encourage and invite applications from Aboriginal and Torres Strait Islander people for all our positions.
Administrative Assistant
University of Sydney ¡ Posted 19 days ago
About the role
Administrative Assistant Salary $70,000 - $85,000 exclusive of super (determined based on experience) Join a supportive and inclusive team Full time, Sydney based The United States Studies Centre The United States Studies Centre (USSC) is one of Australiaâs most influential and dynamic think tanks. Working with leading experts, policymakers and partners in Australia, the US and across the Indo-Pacific, the USSC delivers research and insights that contribute to informed discussion on the issues shaping our region. Join a collaborative and purpose-driven team where your work will contribute to meaningful research, engagement and impact. About the Role This is an exciting new role where no two days are the same. Youâll be responsible for providing administrative support across the Centre, including general administration, travel bookings, expense claims, event coordination, and maintaining office supplies. This is a hybrid role that requires flexibility to work in the office and attend events as needed. Your key responsibilities include: Provide administrative support across Research, Academic, Communications, and Operations teams. Liaise with external stakeholders to facilitate reimbursements and contractual payments, including payments for peer reviews, honorariums and externally authored publications. Process expense and reimbursement claims in a timely and accurate manner. Coordinate business travel, including flights, accommodation, and related logistics. Schedule meetings, prepare meeting materials, and ensure meeting rooms are set up appropriately. Provide event coordination and administrative support, including event logistics and on-the-day assistance. Assist with office mail, ordering supplies, groceries, equipment, and other office services. Support research, academic, finance, HR, and operational processes as required. Assist with data entry, report preparation, and record management. Support management with administrative tasks and special projects as required About you Proven experience in an administrative or office support role Strong organisational skills with the ability to manage multiple tasks and priorities effectively Excellent written and verbal communication skills Proficiency in Microsoft Office applications Attention to detail and accuracy in data entry and record-keeping A professional and friendly approach with strong customer service skills Ability to resolve problems and escalate if required Ability to work independently and as part of a team Positive, can-do attitude Why Join Us? In addition to the employeeâs salary and superannuation, the Centre provides a range of benefits including: Family-friendly working hours and flexible working arrangements that let you balance your work and personal responsibilities Generous leave entitlements, including annual leave, sick leave, carers leave, long service leave, family violence leave and paid parental leave Breastfeeding rooms and a breastfeeding policy, with several childcare centres near the University Professional development allowance, plus a range of training and development opportunities provided by the University Salary packaging for motor vehicles, laptops and superannuation Staff discounts on selected bank products and health insurance UniSuper superannuation advice, seminars and financial advisers Discounted rates to Uni sport and fitness centres Free annual flu vaccinations Free counselling through the Employee Assistance Program (EAP) service Discounted veterinary services for pets of staff Free access to the University library About our Culture The Centre is committed to building a culture that fosters collaboration, career progression, diversity, inclusion, mental health and sustainability. We have a Social Responsibility Committee that organises regular events and training sessions and our Social Club meets monthly. The Centre won awards for Best Workplace and Culture Change. If you would like to learn more about the role or require any accommodations during the recruitment process, please contact our HR Manager, Anh Hrincu, at [email protected]. Click to view the Position Description for this role. Applications Close Thursday 05 November 2026 11:59 PM
Administration Assistant
St John of God Health Care ¡ Posted 19 days ago
About the role
St John of God Subiaco Hospital with more than 1,200 of WAâs most experienced and respected medical specialists, 2,200 caregivers and 600 beds, our hospital plays a vital role in delivering private health care across the state. We are renowned for safe, high-quality and values driven care, and combining clinical excellence with compassion, hope and dignity. We provide a comprehensive range of medical and surgical services, including cancer care, cardiology, cardiothoracic surgery, gynaecology, maternity, orthopaedics, pain services, and urology. About the role We are seeking a proactive and organised Administration Assistant to provide high-quality administrative support to our Day Surgery Unit. In this important role, you will help ensure the smooth day-to-day operation of the service by coordinating administrative processes, maintaining accurate records, and supporting caregivers, clinicians and patients throughout their care journey. As a key member of the team, you will deliver exceptional customer service to patients, families and internal stakeholders while contributing to a welcoming, efficient and patient-focused environment. Your strong organisational skills, attention to detail and ability to manage competing priorities will be essential to your success. The role is offered on Casual basis. Key responsibilities Provide high-quality administrative support to the Day Surgery Unit. Coordinate and prioritise workflow to ensure tasks are completed within required timeframes. Organise meetings, prepare and distribute minutes, correspondence and other documentation. Manage departmental communications, including phone, email and customer enquiries. Coordinate service events, including venue, equipment and catering arrangements. Maintain accurate records, produce reports, and support data collection and analytics activities. Your skills and experience You will bring previous experience in an administrative role, supported by advanced Microsoft Office and word processing skills, excellent organisational abilities, and the capacity to manage competing priorities. You will be a confident communicator with a strong customer service focus, able to build positive working relationships with a diverse range of stakeholders while delivering efficient and effective administrative support. Working both independently and as part of a collaborative team, you will demonstrate initiative, attention to detail, and a commitment to providing high-quality administrative services. Experience in a healthcare environment, an understanding of quality improvement principles, and a Certificate or Diploma in Business (or equivalent vocational experience) will be highly regarded. Above all, patient care will be at the core of everything you do committing to and supporting our Mission and Values. We can offer you Hourly Rate: $44.99 (incl. 25% casual loading) plus 12% super Casual position As a casual employee, you can salary package a percentage of your earnings each pay period Access to a range of Lifestyle, Health & Wellbeing rewards and discounts A healthy work-life balance with purchased leave & well-being programs Employee support through our dedicated free Employee Assistance Program (EAP) For enquiries, contact Tessa McLaughlin, Nurse Unit Manager â Day Surgery Unit, on 0400 001 568 Position may be filled before closing date if a suitable candidate is identified If we identify a surplus of suitable candidates for this role, you may also be invited to a candidate talent pool list where you could be offered an alternative position Please note: If suitable candidates are identified, shortlisting and interviews may begin before the advertisement closes. At St John of God Health Care, we celebrate diversity and warmly welcome applications from people of all backgrounds. Our commitment is to create a safe and nurturing environment for all children and vulnerable individuals in our care and proactively take steps to protect them from abuse, ensuring their safety and well-being. Our inclusive culture fosters an environment that is respectful and secure, welcoming and accessible, and unified through our diverse community.
Administration Assistant
Aviso Group Partners ¡ Posted 20 days ago
About the role
Are you ready to launch your career in a supportive and collaborative environment? GPI Insurance Partners is a proud part of the Resilium and Envest Group, based in Perth. We are growing and looking for two enthusiastic Administration Assistants to join our team. No prior experience is required â weâre looking for individuals with strong communication skills, a positive attitude, and a willingness to learn. Summary: We are seeking a highly organised and detail-oriented Administration Assistant to join our team. The ideal candidate will provide essential support to our personal broking team within our organisation, ensuring smooth operations and efficient workflow. This role requires excellent communication skills, a proactive approach, and the ability to handle multiple tasks simultaneously. The Administration Assistant will play a crucial role in maintaining a productive and professional work environment. Responsibilities include: Provide administrative support to our insurance broking team Learn the fundamentals of insurance in a hands-on, office-based role Work closely with experienced professionals in a collaborative setting Handle incoming calls and inquiries, providing accurate information and redirecting as necessary. What Weâre Looking for: The right person, with a positive attitude who is organised and able to prioritise and multi-task proficiently High school diploma or equivalent is desirable; additional certification in office administration is a plus. Proven experience as an Administration Assistant or in a similar role is ideal but not essential. Proficient in using office software, including MS Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organisational and time management skills. Strong attention to detail and accuracy. Exceptional verbal and written communication skills. Join a business that values its people and invests in their development. If youâre ready to start your journey in insurance, weâd love to hear from you!
Administration Assistant
Shona Staffing Solutions Pty ¡ Posted 20 days ago
About the role
Summary: We are seeking a highly organized and detail-oriented Casual Administration Assistant to join our team. The ideal candidate will provide essential support to the management team. This role requires excellent communication skills, a proactive approach, and the ability to handle multiple tasks simultaneously. The Administration Assistant will play a crucial role in maintaining a productive and professional work environment. Responsibilities: Perform general administrative tasks, including managing correspondence, scheduling appointments, and maintaining records. Assist in organizing and coordinating meetings and events. Handle incoming calls and inquiries, providing accurate information and redirecting as necessary. Prepare and distribute internal communications, memos, and reports. Maintain office supplies inventory and place orders when needed. Collaborate with other team members to ensure efficient workflow and timely completion of projects. Uphold confidentiality and handle sensitive information with discretion. Qualifications: Completion of Year 12 or equivalent; additional certification in office administration is a plus. NDIS experience/knowledge is advantageous Proven experience as an Administration Assistant or in a similar role. Proficient in using office software, including MS Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and time management skills. Strong attention to detail and accuracy. Exceptional verbal and written communication skills. Ability to prioritize tasks and work independently. Familiarity with basic HR processes and procedures is desirable. Professional and friendly demeanor.
Administration Assistant
MameeHart Goodies [Demo] ¡ Posted 20 days ago
About the role
Summary: We are seeking a highly organized and detail-oriented Administration Assistant to join our team in Sydney, Australia. The ideal candidate will provide essential support to various departments within our organization, ensuring smooth operations and efficient workflow. This role requires excellent communication skills, a proactive approach, and the ability to handle multiple tasks simultaneously. The Administration Assistant will play a crucial role in maintaining a productive and professional work environment. Responsibilities: Perform general administrative tasks, including managing correspondence, scheduling appointments, and maintaining records. Assist in organizing and coordinating meetings, conferences, and events. Handle incoming calls and inquiries, providing accurate information and redirecting as necessary. Prepare and distribute internal communications, memos, and reports. Maintain office supplies inventory and place orders when needed. Support the HR department in various tasks such as onboarding new employees and maintaining employee records. Collaborate with other team members to ensure efficient workflow and timely completion of projects. Assist in managing travel arrangements for staff members. Uphold confidentiality while handling sensitive information. Qualifications: High school diploma or equivalent; additional certification in office administration is a plus. Proven experience as an Administration Assistant or in a similar role (minimum 1-2 years preferred). Proficient in using office software including MS Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational skills with strong attention to detail. Exceptional verbal and written communication skills are essential for this role. Ability to prioritize tasks effectively while working independently or as part of a team. âFamiliarity with basic HR processes is desirable but not mandatory. âProfessional demeanor with strong interpersonal skills.
Administration Assistant
Pack and Fill Australia Pty ¡ Posted 20 days ago
About the role
Summary: We are seeking a highly organised and detail-oriented Administration Assistant to join our team. The ideal candidate will provide essential support to the CEO, and Production Team within our organisation, ensuring smooth operations and efficient workflow. This role requires excellent communication skills, a proactive approach, and the ability to handle multiple tasks simultaneously. The Administration Assistant will play a crucial role in maintaining a productive and professional work environment. Responsibilities: Perform general administrative tasks, including managing correspondence, scheduling appointments, and maintaining records. Assist in organising and coordinating meetings. Handle incoming calls and inquiries, providing accurate information and redirecting as necessary. Maintain office supplies inventory and place orders when needed. Support HR related tasks, such as onboarding new employees and maintaining employee records. Collaborate with other team members to ensure efficient workflow and timely completion of projects. Assist in managing travel arrangements and accommodations for staff members. Uphold confidentiality and handle sensitive information with discretion. Coordinate day-to-day administrative tasks including document management, scheduling, and office support. Support the production team with batch preparation, label printing, and job order documentation. Manage customer invoicing, ensuring timely and accurate billing through Xero. Oversee accounts payable and receivable, including supplier payments and debtor follow-ups. Maintain accurate records of production and financial transactions. Liaise with suppliers and customers to resolve queries related to orders, payments, or deliveries. Qualifications: High school diploma or equivalent; additional certification in office administration is a plus. Proven experience as an Administration Assistant or in a similar role. Proficient in using office software, including MS Office Suite (Word, Excel, PowerPoint, Outlook). Proficiency in inventory management or manufacturing ERP systems Experience working in a production or warehousing environment preferred. Strong working knowledge of Xero or equivalent accounting software.Excellent organizational and time management skills. Exceptional verbal and written communication skills. Familiarity with basic HR processes and procedures is desirable.
Administrative Assistant
Contemporary Plumbing ¡ Posted 20 days ago
About the role
Administrative Assistant to the Managing Director Contemporary Plumbing Services â Canberra & Queanbeyan Weâre looking for a highly organised, detail-driven Administrative Assistant to support our Managing Director. This is a key role within the business â not just admin. Youâll be responsible for keeping operations running smoothly, ensuring financial visibility, and maintaining high standards across our systems and processes. Key Responsibilities Operations & Job Management Review job files for accurate notes, photos, and documentation Manage purchase orders and job-related admin Monitor and log incoming calls within our system Financial & Performance Reporting Track invoicing targets and job performance Monitor gross profit across jobs and identify discrepancies Prepare reports on revenue and GP across job types and business units Systems & Administration Maintain price book and pricing files Manage asset and equipment registers Support invoicing accuracy and task reporting Project & Marketing Support Assist with kitchen and bathroom project administration Support social media coordination and content scheduling Team & Office Coordination Organise weekly team catch-ups Maintain office supplies and a well-run workspace About You Highly organised with strong attention to detail Comfortable working with numbers, reports, and systems Proactive, reliable, and takes ownership Strong communication skills Experience with job management systems Why Join Us? Long term position Be part of a growing, high-performing team Real opportunity to grow within the business If youâre someone who takes pride in keeping things running at a high standard â we want to hear from you.
Administration Assistant
Beneco ¡ Posted 20 days ago
About the role
Join Beneco as our newest Administration Assistant At Beneco, weâre all about people. We value collaboration, integrity, and creating an environment where everyone can thrive. Weâre looking for an Administration Assistant to join our Rhodes office, 5 days a week, to help keep our operations running smoothly. You will play an important role in supporting our occupational rehabilitation team and helping us deliver responsive, high-quality services to our clients and stakeholders. This opportunity would suit someone with administration experience in occupational rehabilitation, allied health, workers compensation or a similar service environment who understands the importance of accurate case administration, timely follow-up and effective stakeholder communication. What youâll be doing: Coordinating day to day admin and business support tasks, including meeting rooms, schedules, and correspondence. Receiving, reviewing and processing new referrals Managing appointment bookings, patient or client records, and follow up communications. Providing friendly, professional service to colleagues and visitors. Following up on tasks to keep things on track and deadlines met. Handling sensitive and confidential information with care, including patient or client records. Using your tech skills in MS Office and practice management or scheduling software to support reporting, scheduling, and communication. Keeping records accurate and processes running smoothly. Spotting small improvements to make admin tasks easier and more efficient. What weâre looking for: Previous administration experience in occupational rehabilitation, allied health, workers compensation, insurance or a related field Comfortable managing patient or client information with discretion and accuracy. Experience with HICAPS is highly regarded Strong customer service and communication skills, including handling sensitive conversations with care. Organised, detail focused, and reliable. Tech savvy with confidence using MS Office and practice management systems. A proactive team player who enjoys supporting others. Why Beneco? When you join Beneco, youâre not just taking on a role, youâre becoming part of a team that values your contribution and encourages growth. Youâll be supported, appreciated and given the opportunity to make a real difference in how we deliver our services every day.
Administration Assistant
Pitcher Partners SA Pty ¡ Posted 20 days ago
About the role
Administration Assistant Weâre a leading network of independent Australian firms, working together to enable growth and ambition for our clients. And our people. When you join Pitcher Partners, youâre joining a team with heart. We support each other. We learn together. Weâre deliberate about fostering relationships that nurture and empower every individual. And weâre excited by whatâs possible. We know some of the best new ideas come in the form of curious, talented people we havenât met yet. Perhaps youâre one of them. About the role The role of the Administration Assistant is a detail-orientated and proactive role responsible for providing administrative support across various functions including general office admin, clerical and filing, ASIC correspondence and compliance, client experience and hospitality, and team administration. With strong organisational skills and attention to detail this role supports the smooth operation of our firm and delivery of exceptional client services. Key Responsibilities As an Administration Assistant you will: Provide general administrative and clerical support, including managing correspondence, phone calls, office supplies, and backing up the Client Experience Officer. Support the business function with tasks such as data entry, file organization, and preparation of client documentation, while managing the archiving process and mail distribution. Assist in managing ASIC compliance, including the preparation and lodgement of necessary forms, maintaining company registers, and supporting the team with ASIC-related documentation. Welcome clients and visitors, coordinate client meetings, and provide administrative support for client presentations and materials. Maintain office cleanliness and functionality, oversee facilities management, and ensure compliance with health and safety regulations. Collaborate with team assistants and the Practice Management Group, support firm-wide meetings and events, and contribute to updating and maintaining firm policies and processes. Who we are after As the ideal candidate, you will be high school/SACE equivalent qualified, having had experience delivering high level support in a similar administrative/clerical role. You will be: Proficient typist with a minimum typing speed of 60 wpm and 98% accuracy. Proficient user of MS Office Suite products including Word, Excel, Outlook, Teams. Excellent organisational and time management abilities, with a keen eye for detail and the ability to multitask. Strong communication and interpersonal skills, with a friendly and professional demeanour. Strong time management skills with the ability to be agile with changing priorities and deadlines. Ability to work independently, with supervisor, and staff. What we offer At Pitcher Partners we believe success is better shared. Thatâs why we invest in the future of everyone who works with us, and a culture that supports us all. Our in-house leadership and professional development programs are tailored to your staff level and each explore how to lead with impact. Join a team with heart We actively support your health and social connection with a vibrant culture, great flexible working policy, 12 weeks paid parental leave, Community leave, Purchased leave program, Employee Assistance program, firm subsidised social club, workplace giving, and more. Do work with a purpose We put a lot of energy into developing meaningful relationships with our clients and each other. It results in a level of trust that creates surprising opportunities for our business. And your career. Bring your best ideas Weâre inspired by potential. We know thereâs always a better way to do something. So we foster an environment of openness. Great ideas can come from anywhere. It all starts with listening. How to apply If you can see yourself as part of a team thatâs all about people doing meaningful work, and leading with the best ideas, we want to hear from you. Apply now or email your cover letter and CV to [email protected]. Actively improving diversity in our workforce is central to our purpose, and we strongly encourage people from under-represented backgrounds to apply. All applicants must be Australian citizens or hold a current valid Australian work visa. You may be required to provide evidence at application.
Administration Assistant
Courts Cafe ¡ Posted 20 days ago
About the role
Summary: We are seeking a dedicated Administration Assistant to join our Health & Safety team in Brisbane. This permanent, full-time role is essential for supporting our operations and ensuring efficient administrative processes. The successful candidate will play a key role in maintaining our commitment to health and safety standards, contributing to a safe working environment for all employees. Responsibilities: Provide administrative support to the Health & Safety team, including scheduling meetings and managing correspondence. Assist in the preparation and maintenance of health and safety documentation and reports. Coordinate training sessions and workshops related to health and safety protocols. Maintain accurate records and databases related to health and safety compliance. Respond to inquiries and provide information regarding health and safety policies and procedures. Support the team in conducting audits and inspections to ensure compliance with health and safety regulations. Qualifications: High school diploma or equivalent; further education in administration or health and safety is an advantage. Previous experience in an administrative role is preferred but not essential for entry-level candidates. Strong organisational skills and attention to detail. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software. Excellent communication skills, both written and verbal. Ability to work independently and as part of a team.
Administration Assistant
St John of God Health Care ¡ Posted 20 days ago
About the role
St John of God Subiaco Hospital with more than 1,200 of WAâs most experienced and respected medical specialists, 2,200 caregivers and 600 beds, our hospital plays a vital role in delivering private health care across the state. We are renowned for safe, high-quality and values driven care, and combining clinical excellence with compassion, hope and dignity. We provide a comprehensive range of medical and surgical services, including cancer care, cardiology, cardiothoracic surgery, gynaecology, maternity, orthopaedics, pain services, and urology. About the role We are seeking a proactive and organised Administration Assistant to provide high-quality administrative support to our Short Stay and Day Surgery Unit. In this important role, you will help ensure the smooth day-to-day operation of the service by coordinating administrative processes, maintaining accurate records, and supporting caregivers, clinicians and patients throughout their care journey. As a key member of the team, you will deliver exceptional customer service to patients, families and internal stakeholders while contributing to a welcoming, efficient and patient-focused environment. Your strong organisational skills, attention to detail and ability to manage competing priorities will be essential to your success. The role is offered on Casual basis. Key responsibilities Provide high-quality administrative support to the Short Stay and Day Surgery Unit. Coordinate and prioritise workflow to ensure tasks are completed within required timeframes. Organise meetings, prepare and distribute minutes, correspondence and other documentation. Manage departmental communications, including phone, email and customer enquiries. Coordinate service events, including venue, equipment and catering arrangements. Maintain accurate records, produce reports, and support data collection and analytics activities. Your skills and experience You will bring previous experience in an administrative role, supported by advanced Microsoft Office and word processing skills, excellent organisational abilities, and the capacity to manage competing priorities. You will be a confident communicator with a strong customer service focus, able to build positive working relationships with a diverse range of stakeholders while delivering efficient and effective administrative support. Working both independently and as part of a collaborative team, you will demonstrate initiative, attention to detail, and a commitment to providing high-quality administrative services. Experience in a healthcare environment, an understanding of quality improvement principles, and a Certificate or Diploma in Business (or equivalent vocational experience) will be highly regarded. Above all, patient care will be at the core of everything you do committing to and supporting our Mission and Values. We can offer you Hourly Rate: $44.99 (incl. 25% casual loading) plus 12% super Casual position As a casual employee, you can salary package a percentage of your earnings each pay period Access to a range of Lifestyle, Health & Wellbeing rewards and discounts A healthy work-life balance with purchased leave & well-being programs Employee support through our dedicated free Employee Assistance Program (EAP) For enquiries, contact Tessa McLaughlin, Nurse Unit Manager â Short Stay Unit, on 0400 001 568 Position may be filled before closing date if a suitable candidate is identified If we identify a surplus of suitable candidates for this role, you may also be invited to a candidate talent pool list where you could be offered an alternative position Please note: If suitable candidates are identified, shortlisting and interviews may begin before the advertisement closes. At St John of God Health Care, we celebrate diversity and warmly welcome applications from people of all backgrounds. Our commitment is to create a safe and nurturing environment for all children and vulnerable individuals in our care and proactively take steps to protect them from abuse, ensuring their safety and well-being. Our inclusive culture fosters an environment that is respectful and secure, welcoming and accessible, and unified through our diverse community.
Administration Assistant
Enabling Pathways Community ¡ Posted 20 days ago
About the role
Keep the office moving, the details sharp, and the team supported We are not just looking for someone who can answer phones and file documents. We are looking for someone who is organised, switched on, confident with computers, and able to keep things moving in a busy service environment where not every day looks the same. This role suits someone who notices the small things, follows things through, learns systems quickly, and can stay calm when the day changes direction. Who We Are? Enabling Pathways Youth is the child safety division of Enabling Pathways. We provide trauma informed residential care and outreach services to children and young people in the Townsville region. Our work is centred on creating safe, supportive, consistent and culturally respectful environments where young people can heal, grow and thrive. Behind that work is a team that needs strong administration, accurate records, clear communication and reliable support. That is where this role comes in. What This role is really About As our Administration Assistant, you will help keep the EP Youth office running smoothly. You will be the first point of contact for the office and will support the team with reception, records, data entry, document preparation, meeting support, routine accounts administration and general office administration. You will also support the broader Business Support team with practical day to day requests, which means this role will not always be sitting at a desk. Some days may involve moving between offices, helping with errands, following up tasks, collecting or delivering items, and assisting wherever support is needed. You will work under the general guidance and supervision of the Area Manager, while also being trusted to manage your own tasks, follow processes and use good judgement in your day to day work. This is a role for someone who likes variety, takes pride in accuracy, and is comfortable working in a fast paced and dynamic environment. The Person Who Will Thrive Here You will probably do well in this role if: ⢠You are highly organised and like keeping things in order. ⢠You have strong attention to detail and notice when something does not look right. ⢠You are confident using computers, Microsoft 365 and office systems. ⢠You are comfortable learning new software, online forms and digital processes. ⢠You can manage competing priorities without becoming overwhelmed. ⢠You can work under general guidance and supervision, while still taking initiative. ⢠You communicate clearly, professionally and respectfully. ⢠You understand that confidentiality is not optional. ⢠You can work with a team, but also get on with your own tasks when needed. ⢠You are steady, reliable and willing to learn. You do not need to be an IT technician. However, you do need to be IT savvy enough to use systems confidently, troubleshoot small day to day computer issues, follow digital processes, and learn new platforms without needing constant support. Your Day to Day In this role, you may be: ⢠Answering phone calls, emails and in person enquiries. ⢠Welcoming visitors and supporting the day to day flow of the office. ⢠Completing accurate data entry across different systems. ⢠Maintaining electronic and physical records. ⢠Preparing, formatting and saving documents. ⢠Supporting meetings with scheduling, room bookings, invitations and minutes. ⢠Uploading receipts and invoices. ⢠Assisting with errands, follow ups, small office tasks and other practical support that helps the team keep things moving. ⢠Assisting with routine accounts administration. ⢠Maintaining office supplies and processing basic orders. ⢠Using systems such as Microsoft 365 and Employment Hero. ⢠Helping the team keep records accurate, organised and audit ready. ⢠Supporting a safe, respectful and child safe service environment. Some days will be predictable. Some days will not be. The right person will be able to shift gears, stay organised and keep moving. What You Bring We are looking for someone with: ⢠Previous experience in administration, reception, clerical work or office support. ⢠Strong computer skills and confidence using Microsoft 365. ⢠Good written and verbal communication skills. ⢠Strong organisational skills and the ability to manage competing tasks. ⢠High attention to detail and accuracy. ⢠A professional and respectful manner. ⢠Ability to handle sensitive information with discretion. ⢠Willingness to learn new systems and follow organisational processes. ⢠Ability to work in a busy environment, both independently and as part of a team. ⢠Cultural awareness and respect for people from diverse backgrounds. A Certificate III or IV in Business Administration, or similar experience, would be highly regarded. Experience in community services, child safety, not for profit organisations or similar environments would also be helpful, but it is not essential. Mandatory Requirements To be considered for this role, you must have: ⢠Proof of Australian working rights, such as a passport, birth certificate, citizenship certificate or valid visa. ⢠A valid Queensland Working with Children Blue Card at all times and must not be a Restricted Person. ⢠A clean National Police Check less than 6 months old. ⢠Willingness to complete training relevant to the role and the needs of the service. ⢠Ability to comply with privacy, confidentiality and child safe requirements. ⢠A current Queensland Driver License is essential Why Enabling Pathways? This is a practical administration role, but the work behind it matters. Your accuracy, organisation and follow through help support a team that works directly with children and young people in care. We offer ⢠Competitive salary under the SCHADS Award. ⢠Salary packaging options, helping you reduce your taxable income. ⢠Employee Assistance Program access. ⢠Employment Hero benefits, including discount store access and wellbeing resources. ⢠A supportive team environment. ⢠Opportunities to learn across different business and service areas. ⢠A role where your work contributes to something bigger than office administration. Think This Sounds Like You? If you are organised, computer confident, detail focused and ready to be part of a busy team that supports meaningful work, we would like to hear from you. Applications will be reviewed as they come in.
Administration Assistant
Recruitment Select ¡ Posted 22 days ago
About the role
Casual Administration Assistant | Shepparton Recruitment Select is seeking a mature, experienced, and highly organised Administration Assistant to join a friendly and dynamic team based in Shepparton. This is part-time hours on casual pay working up to five days per week, ideally suited to someone looking for a great work-life balance. The successful candidate will be a proactive and reliable team member with strong administrative skills and the ability to effectively manage a variety of office responsibilities. Key Responsibilities Provide reception support and act as the first point of contact for visitors and clients. Professionally greet and assist clientele. Handle enquiries from both internal and external stakeholders in a prompt and efficient manner. Manage incoming phone calls and email correspondence. Perform accurate data entry and maintain records. Undertake general office administration duties. Monitor office supplies and coordinate stationery orders. About You To be successful in this role, you will possess: Previous experience as an Administration Assistant or in a similar administrative role. Strong computer skills, including proficiency with Microsoft 365 applications. Experience using SAP manufacturing data software. Excellent communication and interpersonal skills. Strong organisational and time-management abilities. A proactive, positive, and "can-do" attitude. The ability to work both independently and as part of a team. A willingness to be the go-to support person within the office environment. The ability to successfully pass a Drug and Alcohol screening. A current Police Check. Full working rights within Australia. How to Apply If this opportunity aligns with your skills and career goals, click 'Quick Apply' or email your resume, including two professional referees, to: [email protected] For further information, please contact Adele on 0407 892 182. Please Note: Only candidates selected for the next stage of the recruitment process will be contacted.
Administration Assistant
Veritas Recruitment Essendon Partnership ¡ Posted 22 days ago
About the role
The Company For over 60 years, our client has been synonymous with quality and innovation, bringing the latest designs and technology to Australia. With over 3,500 products, their range is a result of consistent and ongoing product development focusing on innovation and quality. With a unique culture of collaboration, timeless values and savvy design aesthetic, they are considered a leader in their market, proud of their great history and striving to move forward for better products and better service. The Role An exciting opportunity is available for a capable Administration Assistant to work within a successful Marketing team. This will suit someone who enjoys variety and thrives on keeping projects organised with a continuous improvement attitude, with a willingness to learn, refine processes, and contribute positively to the team. Key responsibilities include: Maintain and organise files on the Marketing shared drive Support the setup and send of EDM campaigns Assist with website content / data uploads and basic Canva design work (training provided) Coordinate marketing displays and product samples for the sales team Order brochures and promotional merchandise; maintain stock control and reorder levels Assist with compiling and producing price lists (coordination, formatting, version control) Coordinate presentation materials and collateral for the sales team Complete other marketing / admin tasks as directed by management The Person Weâre looking for someone with solid computer skills (intermediate Word, Excel and PowerPoint), with Canva advantageous but not essential (training provided). Youâll need to communicate confidently and professionally with a broad range of stakeholders, from customers through to senior leadership, and bring an outgoing, positive approach to the role. The ideal person will demonstrate sound verbal and written communication, strong problem-solving capability, and a high attention to detail. Youâll be flexible, able to multitask, and comfortable taking initiative working independently, staying goal-oriented, and focusing on practical solutions to deadlines. To apply online please click on the appropriate link and send your resume in WORD format. Alternatively, for a confidential discussion please contact Jen Schembri on 03 9058 3062
Administration Assistant
Intellect Systems Pty ¡ Posted 23 days ago
About the role
Summary: The Administration Assistant plays a crucial role in supporting the daily operations of our office in Perth, Western Australia. This permanent, full-time position is essential for ensuring efficient administrative processes, facilitating communication, and providing organisational support to various departments. The ideal candidate will contribute to a positive work environment and help maintain the high standards of our organisation. Responsibilities: Greeting and welcoming visitors, clients and vendors to the office. Assist in travel arrangements for staff. Coordinating building repairs and maintenance including equipment (R&M). Prepare and distribute reports, presentations, and other documents as required. Maintain office supplies and inventory, ensuring all necessary materials are available. Provide support in the coordination of events and meetings, including logistics and catering. Respond to inquiries and provide information to clients and staff in a professional manner. Assist with data entry and maintain accurate records in various databases. Experience: Working knowledge of, or ability to quickly learn, HR and business systems such as Employment Hero (onboarding) Experience using travel and accommodation booking platforms is desirable. Ability to maintain accurate registers and records (visitor, access, PPE, safety checks and travel) with strong attention to detail and confidentiality. Qualifications: Proven experience in an administrative, preferably in a similar industry. Strong organisational skills with the ability to manage multiple tasks and priorities. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Attention to detail and a high level of accuracy in work. Ability to work independently as well as part of a team. A proactive approach to problem-solving and a willingness to learn.
Administration Assistant
Allan Hall HR ¡ Posted 27 days ago
About the role
About Us Haymans Virginia is part of MM Electrical Merchandising (MMEM), Australiaâs largest electrical wholesaler. Known for great service, strong customer relationships and a down-to-earth approach, weâre a local team backed by a national network. The Role Weâre looking for an Administration Assistant to join our Virginia branch and help keep things running smoothly behind the scenes. This is a part-time role working approximately 20â25 hours across four days per week. Weâre flexible on which days you work and can offer school-friendly hours. Youâll be responsible for: Completing daily banking reconciliations and handling cash banking Processing supplier invoices and branch expenses Preparing and processing supplier returns Reviewing aged stock and accounts receivable reports Following up supplier and customer back orders Assisting with stock control and purchasing Ordering office supplies Assisting with event planning and general branch administration About You Weâre looking for someone who is organised, reliable and comfortable managing a variety of tasks independently. Ideally, youâll have: Previous administration experience, ideally in a busy or trade-based environment Confidence using computer systems and Microsoft Excel Strong organisation and attention to detail The ability to work independently and follow tasks through Good communication skills across phone and email A willingness to help out wherever needed Whatâs On Offer Part-time role designed to work around your commitments Profit share based on company and individual performance A friendly, supportive team Stable role within a successful, established business Opportunity to develop into purchasing or other areas within Haymans, with potential to increase your hours in the future if you wish Ready to join? Apply today! Please note only successful candidates will be contacted for the next stage of the recruitment process. Thank you for your understanding.
Administration Assistant
Robert Half ¡ Posted 27 days ago
About the role
JOB REQUISITION Administration Assistant LOCATION ADDITIONAL LOCATIONS JOB DESCRIPTION The Company An opportunity exists for an outstanding Administration Assistant internally with Robert Half Brisbane located in Brisbane CBD. This role is incredibly fast paced and no day is the same ! Our Brisbane office is made up of a close-knit group of people who all bring differing strengths and ideas. We believe that everyone has a voice in the direction of the business, what weâre trying to achieve and how we should do it. We have a strong focus on diversity, equity, and inclusion with several people in our branch representing us across APAC in our community, ensuring that our thoughts and ideas are heard. The company has been listed for eleven consecutive years in Fortune Magazineâs List of Americans Most Admired Companies and is currently experiencing outstanding business performance and growth. At Robert Half, we are committed to hiring the most qualified and highly skilled employees providing them with outstanding career and developmental opportunities. The perks of working for Robert Half: Early finish on a Friday finish Wellbeing initiatives for all employee's e.g. Flu Vaccinations, Skin Checks Excellent on-going training to help you achieve success Industry-leading technology Regular social events Recognition programs Your Responsibilities: Your day to day responsibilities will include: Answering and directing incoming telephone calls whilst providing courteous and efficient service to clients and candidates Ensure all placements meet RH compliance standards and provide follow up to recruitment teams and Branch Admin Manager Sending and receiving of online registration forms through DocuSign Formatting of CV's to a Robert Half Standard Seek Ad Chase - Passing on Live jobs to the team to pursue Support of a team of up to 10 people Process timesheets and any other payroll related paperwork as well as respond to payroll requests/queries as necessary Booking and diary management of meeting rooms Meeting room set up and clean up Ordering and maintaining office and kitchen supplies Meeting and greeting clients and candidates at the highest level of professionalism Sort and distribute incoming and outgoing mail Act as a point of contact for property/facilities related issues â Get in contact with the relevant people to organisation a resolution Maintaining all kitchen supplies are stocked up by the end of the day, Fridge clean once weekly Coordinating candidate testing Other ad hoc tasks as requested Attributes: Solutions orientated outlook Able to effectively collaborate within a team environment Customer excellence focused Self-motivated Able to prioritise conflicting priorities whilst maintaining a positive "can do" attitude Effective organizational skills and a strong attention to detail Intermediate user of MS Word and Excel
Administrative Assistant
St Vincentâs Health Australia ¡ Posted 28 days ago
About the role
Job Description: Permanent part time opportunity, 19 hours per week Excellent benefits including salary packaging Fitzroy location, close to public transport About the Role We have an exciting opportunity for an Administrative Assistant in the office (located in Victoria Parade, East Melbourne) of a unique statewide program that deals with the medical side of mass casualty events in Victoria. You will in this position assist the Office Manager of the Program in all varied duties â budget, accounts payable, organisation of Continuing Professional Development Day/s and secretarial/administrative-type tasks. The classification for this position will be HS1 - HS17 ($65,739 - $72,677 per annum pro rata) About the Field Emergency Medical Officer (FEMO) Program The FEMO Program has been in operation under various names (e.g. Medical Displan) for many decades. The FEMO Program provides advanced medical and clinical advice to ambulance services. There are currently eight Metropolitan Field Emergency Medical Officers (FEMOs) and a network of approx. 20-30 Regional/Rural FEMOs across Victoria - available to be called on as and when required in relation to mass casualty events. Your Contribution Completion of VCE or equivalent experience Demonstrated proficiency in Microsoft Word, Excel and PowerPoint Strong interpersonal and communication skills A valid Nationally Coordinated Criminal History check, or willing to obtain What We Offer A focus on wellbeing initiatives, with regular events and programs Confidential, solutions-focused employee counselling A healthy work/life balance encouraged. Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities Salary Packaging â Increase your take home pay! In the heart of Fitzroy, CBD at our doorstep, close to some of Melbourneâs best cafes, public transport and lots of carparks Discounts and Promotions always available through our Foundation Regular opportunities for professional development to assist you to reach your career goals Culture of continuous improvement Working at St Vincentâs St Vincentâs Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence. Application Please attach your resume and cover letter to your application. Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced. We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve. Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations) . Closing Date: 29 October 2026 11:59pm Reconciliation Action Plan: At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples. For further information, visit https ://www.svha.org.au/about-us/reconciliation or get in contact at [email protected] View Reconciliation Action Plan Code of Conduct: View Code of Conduct
Administration Assistant
Altius Group ¡ Posted 29 days ago
About the role
Get to know PeopleSense by Altius PeopleSense by Altius, a subsidiary of Altius, has been providing psychological services since 1998. PeopleSense provide support to a range of clients in business, government and privately, throughout Australia. As a market and innovation leader in the industry, our team of over 170 psychologists across Australia, support people to realise their health potential by delivering contemporary and evidence based interventions to clients and customers. YOUR ROLE AS AN ADMINISTRATION OFFICER As a vital part of our team, you'll be the friendly face supporting our operations and ensuring everything runs smoothly! Based in our beautiful Sydney CBD office , you will play a key role in assisting our team members and providing exemplary admin support. Your day-to-day responsibilities will include: Managing communications effectively, greeting visitors with a warm welcome! Handling data entry and ensuring meticulous organization of records. Responding to high volume of incoming phone calls Supporting our exciting projects by coordinating schedules and logistics. Assisting with invoicing and financial administration, helping keep our finances in check! WHAT YOU BRING TO THE TEAM We are looking for someone who is not only organized and detail-oriented but also has a genuine passion for helping others! Here are a few things we hope to find in our new Administration Officer: Experience in administration or a similar role. A friendly personality with exceptional communication skills. Proficient in Microsoft Office Suite and comfortable with technology. Ability to work collaboratively in a team-oriented environment. Strong attention to detail and time management skills. WHY YOU WILL LOVE WORKING WITH US? You will join a market leader with over 20 yearsâ experience of supporting people on their wellbeing journey We are proud to acknowledge 76% of our promotions in the last year were to female members of our team. You will join a team-orientated culture where we value Individuality and recognize your unique skills and contributions. At Altius, you are welcomed to join our D&I committee, which was set up to champion diversity and inclusion. We support you to acknowledge culturally significant days or events by accessing 3 days of Cultural Leave per annum. Experience genuine support for your personal wellbeing including access to our AltiusLife wellness app, regular wellness seminars and access to Employee Assistance Program. Apply now to join a team that values collaboration, professionalism and a positive workplace culture. We are a Circle Back Initiative Employer - we commit to respond to every applicant. Altius is an Equal Opportunity Employer and an inclusive workforce. Research has shown that, in Australia, women, people living with disability, LGBTQIA, First Nations people, and those from minority groups are less likely to apply for a role because they feel they will not be successful. We believe in the strength of diversity and inclusion, and we would like to strongly encourage those who identify with any of these groups to apply for a role with us.