Legal Secretary - Litigation
Empire Group ¡ Posted 1 days ago
About the role
will have: Minimum 2+ years' experience in Litigation as a Legal Secretary Excellent communication and client management skills Strong... November 2026. April O'Dempsey is a Partner - Legal Support Recruiter at empire group. She has over 20 years' experience in the
Migration Law Legal Secretary
Empire Group ¡ Posted 9 days ago
About the role
ideal candidate will have: 1-2 years experience as a Legal Secretary Excellent communication and client management...Progressive law firm seeks a Legal Assistant. Supporting the Migration Team. Firm offers stability and career growth
Legal Secretary, Commercial Insurance
Sparke Helmore Lawyers ¡ Posted 11 days ago
About the role
. This is a fantastic opportunity for a dedicated and highly efficient Legal Secretary to work in a supportive and collaborative team... is yours to define. Weâd like to be part of it and for you to be part of ours. We have an exciting opportunity for a Legal
Legal Secretary/EA
Empire Group ¡ Posted 14 days ago
About the role
About You To be successful, you'll bring: Previous experience as a Senior Litigation Secretary, Legal Assistant or Executive Assistant within a law... Secretary / EA to provide high-level support to a highly respected Managing Partner, senior lawyers and the broader team. The
Practice Executive (Senior Legal Secretary) - 12 month Fixed Term Contract
Ashurst ¡ Posted 16 days ago
About the role
& Development programs. The Opportunity We have an exciting opportunity for a Practice Executive (Senior Legal Secretary...At Ashurst Perkins Coie, we're helping shape the future economy. With a global team of more than 3,500 legal
Legal Secretary - BRIS
Empire Group ¡ Posted 17 days ago
About the role
Legal Secretary â TEMP Opportunities | Multiple Roles Available! Looking for your next temp assignment? The legal... Opportunities Senior Legal Secretary | Part-Time | Immediate Start Support a busy sole practitioner in an ongoing temporary
Legal Secretary - Health Law
Empire Group ¡ Posted 17 days ago
About the role
The Role You will be working as a Legal Assistant at a National Law firm. You will be supporting a Consultant + Team... billing, including invoicing and preparation of bills. Your experience You will have a minimum of 1 years Legal Assistant
Legal Secretary, Government
Sparke Helmore Lawyers ¡ Posted 18 days ago
About the role
some flexibility. It will suit a legal secretary who is looking for a diverse and challenging range of work in a supportive team... Firm of the Year, 2024, 2025 & 2026. About you Proven experience as a legal secretary, ideally from a high-volume
Legal Secretary - Family Law
FutureYou ¡ Posted 20 days ago
About the role
Legal Secretary | Family Law - Join a standout law firm where people, culture and quality matter. Looking for a role... to delivering outstanding outcomes for its clients. We are seeking a polished, proactive and detail-oriented Legal Secretary
Legal Secretary - Insurance Litigation
Empire Group ¡ Posted 21 days ago
About the role
available.... The Role As a Legal Secretary, you will be supporting the Insurance Litigation team. Duties include: typing... and conference forms, organising medico legal appointments, brief preparation, trial preparation, Disclosure of documents
Legal Secretary
Perigon Group ¡ Posted 24 days ago
About the role
We're partnering with an established national law firm looking for an experienced Legal Secretary / Legal Assistant... across the team About You Previous experience as a Legal Secretary, Legal Assistant or similar legal support role Strong
Legal Secretary
MJD Recruitment ¡ Posted 28 days ago
About the role
, supportive environment, this is an excellent opportunity for an experienced Legal Assistant or Legal Secretary to work closely... Responsibilities Providing day-to-day Legal Assistant and Legal Secretary support to senior lawyers Assisting with Wills & Estates
Senior Legal Secretary - Employment
Empire Group ¡ Posted 29 days ago
About the role
Senior Legal Secretary | Employment & Workplace Relations Support a highly respected and successful Partner Work... An outstanding opportunity has arisen for an experienced Legal Secretary to join a highly regarded specialist law firm recognised
Junior Legal Secretary
Perigon Group ¡ Posted 29 days ago
About the role
An opportunity has become available for a Junior Legal Assistant to join a well-established national law firm... specialising in personal injury matters. Working closely with the legal team, youâll provide day-to-day administrative
Junior Legal Secretary - Workers Compensation
Perigon Group ¡ Posted 29 days ago
About the role
A fantastic opportunity is available for a Junior Legal Assistant to join a growing national law firm specialising... career within the business. Youâll work closely with an experienced legal team, develop your knowledge of workers
Legal Secretary
Empire Group ¡ Posted 29 days ago
About the role
The Role An exciting opportunity has become available for a professional and personable Legal Secretary... as required About You To be successful in this role, you will have: Minimum 3 years Legal Assistant or Legal Secretary experience Strong Microsoft Office and document
Senior Legal Secretary - Exceptional Team & Firm
FutureYou ¡ Posted 29 days ago
About the role
An excellent opportunity has arisen for an experienced Senior Legal Secretary to join a highly regarded law firm in the... support. Your responsibilities will include a broad range of traditional legal secretary duties, including: Managing
Legal Secretary
Kennedys Law ¡ Posted 30 days ago
About the role
Kennedys is seeking a Legal Secretary to join our Melbourne office on a full-time, permanent basis... support across a broad range of matters. Role As a Legal Secretary, you will provide proactive support to lawyers across the
Legal Secretary
people2people ¡ Posted 74 days ago
About the role
Secretary or Legal Assistant within a law firm Strong document formatting skills, particularly in Word and legal templates...We are currently inviting experienced Legal Secretaries to join our talent network for upcoming temporary and contract
Practice Executive (Legal Secretary)
Ashurst ¡ Posted 85 days ago
About the role
Learning & Development programs. The Opportunity We have an exciting opportunity for a Practice Executive (Legal Secretary...At Ashurst Perkins Coie, we're helping shape the future economy. With a global team of more than 3,500 legal
Legal PA
A&O Shearman ¡ Posted today
About the role
We have an exciting opportunity for a Legal PA to join our Disputes & Investigations team, based in A&O Shearmanâs Perth Office. Disputes & Investigations team â Perth A&O Shearman's Disputes & Investigations practice is part of one of the world's leading global disputes networks, advising clients on high-stakes commercial litigation, investigations, arbitration and regulatory matters across jurisdictions. Our Perth team works on complex and significant disputes for leading corporates, financial institutions and government clients, often collaborating with colleagues across our international network. What you will do We are looking for an experienced Litigation Legal PA to become a trusted member of the team. Supporting Partners and lawyers across a dynamic disputes practice, you will play a vital role in coordinating court processes, managing critical deadlines, preparing hearing materials and ensuring matters run efficiently from inception through to resolution. The role also provides support across the wider Perth office, including backup assistance for other Legal PAs and administrative support for Business Services teams when required. We're looking for someone who is proactive, highly organised, collaborative and thrives in a fast-paced professional environment. Manage diaries, meetings and travel arrangements Monitor emails, draft correspondence and respond to client queries Prepare, format and amend legal and client-facing documents Support billing processes including timesheets, WIP management, client reporting and expenses Coordinate and assist with the conduct of client meetings, events and business development activities Assist with pitches, CVs and business development materials Maintain accurate filing systems and update CRM platforms Liaise with internal teams (Finance, HR, Marketing and IT) to support day-to-day operations Manage matter inception processes and ensure compliance with firm procedures Provide general administrative support and act as a key point of contact for the team What you will have Proven experience as a Legal PA (or similar) within a professional services environment Strong organisational skills with the ability to prioritise and manage competing demands Excellent attention to detail and accuracy Confident communication skills, both written and verbal A proactive, solutions-focused approach Strong stakeholder management skills and ability to build relationships Professional, calm and adaptable under pressure High level of discretion and confidentiality What we can offer you To learn more about the culture and benefits available at A&O Shearman, please visit: Culture and benefits | A&O Shearman careers Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required. We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic. NO AGENCIES PLEASE - A&O Shearman does not accept unsolicited CVs. For further information, please see our UK Recruitment Agency Policy and our commitment to direct sourcing here . LI
National Law Firm - Senior Legal Secretary - Personal Injury
Engage Personnel Sydney ¡ Posted today
About the role
Ready to take the next step in your legal support career? This is an opportunity to join a highly regarded, established national law firm and work closely with a Senior Partner across an interesting and varied personal injury practice. We are seeking an experienced Senior Legal Secretary with a strong background in Workers' Compensation and Work Injury Damages who is looking for a role offering greater responsibility, autonomy and the opportunity to make a real contribution to a busy legal team. This is more than just a traditional support role. You'll become a key part of the team, providing trusted support to a Senior Partner while also playing an important role in mentoring and developing junior Legal Assistants and Paralegals. What you'll be doing Working closely with a Senior Partner, providing high-level day-to-day legal and administrative support. Managing busy diaries, appointments, meetings and competing priorities. Preparing, formatting and reviewing legal correspondence, court documents and other documentation. Assisting with the management and progression of a varied personal injury caseload. Liaising with clients, medical providers, insurers and other key stakeholders. Monitoring important deadlines and ensuring matters run smoothly. Taking the lead in training, mentoring and supporting junior Legal Assistants and Paralegals. Helping coordinate workflows and maintain a positive, collaborative team environment. What we're looking for Previous experience within a personal injury law firm is essential. Strong working knowledge of Workers' Compensation and Work Injury Damages. Experience supporting a Senior Lawyer or Partner. Confident diary management, document preparation and general litigation support skills. The ability and willingness to mentor, train and support junior team members. Excellent organisation, communication and attention to detail. A proactive, solutions-focused approach and the confidence to work autonomously. What's on offer? A genuine senior opportunity with increased responsibility and ownership. Direct exposure to and the opportunity to work closely with a Senior Partner. The chance to step into a mentoring role and help develop junior team members. Join a well-established, nationally recognised law firm with a strong presence in the personal injury space. Work within an established and supportive legal team. Long-term career stability and the opportunity to further develop your legal support career. How to Apply To apply for this role, please submit your resume through the APPLY button. Alternatively, you can contact Natalia Patel on (02) 8358 8060 or [email protected] for a confidential chat. Not quite what youâre looking for? Please touch base, as we have many more opportunities that are not advertised. All communication will be strictly confidential
Legal Secretary | Employment and Business Services | Brisbane
McInnes Wilson Lawyers Pty ¡ Posted 1 days ago
About the role
The Opportunity Due to continued growth within our Brisbane office, weâre excited to introduce a newly created Legal Secretary position to our Business Services team. This is an exceptional opportunity to join a well-established and highly regarded practice within a national firm, where youâll play a key role in supporting a busy team of legal professionals. If youâre an organised, proactive professional who enjoys working in a collaborative environment and takes pride in delivering high-quality support, youâll find plenty of variety, responsibility and career stability in this role. Youâll be joining a cooperative team with strong systems, experienced colleagues and a genuine commitment to professional development and teamwork. The Role As Legal Secretary, youâll be a trusted support partner to lawyers and the broader practice group, ensuring the smooth day-to-day operation of legal and administrative processes. This is a varied role that combines legal document preparation, client service, billing support and practice administration. Key responsibilities include: Drafting, formatting and amending legal documents, correspondence, affidavits, briefs and client communications. Managing document production through digital dictation and transcription. Coordinating calendars, appointments, meetings and travel arrangements as required. Maintaining accurate electronic files, including document management, filing, scanning, printing and archiving. Opening new matters, conducting conflict checks and ensuring compliance with firm processes. Building strong relationships with clients, barristers, lawyers, partners and other stakeholders through professional and timely communication. Managing incoming calls, handling enquiries and directing matters appropriately. Preparing invoices, assisting with billing processes and responding to client billing queries. Supporting monthly, quarterly and ad hoc reporting requirements for the practice group. Generating client correspondence, engagement documentation and audit-related communications. Conducting file reviews and audits to ensure compliance and accuracy of records. Monitoring emails and correspondence, ensuring matters are actioned efficiently and deadlines are met. Assisting with general practice administration and providing support across the team on various projects and ad hoc tasks. About You Previous experience in a Legal Secretary, Legal Assistant, Personal Assistant or similar professional services support role (ideally 2 years). Exceptional organisational skills with the ability to manage competing priorities and deadlines. Strong attention to detail and a commitment to producing accurate, high-quality work. Excellent communication and interpersonal skills, with the confidence to build effective relationships at all levels. A proactive and adaptable approach, with the ability to anticipate needs and take initiative. Strong problem-solving skills and a willingness to contribute wherever needed. The ability to work both independently and collaboratively within a team environment. Proficiency across Microsoft Office applications and confidence learning new systems. Experience with NetDocuments, Actionstep and 3E or similar legal practice management systems will be highly regarded but is not essential. Your New Team Youâll enjoy a supportive and professional environment, exposure to a broad range of legal matters and the chance to build a long-term career in legal support within a respected national firm. McInnes Wilson is a leading independent full-service firm with offices in Brisbane, Sydney, Melbourne, Adelaide, Canberra and Maroochydore. The firm has approximately 60 principals and over 400 staff nationally. We pride ourselves on delivering high quality outcomes for our valued clients whilst being recognised as a positive, collegiate place to work. We believe in our people and trust them with our brand. What We Offer As a national corporate law firm, we offer exposure to premium clients, large scale, multi-party, complex litigated matters and transparent career pathways, together with a variety of benefits including: generous paid parental leave, paid salary continuance insurance, flexible working, study assistance, pro-bono opportunities, complementary massages, realistic billables targets for legal practitioners, a formal mentoring program, professional memberships, birthday leave, social club, EOFY functions and end of year celebrations. All applicants should note that the successful candidate will be required to undergo background screening including reference checks and police checks. We are an equal opportunity employer and value diversity at our firm. We encourage applications from all qualified individuals who represent the communities in which we live and work. We encourage people from all backgrounds to join us; we are committed to providing an equitable recruitment experience for all candidates. We kindly request that recruitment agencies do not contact the business in relation to this vacancy. Unsolicited CVs will not be considered or accepted.
Family Law Paralegal / Legal Secretary
recruitometry ¡ Posted 6 days ago
About the role
Family Law Paralegal / Legal Secretary About the Role: A growing law firm in Queensland is seeking a motivated and detail-oriented Family Law Paralegal / Legal Secretary with at least 12 months of experience in a similar family law role to support its experienced family lawyers. This is an excellent opportunity for a legal professional who enjoys client interaction, legal documentation, and administrative coordination while contributing to the smooth progression of family law matters. The successful candidate will assist lawyers with day-to-day file management, prepare legal documents, coordinate with clients and external parties, and provide administrative support to ensure efficient case handling and high-quality client service. Key Responsibilities: Liaise with clients, other law firms, courts, and government agencies professionally. Draft correspondence, court documents, affidavits, and other legal documents. Assist family lawyers with all aspects of day-to-day file progression. Transcribe dictation accurately and efficiently. Prepare, organize, and collate legal briefs and supporting documentation. Maintain accurate and up-to-date electronic files and case records. Manage diaries, appointments, deadlines, and legal files. Provide general administrative and secretarial support to the family law team. Prioritize tasks and ensure legal documentation and administrative work are completed within required deadlines. Maintain professional communication and deliver responsive, client-focused service. Required Qualifications: Minimum of 12 months of experience working as a paralegal or legal secretary in a family law role. Prior experience supporting a family law team. Strong written, verbal, and interpersonal communication skills. Fast and accurate typing skills with meticulous attention to detail. Excellent organizational and time-management abilities. Ability to multitask, prioritize responsibilities, and meet deadlines. Ability to work independently and collaboratively as part of a team. Strong client service skills and a professional, client-focused approach. Friendly, positive attitude and willingness to support a busy legal team. Why Join Us: Support experienced family lawyers and gain valuable exposure to family law matters. Contribute directly to the efficient progression and management of legal files. Develop your legal administration, documentation, and client communication skills. Work in a client-focused law firm that values tailored legal solutions and quality service. Be part of a growing legal practice with opportunities to contribute to a collaborative team environment. Compensation & Benefits: Competitive compensation package based on experience and qualifications. Performance-based monthly and annual bonuses tied to established goals.
Senior Legal Secretary | Wills & Estates Litigation
Engage Personnel Sydney ¡ Posted 6 days ago
About the role
An established boutique law firm in Sydney is seeking a highly capable Senior Legal Secretary to join its Wills & Estates Litigation team. This is an opportunity to work alongside experienced Solicitors on complex, challenging matters within a high-performing team that values quality, professionalism and strong support. If you have a solid background in legal secretarial work and enjoy being the go-to person who keeps a busy practice running smoothly, this could be the perfect next step. The opportunity Working closely with up to two Solicitors, you will provide high-level secretarial and administrative support across a varied and complex Wills & Estates Litigation practice. Your responsibilities will include: Providing comprehensive legal secretarial support to up to two Solicitors. Managing diaries, appointments, court dates and deadlines. Preparing and formatting legal correspondence, court documents and other legal documentation. Managing electronic files, maintaining accurate records and ensuring matter progression. Liaising professionally with clients, counsel, courts and other external stakeholders. Assisting with the preparation of briefs, filing and other litigation-related processes. Proactively managing competing priorities and anticipating the needs of the team. Supporting the smooth day-to-day running of a busy and demanding legal practice. About you At least 4 years of legal secretarial experience within a law firm. Previous litigation experience is essential, with Wills & Estates Litigation experience highly regarded. Strong document preparation, diary management and organisational skills. The ability to manage competing deadlines and work confidently in a fast-paced environment. Excellent attention to detail and a proactive, solutions-focused approach. Strong communication skills and the confidence to liaise with a range of stakeholders. A genuine commitment to a long-term career in legal support. Please note this role is best suited to an established legal support professional rather than someone currently studying law or still developing their foundational secretarial experience. What's on offer? Salary package of $120,000 depending on experience. The opportunity to work on complex and interesting Wills & Estates Litigation matters. Direct support to experienced Solicitors within a high-performing team. A full-time, permanent opportunity in a professional Sydney CBD environment. The chance to bring your expertise to a team that values capable, experienced legal support. A collaborative, social, and friendly office culture. How to Apply To apply for this role, please submit your resume through the APPLY button. Alternatively, you can contact Natalia Patel on (02) 8358 8060 or [email protected] for a confidential chat. Not quite what youâre looking for? Please touch base, as we have many more opportunities that are not advertised. All communication will be strictly confidential
Legal Secretary, Administration and Reception â ATSILS Cairns
ATSILS ¡ Posted 6 days ago
About the role
About Us: ATSILS QLD LTD is a leading not-for-profit organisation dedicated to delivering comprehensive legal services to Aboriginal and Torres Strait Islander communities across Queensland. Since our inception in 1972, we have grown to operate 24 offices strategically positioned throughout the state, supporting our mission to uphold justice and human rights. Benefits of working for ATSILS: (but not limited to) ⢠Competitive Salaries ⢠Opportunity to Salary Sacrifice ⢠Career Growth Opportunities ⢠Supported Learning and Development Role Purpose: Our Cairns Office offers a unique and interesting full-time role where you will enjoy a dynamic blend of legal secretarial and administrative support including client contact, teamwork, data entry, and reception duties. This is an exciting opportunity to advance your career while serving the community. About You: ⢠You bring at least three years of experience in a professional, legal, justice, or community services environment, complemented by a Certificate III or higher in Administration or an equivalent qualification. ⢠Your minimum typing speed is 60 words per minute. ⢠Experience working with Aboriginal and Torres Strait Islander clients is highly valued. ⢠You demonstrate resilience, organisational skills, and energy in your work. ⢠Additionally, you are prepared to provide at least two professional references. Key Responsibilities: In this role, you will be responsible for providing professional secretarial and administrative support. Your will assist with preparation of court documents, lodging Legal Aid applications online, data processing, and reception duties. You will also engage in frequent liaison with teams across Queensland to facilitate effective communication and collaboration. Work a 35-hour week as standard; above-award conditions apply. We are a non-profit Aboriginal and Torres Strait Islander owned legal service with a proud 50-year history. This role is suited to those with full-time experience in a professional services work culture, and two good references.
Senior Legal Secretary
LHD Lawyers ¡ Posted 7 days ago
About the role
LHD Lawyers are a national leading law firm specialising in personal injury claims and matters that affect every day Australians. We are passionate about driving consistency and operational efficiencies throughout the firm to support our team to provide a leading client service experience. With every action and process we are conscious of our clientâs experience and are always addressing opportunities for improving client services and experience. We pride ourselves on ensuring a positive and successful partnership for both clients and employees and we focus on developing our employees. We nurture and develop our people to help them realise their full potential and aim to craft an employee experience that is unique and meaningful to each employee. Established for 35 years, LHD Lawyers has offices across Australia and continues to grow rapidly. About The Role: Our Public Liability team in Melbourne is looking for an enthusiastic and proactive Senior Legal Secretary to join the team. You will be required to perform routine and non-routine clerical and administrative functions to actively support the supervising Solicitor in the day-to-day operations of the personal injury practice. Responsibilities will include: Practice management. Drafting correspondences, applications and pleadings. Preparing notice of claims, briefs. Scheduling appointments and conferences. Diary management. General administrative duties, organising and maintaining paper and electronic files. Liaise with clients, barristers, courts, doctors for information/ scheduling/ provision of information etc. Ensure workflows for matters are updated and maintained (under the supervision and instruction of a Solicitor). Actively assisting the team to ensure efficient work practices are maintained. About You: We are looking for a diligent and professional individual with a positive attitude. You will have excellent attention to detail and the ability to work autonomously whilst also collaborating in a team environment. To be successful in this role you will have the following: Ideally 4-5 years of experience in Plaintiff or Defendant Personal Injury Law, specialising in personal injury claims; motor vehicle accidents, workers compensation, public liability and/or common law industrial accidents. Highly organised and able to maintain high quality work with a strong attention to detail. Strong administrative background with excellent typing and document drafting skills. Microsoft Office suite. Diary management and ability to work to deadlines. Ability to prioritise and multi-task with accuracy during busy times. Highly motivated and effective communication skills. Extensive client-facing skills and advanced troubleshooting skills. What we offer: With our office in the heart of the CBD, we are a growing and progressive firm. LHD Lawyers will offer you a friendly, down to earth and professional working environment. Our culture is supportive, collaborative and inclusive and we provide ongoing training and development for all our employees. Other benefits include: Competitive salary package. Progressive and evolving team environment. Flexible work arrangements. An opportunity to work for an industry leader. Be part of a growing and energetic team that offer long term career opportunities.
Legal PA - Perth
Pinsent Masons ¡ Posted 8 days ago
About the role
Description Are you a highly organised Legal PA with a proactive mindset and a passion for supporting high-performing teams? Weâre looking for a confident and experienced professional to join our Perth office, working closely with lawyers and Partners to deliver seamless legal and personal assistant support. The role As an integral part of the team, your ability to anticipate needs, take initiative, and keep things running smoothly cement you as the go-to person. Your day-to-day will include: Managing diaries, travel bookings, expenses, and inboxes with precision and foresight Drafting correspondence, preparing presentations, and handling document production Supporting matter administration, client onboarding, and compliance checks Building strong relationships with clients and internal stakeholders Assisting with billing, reporting, and financial administration using Aderant Collaborating on client-facing materials and business development activities Mentoring junior team members and contributing to a supportive team culture Assisting across the APAC offices to ensure seamless coverage and support. Please note that this role is full-time in the office . About You To be successful in the role, you will bring: 3-5 years' experience as a Legal PA, ideally supporting Partners within a busy law firm environment. Strong technical proficiency, including advanced Microsoft Office skills and experience using legal billing and practice management systems. Proven law firm experience, with the ability to confidently manage competing priorities and deadlines. A proactive and self-motivated approach, with the confidence to use initiative and work autonomously. Excellent communication, organisational and stakeholder management skills. Exceptional attention to detail and a commitment to delivering high-quality work. A collaborative mindset, with the ability to remain calm and effective in a fast-paced environment. Availability to work full-time in the office (9:00am to 5:30pm, Monday to Friday). Why join Pinsent Masons? We have a global reach and a local feel. With 31 offices and 1500 lawyers operating across Asia Pacific, Europe, Africa and the Middle East, you'll be exposed to domestic, international and multi-jurisdictional high-profile work, yet be in an office where everyone knows your name. We do things a bit differently. Legal services are at the core of our business; however, we have diversified into other areas providing complimentary services to clients through offerings like Brook Graham and Vario flexible services. We like to be flexible. Our firm is professional but also relaxed, you can dress for your day and in your own style. We also promote practices that support wellbeing, mental wellness and work/life balance so that everyone can thrive at work and at home. We're lots of fun and very inclusive. Proud of our leading reputation for diversity and inclusion, we have created an open environment where everyone can bring their whole selves to work. You'll also have plenty of opportunities to participate in, and even run, social activities, diversity and inclusion networks, and charitable initiatives. Diversity and Inclusion At Pinsent Masons we value diversity and inclusion. We are committed to creating a better workplace where all our talent can succeed and feel like they belong. We want to attract, retain and develop people at all levels and encourage applications from all suitably qualified candidates whatever your ethnicity, religion, age, physical or mental disability/long term condition, sexual orientation, gender identity or expression or any other characteristics protected by local law in the jurisdictions in which we operate. Applications To be considered for this opportunity, please submit your current resume and any supporting documentation via this advertisement. This position is based full-time in the office, with standard working hours of 9:00am to 5:30pm, Monday to Friday. The salary package on offer is between $80,000 and $95,000, depending on the successful candidate's skills and experience. Please note that we are managing this recruitment process directly and are not accepting applications from recruitment agencies.
Legal Secretary | Insurance Litigation | Maroochydore
McInnes Wilson Lawyers Pty ¡ Posted 8 days ago
About the role
The Opportunity We are seeking a talented and motivated Legal Secretary to join our growing national firm within our Insurance Litigation team in Maroochydore. This is an excellent opportunity to become part of a dynamic and supportive environment and work alongside experienced legal professionals on a range of matters. This role is best suited to someone seeking to build a long-term career in legal support and administration. It is not designed as a pathway into a law graduate or solicitor position and, as such, would not be suitable for candidates seeking short-term legal experience while studying. Full-time, in-office attendance is required. The Role Our ideal candidate will have previous legal secretarial experience. Accuracy, attention to detail and professionalism are critical, as you will play an important role in supporting the legal team and ensuring work is completed efficiently and to a high standard. Key responsibilities include: Drafting various legal documents, including briefs, affidavits and general correspondence. Transcribing digital dictation Collating briefs of evidence Preparing and issuing client invoices. Drafting costs agreements. Coordinating diaries, meetings and appointments. Managing files, including saving emails and correspondence. Answering and making telephone calls. Liaising with a range of stakeholders, including clients, lawyers and barristers. Opening new matters and conducting conflict searches. Undertaking general administrative and secretarial duties as required. This role works closely with both legal and administrative teams and offers the opportunity to develop a broad range of skills within a fast-paced professional services environment. Role Requirements At least 2 yearsâ experience in a legal secretarial role. High attention to detail and organisational skills. Digital Transcription experience Excellent communication skills. Confidence in building lasting relationships with colleagues and clients. Outstanding time management and a strong commitment to consistency A natural inclination for taking initiative. A self-starter but also thrives in a collaborative work environment. Familiarity with NetDocuments 3Ewould be considered advantageous, although not necessary. Your new team The Insurance Litigation team in Maroochydore are an energetic team, working together to navigate complex legal cases. With guidance and support from your peers and Principals, you will thrive in this fast-paced environment and build great personal and professional relationships. About Us McInnes Wilson is a leading independent full-service firm with offices in Brisbane, Sydney, Melbourne, Adelaide, Canberra and Maroochydore. The firm has approximately 60 principals and over 400 staff nationally. We pride ourselves on delivering high quality outcomes for our valued clients whilst being recognised as a positive, collegiate place to work. We believe in our people and trust them with our brand. What We Offer As a national corporate law firm, we offer exposure to premium clients, large scale, multi-party, complex litigated matters and transparent career pathways, together with a variety of benefits including: generous paid parental leave, paid salary continuance insurance, flexible working, study assistance, pro-bono opportunities, complementary massages, realistic billables targets for legal practitioners, a formal mentoring program, professional memberships, birthday leave, social club, EOFY functions and end of year celebrations. All applicants should note that the successful candidate will be required to undergo background screening including reference checks and police checks. We are an equal opportunity employer and value diversity at our firm. We encourage applications from all qualified individuals who represent the communities in which we live and work. We encourage people from all backgrounds to join us; we are committed to providing an equitable recruitment experience for all candidates. We kindly request that recruitment agencies do not contact the business in relation to
Practice Administrator (Legal Secretary) â Projects, Melbourne
Clayton Utz ¡ Posted 8 days ago
About the role
Join a top-tier Australian law firm Permanent, full-time opportunity based in Melbourne Provide high-level support to two Partners and their teams within our Projects practice Collaborate with a dynamic and impactful team About the Role Our Projects practice is seeking an accomplished Practice Administrator to join the team in Melbourne on a permanent, full-time basis. Providing valued support to two Partners, as well as their team of lawyers, this role offers an experienced Practice Administrator the opportunity to make the role their own and become a vital member of a high-performing practice. Key Responsibilities Provide high-level secretarial and administrative support to the Partners and their teams within the Projects practice. Manage multiple diaries, including scheduling and organising client meetings, with a proactive approach to adjusting commitments as needed. Manage incoming correspondence, emails, and internal/external requests, while proactively drafting correspondence without direction. Oversee general accounts, monthly billing, client reporting, and expenses with exceptional attention to detail. Handle file management, including opening and closing matters, conducting conflict searches on firm databases and preparing conflict emails Proactively managing matter budgets, including reviewing third-party invoices and preparing client Work Orders. Collaborate as part of a cohesive team of Practice Administrators, supporting the wider Projects team and assisting colleagues during busy periods. Communicate professionally and coordinate with high-level internal and external stakeholders. Skills & Experience To excel in this role, you will bring: Proven experience in an administrative and/or secretarial role, ideally within a professional services or legal environment. Exceptional organisational skills and meticulous attention to detail. Strong multitasking and prioritisation abilities, particularly in high-pressure situations. A flexible and proactive approach, with a strong drive to contribute to the success of the business. Excellent interpersonal skills, with the ability to build and maintain positive relationships with colleagues and clients. Advanced technical proficiency in Outlook, Word, Excel, and PowerPoint. Proficiency in billing processes, with experience using Aderant Expert software highly desirable. Professionalism in communicating and organising meetings with high-level stakeholders. Why Join Us? This position offers a unique opportunity for an accomplished professional to elevate their career in a challenging, rewarding, and supportive environment. At Clayton Utz, we pride ourselves on fostering a collaborative and inclusive workplace where your contributions are valued. As part of our Projects practice, youâll work alongside some of the best in the industry, supporting impactful projects and making a meaningful difference. Why Join Clayton Utz? At Clayton Utz, weâre more than just a law firm â weâre a community that values our people and their contributions. When you join us, youâll enjoy: World-class infrastructure and resources to keep your skills sharp and ahead of the curve, including leading AI platforms , Harvey and Claude. A focus on health and wellbeing, with initiatives to support your physical and mental health, including lifestyle and gym membership discounts via our partnership with AIA Vitality. Up to 26 weeksâ paid parental leave , with flexibility over two years, plus paid superannuation. The option to purchase up to 4 weeks of additional leave annually. If youâre ready to take the next step in your career and thrive in a dynamic and fast-paced environment, weâd love to hear from you. LI-AS How to Apply? We prefer to work directly with candidates, if you are interested in this role, please click the âApplyâ button or contact the consultant, details below, for more information. Clayton Utz is an inclusive employer that supports flexible work arrangements, please feel free to discuss your flexibility needs with the recruiter for this role. Consultant Contact Details Alexandra Smith, (02) 9353 4446 Accessibility and Inclusion We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. Do you require any support or reasonable adjustments to complete your application? If so, please contact the recruiter via the above telephone number or via email to [email protected] . For more information on Clayton Utz, please visit www.claytonutz.com or follow us on LinkedIn here . Agency submissions Clayton Utz does not accept agency submissions unless the agency is specifically contacted by a member of the Clayton Utz Recruitment Team. Please do not forward candidate profiles or resumes to Clayton Utz partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Clayton Utz will not be liable for a fee.
Junior Property Legal Assistant
u&u Recruitment ¡ Posted 8 days ago
About the role
Whatâs in it for you? Up to $90,000 package; Join a supportive and collaborative team environment; Excellent opportunity to learn and develop your legal career; Exposure to a broad range of property law matters; Modern Sydney CBD office location; Ongoing mentoring and training from experienced professionals; and Stable and growing team with a positive workplace culture. What is the role? An exciting opportunity has become available for a Junior Property Legal Secretary to join a busy and well-established property law team in Sydney CBD. This role is ideal for someone with a couple of years' legal support experience who is looking to continue building their career in property law. Working closely with experienced practitioners, you will gain valuable exposure to a range of property transactions while being supported in your professional development. Key responsibilities include: Preparing correspondence, contracts and legal documentation; Managing files, matter administration and document management; Liaising with clients, agents, brokers and other stakeholders; Diary management and coordinating meetings; Assisting with conveyancing and property transactions; Using PEXA to facilitate electronic settlements; Billing, file opening and general administrative support; and Providing assistance across the wider property team as required. What are we looking for? Approximately 2 years' experience as a Legal Secretary, Legal Assistant or Legal PA; Previous experience supporting property law or conveyancing matters; Experience using PEXA is essential; Strong attention to detail and organisational skills; Excellent communication and interpersonal skills; A proactive attitude and willingness to learn; Ability to manage competing priorities in a fast-paced environment; and Professional, team-oriented approach. How to Apply For more information or a confidential discussion please click to reveal the contact detail for Louise Scragg at u&u on 02 8245 7909 or email [email protected] quoting reference number 45017 . At u&u Recruitment Partners, we value diversity, equity and inclusion. We welcome applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. Should you require reasonable adjustments or have a preferred method of communication throughout the recruitment process, we encourage you to make a request via [email protected] or contact u&u on 02 8245 7900 to discuss. In response to these requests, we will collaborate closely with you to implement the appropriate adjustments. Additionally, for a barrier-free and inclusive online experience, you can access u&uâs opportunities using accessibility software Recite Me at https://www.uandu.com/jobs. Please submit your resume in Word format only.
Legal Assistant - Planning, Environment & Government
Burgess Paluch Legal Recruitment ¡ Posted 8 days ago
About the role
The Firm This long standing top-tier national law firm offers quality legal services locally and across Europe, America and Asia. Promoting a collaborative team environment, this firm has been recognised with numerous awards making them leaders in the legal arena. The Role Supporting at Partner level, they are looking for a motivated and energetic legal secretary to join the firm's highly regarded and leading Planning and Environment team who act for developers, business owners, local government authorities, state and federal government, energy providers, mining companies and land owners. Duties File management including drafting and amending documents Preparation of court documents Diary and email management Undertaking searches and research tasks when required Billing Skills & Expertise Experience as a legal secretary or assistant in a similar role The ability to manage time efficiently and use initiative Strong communication skills (written and verbal) A proactive and enthusiastic approach to your work ethic Culture & Benefits This firm takes pride in offering further training and encourages career development. They provide fantastic benefits including numerous social events, weekly drinks and a well-being program. How to Apply To apply online, please click on the appropriate link. Alternatively, for a confidential discussion, please contact Anthony Pace on 0433 118 489 or email your CV to [email protected]
Junior Legal Assistant
u&u Recruitment ¡ Posted 8 days ago
About the role
Are you a Legal Assistant or Legal Secretary with at least 12 months of experience and looking for a firm where you can genuinely grow and develop your career? This is an exciting opportunity to join a highly regarded national law firm in Sydney and support a highly successful Partner within a busy Commercial Litigation practice. More than just another Legal Assistant position, this role offers the opportunity to learn from experienced professionals, develop your technical skills and become part of a firm that genuinely invests in the long-term success of its support staff. If you're looking for a role where you'll be challenged, supported and encouraged to grow, we'd love to hear from you! What you'll be doing Supporting a Partner and wider legal team; Preparing and formatting legal documents and correspondence; Managing diaries and coordinating meetings; Assisting with brief preparation and court documents; Monthly billing and matter administration; Opening and closing files; Liaising with clients and external stakeholders; and Providing day-to-day practice and administrative support. About you We're looking for someone who: Has at least 12 months of experience in a Legal Assistant, Legal Secretary or law firm support role; Is organised, proactive and eager to learn; Thrives in a fast-paced environment; Takes pride in producing high-quality work; Enjoys working as part of a collaborative team; and Is looking to build a long-term career in legal support. What's on offer? Ongoing training, mentorship and development; A strong and supportive legal support team; Collaborative and social team culture; Salary package up to $95,000 dependent on experience; and Hybrid working with 1 day WFH. If you're looking for a role where you'll be challenged, supported and given every opportunity to grow as a Legal Assistant, we'd love to hear from you. How to Apply For more information or a confidential discussion please click to reveal the contact details for Kathryn Allen at u&u [email protected] or via phone 0473 171 887 quoting reference number 46802 . At u&u Recruitment Partners, we value diversity, equity and inclusion. We welcome applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. Should you require reasonable adjustments throughout the recruitment process (including alternate formats to apply), or have a preferred method of communication, we encourage you to make a request via [email protected] or contact u&u on 02 8245 7900 to discuss. In response to these requests, we will collaborate closely with you to implement the appropriate adjustments. Additionally, for a barrier-free and inclusive online experience, you can access u&uâs opportunities using accessibility software Recite Me at https://www.uandu.com/jobs. Please submit your resume in Word format only.
Senior Legal Secretary | Wills & Estates | Blackburn
Amicus Legal Recruitment ¡ Posted 10 days ago
About the role
Experienced in Wills & Estates and ready to swap the CBD commute for a quality Legal Secretary position closer to home? We're searching for an experienced, senior-level Legal Secretary (8 years' experience) to join a highly respected law firm in Blackburn, providing comprehensive legal secretarial and administrative support to the firm's Managing Partner. This is a wonderful opportunity for someone who is a career Legal Secretary or Legal Assistant, enjoys working closely with their lawyer in a one-on-one capacity, and takes pride in building strong relationships with clients. It's also an opportunity to settle into a stable, long-term position with a firm that genuinely values and looks after its people. Working across Wills & Estates and general Commercial matters, your role will involve all aspects of practice support, including: Preparing correspondence, emails, file notes and other legal documentation Assisting with the preparation of Wills, Probate documentation, Costs Agreements and Estate Administration matters Managing diaries, appointments and client meetings Dictation, typing and document formatting Liaising directly with clients and other stakeholders File management and general practice administration Preparing initial billing drafts Keeping the practice organised and running smoothly This is a traditional, hands-on Legal Secretary role where your experience, initiative and ability to anticipate what's needed will be highly valued. Previous experience supporting a lawyer in Wills & Estates is important , together with strong communication, document preparation and organisational skills. Just as importantly, we're looking for someone who enjoys their work, takes ownership of their responsibilities and values being part of a close-knit team. Please note: This is a full-time, office-based position. On-site car parking available. If you're looking for a stable role, a lovely working environment and the opportunity to build a long-term working relationship with the lawyer you support , all while working closer to home in Blackburn, we'd love to hear from you. To apply, please submit your application via the link on this page. Alternatively, you're welcome to contact Kelly Harvey directly at [email protected]. To view all of Amicus Legal Recruitment's opportunities visit our website: www.amicuslegal.com.au SCR-kelly-harvey
Personal Assistant
HarperLloyd Recruitment ¡ Posted 10 days ago
About the role
Are you an experienced Personal Assistant or Legal Secretary looking to join a leading national law firm? HarperLloyd Recruitment is partnering with a highly regarded national law firm to recruit a Personal Assistant to join their Property team. This is an exciting opportunity to support a highly respected Partner specialising in Property, with additional exposure to the growing and highly specialised areas of aged care, retirement living and social and affordable housing. You'll gain experience across complex property transactions, acquisitions, leasing, major projects and commercial matters, while also supporting work involving aged care and retirement living clients, regulatory requirements and related property transactions. You'll join a collaborative, high-performing team where administrative support is genuinely valued and plays an integral role in the success of the practice. If you enjoy working in a fast-paced environment, thrive on building strong relationships and take pride in delivering exceptional support, this could be the perfect next step in your legal support career. The Role You will provide dedicated support to Partners and legal staff, including: Diary management and coordination of meetings, appointments and travel Preparing correspondence, contracts and legal documentation Opening and closing files and maintaining accurate matter records Monthly billing using Aderant Managing reporting requirements and administrative processes Liaising with clients and internal stakeholders Assisting with court and online filing systems where required Event planning and coordination Providing general administrative support across the Property team About You Previous experience as a Legal Secretary or Personal Assistant within a law firm Property experience will be highly regarded but is not essential Strong organisational skills with the ability to manage competing priorities Excellent attention to detail and document management skills Exceptional communication and client service skills Experience using Aderant or a similar practice management system will be highly regarded A proactive, adaptable and team-oriented approach Professional, positive and committed to delivering high-quality support On Offer Join one of Australia's leading national law firms with an outstanding reputation Friendly, collaborative and supportive team culture Flexible working arrangements to support work-life balance Genuine long-term career development and mentoring opportunities Modern Adelaide CBD office in a premium location Be part of a firm that values its support staff and invests in their ongoing success The HLR Difference At HarperLloyd Recruitment, we specialise exclusively in legal and professional services support recruitment, partnering with firms recognised for their culture, values and reputation. All applications are handled with the strictest confidence, and we are committed to securing the best possible outcome for both our candidates and clients. For a confidential discussion, please contact: Amie Luong [email protected] 0483 956 109 Our client is only able to consider candidates with full working rights in Australia (Australian Citizens, Permanent Residents or New Zealand Citizens). Unfortunately, visa sponsorship is not available for this position.
Legal Secretary - General Insurance
Burgess Paluch Legal Recruitment ¡ Posted 13 days ago
About the role
The Firm A proudly independent commercial and insurance Australian law firm that works closely with their clients throughout Australia and internationally. Our client is a leader when it comes to devising innovative ways of improving their clientsâ experiences. The Role To provide legal secretarial support to a friendly and down to earth Partner and their team within a leading general insurance team. Duties File management (both electronic and hard copy filing) Preparation of court documents Drafting and editing documents Client engagement Diary management General administrative tasks Skills & Experience Previous experience as a legal secretary Excellent written and oral communication skills Ability to work autonomously and show initiative Superior organisational and prioritisation abilities Good technical skills Culture & Benefits Our client has a strong focus on continuing professional development for all employees. They place great importance on its community programs and supports staff involvement in the community. How to Apply To apply online, please click on the appropriate link. Alternatively, for a confidential discussion, please contact Anthony Pace on 0433 118 489 or email your CV to [email protected]
Legal Secretary & Senior Legal Secretary Roles | $90,000 - $120,000 super
Engage Personnel Sydney ¡ Posted 13 days ago
About the role
We are currently recruiting for 2 x Legal Secretary and 2 x Senior Legal Secretary opportunities with a highly regarded national personal injury law firm based in Sydney CBD. With 35 years of experience, the firm has built an excellent reputation for achieving strong outcomes for everyday Australians and providing an outstanding client experience. Even more exciting is their continued growth, with recent acquisitions and expansion putting them firmly among the leading firms in their space. What's on offer? Support one solicitor directly â no juggling a large team of lawyers Join a growing national law firm with an excellent reputation Strong mentoring, training and ongoing support Genuine opportunities to develop and progress your career A close-knit, collaborative team where everyone backs each other Excellent feedback from clients and a strong focus on client experience Regular social events, birthday celebrations and work anniversaries 2 days WFH once established in the role Work alongside experienced legal professionals, including people who have joined from other leading and competing firms Legal Secretary As a Legal Secretary, you will work closely with one solicitor, becoming their go-to support person and playing an important role in the day-to-day running of their matters. Providing dedicated legal and administrative support to your solicitor Preparing and formatting legal documents and correspondence File management and maintaining accurate records Diary and appointment management Liaising with clients, medical professionals and other parties Assisting with the day-to-day progression of matters General administrative support as required Senior Legal Secretary We are also looking for experienced Senior Legal Secretaries who are confident working autonomously and want to take ownership of supporting a busy solicitor. Providing high-level, dedicated support to one solicitor Managing the day-to-day administration of their matters Preparing correspondence, court documents and other legal documentation File and diary management Liaising confidently with clients and external stakeholders Managing competing priorities and deadlines Taking ownership of your workload and anticipating your solicitor's needs Experience in personal injury, workers compensation or litigation will be highly regarded. A culture that genuinely supports you The culture is one of the biggest drawcards of this opportunity. You'll have access to strong mentoring and experienced people around you who are happy to share their knowledge and help you develop. Everyone is encouraged to support one another, and the team is known for being friendly, social and collaborative. With regular celebrations for birthdays and work anniversaries, there is also a real focus on creating a workplace where people enjoy coming to work. How to Apply To apply for this role, please submit your resume through the APPLY button. Alternatively, you can contact Natalia Patel on (02) 8358 8060 or [email protected] for a confidential chat. Not quite what youâre looking for? Please touch base, as we have many more opportunities that are not advertised. All communication will be strictly confidential
Executive Assistant - Corporate M&A
MJD Recruitment ¡ Posted 13 days ago
About the role
Are you an experienced Legal Assistant looking to take the next step in your legal support career? J Join a prestigious top-tier law firm and support two senior Partners within a highly regarded Corporate M&A team. Offering an excellent salary package, flexible working, stunning CBD offices and genuine career development opportunities, this is an outstanding opportunity to join a collaborative, high-performing legal team. The Benefits Salary package up to $110,000, depending on experience 1 day work from home after probation Sydney CBD location, close to public transport Additional leave and wellness benefits Ongoing training, mentorship and professional development Supportive team culture, social events and genuine career progression The Role MJD Recruitment is partnering with a prestigious top-tier law firm in Sydney CBD to recruit a Senior Legal Assistant to support two senior Partners in its Corporate M&A practice. Working within a busy, fast-paced team, you will provide high-level legal secretarial and administrative support, helping manage daily workflow and ensuring the smooth running of the practice. Your responsibilities will include: Preparing, drafting, formatting and amending legal documents and correspondence Managing Partner inboxes, diaries, meetings and travel arrangements Coordinating file and matter management, including opening, maintaining, closing and archiving files Managing billing, timesheets, WIP reports, expenses and end-of-month billing Using legal practice management systems, including iManage and Aderant Assisting with transaction closings, document execution and corporate administration Liaising with clients, Partners, lawyers and external stakeholders Providing general legal secretarial and administrative support to the wider team About You To be successful in this role, you will have: 3 years' experience as a Legal Assistant, Legal Secretary or Senior Legal Assistant within a law firm Experience supporting Corporate, Commercial, M&A or Banking & Finance teams Strong billing, timesheet and matter management experience Experience using iManage and Aderant Advanced Microsoft Office skills and exceptional document formatting abilities Excellent organisational skills and the ability to manage competing priorities Strong written and verbal communication skills A proactive, professional approach and excellent attention to detail The ability to build strong working relationships with Partners, lawyers and clients An interest in legal technology and AI-enabled tools, such as Microsoft Copilot, CoCounsel or Harvey AI Apply Now If you are an experienced Legal Assistant or Legal Secretary seeking a new opportunity within a leading Corporate M&A practice, we would love to hear from you. Apply today for an immediate discussion, or contact Danielle on 0499 902 199 for a confidential conversation. This role is ideal for someone looking to build a long-term career in legal support within a leading law firm environment.
Legal Assistant- Major Projects & Construction- Top Tier National Firm!
Burgess Paluch Legal Recruitment ¡ Posted 13 days ago
About the role
The Firm A diverse and progressive top tier national law firm. The team is known to be friendly and supportive with a client focused approach. They are proud of their inclusive working culture. The Role To provide legal assistant support to a friendly and approachable Partner who acts for some of Australia's largest residential property developers, commercial and industrial builders, civil contractors, engineers and government departments at both state and federal level. Duties File management Diary and travel management Assisting with client enquiries General administrative tasks Monthly billing Skills & Experience Experience as a legal secretary in areas including commercial or litigation Sound skills in Microsoft Office Suite Exceptional written and oral communication skills Ability to work autonomously and show initiative Strong organisational and prioritisation abilities Accurate word processing skills and attention to detail Culture & Benefits Our client is a values driven organisation with a genuine, friendly and collaborative culture that respects, rewards and values input from all levels of the business. You will experience personal satisfaction, highly rewarding work and pride in your achievements. How to Apply To apply online, please click on the appropriate link. Alternatively, for a confidential discussion, please contact Anthony Pace on 0433 118 489 or email your CV to [email protected]
Legal Secretary (AU Legal Services)
ConnectOS ¡ Posted 15 days ago
About the role
We are looking for a proactive, organised, and detail-oriented Legal Secretary to support our solicitors and help keep cases, documents and daily operations running smoothly. Youâll work closely with a collaborative team, with training and guidance provided to help you succeed. What Youâll Do Provide administrative support to solicitors and paralegals. Maintain accurate client and case records using LEAP or similar software. Manage diaries, important dates, appointments, and deadlines. Prepare correspondence, organize legal documents and maintain electronic files. Follow up on medical records, expert reports and client information. Assist with court filings, mediations, invoicing, and other administrative tasks. Identify missing or incorrect information and proactively follow up to resolve issues. What Weâre Looking For Experience in AU legal administration or a similar administrative role. Experience using LEAP or a similar legal practice management system, together with Outlook and Microsoft Office Strong organisational skills and excellent attention to detail. Good written and spoken English communication skills. Confidence using computers, Microsoft Office, and digital systems. A proactive mindset, willingness to learn, and ability to manage competing priorities. Professionalism, reliability, and a strong commitment to confidentiality. Nice to have: Comfortable handling sensitive case information with professionalism and emotional resilience Join the awesome team and enjoy these benefits & perks: Flexible Work Set-up (1 day Onsite and 4 days WFH/ Remote) Medical, Dental Coverage and Life insurance from day 1 of employment Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion) Competitive salary package and annual appraisal Financial Assistance Program Mandatory Government Benefits and 13th Month Pay Complimentary Sleeping Quarters, Coffee at no cost Complimentary Office Fitness and Wellness Facilities at no cost Regular Company Events, Work Life Balance, and Career growth opportunities Accessible location at the heart of Metro Manila the Mega Tower, EDSA JOIN CONNECTOS NOW! ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice. JoinConnectOS ConnectOSCareers ConnectOSNonTech Ll-RG3 ConnectOSRecruitment Equal Employment Statement Employment decisions at ConnectOS will be conducted without consideration of factors such as age', race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.
Legal Assistant
u&u Recruitment ¡ Posted 15 days ago
About the role
An opportunity has become available for an experienced Legal Assistant to join a Sydney law firm based in central CBD beside public transport, providing dedicated support to the Head of the Commercial practice. Working closely together on a 1:1 basis, you'll play a key role in ensuring the smooth running of a busy practice while building strong relationships with both clients and colleagues. This firm offers the best of both worlds. You'll enjoy the structure, systems and quality work of an established mid-sized firm, while being part of a team that is collaborative, down-to-earth and enjoys working together. The culture is inclusive, supportive and social, with people who work hard but don't take themselves too seriously. The role Reporting directly to the Head of Practice, your responsibilities will include: Complex diary and email management; Preparation and formatting of legal documents and correspondence; Coordinating meetings and client appointments; Monthly billing and expense management; Matter opening and file management; Liaising with clients and key stakeholders; and General practice and administrative support. About you To be successful in this role, you will have: A minimum of 3 years' experience as a Legal Assistant, Legal Secretary or Personal Assistant within a law firm; Experience supporting a Partner, Director, Head of Practice or senior legal professional; Strong organisational skills and attention to detail; The ability to manage competing priorities in a fast-paced environment; A proactive and professional approach; and Excellent communication and relationship-building skills. What's on offer? Competitive salary package of up to $115,000; Dedicated support to a Head of Practice; An inclusive and welcoming culture; and Regular social events. How to Apply For more information or a confidential discussion please click to reveal the contact details for Kathryn Allen at u&u [email protected] or via phone 0473 171 887 quoting reference number 46737 . At u&u Recruitment Partners, we value diversity, equity and inclusion. We welcome applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. Should you require reasonable adjustments throughout the recruitment process (including alternate formats to apply), or have a preferred method of communication, we encourage you to make a request via [email protected] or contact u&u on 02 8245 7900 to discuss. In response to these requests, we will collaborate closely with you to implement the appropriate adjustments. Additionally, for a barrier-free and inclusive online experience, you can access u&uâs opportunities using accessibility software Recite Me at https://www.uandu.com/jobs. Please submit your resume in Word format only.
Legal Assistant - Commercial
People2People AU SF ¡ Posted 16 days ago
About the role
⢠Commercial â Legal Assistant ⢠National Law Firm ⢠Salary up to $95k package THE FIRM This National law firm advises some of the worlds largest organisations and prides itself on fostering a forward-thinking approach to law. The firm retains the principles of well-being and inclusion, and encourage flexible working arrangements. THE ROLE The successful candidate will be joining an established and high performing Commercial team. The role will involve hands on and practical experience across a full range of contentious and non-contentious matters; Calendar and inbox management. Coordination of meetings. Monthly Billing. Secretarial support. File management of electronic files. ABOUT YOU This opportunity is not being extended to students or those without unrestricted working rights. To be considered for the role, you will be a professional and motivated individual with practical experience in a Legal Secretary position or PA role in a corporate environment. In addition to this you will have: A minimum of 2 yearâs experience as a Legal Secretary or Corporate PA position. High level of attention to detail with the ability to effectively manage multiple tasks while maintaining quality. Be able to work 5 days per week. WHATS IN IT FOR YOU You will be joining a genuinely down to earth and supportive team culture where there is a national reach but the feeling of a boutique environment. Enjoy flexible working with two days per week from home. They nurture a culture of growth, development, kindness, and accountability, which they nourish and protect in everything they do. They invest in their team with access to expert trainers and health professionals to help build physical resilience, health and wellbeing. APPLY NOW If you this this is the right role for you, click the APPLY button to be immediately considered. If you require more information, please call Matthew on 0497 477 320 At people2people, Edge Recruitment and Frog Recruitment, we welcome everyone and encourage people to be their authentic selves. If you require reasonable adjustments during the recruitment process, please contact your recruitment consultant so we can support your needs.
Legal Assistant
HarperLloyd Recruitment ¡ Posted 16 days ago
About the role
Are you an experienced Legal Assistant or Legal Secretary looking to join a well-established, boutique-sized law firm with a strong reputation in South Australia? HarperLloyd Recruitment is partnering with a highly regarded independent South Australian law firm to recruit a Legal Assistant to join their Commercial team in Adelaide CBD. This is an excellent opportunity to provide dedicated support to Partners within a collaborative and close-knit Commercial practice. With a boutique-sized team, you'll have the opportunity to work closely with senior lawyers, take genuine ownership of your role and become an integral part of the wider practice. You'll gain exposure across client management, AML and compliance processes, matter management, billing and general legal administration, while working in an environment where your contribution is genuinely valued. If you enjoy working closely with Partners, thrive in a collaborative environment and take pride in delivering high-quality support, this could be an excellent next step in your legal support career. The Role You will provide dedicated administrative and legal support to Partners and the wider Commercial team and Property team, including: Managing diaries, calendars, meetings and appointments Preparing and processing legal correspondence and documentation Opening, maintaining and closing client matters within the practice management system Maintaining accurate client and matter records Assisting with end-of-month billing and general financial administration Liaising with clients, lawyers and internal stakeholders Providing day-to-day administrative support to Partners and legal staff Assisting with team coordination and general office administration Assist with overflow work for the Property team About You Previous experience as a Legal Assistant, Legal Secretary or similar legal support role within a law firm Commercial legal experience will be highly regarded Strong organisational skills with the ability to manage competing priorities Excellent attention to detail and accuracy Confident communication and client service skills The HLR Difference At HarperLloyd Recruitment, we specialise exclusively in legal and professional services support recruitment, partnering with firms recognised for their culture, values and reputation. All applications are handled with the strictest confidence, and we are committed to securing the best possible outcome for both our candidates and clients. For a confidential discussion, please contact: Amie Luong [email protected] 0483 956 109 Our client is only able to consider candidates with full working rights in Australia (Australian Citizens, Permanent Residents or New Zealand Citizens). Unfortunately, visa sponsorship is not available for this position.
Wills and Estates Legal Secretary/Graduate
Rees R & Sydney Jones Solicitors ¡ Posted 17 days ago
About the role
Join a Respected Central Queensland Law Firm Where People Come First! Are you organised, proactive and someone who wants to contribute in a meaningful way? We are looking for a STEPA (Wills and Estates) Legal Secretary or Graduate to join our Rockhampton team â someone who takes pride in their work, notices the little things and enjoys being part of a supportive, down-to-earth workplace. This is a rewarding role where your high attention to detail, initiative and genuine care for clients will make a difference. Your Role Your days will be varied and practical, including: Provide confident secretarial support and take ownership of delegated tasks Prepare and amend Wills, Testamentary Trusts, EPOAs (Enduring Power of Attorney), and Probate Assist with estate administration, succession planning, trusts, partnerships and related party transfers Manage matters from opening through to completion, including key dates, VOI (Verification of Identity), file management and document preparation Prepare cost disclosures, billing documentation and assist with trust and debtor management Coordinate appointments, client sign-ups and execution of documents Liaise with clients, beneficiaries, executors and third parties with professionalism and care Maintain accurate electronic and physical records, using precedents correctly Assist with enquiries, client onboarding and the smooth flow of matters Complete file closure processes Participate in team meetings, training and wider firm initiatives About You Youâre warm, capable, organised and proactive. You take pride in your work, communicate confidently and enjoy being part of a team. Ideally, youâll have: Legal secretarial or legal administration experience Excellent attention to detail and follow-through A calm, organised approach when things get busy Strong communication and client service skills Confidence with technology and electronic document management systems A genuine willingness to help and be part of a team Why Join Us? We believe great work comes from great people. Youâll be joining a team that values people, teamwork and doing things well . We offer a supportive environment, genuine work-life balance, professional development, modern Rockhampton CBD offices, team events and opportunities to grow. Our culture is guided by three core values: Practice Excellence : delivering quality work and exceptional outcomes. You First: creating trusted relationships through respect, collaboration and care. Champion Innovation : embracing better ways of working and continuous improvement. Ready to Join Our Team? If youâre looking for more than just a role â if you want to be part of a firm where youâll be supported and appreciated, in an environment where you are encouraged to thrive, weâd love to hear from you! Apply now with your resume and a brief cover letter outlining why youâd be a great fit. Confidential applications and enquiries are welcome. Applications close Friday 2 October 2026.
Legal Secretary - Top Tier Firm - Corporate
The Four Pillars Group - DC Support ¡ Posted 17 days ago
About the role
The Opportunity: Join a nationally recognised full-service law firm, they have roles in both litigated and transactional practice areas. You will support 1 Partner, who is approachable and highly tech-savvyâalong with a small team of lawyers. The firm is known for its stability, with an exceptionally low staff turnover. This role also offers an excellent work-life balance, including one day of work-from-home per week and minimal to no overtime. This is a newly created position. The Role: You will provide support to a Partner and a small legal team handling matters for their various clients. The Partners are down-to-earth and friendly, and the firm fosters a genuinely welcoming and collegial environment. Your responsibilities will focus on typical Legal Secretary tasks with very few personal assistant duties. These include: Monthly billing Diary and email management Court filing Liaising with clients Expense management About You: As this role sits within a top-tier law firm, you will need experience at a reputable law firm, and you will have supported up to the Partner level. The ability to work as a team and on your own when needed. What You Will Get: A salary package of up to $100K, annual salary reviews, one day of remote work per week, a wellbeing program, a subsidised gym membership, five-star end-of-trip facilities, and the opportunity to join a stable, down-to-earth team with a positive and genuine culture.
Senior Legal Secretary / Paralegal - Wills & Estates
Connected People ¡ Posted 18 days ago
About the role
Connected People is partnering with an established law firm in Sydney to recruit a Paralegal for their contested estates practice. Working closely with the principal, youâll support will dispute matters from the first client enquiry through to settlement and finalisation. The role combines client contact, drafting and matter coordination. About the role Your responsibilities will include: Taking initial enquiries, arranging appointments and preparing client engagement documents Gathering client information, wills, estate asset details and supporting documents Preparing correspondence and initial drafts of court documents for solicitor review Assisting with affidavit preparation using client information and solicitor instructions Filing court documents and arranging service Tracking court dates, deadlines and outstanding responses Assisting with settlement checklists, payment follow-up and billing About you You may be working as a paralegal or an experienced litigation legal secretary who enjoys being involved in the progress of a matter. Weâre looking for someone with: Experience supporting litigation matters, ideally in contested estates Confidence preparing correspondence and assisting with court documents Good organisation and consistent follow-through on deadlines and outstanding tasks A clear and sensitive approach to client communication The ability to work closely with solicitors and ask questions when needed This is a full time role - Hybrid working is available (3 days in office & 2 days remote), with salary commensurate with experience. This role is suited to career paralegals or legal secretaries. To hear more, contact Elyse Connor at [email protected] or 0493 487 344 for a confidential chat.
Legal Assistant - Corporate & Commercial
Practice People ¡ Posted 18 days ago
About the role
Job Title & Location Legal Assistant - Corporate & Commercial | Perth, WA Introduction An excellent opportunity has arisen for an experienced Legal Assistant to join a well-established law firm in Perth. Working within a busy Corporate & Commercial practice, you will support a team of experienced lawyers while enjoying a collaborative culture, quality work and strong professional development opportunities. About the Firm Our client is a respected law firm with a strong reputation for delivering high-quality legal services and fostering a supportive, team-oriented environment. The Role Provide administrative and practice support to lawyers, including diary management, client liaison and general legal administration. Assist with the preparation, formatting and management of legal documents, correspondence and client files. Coordinate billing, reporting and other practice management tasks to support the efficient operation of the team. About You You will ideally have experience as a Legal Assistant, Legal Secretary or Personal Assistant within a law firm. You will possess strong organisational skills, excellent attention to detail and the ability to effectively manage competing priorities. You will demonstrate a proactive approach, strong communication skills and a commitment to delivering exceptional support to clients and colleagues. Benefits & Opportunities Flexible working arrangements and access to a range of leave benefits designed to support work-life balance. Ongoing learning, mentoring and genuine career development opportunities within a growing and successful firm. A collaborative and supportive team culture with modern offices located in the Perth CBD. How to Apply Apply now to express your interest in this opportunity.
Float Legal Secretary
Marsdens Law Group ¡ Posted 20 days ago
About the role
About us Marsdens Law Group, established in 1968, is a highly respected law firm with an extensive network of offices throughout South West Sydney and the Sydney CBD. We have experienced and specialised teams delivering expertise in most areas of law. At Marsdens, we pride ourselves on our excellent reputation, and strive for excellence in everything we do. As a member of the Marsdens team, you will be expected to uphold our core values of Integrity, Trust, Excellence and Community. The opportunity We have an opportunity for a Legal Float Secretary with 12 months previous experience as a legal secretary to join our team. The role is predominantly based at our head office in Campbelltown , however from time to time, it will be necessary to travel to our branch offices which are located in Camden, Oran Park, Liverpool and Sydney . As a Legal Float Secretary you will assist various practice groups across the firm to provide valued support during periods of leave and other absences, plus additional support during busy periods. Skills and experience we would love following describes your strengths and attributes: Strong written and oral communication skills; Be an enthusiastic team player who is willing to support others; A confident âcan doâ attitude approach to work; Be highly adaptable and flexible in an ever-changing environment; MS office suite experience at an intermediate level; and Experience in Digital Dictation, Affinity, HotDocs and Work Site Document Management would be highly regarded, but not essential. Key Responsibilities: As a Legal Float Secretary you will provide a range of admin support, general diary and inbox management, as well as some ad hoc responsibilities, such as archiving and reception relief. Other responsibilities may be: a high level of admin support, as required; opening and closing files; monthly billing; and diary management, including organising internal and external client meetings. Culture of the Firm Down-to-earth work environment; Flexible working arrangements and work remote policies; Monthly social events and staff recognition; Competitive compensation; Frequent learning and development days; and A culture that promotes their Admins to not be afraid to ask questions Apply today! To apply please use the Seek application button below. Remember to attach your cover NOTE: Full timers ONLY
Paralegal / Legal Secretary
Murdoch Lawyers ¡ Posted 20 days ago
About the role
Your opportunity Whether youâre an experienced Paralegal or Legal Secretary and wanting to collaborate with an exceptional team or someone with foundational experience looking to solidify a lasting career as a Paralegal â this could be the role for you! About the role In this position, you will support and be supported by an experienced and highly regarded team of professionals, including your Director who is a QLS Accredited Specialist. Youâll be joining a team who works for individuals, businesses, company directors, liquidators, administrators, receivers and State government agencies. Your work day will look a lot like this: ⢠Providing exceptional client service (phone, face to face and written correspondence); ⢠Assisting to draft legal documents including Affidavits and general correspondence; ⢠Filing legal documents with the courts as necessary; ⢠Collating and indexing documents for disclosure and briefs; ⢠Maintaining electronic files; ⢠Monthly billing and debtor control; and ⢠General administrative support. Itâs OK if experience in some of the areas we are looking to fill are not your strong suit, we are looking for someone who is the right fit with our team. We can and will up-skill you, itâs part of our commitment to âgrowingâ our team. About you You will have a demonstrated understanding of the law, practical experience in a paralegal position and an interest to progress your career in the Legal sector. Your attention to detail and ability to work to deadlines will be the key to success in this position. You will pride yourself on your organisational skills and have a clear and confident communication style. As our next team member, you will share our drive to make our clientsâ lives better through the application of your knowledge and skills. Why Murdoch Lawyers Our business purpose is âMaking Peopleâs Lives Betterâ. This is reflected through our focus on the personal and professional development of our team, striving for best practice in everything we do, and working collaboratively to see our teams and our clients, achieve their goals. We are a full service law firm and are proud to have strong working relationships throughout the communities we serve which contribute to the ongoing success of our business and our network. We invest heavily in our people and offer a supportive, collaborative and high performing environment with regular social activities. Flexible working arrangements with sector leading technology. Competitive remuneration and benefits packages. Our Values Committed: Self-motivated, dedicated and accountable Communication: openness, honesty and integrity Care: empathy, rest, patience and openness Continuous Improvement: Innovation, flexibility and open to change If Murdoch Lawyers sounds like the type of environment for you apply today via Seek! For more information, call Stephanie Kelly on 0413 631 231 for a confidential discussion.
Legal PA - Perth
A&O Shearman ¡ Posted 21 days ago
About the role
We have an exciting opportunity for a Legal PA to join our Disputes & Investigations team, based in A&O Shearmanâs Perth Office. Disputes & Investigations team â Perth A&O Shearman's Disputes & Investigations practice is part of one of the world's leading global disputes networks, advising clients on high-stakes commercial litigation, investigations, arbitration and regulatory matters across jurisdictions. Our Perth team works on complex and significant disputes for leading corporates, financial institutions and government clients, often collaborating with colleagues across our international network. What you will do We are looking for an experienced Litigation Legal PA to become a trusted member of the team. Supporting Partners and lawyers across a dynamic disputes practice, you will play a vital role in coordinating court processes, managing critical deadlines, preparing hearing materials and ensuring matters run efficiently from inception through to resolution. The role also provides support across the wider Perth office, including backup assistance for other Legal PAs and administrative support for Business Services teams when required. We're looking for someone who is proactive, highly organised, collaborative and thrives in a fast-paced professional environment. Manage diaries, meetings and travel arrangements Monitor emails, draft correspondence and respond to client queries Prepare, format and amend legal and client-facing documents Support billing processes including timesheets, WIP management, client reporting and expenses Coordinate and assist with the conduct of client meetings, events and business development activities Assist with pitches, CVs and business development materials Maintain accurate filing systems and update CRM platforms Liaise with internal teams (Finance, HR, Marketing and IT) to support day-to-day operations Manage matter inception processes and ensure compliance with firm procedures Provide general administrative support and act as a key point of contact for the team What you will have Proven experience as a Legal PA (or similar) within a professional services environment Strong organisational skills with the ability to prioritise and manage competing demands Excellent attention to detail and accuracy Confident communication skills, both written and verbal A proactive, solutions-focused approach Strong stakeholder management skills and ability to build relationships Professional, calm and adaptable under pressure High level of discretion and confidentiality What we can offer you To learn more about the culture and benefits available at A&O Shearman, please visit: Culture and benefits | A&O Shearman careers Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required. We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic. NO AGENCIES PLEASE - A&O Shearman does not accept unsolicited CVs. For further information, please see our UK Recruitment Agency Policy and our commitment to direct sourcing here . LI
Legal PA - Perth
A&O Shearman ¡ Posted 21 days ago
About the role
We have an exciting opportunity for a Legal PA to join our Disputes & Investigations team, based in A&O Shearmanâs Perth Office. Disputes & Investigations team â Perth A&O Shearman's Disputes & Investigations practice is part of one of the world's leading global disputes networks, advising clients on high-stakes commercial litigation, investigations, arbitration and regulatory matters across jurisdictions. Our Perth team works on complex and significant disputes for leading corporates, financial institutions and government clients, often collaborating with colleagues across our international network. What you will do We are looking for an experienced Litigation Legal PA to become a trusted member of the team. Supporting Partners and lawyers across a dynamic disputes practice, you will play a vital role in coordinating court processes, managing critical deadlines, preparing hearing materials and ensuring matters run efficiently from inception through to resolution. The role also provides support across the wider Perth office, including backup assistance for other Legal PAs and administrative support for Business Services teams when required. We're looking for someone who is proactive, highly organised, collaborative and thrives in a fast-paced professional environment. Manage diaries, meetings and travel arrangements Monitor emails, draft correspondence and respond to client queries Prepare, format and amend legal and client-facing documents Support billing processes including timesheets, WIP management, client reporting and expenses Coordinate and assist with the conduct of client meetings, events and business development activities Assist with pitches, CVs and business development materials Maintain accurate filing systems and update CRM platforms Liaise with internal teams (Finance, HR, Marketing and IT) to support day-to-day operations Manage matter inception processes and ensure compliance with firm procedures Provide general administrative support and act as a key point of contact for the team What you will have Proven experience as a Legal PA (or similar) within a professional services environment Strong organisational skills with the ability to prioritise and manage competing demands Excellent attention to detail and accuracy Confident communication skills, both written and verbal A proactive, solutions-focused approach Strong stakeholder management skills and ability to build relationships Professional, calm and adaptable under pressure High level of discretion and confidentiality What we can offer you To learn more about the culture and benefits available at A&O Shearman, please visit: Culture and benefits | A&O Shearman careers Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required. We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic. NO AGENCIES PLEASE - A&O Shearman does not accept unsolicited CVs. For further information, please see our UK Recruitment Agency Policy and our commitment to direct sourcing here . LI
Legal PA - Perth
A&O Shearman ¡ Posted 21 days ago
About the role
We have an exciting opportunity for a Legal PA to join our Disputes & Investigations team, based in A&O Shearmanâs Perth Office. Disputes & Investigations team â Perth A&O Shearman's Disputes & Investigations practice is part of one of the world's leading global disputes networks, advising clients on high-stakes commercial litigation, investigations, arbitration and regulatory matters across jurisdictions. Our Perth team works on complex and significant disputes for leading corporates, financial institutions and government clients, often collaborating with colleagues across our international network. What you will do We are looking for an experienced Litigation Legal PA to become a trusted member of the team. Supporting Partners and lawyers across a dynamic disputes practice, you will play a vital role in coordinating court processes, managing critical deadlines, preparing hearing materials and ensuring matters run efficiently from inception through to resolution. The role also provides support across the wider Perth office, including backup assistance for other Legal PAs and administrative support for Business Services teams when required. We're looking for someone who is proactive, highly organised, collaborative and thrives in a fast-paced professional environment. Manage diaries, meetings and travel arrangements Monitor emails, draft correspondence and respond to client queries Prepare, format and amend legal and client-facing documents Support billing processes including timesheets, WIP management, client reporting and expenses Coordinate and assist with the conduct of client meetings, events and business development activities Assist with pitches, CVs and business development materials Maintain accurate filing systems and update CRM platforms Liaise with internal teams (Finance, HR, Marketing and IT) to support day-to-day operations Manage matter inception processes and ensure compliance with firm procedures Provide general administrative support and act as a key point of contact for the team What you will have Proven experience as a Legal PA (or similar) within a professional services environment Strong organisational skills with the ability to prioritise and manage competing demands Excellent attention to detail and accuracy Confident communication skills, both written and verbal A proactive, solutions-focused approach Strong stakeholder management skills and ability to build relationships Professional, calm and adaptable under pressure High level of discretion and confidentiality What we can offer you To learn more about the culture and benefits available at A&O Shearman, please visit: Culture and benefits | A&O Shearman careers Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required. We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic. NO AGENCIES PLEASE - A&O Shearman does not accept unsolicited CVs. For further information, please see our UK Recruitment Agency Policy and our commitment to direct sourcing here . LI
Legal Secretary
LHD Lawyers ¡ Posted 21 days ago
About the role
The Legal Secretary is required to perform routine and non-routine clerical and administrative functions to actively support the practice group. â Book appointments, conferences, mediations, settlement conferences, conclaves etc. â Maintaining paper and electronic files of clients with incoming mail and process correspondence accordingly â Circulate correspondence according to information received and ensure matter related filing is managed across the practice groups â Receive and process requests for information â Diarise and monitor time limitations â Ensure workflows for matters are updated and maintained â Billing â Prepare invoices, trust account authorities, ensure matters are closed and prepared for archiving â Draft letters to clients/third parties as necessary â Prepare files for hearing â Briefs, tender bundles, schedules, settlement documents as needed â Management of adhoc allocated tasks by the practice groups and ensure they are completed with urgency and in-line with the priority â Actively assisting the teams to ensure efficient work practices are maintained.
Junior Legal Secretary
LHD Lawyers ¡ Posted 21 days ago
About the role
We have an exciting opportunity for an enthusiastic and proactive individual with a strong administration background wanting to make a meaningful impact every day! The Junior Legal Secretary will be joining our head office in Sydney and work closely within a Workers Compensation practice group to perform day-to-day routine clerical and administrative tasks. Some of the responsibilities include: Drafting correspondence and memos. Corresponding with relevant internal stakeholders to action tasks relating to client files and memos. Update client files with correspondences accordingly. Scheduling appointments and diary management. Liaising with clients and other third parties. Billing, preparing invoices, trust account authorities. Ensure matters are closed and prepared for archiving. Closely assisting the Senior Secretary within the practice with the daily operational tasks of the group. Actively assisting the team to ensure efficient work practices are maintained. About You: We are looking for a diligent and professional individual with a positive attitude. You will have excellent attention to detail and and the ability to work autonomously whilst also collaborating in a team environment. 1 years of experience as a legal secretary/assistant or a similar role. Organised and able to maintain high quality work with strong attention to detail. Sound typing and document drafting skills. Comfortable using Microsoft Office suite. Ability to prioritise and multi-task with accuracy during busy times. Highly motivated and self-driven Effective communication skills including excellent phone etiquette. The Firm: LHD Lawyers are a national leading law firm specialising in personal injury claims and matters that affect every day Australians. We are passionate about driving consistency and operational efficiencies throughout the firm to support our team to provide a leading client service experience. With every action and process we are conscious of our clientâs experience and are always addressing opportunities for improving client services and experience. We pride ourselves on ensuring a positive and successful partnership for both clients and employees and we focus on developing our employees. We nurture and develop our people to help them realise their full potential and aim to craft an employee experience that is unique and meaningful to each employee. Established for 30 years, LHD Lawyers has offices across Australia and continues to grow rapidly. What we offer: With our office in the heart of the CBD, we are a growing and progressive firm. LHD Lawyers will offer you a friendly, down to earth and professional working environment. Our culture is supportive, collaborative and inclusive and we provide ongoing training and development for all our employees. Progressive and evolving team environment Supportive work culture An opportunity to work for an industry leader Be part of a growing and energetic team that offer long term career opportunities
Administration Officer (Paralegal / Legal Secretary)
Murdoch Lawyers ¡ Posted 21 days ago
About the role
Are you a looking to kick-start a career within the legal industry? We are offering the opportunity for experience and growth with the support of an experienced and approachable team. The opportunity We are looking for an enthusiastic team player who is an excellent communicator and passionate about learning and growth. This role is ideal for a law student wanting to get a foot in the door or someone who would like to pursue a career in a legal support role. For the right candidate we are open to exploring the opportunity for flexible work arrangements around study or family commitments. About you You will be organised, have excellent communication skills, be comfortable liaising with clients and our team, have a proactive and thorough approach to the work you are assigned and be capable of using various software systems. The role We are looking for an âall-rounderâ to support each practice area of our business. No day will be the same however, you can expect to: ⢠Maintain electronic and physical filing; ⢠Manage incoming correspondence; ⢠Photocopy, scan and bind documents; ⢠Close, archive and destroy files; ⢠Support paralegals with administrative tasks; ⢠Deliver outstanding client service supporting with reception cover and client enquires; and ⢠Be a part of the team that helps facilitate our internal social activities. Why Murdoch Lawyers Our business purpose is; âMaking Peopleâs Lives Betterâ. This is reflected through our focus on the personal and professional development of our team, striving for best practice in everything we do, and working collaboratively to see our teams and our clients, achieve their goals. We are a full service law firm and are proud to have strong working relationships throughout the communities we serve which contribute to the ongoing success of our business and our network. Youâll also join a supportive, collaborative and high performing environment with a solid mix of social activities Our Values ⢠Committed: Self-motivated, dedicated and accountable ⢠Communication: openness, honesty and integrity ⢠Care: empathy, rest, patience and openness ⢠Continuous Improvement: Innovation, flexibility and open to change Erin shares how the Administration Assistant role set her up for her move into a Paralegal role with Murdoch Lawyers. âBeginning my career in the legal industry as an Administration Assistant with Murdoch Lawyers has given me a great foundation to how to interact with clients, how the firm operates and it has helped me find the area of law I want to practice in. It also helped me develop connections with our team members in all areas of law, which has strengthened my connections as a family law paralegal.â If Murdoch Lawyers sounds like the type of environment for you to start your career, apply today! Want to know more? Call Stephanie Kelly on 0413 631 231 for a confidential discussion.
Legal Secretary - Top Tier Firm - Litigation
The Four Pillars Group - DC Support ¡ Posted 22 days ago
About the role
The Opportunity: Join a nationally recognised full-service law firm in their commercial litigation practice. You will support 1 Partner, who is approachable and highly tech-savvyâalong with a small team of lawyers. The firm is known for its stability, with an exceptionally low staff turnover. This role also offers an excellent work-life balance, including one day of work-from-home per week and minimal to no overtime. The Role: You will provide support to commerical litigation Partner and a small legal team handling matters for their various clients. The Partner is down-to-earth and friendly, and the firm fosters a genuinely welcoming and collegial environment. Your responsibilities will focus on typical Legal Secretary tasks with very few personal assistant duties. These include: Monthly billing Diary and email management Court filing Liaising with clients Expense management About You: As this role sits within a top-tier law firm, you will need experience at a reputable law firm, and you will have supported up to the Partner level. The ability to work as a team and on your own when needed. What You Will Get: A salary package of up to $115K, annual salary reviews, one day of remote work per week, a wellbeing program, a subsidised gym membership, five-star end-of-trip facilities, and the opportunity to join a stable, down-to-earth team with a positive and genuine culture.
Practice Administrator - Disputes
Clayton Utz ¡ Posted 22 days ago
About the role
The Role We are seeking an experienced legal secretary to join our market-leading Disputes team in Sydney as a Practice Administrator (PA) on a full-time, permanent basis. In this role, you will provide exceptional administrative and secretarial support to Partners Alex Rose, Sheena McKie, and their teams, with a particular focus on supporting the dynamic and fast-paced Disputes practice. As a PA at Clayton Utz, you will play a key role in ensuring the smooth operation of the team, delivering high-quality support to both our legal professionals and valued clients. Collaboration is at the heart of what we do, and you will have the opportunity to work closely not only within the Disputes team but also across other practice groups and business support teams to achieve shared goals. We pride ourselves on fostering a friendly, inclusive, and positive team culture, where your contributions are valued, and your professional growth is supported. At Clayton Utz, we are committed to offering a flexible and rewarding workplace environment that empowers our people to thrive. Key Responsibilities In this dynamic role, your responsibilities will include: Working closely with partners and lawyers to support with general admin, client management, the management of systems, timesheets and other ad hoc tasks to deliver exceptional service to our clients. General accounts, reporting and monthly billing including client liaison. Coordinating with clients, counsel, consultants and internal CU teams. Preparation of presentations, documents and similar. File and matter management, including conflict checking, matter opening and closing. Actively managing telephones, email, electronic diaries and voicemail for the Partners and team members. Organising meetings and travel. Supporting our Clients and Markets team with events coordination and general business development initiatives. Skills & Experience To excel in this role, you will bring: Minimum 3 yearsâ experience in a legal secretarial role supporting Partners or C-level executives. Ability to show initiative and take responsibility for daily management tasks. A positive, friendly, solutions and team-focused mindset. Excellent written and verbal communication skills. A flexible and collaborative approach to working with different stakeholders and their unique styles. An organised, efficient approach to administrative tasks with the ability to effectively prioritise to meet deadlines. Experience with billing processes, including using Aderant / CMS or similar financial software. Intermediate level skills with Microsoft Office (Word, Excel, PowerPoint, Outlook). Why Clayton Utz? At Clayton Utz, we are committed to fostering a supportive and inclusive workplace where our people can thrive. Joining our Disputes team means becoming part of a collaborative and high-performing group that values excellence, innovation, and client service. If you are an experienced legal secretary looking for a rewarding opportunity to support two Partners in a busy practice, we encourage you to apply. LI-AS How to Apply? We prefer to work directly with candidates, if you are interested in this role, please click the âApplyâ button or contact the consultant, details below, for more information. Clayton Utz is an inclusive employer that supports flexible work arrangements, please feel free to discuss your flexibility needs with the recruiter for this role. Consultant Contact Details Alexandra Smith, (02) 9353 4446 Accessibility and Inclusion We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. Do you require any support or reasonable adjustments to complete your application? If so, please contact the recruiter via the above telephone number or via email to [email protected] . For more information on Clayton Utz, please visit www.claytonutz.com or follow us on LinkedIn here . Agency submissions Clayton Utz does not accept agency submissions unless the agency is specifically contacted by a member of the Clayton Utz Recruitment Team. Please do not forward candidate profiles or resumes to Clayton Utz partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Clayton Utz will not be liable for a fee.
Legal Secretary- Dispute Resolution
Burgess Paluch Legal Recruitment ¡ Posted 23 days ago
About the role
The Firm Our client is a top-tier national law firm. The team is known to be friendly and supportive with a client focused approach. They are proud of their diversity and inclusion. The Role Take an active and autonomous role in assisting a highly regarded and very approachable Litigation Partner deliver a high standard of legal services to their clients. Work on a diverse mix of matters including commercial risk management, fraud and forgeries, mortgage recovery and security enforcement, the enforcement of consumer and commercial credit contracts, insolvency, breach of contract, misleading, deceptive and unconscionable conduct. Duties Preparation of legal documents and other correspondence Maintaining legal files Conducting legal research Assisting with client enquiries Managing lawyersâ diaries Management of meetings and conferences Skills & Experience Demonstrated experience as a litigation legal secretary Excellent written and oral communication skills Ability to work autonomously and show initiative Excellent organisational and prioritisation abilities Ability to work in a fast paced environment Strong technical skills Culture & Benefits Our client is a values driven organisation with a genuine, friendly and collaborative culture. You will experience personal satisfaction and pride in your achievements. Most importantly it actively encourages workâlife balance by providing a supportive and flexible environment. How to Apply To apply online, please click on the appropriate link. Alternatively, for a confidential discussion, please contact Anthony Pace on 0433 118 489 or email your CV to [email protected]
Legal Assistant
HarperLloyd Recruitment ¡ Posted 23 days ago
About the role
Are you an experienced Legal Assistant or Legal Secretary looking to join a well-established, boutique-sized law firm with a strong reputation in South Australia? HarperLloyd Recruitment is partnering with a highly regarded independent South Australian law firm to recruit a Legal Assistant to join their Commercial team in Adelaide CBD. This is an excellent opportunity to provide dedicated support to two Partners within a collaborative and close-knit Commercial practice. With a boutique-sized team, you'll have the opportunity to work closely with senior lawyers, take genuine ownership of your role and become an integral part of the wider practice. You'll gain exposure across client management, AML and compliance processes, matter management, billing and general legal administration, while working in an environment where your contribution is genuinely valued. If you enjoy working closely with Partners, thrive in a collaborative environment and take pride in delivering high-quality support, this could be an excellent next step in your legal support career. The Role You will provide dedicated administrative and legal support to two Partners and the wider Commercial team, including: Managing diaries, calendars, meetings and appointments Preparing and processing legal correspondence and documentation Opening, maintaining and closing client matters within the practice management system Maintaining accurate client and matter records Assisting with end-of-month billing and general financial administration Liaising with clients, lawyers and internal stakeholders Providing day-to-day administrative support to Partners and legal staff Assisting with team coordination and general office administration About You Previous experience as a Legal Assistant, Legal Secretary or similar legal support role within a law firm Commercial legal experience will be highly regarded Strong organisational skills with the ability to manage competing priorities Excellent attention to detail and accuracy Confident communication and client service skills The HLR Difference At HarperLloyd Recruitment, we specialise exclusively in legal and professional services support recruitment, partnering with firms recognised for their culture, values and reputation. All applications are handled with the strictest confidence, and we are committed to securing the best possible outcome for both our candidates and clients. For a confidential discussion, please contact: Amie Luong [email protected] 0483 956 109 Our client is only able to consider candidates with full working rights in Australia (Australian Citizens, Permanent Residents or New Zealand Citizens). Unfortunately, visa sponsorship is not available for this position.
Legal Secretary
MJD Recruitment ¡ Posted 27 days ago
About the role
Ready for a role where youâre genuinely valued, trusted and part of the team? Join an established boutique law firm with over three decades of history and an exceptionally stable team, with many employees having been with the practice for more than 20 years. Offering a close-knit, supportive environment, this is an excellent opportunity for an experienced Legal Assistant or Legal Secretary to work closely with an established Partner and become a valued member of the team. The Opportunity Up to $112,000 package, depending on experience Potential to work from home one day per week Onsite parking available Long-standing, collaborative team and genuine long-term career opportunity Varied exposure to multiple areas of law Areas of Law Wills & Estates, Property Law and Conveyancing, Commercial Law, Leasing, Property Development and Investment, Civil Litigation and Personal Injury. About the Role Providing comprehensive legal and administrative support, you will primarily assist with Wills & Estates matters, alongside exposure to property law, conveyancing and litigation. Working closely with an established Partner and the wider legal team, you will help manage matters efficiently, maintain accurate files and deliver a high standard of support to both lawyers and clients. Key Responsibilities Providing day-to-day Legal Assistant and Legal Secretary support to senior lawyers Assisting with Wills & Estates matters and preparing legal documentation Drafting, formatting and proofreading legal correspondence Managing client enquiries, incoming calls and professional correspondence Providing litigation support, including Supreme and Federal Court matters Assisting with property transactions and PEXA settlements Managing files, tracking deadlines and coordinating matter progression Using LEAP for matter management, document preparation and legal administration About You You are an experienced legal support professional who takes pride in your work, anticipates what needs to be done and enjoys being someone lawyers can rely on. To be successful, you will have: Previous experience as a Legal Assistant, Legal Secretary or Legal Support professional Strong, hands-on experience with LEAP is essential, you must be confident using the system independently Excellent document preparation, drafting and proofreading skills Strong organisational skills and the ability to manage a high-volume workload Excellent attention to detail and a proactive approach Experience in Wills & Estates, Property, Conveyancing, Litigation, Personal Injury or Commercial Law will be advantageous. Candidates from other areas of law are encouraged to apply, and previous PEXA experience is beneficial. Please note: This opportunity is suited to an experienced legal support professional looking to continue their career as a Legal Assistant or Legal Secretary, rather than a law student seeking work alongside their studies. Interested? If you are looking for a role where you can make a genuine contribution, work closely with experienced lawyers and become part of an established boutique practice, we would love to hear from you. Apply now or contact Danielle @ MJD Recruitment for a confidential discussion 0499 902 199
Legal Secretary
MJD Recruitment ¡ Posted 27 days ago
About the role
The Role This is more than a support role, it's a chance to be at the centre of a high-performing Corporate practice. You'll be joining a Global law firm's Brisbane office, supporting respected Partners and their team on interesting, high-quality matters. From team administration and client queries to the monthly billing process, you'll be the go-to who keeps everything running seamlessly, trusted with real involvement in the practice and the work it does. What You'll Do High-level administrative support to the practice area leader, Partners & fee earners Diary & travel management Preparing documentation & correspondence Opening new matters & managing confidential firm information Managing the monthly billing process Maintaining client data, electronic files & ad hoc reporting Assisting with client queries & BD activities About You You'll bring 5 years' experience supporting a Partner across all facets of their practice, ideally within Corporate, although experience in other practice areas will be considered. Strong MS Office skills and excellent communication are a must, along with confidence using billing and client relationship systems. Experience with Elite 3E and InterAction will be highly regarded. Above all, you'll be practical, proactive and collaborative, with strong problem-solving skills and exemplary attention to detail. This is a firm proud of its friendly and respectful reputation, so you'll be someone who values that as much as technical excellence. What's In It For You? Earn up to $95,000, based on experience 26 weeks paid parental leave & purchased annual leave Health & wellbeing program with a wellness subsidy Onsite learning & professional development programs Social club, sporting teams & regular events Pro bono, community & workplace giving programs Salary continuance insurance Ready to bring your experience to a Corporate team that values it? Click APPLY NOW or contact Genevieve Keane on 0450 800 274 for a confidential chat.
Legal Secretary- Litigation- Genuine Career Progression!
Burgess Paluch Legal Recruitment ¡ Posted 27 days ago
About the role
The Firm Our client is a dynamic Global law firm with a genuine commitment to enabling their staff to achieve their potential. With a modern office, relaxed team environment and opportunities for career progression, this firm has it all. The Role Our client is seeking a dedicated legal secretary to join their standout business. As a positive, proactive individual you will be able to draw on your experience enabling you to provide support to a highly regarded Partner and their team. Duties Opening and closing matters Handling enquiries via the phone, email and face to face Organising and confirming meetings and appointments Email management Preparing legal documents and drafting correspondence File management General administration Skills & Experience Minimum 12 months experience working within a law firm Is professional, enthusiastic and great with clients and colleagues Able to anticipate the needs of the team and take a proactive approach to their work Has outstanding time management skills and attention to detail Has great energy and is highly motivated Good technical skills Culture & Benefits Our client is a values driven organisation with a genuine, friendly and collaborative culture that respects, rewards and values input and innovation from all levels of the business. It offers flexible work arrangements and transparent rewards. You will experience personal satisfaction, highly rewarding work and pride in your achievements. How to Apply To apply online, please click on the appropriate link. Alternatively, for a confidential discussion, please contact Anthony Pace on 0433 118 489 or email your CV to [email protected]
Litigation Legal Assistant - Multiple Opportunities
Gatehouse Legal Recruitment ¡ Posted 27 days ago
About the role
Litigation Legal Assistant â Multiple Opportunities About the Opportunities We are currently working on multiple Legal Assistant opportunities across Melbourne, supporting a range of respected law firms across different practice areas, with a particular focus on Litigation . These roles are suited to experienced Legal Assistants who enjoy working in fast-paced legal environments and have a strong understanding of litigation processes. Opportunities are available across areas including: Commercial Litigation Dispute Resolution Property Litigation Insolvency Employment Litigation General Litigation About You We are looking for experienced Legal Assistants who have supported lawyers within a litigation environment and are confident managing competing priorities. You will ideally have: Previous experience as a Legal Assistant, Legal Secretary or Legal PA within litigation Strong knowledge of court and tribunal documentation Experience preparing legal documents, correspondence and briefs Strong file and matter management skills Excellent organisation and attention to detail Confidence liaising with clients, counsel and external stakeholders The ability to work autonomously and as part of a team Experience across commercial litigation, disputes, insolvency, property or employment law will be highly regarded. Whatâs on Offer Multiple opportunities across Melbourne National, mid-tier and boutique firms Full-time and part-time positions available Hybrid flexibility across a number of roles Competitive salary packages Opportunities for career growth and development If youâre an experienced Litigation Legal Assistant and open to exploring whatâs available in the Melbourne market, weâd love to hear from you.
Legal Secretary | Disputes and Insolvency | Sydney
McInnes Wilson Lawyers Pty ¡ Posted 28 days ago
About the role
The Opportunity We are seeking a talented and motivated Legal Secretary to join our growing national firm within our highly respected Disputes and Insolvency team. This is an excellent opportunity to become part of a dynamic and supportive environment and work alongside experienced legal professionals on a range of matters for some of our largest clients. This role is best suited to someone seeking to build a long-term career in legal support and administration. It is not designed as a pathway into a law graduate or solicitor position and, as such, would not be suitable for candidates seeking short-term legal experience while studying. Full-time, in-office attendance is required. The Role Our ideal candidate will have previous legal secretarial or legal administrative experience. Candidates with strong administrative or secretarial experience gained in a professional services environment will also be considered. Accuracy, attention to detail and professionalism are critical, as you will play an important role in supporting the legal team and ensuring work is completed efficiently and to a high standard. Key responsibilities include: Drafting various legal documents, including briefs, affidavits and general correspondence. Preparing and issuing client invoices. Drafting costs agreements. Coordinating diaries, meetings and appointments. Managing files, including saving emails and correspondence. Answering and making telephone calls. Liaising with a range of stakeholders, including clients, lawyers and barristers. Opening new matters and conducting conflict searches. Undertaking general administrative and secretarial duties as required. This role works closely with both legal and administrative teams and offers the opportunity to develop a broad range of skills within a fast-paced professional services environment. Role Requirements At least 2 yearsâ experience in a legal secretarial, legal administrative or similar professional support role. High attention to detail and organisational skills. Excellent communication skills. Confidence in building lasting relationships with colleagues and clients. Outstanding time management and a strong commitment to consistency A natural inclination for taking initiative. A self-starter but also thrives in a collaborative work environment. Familiarity with NetDocuments and 3E ActionStep would be considered advantageous, although not necessary. Your New Team As one of the largest teams at MCW, the Disputes and Insolvency team are a diverse and energetic team, working together to navigate complex legal cases. With guidance and support from your peers and Principals, you will thrive in this fast-paced environment and build great personal and professional relationships. About McInnes Wilson We are a full-service firm with 61 principals providing high quality legal advisory services across Australia. We are proud of the values we uphold and the culture of our firm and know there is more to life than work, billables or awards. We believe in our people and trust them with our brand. Our range of employee benefits are designed to be inclusive of all employees and currently include: Progressive paid parental leave policy including superannuation contributions on paid parental leave Access to our firmwide, personalised Salary Continuance Insurance Policy Reward and recognition program, including tenure awards, annual staff awards, and promotion ceremonies Further education support and professional development program, including a formal mentoring program Health and wellbeing initiatives, birthday leave for full-time employees, firm social club, and regular team functions All applicants should note that the successful candidate will be required to undergo background screening including reference checks and police checks. We are an equal opportunity employer and value diversity at our firm. We encourage applications from all qualified individuals who represent the communities in which we live and work. We encourage people from all backgrounds to join us; we are committed to providing an equitable recruitment experience for all candidates. If you require any changes or amendments to our recruitment process, or have any questions prior to submitting your application, please let us know.