Administration Officer - The Orange Door
Western Health · Posted 1 days ago
About the role
for an Administration Officer to join The Orange Door - Western Melbourne, providing high-quality administrative and operational support
bore verification field officer
Randstad · Posted 1 days ago
About the role
and spatial analysis, we are seeking a Bore Verification Field Officer for an initial 12-month contract. In this role
Junior Medical Officer/Allergy/Standby Doctor
Skilled Medical · Posted 1 days ago
About the role
Medical Officer in Allergy from 04/11/2026 to 04/11/2026. Radiology Clinic in Mornington requires a Doctor on standby
Maintenance Officer
St Vincent's Health Australia · Posted 1 days ago
About the role
Job Description: About the role: We are on the search for a Maintenance Officer to join our Mitchelton team! You’ll
CCLHD - Sexual Health Career Medical Officer
NSW Health · Posted 1 days ago
About the role
Employment Type: Various - full-time or part-time can be considered Position Classification: Career Medical Officer... Remuneration: $147,664 - $178,407 Hours Per Week: 38 Requisition ID: REQ703994 - CCLHD Sexual Health Career Medical Officer
Officer, State Control Centre Operations and Watch Desk
Corrections Victoria · Posted 1 days ago
About the role
to stewardship teams during periods of low operational activity. About the Role The Officer, State Control Centre Operations
Medical Officer - DFR
Serco · Posted 1 days ago
About the role
Defence Force Recruiting Medical Officer – ACT Health Centre – Full Time ACT, Canberra, ACT Healthcare... Chief Medical Officer (CMO) DFR in the screening and assessment of the health suitability of applicants to join the
Medical Officer - DFR
Serco · Posted 1 days ago
About the role
Defence Force Recruiting Medical Officer – ACT Health Centre – Part Time (Tuesday & Wednesday) ACT, Canberra, ACT... the Chief Medical Officer (CMO) DFR in the screening and assessment of the health suitability of applicants to join the
Technical Compliance Officer - Building Systems
Serco · Posted 1 days ago
About the role
services Make an impact at Serco As a Technical Compliance Officer at Fiona Stanley Hospital, you’ll support the Estate.... As a Technical Compliance Officer in the Estate Compliance and Asset Management team, you’ll make a positive impact by: Monitoring
Payroll Officer
MAYDAY Recruitment · Posted 1 days ago
About the role
Payroll Officer | Join a large, complex organisation processing payroll across Australia & New Zealand. Work... an experienced Payroll Officer to join their high-performing payroll team. This is an exciting opportunity for a payroll professional
Customer Insights and Reporting Officer (Customer Portfolio Management)
Queensland Government · Posted 1 days ago
About the role
Officer, you will help turn customer and operational data into insights that identify emerging service delivery risks... Customer Insights and Reporting Officer, you will analyse service data, highlight unresolved enquiries and service gaps
Projects Officer
Corrections Victoria · Posted 1 days ago
About the role
Safety is seeking a Projects Officer to provide a critical role within the System Performance Branch. About the Business... and external stakeholders. About the Role The Projects Officer reports to the Senior Projects Officer, Statewide Operational
Events Support Officer
City of Mandurah · Posted 1 days ago
About the role
Events Support Officer Strategy & Economic Development | Regional WA Position No: 124/2026 Work Type: Casual... individual to fill a casual role of Events Support Officer. In this role, you will assist in the delivery of major festivals
Payroll Officer
Beacon Lighting · Posted 1 days ago
About the role
Part-Time Payroll Officer Beacon Lighting Group | ASX Listed Join a growing Australian business and play a key role... in delivering a high-quality payroll function Beacon Lighting is looking for an experienced Part-Time Payroll Officer
Public Support Information Officer
State Government of Victoria · Posted 1 days ago
About the role
About the role: The Public Support Information Officer is located in the in the Police Enquiry Service unit
Chief Executive Officer - The Australian Wine Research Institute
The Australian Wine Research Institute · Posted 1 days ago
About the role
with an experienced Board, the Chief Executive Officer (CEO) will provide strategic leadership to the AWRI and guide its next phase
Premium & Credit Officer
DXC Technology · Posted 1 days ago
About the role
Job Description: An exciting opportunity is available for an experienced Premium & Credit Officer to join our team
Customer Contact Officer
Serco · Posted 1 days ago
About the role
Contact Officer, you will play a key role in delivering exceptional service by: Responding to inbound calls, providing... and what it’s like working as a Customer Contact Officer supporting a government organisation. 100% work from home
Randwick Hospital Security Officer
NSW Health · Posted 1 days ago
About the role
Employment Type: Permanent Full Time Position Classification: Security Officer Remuneration: $65,703.26 per annum
Officer Maintenance Technical
South32 · Posted 1 days ago
About the role
). This position is a drive in drive out role with no camp facilities, however buses do run from Mandurah and Armadale. As an Officer
Office Manager
CGC Recruitment · Posted today
About the role
The Opportunity We are currently partnering with a highly regarded luxury custom home builder seeking an experienced and proactive Office Manager to join their team on a part-time basis. Specialising in high-end residential construction and bespoke homes, this business is looking for a highly organised individual to take ownership of the day-to-day office operations and provide essential support to the wider team. Working closely with two Directors, you will play a key role in keeping the business running smoothly, supporting everything from general administration and accounts through to employee coordination and office management. This is a fantastic opportunity for someone who enjoys a varied, hands-on role within a professional and close-knit team, offering part-time hours and excellent work-life balance. Key Responsibilities Provide day-to-day administrative and operational support to two Directors. Oversee general office operations, ensuring the smooth and efficient running of the business. Assist the bookkeeping team with invoicing, accounts administration and following up on outstanding payments. Coordinate employee performance reviews and assist with general HR administration. Manage uniform stock, office supplies and general office requirements. Coordinate meetings, manage correspondence and maintain accurate business records. Liaise with internal teams, suppliers and external stakeholders as required. Provide additional administrative and operational support across the business. About You We are looking for a proactive, personable and highly organised individual who enjoys taking ownership and working in a varied role. To be successful, you will ideally have: Previous experience as an Office Manager, Senior Administrator or similar. Experience within construction, residential building or a related industry would be highly regarded. Strong organisational skills with the ability to manage multiple responsibilities. Previous experience supporting Directors or senior management. Exposure to accounts administration, invoicing or bookkeeping. Excellent written and verbal communication skills. Strong attention to detail and a proactive, solutions-focused approach. Confidence using Microsoft Office and general business systems. A professional, approachable and adaptable personality. What's on Offer? Join an established luxury custom home builder delivering high-end residential projects. Part-time hours, 9am–2pm, offering excellent work-life balance. $60k superannuation (part time hours) Flexible commencement date between now and early 2027. A varied role with exposure to office management, finance and HR. Work closely with two Directors in a supportive, close-knit team. Opportunity to take ownership and make a genuine contribution to the business.
Administration Officer
Conquest Personnel Pty Ltd · Posted today
About the role
Administration Officer - Public Practice Accounting Firm Our Mission We are a well-established public practice accounting firm committed to providing accurate, timely, and practical financial advice to individuals, small businesses, and community organisations. Our core values-integrity, precision, and client focus-are reflected in every service we deliver. We aim to build long-term relationships based on trust and professionalism. The Impact You'll Make In this role, you will provide essential administrative support to ensure the smooth operation of our office. Your work will enable our accountants to focus on delivering high-quality services to clients, while you manage the day-to-day administrative functions that keep the practice organised and compliant. What You'll Do Act as the first point of contact for clients, managing phone calls, emails, and in-person enquiries in a professional manner. Prepare and lodge ASIC and ATO forms, maintain corporate registers, and assist with compliance documentation. Coordinate appointment scheduling, meeting room bookings, and maintain team calendars. Update and manage client records in practice management software such as Xero Practice Manager or MYOB AE. Assist with invoicing, accounts payable/receivable, and basic bookkeeping tasks. Prepare, scan, file, and archive documents in line with firm procedures. Manage office supplies, equipment servicing, and liaise with external service providers. What You'll Bring Previous experience in an administrative role, preferably within an accounting or professional services environment. Strong organisational skills with the ability to manage multiple tasks and meet deadlines. Proficiency in Microsoft Office Suite and the ability to learn new software quickly. Clear and professional written and verbal communication skills. High attention to detail and accuracy in all work. Ability to handle confidential information with discretion. Why You'll Love It Here Supportive and collaborative team environment. Opportunities for ongoing training and professional development, including exposure to accounting and compliance processes. Modern office facilities and flexible working arrangements. Paid study leave for relevant courses and an annual professional development allowance. Regular team activities and a focus on maintaining work-life balance. Salary will be based on skill and experience. Apply now!
Finance Officer
Sharp & Carter · Posted today
About the role
The Organisation: Our client is a rapidly growing organisation who are seeking a switched on and motivated Finance Officer to join their team on a permanent, full-time basis. This is an exciting role for someone who is seeking a pure transactional accounting role. Position Description: Reporting directly to the transactional operations manager, you daily tasks will include, but not limited to: Assisting with elements of accounts payable & receivables Administration and reception duties Payment allocations Bank reconciliations and banking Preparation of general expenses Reconciliations Assist with month-end-duties Ad hoc duties The Ideal Candidate: The successful applicant will have similar proven experience in an Accounts Officer role and have the following: Intermediate Excel skills Excellent written and verbal communication skills Strong attention to detail Excellent time management skills Ability to hit the ground running Additional Benefits: Down-to-earth, friendly team environment Fun, energetic office Supportive team with opportunity for growth and development How to apply: To apply online, please click on the appropriate link below. Alternatively, for a confidential discussion, please contact Durras Seccull at [email protected]
Administration Officer
Hudson · Posted today
About the role
Receptionist/Administration Officer | ASAP start, 3-month contract | Flexible working hours (Part-time & Full time options) We are pleased to be working with a well-known and reputable local government in Midland. The role of the Administration Officer acts as the first point of contract and will suit someone personable, and confident interacting with customers. This role offers a supportive, friendly, and encouraging working environment. Monday-Friday working hours, potential career progression for the right candidate and a varied role to ensure you are kept busy. In this role, you will be responsible for: Provide confident and positive customer experiences Effectively manage in home services whilst maintaining accurate client records Process payment transactions correctly Process client invoices and prepare reports Preparation of statistical information The successful candidate will have: Experience in a busy administration role and in a multi-disciplinary work environment. Experience within aged care, healthcare, disability or community services environments would be highly regarded. Proficient in the use of Microsoft Office applications such as Outlook, Excel and Word. NDIS clearance and National Police Clearance If you're looking for a flexible and rewarding opportunity, please reach out! Diversity, Equity & Inclusion at Hudson Hudson is committed to helping you find a workplace where you feel respected, supported, and free to thrive. We welcome applications from all backgrounds, identities, and lived experiences—because when different voices come together, amazing things happen . Casual Loading Please note for all Australian based contract and temporary roles only, the pay rate is inclusive of mandatory 25% casual loading. This excludes permanent and fixed term roles. Due to current Victorian labour hire licence restrictions, Hudson is not advertising, offering or accepting applications for contract, temporary or labour hire roles that are based in Victoria or otherwise connected to Victoria. This includes contract, temporary or labour hire roles where the candidate resides in Victoria, even if the role is based in another state. These restrictions do not apply to permanent or fixed term employment opportunities.
Payroll Officer
Pentarch Holdings Pty Ltd · Posted today
About the role
About the position: Are you an experienced Payroll Officer with a passion for accuracy, compliance, and delivering exceptional service? Join the Pentarch Group and play a key role in managing end-to-end payroll operations across our diverse business portfolio. Based at our Southbank Head Office, this permanent full-time opportunity reports directly to the Payroll Manager and offers a flexible hybrid working arrangement, with three days per week in our modern office conveniently located near public transport. As our Payroll Officer, you will be responsible for coordinating and processing payroll across multiple employing entities, ensuring employees are paid accurately and on time. You will manage weekly and fortnightly payroll cycles while maintaining compliance with relevant legislation, Enterprise Agreements (EAs), awards, taxation, and superannuation obligations. Working closely with site teams and key stakeholders, you will process timesheets, validate payroll information, investigate discrepancies, and respond to payroll queries in a professional and timely manner. Your primary responsibilities will include but are not limited to: Processing and reconciling end-to-end pay runs, managing timesheets and payroll deductions. Assisting with the preparation of State and Federal tax obligations and Superannuation contributions. Ensuring prompt maintenance and accuracy of staff records and changes to employment details. Running, reviewing and providing payroll reports and analysis. Working collaboratively to resolve issues. Liaising with other shared services teams on General Ledger inquiries or Workers Compensation and requests from People and Culture and. Assisting with any required payroll audits, reviews, and compliance testing. To be considered for this opportunity, you will bring: Substantial experience in end-to-end payroll processing within a complex environment is essential. A certificate IV in Payroll Administration, or other relevant qualification is highly regarded. Proficiency in payroll systems, software, legislation and practices with the ability to quickly learn and adapt to new technologies. Experience in processing a variety of timesheets / clock cards for shift workers is highly advantageous. Sound knowledge of Modern Awards, Enterprise Agreements and other state and industry legislation is beneficial. The ability to maintain a high level of accuracy and precision in processing payroll data, identifying discrepancies, and ensuring compliance with regulations. A confident proactive and responsive approach to addressing employee and manager inquiries and concerns. I n return, we offer: Secure, permanent work on an ongoing basis. A competitive salary package with bonus opportunities. Professional growth opportunities, we believe in investing in our employee’s development. Supportive work environment- we foster a collaborative and inclusive environment. 2 days per week work from home flexibility. About Us Join our team and be part of a diversified group with over 30 years of experience leading the way in the forestry, agricultural, and permaculture industries. We're dedicated to the sustainable management of natural resources and have a long-standing commitment to responsible and functional use of these resources in our businesses. At the Pentarch Group, you'll have the opportunity to contribute to pursuing new ideas, support local communities, and help shape a business that focuses on a sustainable future. Your skills and passion can make a real difference by building on our decades of expertise. Visit www.pentarch.com.au to learn more. Please note that all successful employees are required to undertake the following as a normal part of the recruitment process: Working Rights Check and police check.
Visiting Medical Officer in Anaesthesia and Pain Management - CCLHD
Central Coast Local Health District · Posted 1 days ago
About the role
Applications are invited from suitably qualified medical practitioners eligible for registration in New South Wales for the above position within Anaesthesia and Pain Management, Central Coast Local Health District (CCLHD). Applicants should be a Fellow of the Australian and New Zealand College of Anaesthetists and / or other specialist recognition as provided for in the Visiting Medical Officer Determination. Salary and conditions are in accordance with the Visiting Medical Officer Determination. For enquiries about the position please contact Dr Frances Page, phone (02) 4320 2092 or email [email protected] To formally apply for this position you must apply via eCredential ONLY: https://healthnswgov.referrals.selectminds.com/cclhd-int/jobs/visiting-medical-officer-in-anaesthesia-and-pain-management-cclhd-apply-via-ecredential-357442 If you experience difficulties applying please contact Senior Medical Workforce Unit on 4320 3009. The Health Service is committed to EEO, OH&S, Ethical Practices and the principles of Cultural Diversity. Successful applicants are expected to abide by the Code of Conduct. Relevant criminal record checks will be undertaken on recommended applicants. Employment is subject to having current immunity status that complies with the Assessment, Screening & Vaccination against Specified Infectious Diseases. Salary Packaging is available to enhance benefits. Applications will not be accepted via agencies. Closing Date: 10.11.2026
Office Manager
Crystal Migration · Posted 1 days ago
About the role
We’re Fine Concepts (ABN: 27 114 998 097): a leading shopfitting company in Australia. We offer turnkey fitout services, exceptional project management, defit services and design. We are a nationally operating company, offering fitouts to the retail, accommodation, hospitality, and healthcare and wellness industries. From small, boutique shops, to large franchises, from a little cafe to a two-storey restaurant, hotels, motels, medical centres, and even gyms. We work collaboratively: from our designers through to our project managers, and of course, our tradesmen all work together. Role Overview: We are seeking an Office Manager to join our team in Beverley, SA, 5009. This role involves overseeing the day-to-day administration and coordination of office operations, ensuring efficient processes and administrative support across the company. Key Responsibilities: Oversee the day-to-day administration and coordination of office operations, ensuring efficient business processes and administrative support across the company. Coordinate office resources, facilities, supplies, fleet administration and general office requirements. Maintain and improve internal administrative procedures, document management systems and company records. Support the Directors with office priorities, operational coordination and internal communication. Coordinate employee timesheets, payroll processing, leave records, superannuation and related employment administration. Manage employee onboarding and offboarding documentation, personnel records, inductions, training records and relevant certifications. Assist management with recruitment activities, employee queries and administrative support for personnel matters. Support the coordination of administrative staff and internal office workflows. Manage accounts payable and receivable, including supplier payment preparation, invoicing, debtor follow-ups and financial recordkeeping. Coordinate bank and credit card reconciliations, cash flow monitoring and regular financial reporting. Support month-end reporting, financial reconciliations and preparation of information for external accountants. Maintain accurate financial records and assist management with financial and operational information. Coordinate administrative compliance requirements relating to taxation, payroll, superannuation, insurance and workers compensation. Maintain company policies, procedures, licences, certifications and compliance records. Assist with workplace health and safety administration and the maintenance of relevant compliance systems. Liaise with accountants, insurers, government agencies, suppliers and external service providers to resolve administrative and operational matters. Provide administrative and financial support to project managers and operational teams. Coordinate project documentation, progress claims, purchasing records, supplier information and contract administration. Assist with project cost tracking, variations and financial reporting requirements. Support communication and documentation processes between the office, workshop, project teams and external stakeholders. Coordinate the use and maintenance of accounting, payroll and office administration systems. Maintain accurate records, spreadsheets, registers and document control systems. Identify opportunities to improve office procedures, reporting accuracy and administrative efficiency. Assist employees with internal systems, administrative processes and standard procedures. Skills and Qualifications Tertiary qualification or equivalent practical experience Strong organisational and office coordination skills. Ability to manage multiple priorities and administrative deadlines. Strong communication, interpersonal and problem-solving skills. Financial administration, payroll and recordkeeping skills. Proficiency in Microsoft Office, accounting software and electronic document management systems. Ability to maintain confidentiality and ensure accurate business records. Ability to work independently and coordinate administrative activities across the business. Job Type : Permanent and Full-time Pay: $79,500 - $82,000 per year plus superannuation
Compliance Officer
TMGM · Posted 1 days ago
About the role
About the Company: TMGM stands at the forefront of online trading and investment services, proudly serving as Chelsea FC's Official Regional Online Forex and Trading Partner in Asia Pacific. With a global presence and offices spanning three continents, TMGM has earned its reputation as a trusted CFD trading provider. We embody excellence through a commitment to regulatory compliance, technological innovation, and unparalleled customer service. At TMGM, our vision goes beyond providing a platform for trading; we aspire to empower our clients with the best trading conditions. We leverage industry-leading and cutting-edge innovative platforms to ensure that your trading experience is nothing short of exceptional. Our relentless commitment to research and development continually pushes the boundaries of liquidity and usability, giving you the tools you need to thrive in an ever-evolving financial landscape. About the Role: The Compliance Officer, guided by the Chief Compliance Officer, teams up with various internal departments, our headquarters, and trusted external partners. In this role, you'll play a key part in supporting the company’s compliance efforts across different regions, helping us stay aligned with all relevant laws, regulations, and internal policies as a licensed financial services provider. Key Responsibilities: Coordinate with local agents, corporate service providers, and regulatory authorities to manage corporate secretarial and compliance obligations in relevant jurisdictions. Prepare, review, and file statutory forms, resolutions, meeting minutes, and supporting corporate documentation. Maintain accurate and up-to-date corporate records, registers, and compliance documentation. Monitor filing deadlines and ensure timely submission of required documents to regulators and authorities. Liaise with internal departments including Sales, Marketing, Back Office, and Human Resources to collect relevant information and support operational compliance requirements. Support the development, implementation, and enhancement of the company’s compliance framework, policies, procedures, and internal controls. Assist in the planning, design, and implementation of compliance projects and initiatives. Provide requested company documents and compliance information to internal and external stakeholders as required. Support headquarters and management in maintaining governance standards and regulatory compliance across multiple jurisdictions. May require occasional visits to service providers, regulators, or government offices. Requirements Good knowledge of financial services regulations, and corporate governance requirements. Prior experience in compliance, legal practice, or financial services industry is preferred. Excellent drafting, communication, and interpersonal skills. Strong organizational skills with high attention to detail. Ability to manage multiple tasks and work effectively in a cross-border and multicultural environment. Ability to work independently while following instructions and meeting deadlines. Benefits Competitive salary and performance-based bonuses. Opportunities for career growth and development within a global company. Collaborative and inclusive work environment with exposure to cross-region operations. Health and wellness benefits. Flexible working arrangements.
Purchasing Officer
Milestone IT · Posted 1 days ago
About the role
Milestone IT is partnering with a leading healthcare organisation to recruit an experienced Purchasing Officer for an initial short-term contract, with possibility of extension. This is a great opportunity for a hands-on purchasing professional to support hospital operations by ensuring goods and services are ordered efficiently and delivered when needed. The successful candidate will have previous experience in a purchasing or procurement role and be comfortable working in a fast-paced environment where accuracy and attention to detail are essential. Key Responsibilities Process purchase orders and manage purchasing requests. Liaise with suppliers to obtain quotes, confirm pricing and coordinate Maintain accurate purchasing records and update internal systems. Assist with invoice and purchase order matching, resolving discrepancies where required. Ensure purchasing activities follow organisational policies and procedures. Provide general administrative support to the purchasing function as required. Skills and Experience Previous experience working as a Purchasing Officer or in a similar purchasing/procurement role is essential. Experience processing purchase orders and liaising with suppliers. Strong organisational skills and excellent attention to detail. Good communication and stakeholder management skills. Ability to manage competing priorities and meet deadlines. Apply now or contact Milestone IT on (03) 9670 6682 for a confidential discussion.
Office Administrator
FourQuarters · Posted 2 days ago
About the role
About the Company: Our client is a well-established and highly regarded Australian distributor specialising in sporting equipment and utility vehicles. With a strong national presence and a reputation for delivering quality products and exceptional customer service, the business continues to grow within its market. Based in the southeast, this is an exciting opportunity to join a close-knit, supportive team where no two days are the same. About the Role: We are seeking a proactive, organised and customer-focused Administration Officer to join the team. This is a varied, hands-on position suited to someone who enjoys being the go-to person in a busy office environment. You will play an integral role in supporting daily business operations, coordinating service activities, managing customer enquiries and maintaining accurate inventory and administrative records. Working closely with internal teams, service technicians and customers, you will have the opportunity to gain exposure to multiple areas of the business. Key Responsibilities: Manage incoming phone calls and email enquiries, providing professional and timely customer service. Respond to customer enquiries relating to vehicle rentals, product availability, servicing and general business operations. Coordinate and schedule service technicians, ensuring appointments and service requirements are effectively managed. Process and maintain job cards relating to vehicle sales, servicing and technician activities. Assist with warranty administration, including documentation, enquiries and processing. Maintain accurate inventory records, including stock movements, adjustments and system updates. Assist with stocktakes, inventory reconciliation and data entry. Prepare and update spreadsheets, inventory reports and general operational documentation. Provide general administrative support to ensure the smooth running of day-to-day operations. Liaise with internal departments, customers and external stakeholders to resolve enquiries and operational issues. About You: To be successful in this role, you will be a confident and capable administrator who thrives in a busy environment, demonstrates initiative and enjoys taking ownership of their work. You will bring a positive, solutions-focused attitude, strong attention to detail and a genuine commitment to delivering excellent customer service. Skills & Experience: Previous experience in an Administration Officer, Service Administrator, Operations Administrator or similar role. Exposure to inventory management, stock control, service coordination or warranty administration will be highly regarded. Strong computer literacy, including Microsoft Office, particularly Excel and Outlook. Confidence working with spreadsheets, data entry and numerical information. Excellent telephone manner and strong written and verbal communication skills. Strong organisational skills with the ability to manage competing priorities. High attention to detail and accuracy when processing documentation and maintaining records. A proactive, hands-on approach with strong problem-solving capabilities. A customer-first mindset and the ability to build positive relationships with colleagues and customers. Willingness to learn new systems, processes and industry-specific procedures. Experience within automotive, equipment distribution, wholesale, service or inventory-based environments would be advantageous, although not essential. What's on Offer: Join a long-established and successful Australian business. Supportive, friendly and collaborative working environment. Varied responsibilities with exposure to multiple business functions. Comprehensive training on internal systems, products and procedures. Opportunity to undertake initial training at the company's Queensland head office. Free on-site parking Ongoing temporary opportunity within a busy and growing business. Important Information: Applicants must have access to their own reliable vehicle due to limited public transport options. Candidates must be willing and available to travel to Queensland for training as required. How to Apply: If you're an enthusiastic, reliable and customer-focused administrator looking for a varied opportunity within a successful Australian business, we'd love to hear from you! Click APPLY or contact Jenny Hiep at [email protected] with your updated resume. Please ensure your suburb of residence is included on your resume. Please note that only shortlisted candidates will be contacted.
Office Manager
Kogan People Solutions · Posted 3 days ago
About the role
Office Manager – Dandenong South Kogan People Solutions is delighted to be working with a well-regarded commercial facility services company offering commercial cleaning (routine, emergency, deep and infection-control), washroom hygiene, waste management and recycling, pest control and general maintenance. We are assisting our client as they seek a skilled and experienced Office Manager to help take their service offering to the next level . Location: Dandenong South, VIC Salary: Range $79k-$82k per annum plus superannuation Employment type: Full-time, ongoing Role overview As Office Manager, you will be the heart of the business’s office operations. From keeping everything running smoothly to creating a welcoming environment for staff and visitors, you will play a crucial role in keeping day-to-day activities running well. Key responsibilities Supervise and coordinate administrative staff, allocating tasks, setting priorities and monitoring performance. Develop, implement and review office policies, procedures and systems to improve efficiency. Manage the office budget, monitor expenditure and coordinate purchasing, supplier accounts and invoicing. Oversee records management, including client files, contracts, staff records and compliance documentation. Prepare reports and correspondence for management on office operations, costs and service activity. Keep the office organised and efficient, handling everything from scheduling meetings to managing office supplies. Greet visitors, assist with onboarding new team members, and be the go-to person for all office-related enquiries. Manage office equipment, liaise with IT on technical issues, and ensure all systems are up and running. Handle challenges with a cool head, an empathetic approach and a positive attitude, ensuring the office remains a productive and safe workplace. A working knowledge of OHS regulations is essential . About you To be considered, you will have: At least one year’s experience in a similar role. A relevant Diploma or better, or equivalent. Excellent organisational and multitasking skills. Strong interpersonal and communication skills. Proficiency with office software and equipment. A proactive and positive attitude. You must have unrestricted working rights in Australia to be considered. Why join our client? A supportive and friendly work environment Opportunities for growth and development The chance to be a key player in a vibrant and dynamic team If you’re ready to take on this exciting role, we’d love to hear from you. Applications Please apply using the facilities on this site and attach your updated CV. Kogan People Solutions is grateful for all applications, but please note that only shortlisted applicants will be contacted. Kogan People Solutions – recruitment excellence
Finance Officer
AccorHotel · Posted 3 days ago
About the role
Job Description Finance Officer (Part-Time) Join the Finance Team at Elysium Noosa We're seeking a detail-oriented Finance Officer to support the day-to-day financial operations of our hospitality business. Reporting to the Assistant Director of Finance, you'll work across multiple food and beverage outlets, assisting with accounts payable, accounts receivable, reconciliations, and month-end reporting. This is a part-time role with flexible working days, offering a competitive hourly rate and the opportunity to join a growing team. Key Responsibilities Assist with the Accounts Payable function, including: Processing supplier invoices Monitoring outstanding payments Reconciling supplier statements Assist with the Accounts Receivable function, including: Daily payment allocations Credit collection activities Credit card reconciliations Resolution of credit card chargebacks Assist with general cashiering duties, including daily banking. Reconcile and manage financial transactions across multiple food and beverage outlets. Prepare month-end accruals and assist with month-end reporting requirements. Support the Assistant Director of Finance with a variety of finance and administrative tasks. Undertake other duties as reasonably requested by management.
Payroll Officer
MPAU Finance · Posted 4 days ago
About the role
As a Payroll Officer, you will join a busy and collaborative payroll team supporting a key payroll integration project within a leading healthcare organisation. This temporary opportunity is ideal for someone who enjoys a fast-paced environment and wants to contribute to a high-impact transformation initiative. Client Details Our client is a leading healthcare organisation undertaking a key payroll integration project. They are seeking an experienced Payroll Officer to join their busy payroll team on a temporary basis and support this exciting period of change. Description The successful Payroll Officer will be responsible for: Supporting payroll processing activities to ensure accurate and timely employee payments. Assisting with payroll data validation, reconciliations and discrepancy resolution. Maintaining payroll records and employee documentation in line with company policies. Responding to payroll-related queries from employees and stakeholders. Updating employee and payroll information across payroll systems. Assisting with payroll reporting and audit requirements. Supporting payroll integration and system transition activities. Collaborating with the wider payroll team to meet deadlines in a high-volume environment. Profile A successful Payroll Officer will have: Previous payroll processing experience with a strong focus on accuracy and attention to detail. Ability to review payroll data, identify discrepancies and see issues through to resolution. Experience maintaining payroll records and handling confidential employee information. Strong communication skills with the ability to respond to payroll enquiries professionally. Ability to work collaboratively with finance and HR teams to ensure payroll accuracy. Excellent organisational skills and the ability to manage competing deadlines in a fast-paced environment. Experience using payroll and HRIS systems, with exposure to SuccessFactors and/or UKG highly regarded. Previous experience supporting payroll projects, system integrations or payroll transitions will be viewed favourably. Job Offer The successful Payroll Officer will benefit from: Opportunity to support a key payroll integration project within a leading healthcare organisation. Hybrid working arrangement (2-3 days in the office). Flexible working hours. Convenient location in Melbourne's south eastern suburbs. Exposure to a large, complex payroll environment and experienced payroll team. Competitive hourly rate and immediate start opportunity. Explore this Payroll Officer role and apply today to learn more about this exciting project opportunity. To apply online please click the 'Apply' button below. For a confidential discussion about this role please contact Jessica Starns 61386166222.
Office Administrator
Westlink · Posted 6 days ago
About the role
OFFICE Administrator - Manager | BUILDING & CONSTRUCTION Love a little chaos, thrive on organisation, and know your way around the building industry? We want YOU! Immediate Start | Attractive Salary | Established Family Business | Southern Suburbs Ready to step into a role where you're more than just a number? This is your chance to join a well-established, family-owned business and leader in the modular building industry that knows great people are the foundation of great business! We're on the hunt for an experienced Office Administrator with building industry experience who brings energy, initiative and a can-do attitude. Someone who loves keeping things running like clockwork, takes pride in their work and wants the freedom to make the role their own. What's in it for you? Immediate start available - no need to wait around! Attractive salary package, aligned with your experience. Join a well-established, supportive family business. Work with an industry leader in modular building. Take ownership, bring your ideas and make a real impact. Be part of a hands-on team where your contribution genuinely matters. What you'll be doing You'll be the go-to person helping keep the office, projects and people organised. No two days need to look the same! Keep the day-to-day office operations running smoothly. Coordinate project documentation, contracts, purchase orders and invoices. Liaise with builders, subcontractors, suppliers and clients. Manage subcontractor paperwork, insurances, licences and compliance documentation. Assist with job records, delivery dockets, work orders and project administration. Support timesheets, accounts administration and general data entry. Coordinate meetings, emails, phone calls and all those little details that keep a business moving. Spot opportunities to improve processes and bring fresh ideas to the table. What we're looking for We're not just looking for someone who can answer a phone and file paperwork. We want someone who gets the building industry and loves making things happen! ✔ Previous office administration experience within the building or construction industry is essential. ✔ Strong understanding of construction terminology, subcontractors and project documentation. ✔ Confident using Microsoft Office and comfortable navigating business systems. ✔ Highly organised, proactive and switched on, with exceptional attention to detail. ✔ A natural communicator who can build relationships with everyone from the workshop to the boardroom. ✔ Someone with initiative, personality and the confidence to take ownership of their role. Ready to make your mark? If you're an organised, motivated and passionate administrator who's ready to roll up your sleeves, take ownership and become a valued part of a fantastic team, this could be the opportunity you've been waiting for! Don't just manage an office. Help build something great. Apply today! The recruitment process for this role commences immediately! WestLink Workforce is a specialist recruitment provider with experience in servicing clients across the maintenance, transport and manufacturing industries. We provide collaborative partnerships across a core set of industries while delivering high performing teams.
Training Program/Office Manager
Star Delivery Solution · Posted 7 days ago
About the role
Ensuring compliance with occupational health and safety regulation. Ensuring work complies with relevant government legislation, policies and procedures. Coordinating personnel activities such as hiring, promotions, performance management, payroll, training and supervision. Coordinating meetings, appointments, reports, and internal communications. Identifying opportunities to improve office efficiency and operational performance. Developing and implementing training policies, and procedures.
Administration Officer
P and C Partners · Posted 7 days ago
About the role
Are you an organised administrator who enjoys being part of a busy team, keeping things running smoothly and making sure the details are taken care of? The role We're partnering with an established and expanding automotive dealership group in Moorooka that's looking for an Administration Officer to support its day-to-day operations. This is an opportunity to join a growing business where you'll be involved in the administration behind vehicle sales, stock movements, customer documentation and general dealership activities. Whether you're already working in automotive or have a strong administration background and would like to move into the industry, we'd be interested in hearing from you. What you'll be doing Working closely with the dealership team, you'll help ensure the administrative side of the business operates efficiently. Your responsibilities will include: Preparing, checking and processing vehicle-related paperwork Maintaining accurate vehicle, stock and customer records Supporting the administration of vehicle purchases, sales and deliveries Updating internal systems and ensuring information is recorded correctly Processing purchase orders, invoices and general business documentation Communicating with suppliers, customers and internal departments Assisting with stock movements, registrations and related administration Preparing spreadsheets, reports and other operational information Following up outstanding documentation and resolving administrative queries Providing general office support to keep the dealership running smoothly What we're looking for We're looking for someone who is reliable, organised and comfortable managing multiple priorities in a busy environment. You'll ideally bring: Previous experience in an administration, sales support or coordination role Strong attention to detail and a high level of accuracy Confidence working with Microsoft Excel, Outlook and business systems Good communication skills and a professional approach The ability to work independently and follow tasks through to completion A willingness to learn and contribute to a supportive team Experience within an automotive dealership, vehicle administration, fleet operations, stock control or sales support environment would be particularly valuable however if you're a capable administrator with strong organisational skills, we'd still encourage you to apply. What's in it for you? $65,000–$75,000 superannuation, depending on experience Permanent, full-time employment Monday to Friday working hours Moorooka location Join an established automotive group experiencing continued growth Exposure to different areas of dealership operations Opportunity to develop your career within the automotive industry Interested? If you're an Administration Officer, Sales Administrator, Vehicle Administrator, Stock Administrator or experienced office all-rounder looking for your next opportunity, we'd love to hear from you.
Office Manager
BLUEBIRD INSTITUTE PTY LTD · Posted 8 days ago
About the role
Office Manager – Blue Bird Institute Pty Ltd Blue Bird Institute Pty Ltd is a registered training organisation based in Melbourne, delivering nationally accredited courses in hospitality, trade, and security. With steady growth in our student base and expanding operations across multiple campuses, we are seeking a capable Office Manager to oversee administrative and operational functions, ensuring smooth, efficient, and compliant service delivery. Role Overview This is a full‑time position responsible for coordinating office administration, student support, compliance documentation, and staff supervision. The role suits someone who thrives in a dynamic educational environment and can confidently manage people, processes, and priorities across multiple operational areas. Key Responsibilities • Contribute to planning and continuous improvement of office and training operations, setting priorities and maintaining high service standards. • Manage payroll, training, and supervision of administrative staff across campuses. • Develop and implement office policies and procedures to support compliance with ASQA and CRICOS requirements. • Coordinate HR activities including hiring, onboarding, training, and performance management. • Maintain office records, accounts, student enrolments, compliance files, and institutional documentation. • Oversee student services, ensuring accurate processing of enrolments, documentation, and timely communication. • Allocate staff, workspace, and resources to support daily operations and student demand. • Assign tasks to administrative staff, monitoring performance to ensure accuracy, efficiency, and timely service. • Manage relationships with external stakeholders including regulators, suppliers, and service partners. • Liaise with trainers, IT support, and other professionals to coordinate institutional activities and resolve operational issues. • Ensure compliance with occupational health and safety regulations across office and training environments. • Ensure all operational processes comply with government legislation, industry standards, and internal policies. Skills & Experience • 3–5 years’ experience in office management, operations management, or administration leadership (education sector preferred). • Strong organisational and multitasking abilities. • Experience supervising staff across different functions. • Familiarity with RTO/CRICOS compliance systems or accounting software (e.g., MYOB, Xero) is an advantage. • Strong communication and problem solving skills. • Ability to work independently and take ownership of operational outcomes. Why Join Us • Full time, stable, long term role. • Supportive academic and administrative team. • Opportunity to shape and improve institutional processes. • Competitive salary and career growth potential.
Compliance Officer
Morgan McKinley · Posted 8 days ago
About the role
Excellent opportunity for career growth and development. The company thrives on long tenure and collaborative culture. Sydney CBD office. Hybrid, flexible working with 1 day WFH. ASAP start. Report directly to the CCO and CRO. $140-190k Super Bonus (DOE). Morgan McKinley is exclusively partnering with a growing Private Equity Firm based in Sydney to source an experienced Compliance Officer. This unique opportunity is not advertised on the open market or through any other agency. This is an exceptional opportunity for an ambitious Compliance professional to take genuine ownership of the day-to-day compliance function. Reporting directly to the Chief Compliance Officer and working closely with the Chief Risk Officer, this role offers an ideal balance of operational autonomy, executive exposure, and long-term career trajectory . Sitting within a collaborative and high-performing team , you will establish robust compliance frameworks across Australian and offshore, oversee external service providers, and grow your remit as the firm continues its expansion. Responsibilities: Maintain and execute the end-to-end compliance framework, managing AFS licence conditions, breach assessments, regulatory reporting, and internal compliance registers. Administer the firm's AML/CTF programme, handle customer due diligence, manage regulatory documentation, and coordinate annual compliance reporting and independent reviews. Oversee external fund administrators in Australia and abroad on delegated compliance functions, including investor onboarding, sanctions/PEP screening, and ongoing service level monitoring. Design and execute the annual compliance monitoring and testing plan, conduct control assessments, and track remediation findings through to resolution. Act as the pragmatic, first-point-of-contact for internal compliance queries across investment and operations teams, while supporting the Chief Risk Officer on board reporting and risk self-assessments. Requirements: 5 years across risk and compliance within financial services, funds management, or private markets (Private Equity experience highly regarded, but not essential). Relevant tertiary qualification in Law, Commerce, Business, or Accounting. Working knowledge of the Corporations Act, AFS licence obligations, and the AML/CTF framework (exposure to offshore fund structures or FATCA/CRS is advantageous). Highly organised with exceptional attention to detail, strong initiative, and the ability to work independently. Commercially pragmatic approach with excellent verbal and written communication skills to articulate compliance requirements clearly across senior internal and external stakeholders. To apply for this role, please click the link, or feel free to reach out directly to Hannah Sykes. Please note: Only successful candidates will be contacted, and you must hold full Australian working rights.
Payroll Officer
FourQuarters · Posted 8 days ago
About the role
The Company On behalf of an established services organisation we are seeking an experienced Payroll Officer to join the team of 5! This role is based in Chatswood, right by the train & metro lines, and is offering 2 days WFH per week! This role will be 3-6 months initially (likely to extend or become permanent). The Role For this position we are on the lookout for an engaging candidate with strong oral and written communication. Reporting to the Payroll Manager, your day to day responsibilities will include: Processing a high-volume fortnightly payroll Ensure accurate payment of wages, superannuation and government taxes Manage any payroll related queries coming from staff to head office Processing, reconciling and clearing month end figures Calculate annual leave and sick leave provision Assist with payroll reporting, including year-end Your Profile Our client is looking for someone who has worked as part of a team within a medium to large corporate business managing a payroll in access of 500 employees. The successful candidate will have: Minimum 2 year's experience processing payroll from end to end Experience using a large payroll system Strong understanding of different EBAs and Awards High attention to detail Excellent communication skills The ability to work autonomously as required but also have a cohesive attitude towards the team Opportunity This is a fantastic opportunity for an experienced Payroll Officer to develop their career in a large business. Full details of the position and our client will be disclosed to short-listed candidates. If you’re well suited to the opportunity, we’d love to hear from you. You can apply by clicking “apply now”.
Accounts Officer
Core Talent · Posted 8 days ago
About the role
Accounts Officer Salary: Circa $80,000 Super Location: Melbourne's Northern Suburbs Permanent Full-Time Opportunity Our client is an established and growing business experiencing continued expansion across its sector. As the business continues to scale, they are seeking an experienced Accounts Officer to join their finance team and play a key role in supporting the day-to-day transactional accounting function. This is an excellent opportunity for someone who enjoys a varied role encompassing accounts payable, accounts receivable, reconciliations, debt management and general finance support within a high-volume environment. Working within a collaborative team with direct access to leadership, you will initially support existing workflows before taking greater ownership of your responsibilities as you become established in the business. Your responsibilities will include: Processing high volumes of supplier invoices, including reviewing automated captures and manual entries Investigating and resolving invoice discrepancies to ensure accurate and timely processing Assisting with payment runs and invoice matching Managing banking allocations and performing regular account reconciliations Reviewing automated receipting processes to ensure accuracy Supporting debt collection activities and following up outstanding payments Reviewing aged debtors and assisting with reporting to the Financial Controller Maintaining accurate financial records and digital documentation Liaising with internal stakeholders to resolve transactional queries Identifying opportunities to improve existing finance processes and system efficiencies To be successful in this role, you will possess: 3 years' experience in an AP/AR or similar transactional finance role Strong understanding of end-to-end accounts payable and receivable processes Sound accounting knowledge, particularly around reconciliations, debits and credits Strong Microsoft Excel skills and confidence working across multiple accounting systems Excellent attention to detail, with the ability to identify discrepancies and resolve issues independently Strong communication and organisational skills A proactive approach to managing competing priorities and meeting deadlines The ability to work autonomously while contributing positively to a collaborative team environment A continuous improvement mindset with a willingness to challenge and refine existing processes Previous experience working within a high-volume transactional environment will be highly regarded. What's on Offer Competitive salary of circa $80,000 Super Permanent, full-time opportunity with an established and growing business Modern office facilities based in Melbourne's northern suburbs Free on-site parking and additional workplace amenities Supportive and collaborative finance team with approachable leadership Comprehensive training across internal systems and processes Broad exposure to both AP and AR functions Opportunity to contribute to process improvements and operational efficiencies Stable, long-term career opportunity with scope to grow alongside the business If you are an experienced Finance/Accounts Officer looking for a role where you can take ownership of your workload, develop your skills and make a genuine contribution to a growing finance function, we would love to hear from you. SCR-lachlan-nash-1
Office Manager
Robert Half · Posted 9 days ago
About the role
Your Opportunity An opportunity has arisen for an experienced Office Manager to join an established and successful, privately owned distribution business based in Coopers Plains. This is a genuinely varied role, combining ownership of accounts receivable with office administration, HR support and business improvement projects. You'll work closely with approachable leaders and support an Accounts Assistant in a team where everyone gets involved. We're looking for someone who has the AR fundamentals covered but also enjoys variety, takes initiative and is happy to roll up their sleeves wherever needed. You'll have the choice of a four-day working week with Fridays off or a five-day arrangement, with flexible start and finish times. This is an on-site role with parking available. What You'll Do Reporting to the Managing Director and working closely with the Operations Manager and Accountant, your responsibilities will include: Oversee accounts receivable, including customer receipts, payment allocations, reconciliations and aged debtor reporting. Manage customer account queries, credit applications and overdue balances, keeping records accurate and up to date. Supervise and support the Accounts Assistant, helping prioritise work and maintain accuracy. Coordinate day-to-day office administration and take ownership of ad hoc projects and process improvements. Support HR administration, including onboarding, employee records, policies and documentation. Coordinate WHS, insurance and workers' compensation administration, seeking specialist guidance where needed. Work alongside the accounts team and provide support across accounts payable when required. Who You Are We're looking for someone with experience as an Office Manager, Accounts & Administration Manager, or a senior AR professional who has taken on broader responsibilities. Just as importantly, you will bring: Strong accounts receivable experience across reconciliations, payment allocations, debtor management and customer accounts. Broad office administration skills and a practical understanding of accounts payable. Confidence using accounting systems and Excel. ACCPAC/Sage experience would be an advantage, but is not essential. Clear communication skills and a friendly, professional approach with customers and colleagues. Strong organisation, attention to detail and the ability to manage competing priorities independently. A proactive, dependable attitude and willingness to learn new processes, including HR and WHS administration. Experience in distribution, manufacturing, construction or a similarly hands-on business would be beneficial. You don't need a formal accounting qualification or specialist HR background. Practical experience, initiative and the right attitude are what matter most. Apply Today If you're looking for a broad role where you can take ownership, work closely with a supportive team and enjoy flexibility around your working week, we'd love to hear from you. Submit your CV directly to Dan Laker at Robert Half by emailing [email protected], or simply click Apply. By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com/au/en/privacy. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.
Accounts Officer
Niche Talent · Posted 10 days ago
About the role
Accounts Officer – Accounts Payable & Receivable $80,000 - $85,000 Super - Free Onsite Parking - Virginia QLD Are you an experienced Accounts Officer who enjoys variety, working with numbers and keeping things organised? We're working with a business looking for a reliable and detail-focused Accounts Officer to support its day-to-day finance operations. This is a great opportunity for someone with experience across accounts payable and receivable who enjoys taking ownership of their work, building relationships and ensuring everything runs smoothly. The Opportunity In this hands-on position, you'll be responsible for managing daily AP and AR activities, maintaining accurate financial records and assisting with month-end processes. You'll play an important role in keeping supplier and customer accounts up to date, resolving discrepancies and ensuring payments and invoices are processed accurately. What You'll Be Doing Processing and coding supplier invoices, ensuring accuracy and appropriate approvals. Preparing supplier payments and reconciling supplier statements. Raising customer invoices, allocating payments and following up outstanding accounts. Maintaining accurate supplier and customer records. Supporting month-end reconciliations and resolving outstanding account discrepancies. Liaising with suppliers, customers and internal teams to ensure smooth accounts processes. What We're Looking For At least 2 years' experience in an Accounts Officer or similar position. Experience across accounts payable and receivable, ideally in a combined role. Confidence using Xero or a similar accounting system. Good working knowledge of Microsoft Excel. Strong attention to detail and excellent organisational skills. A friendly, professional communication style and a proactive approach to your work. What's On Offer This role offers the opportunity to work across both accounts payable and receivable, with responsibility for a variety of day-to-day accounting activities. You'll gain exposure to month-end processes and have the opportunity to contribute to the accuracy and efficiency of the finance function. Interested? If you're an experienced Accounts Officer looking for a varied, hands-on position where you can put your skills to good use, we'd love to hear from you. Please reach out to me Shannon at [email protected] 0468 036 858. Looking forward to hearing from you!
Finance Officer
MPAU Finance · Posted 11 days ago
About the role
An exciting opportunity has become available for a motivated Finance Officer to join a well-established and growing organisation within the automotive manufacturing sector . Working as part of a small finance team, you will play a key role across accounts payable, accounts receivable, month-end activities, and general accounting support. Client Details The organisation operates in the Industrial / Manufacturing industry in Mickleham. Description End-to-end accounts payable processing, supplier reconciliations, and payment query resolution Accounts receivable duties, including invoicing, cash allocation, credit notes, and collections Maintaining customer and supplier master data Corporate credit card administration and reconciliations Responding to finance-related queries from internal and external stakeholders Assisting with month-end reporting, audit requests, and general accounting activities Supporting financial reporting and process improvement initiatives Providing broader finance and administrative support across the business Profile Previous experience in a Finance Officer, Assistant Accountant, Accounts Officer, or similar finance role Experience within the automotive or manufacturing industry is essential A Bachelor's degree in Accounting, Finance, or a related discipline CPA qualified or actively working towards your CPA Strong understanding of accounts payable, accounts receivable, and month-end processes Excellent Excel skills and confidence working with Pronto Strong attention to detail and the ability to manage competing priorities Excellent communication skills and a proactive, team-focused approach Experience working in a fast-paced operational environment Job Offer Opportunity to join a growing organisation within a dynamic manufacturing environment Broad role with exposure across multiple areas of finance Supportive and collaborative team culture Career development opportunities for ambitious finance professionals Northern suburbs location with onsite parking available To apply online please click the 'Apply' button below. For a confidential discussion about this role please contact Jess Johnston at 61 3 8616 6221.
Office Manager
BlueScope · Posted 14 days ago
About the role
Job Description We have an exciting 12 month fixed term opportunity for an organised and service focused Office Manager to oversee the day-to-day operations of BlueScope’s Corporate Head Office. You’ll play a key role in creating a safe, efficient, welcoming and connected workplace. Partnering with the Corporate Executive Assistants, key internal teams, building management and external providers, you’ll coordinate the services that keep our Corporate Head Office running smoothly, including facilities, suppliers, office access, safety, onboarding, communications and invoice administration. This role is based at 181 William Street Melbourne . Hours will be 10.00am-3.00pm Monday – Thursday. What Will You Do? In this varied role you will: manage the day-to-day operation and presentation of the Corporate Head Office, including meeting rooms, shared spaces, lounges, amenities and office supplies coordinate workplace suppliers, service contracts and building management relationships, monitor service quality and resolve issues administer purchase orders, invoices, cost centres and office budget records in line with BlueScope processes coordinate office access, passes and access records support workplace HSE activities, inspections, audits, emergency response arrangements and warden responsibilities provide workplace onboarding support, including office orientations, access, local information and onboarding materials identify and implement practical, sustainable improvements to workplace services, systems and employee experience
Office Manager
MJD Recruitment · Posted 14 days ago
About the role
A well-regarded law firm is looking for an Office Manager to lead its Melbourne Practice Support team. This is a hands-on leadership role, well suited to an experienced Legal Assistant or Practice Support professional who has supervised others and is ready to take on full accountability for a team and an office. The role Reporting to senior Practice Support leadership, you will be accountable for the day to day running of the Melbourne office. You will lead a team of Legal Assistants, Receptionists. You will also partner with Business Services and Practice Group leaders to keep local service aligned with firm-wide standards. Key responsibilities include: Leading, coaching and developing the Practice Support team, including performance management and workflow Acting as the primary contact for office operational matters, including building management, security, access, parking and tenancy Managing allocation of space across offices, desks, war rooms and on-site storage Supporting workforce planning, overtime and staffing costs, and reviewing supplier and service expenditure Overseeing office equipment and services, including external providers and trades Supporting client events, staff functions and firm events to deliver a seamless front of house experience Coordinating business continuity and emergency procedures, and championing WHS across the office Collaborating with Practice Groups and Business Services to support firm initiatives and a connected, one firm culture About you Five or more years’ experience in office management or legal practice support, ideally within a law firm or professional services environment Prior supervisory or team leadership experience, such as guiding, allocating work to or developing other support staff. Senior Legal Assistants looking to move into management are encouraged to apply A strong understanding of legal practice support workflows and the service expectations of lawyers and clients Excellent communication, organisation and stakeholder management skills, with sound judgement on urgency and escalation A service-first mindset, with the initiative to adapt to changing priorities and a genuine interest in continuous improvement Strong digital literacy, including Microsoft 365, and an appetite to learn new systems Comfortable with the physical side of the role, including setting up and packing down meeting and event spaces, moving supplies and assisting with office relocations What’s on offer Up to $120k package including super 38 hour week, with a minimum of four days per week in the office, 1 day work from home A clear career step into management, with the support of a broader Practice Support and Business Services network A people-focused culture that values development and retention Please apply directly, or contact Annabel Reeves 0416 313 122, [email protected] for a confidential chat.
Office Manager
SMART TECH GROUP PTY LTD · Posted 15 days ago
About the role
Exciting Opportunity: Office Manager Company: Smart Security and Cleaning Services (SMART TECH GROUP PTY LTD) Location: Runcorn, QLD 4113 Work Type: Full-Time Classification: Administration & Office Support > Office Management About Us Smart Security and Cleaning Services is a growing, dynamic provider of integrated facility solutions. Operating under SMART TECH GROUP PTY LTD, we specialize in delivering high-quality professional cleaning and security management to a diverse portfolio of clients. We are a locally based business in Runcorn that values reliability, excellence, and the hard work of our team. As our operations continue to expand, we are looking for a highly organized and motivated Office Manager to be the anchor of our headquarters. The Role Are you a master multi-tasker who thrives in a fast-paced environment? We are looking for a proactive Office Manager to oversee our daily administrative operations, coordinate our mobile workforce, and deliver exceptional support to both our clients and field staff. You will be the central hub of our business, ensuring that rosters are filled, compliance is met, and the office runs like a well-oiled machine. What You Will Do Operational Hub: Oversee the day-to-day running of our Runcorn office, managing supplies, equipment, and general administration. Workforce Coordination: Build, manage, and communicate rosters for our mobile security and cleaning personnel across various client sites. Client & Staff Support: Act as the first point of contact for incoming inquiries, client service requests, and staff scheduling updates. Compliance Management: Ensure all security officers maintain valid licensing and that cleaning staff adhere to strict OHS and site-specific protocols. Record Keeping & Payroll Prep: Manage employee timesheets, track leave, and maintain accurate digital and physical filing systems using our CRM and operational software. What You Will Bring Experience: 3 years of experience in office management, administration, or operations coordination. (Previous experience in facility management, security, or commercial cleaning sectors is highly highly regarded). Organizational Mastery: Exceptional ability to manage competing priorities, handle complex staff scheduling, and keep meticulous records. Communication Skills: A professional, warm, and clear communication style, both written and verbal, for dealing with high-value clients and diverse field staff. Tech Savvy: Strong proficiency in Microsoft Office (Word, Excel, Outlook) and experience picking up rostering, CRM, or workforce management software quickly. Problem-Solving Attitude: A proactive, "can-do" mindset with the ability to think on your feet when rostering changes or client emergencies arise. Academic Qualiication: Vocational Or CertificateDiploma Or Associate's Degree Why Join Us? Stability & Growth: Secure a full-time role with a growing local business where your contribution directly impacts our success. Great Culture: Join a supportive, collaborative, and hard-working team. Competitive Salary: Remuneration is competitive and based on your experience and skill level. Convenient Location: Skip the CBD commute and work locally at our Runcorn principal place of business. How to Apply If you are ready to take ownership of our office operations and help drive our business forward, we want to hear from you! Click "Apply Now" to submit your updated Resume and a tailored Cover Letter outlining your experience in workforce coordination and office management. Smart Security and Cleaning Services is an equal opportunity employer. Only shortlisted candidates will be contacted.
Office Manager
MHF Capital Pty Ltd · Posted 15 days ago
About the role
About Us MHF Capital Pty Ltd is a Brisbane-based Australian private company operating under the trading name Miso Hungry , a growing Japanese-inspired sushi and Asian-fusion food brand. Since our establishment in 2023, we have expanded to multiple locations across Brisbane CBD and northern suburbs, with new stores currently in development. Our brand is known for bold flavours, vibrant presentation, and a modern approach to Japanese street food. We are now seeking an experienced and highly organised Office Manager to support our central operations as we continue to grow. This role is based at our Brisbane head office and will be instrumental in maintaining efficient administrative, HR, and facility functions across our expanding store network. Key Responsibilities Manage daily office operations, including supplies, equipment, facilities, and vendor coordination. Provide administrative and executive support to directors and managers, including scheduling, meetings, travel, and correspondence. Maintain filing systems, records, databases, and confidential company documents. Coordinate staff onboarding, HR documentation, internal events, and team communications across multiple store locations. Support accounts payable/receivable, invoice processing, expense tracking, and budget monitoring. Liaise with building management, IT support, and external service providers. Develop and improve office policies, procedures, and administrative systems. Assist with compliance, work health and safety, and general office coordination. Requirements Proven at least 3 years working experience as an Office Manager, Administration Manager, Executive Assistant, or similar role. Strong organisational, multitasking, and problem-solving skills. Excellent written and verbal communication skills. Proficiency in Microsoft Office. Experience with Xero, QuickBooks, or ERP systems is advantageous. Ability to work independently, prioritise tasks, and handle confidential information. Current right to work in Australia. What We Offer Competitive salary package: $80,000 – $90,000 per annum superannuation Supportive and professional team environment within a fast-growing food brand. Opportunities for career development and growth as the company expands. Convenient Brisbane CBD office location.
Office Manager
CJ's Garage · Posted 15 days ago
About the role
About CJ's Garage CJ's Garage is a family-owned local automotive business committed to providing friendly, reliable, and affordable vehicle services. We place our customers at the heart of everything we do, offering practical advice and quality automotive solutions. Our team of fully qualified mechanics services and repairs vehicles of various makes and models. As a Licensed Vehicle Tester and VACC member, we are committed to maintaining high standards of service and professionalism within the automotive industry. Our customer service staffs is always here to help throughout your journey for your car maintenance and beyond. About the Role CJ's Garage is seeking a motivated, organised, and responsible Office Manager to oversee daily administrative and office operations. The successful candidate will play an important role in ensuring the smooth running of the business by coordinating administrative activities, maintaining accurate records, and supporting management and workshop operations. Key Responsibilities Oversee and coordinate daily office and administrative operations. Maintain accurate business records, files, correspondence, and documentation. Manage incoming calls, emails, customer enquiries, and appointment scheduling. Prepare invoices, process payments, and assist with accounts and financial records. Coordinate administrative communication between management, workshop staff, suppliers, and customers. Monitor office supplies and arrange purchases when required. Assist with staff scheduling, recordkeeping, and general personnel administration. Prepare reports, correspondence, and other business documents. Maintain organised filing systems and ensure the confidentiality of business information. Support management in improving administrative procedures and operational efficiency. Ensure professional customer service and assist in resolving administrative issues. Essential requirements: A Diploma-level qualification relevant to business administration, office management, or a related field. Minimum of one year of relevant work experience. Strong organisational, communication, and time-management skills. Proficiency in computer applications, email, and office administration systems. Ability to multitask, prioritise workloads, and meet deadlines. Strong attention to detail and problem-solving abilities. Ability to work independently and collaboratively within a team. A professional and customer-focused approach. Salary and Benefits Annual Salary : AUD $80,000 Superannuation Opportunity to work in a friendly, family-owned automotive business. A professional working environment with opportunities to contribute to business operations. How to Apply Interested applicants who meet the above requirements are invited to submit their resume via email to : [email protected] Note : Only shortlisted candidates will be contacted for interviews. Join CJ's Garage and become part of a team committed to quality service, customer satisfaction, and operational excellence.
Office Coordinator
Calidus Group · Posted 15 days ago
About the role
The opportunity A residential property developer is seeking an Office Coordinator to support its growing Brisbane team as the business enters its next phase of growth. This is an opportunity to become a central part of the office, helping keep things organised and supporting the people delivering the business’s residential projects. If you enjoy variety, take pride in being dependable and like finding ways to make everyone’s day run more smoothly, this role offers plenty of scope to contribute. The role Reporting to the HR lead, you’ll coordinate day-to-day office administration and provide support to the CEO and wider team. You’ll work closely with colleagues in Brisbane and Sydney, helping organise meetings, travel, interviews and office activities. As the team grows and moves into a larger office, you’ll also help establish routines and processes that keep the workplace running smoothly. Your responsibilities will include: Office coordination: Organise supplies, liaise with service providers and help maintain a welcoming, well-run workplace. Executive support: Assist the CEO and senior team with meeting arrangements, scheduling and general administration. Travel and events: Coordinate travel, accommodation, conferences and team activities. Finance administration: Support invoice processing, expense administration and associated record keeping. Recruitment support: Work with the HR lead to arrange interviews and provide local support for recruitment activities. Project and launch support: Assist with the organisation of sales launches and provide administrative support at sales offices when required. Systems and improvements: Learn new tools, help improve office processes and support colleagues with technology as needed. About you You’re organised, proactive and comfortable turning your attention to whatever needs doing. You enjoy helping others, communicate clearly and follow through on the details. You’ll bring: Some experience in office administration, coordination or executive support Strong organisational skills and the ability to manage changing priorities Confidence using office software and learning new systems A professional, approachable manner and strong communication skills Initiative, attention to detail and a practical approach to solving problems The discretion to handle confidential business and employee information Experience in property or construction is welcome, but not essential. Your attitude, adaptability and willingness to learn will be key. Why consider this role? Join a growing team and help shape how the office operates Work closely with the CEO and gain exposure to different parts of the business Enjoy a varied role across administration, events, travel and recruitment support Develop your skills and take on broader responsibilities as the business grows The role is based in Brisbane CBD and is primarily office based, with occasional flexibility when needed. For a confidential discussion, contact Kerry Bywater on 0422 838 161 or [email protected] , or click APPLY .
Office Manager
Labour Support Group · Posted 15 days ago
About the role
The Client Hornsby & Kuring-Gai Montessori Society is an approved early childhood education provider operating in Hornsby, New South Wales. They are seeking an experienced Office Manager to join their team. The Role The position is responsible for coordinating office personnel, allocating resources, maintaining operational standards, managing records and reporting systems, and ensuring effective communication between internal departments. The role also contributes to workforce planning, process improvement, staff development, and operational compliance to support business objectives. This is a full-time position with an annual salary between $80,000 to $85,000 plus superannuation. The role is based in Hornsby, NSW 2077. The Responsibilities Coordinate the day-to-day office administration of the early childhood education service to ensure smooth, compliant and well-organised centre operations. Manage administrative systems relating to enrolments, family records, child attendance, staff records, correspondence, reporting and service documentation. Support the Centre Director and management team with operational coordination, workforce administration, parent communication and internal reporting. Oversee enrolment administration, including responding to family enquiries, maintaining waitlists, processing enrolment documents and updating child and family information. Maintain accurate records in accordance with service policies, privacy requirements, childcare administration standards and relevant early childhood education obligations. Coordinate communication between management, educators, families, suppliers, external providers and relevant regulatory or support bodies. Assist with staff administration, including rosters, leave records, onboarding documentation, training records and employee file maintenance. Supervise and coordinate administrative personnel, including allocating responsibilities, monitoring work performance, establishing work priorities and identifying staff training and development needs. Develop, implement and review office policies, administrative procedures and operational workflows, ensuring efficient office operations, effective resource allocation and compliance with organisational and regulatory requirements Support compliance administration by maintaining records for policies, procedures, incident forms, medical information, attendance records, risk assessments and service audits. Coordinate office resources, supplies, equipment, learning materials and administrative support requirements to ensure the service operates efficiently. Manage accounts and administrative support tasks, including invoices, fee records, supplier documentation, purchase requests and basic financial administration. Assist with preparation of operational reports, enrolment data, attendance records, staffing information and management updates. Support workplace health and safety administration, including maintenance requests, contractor coordination, emergency records, safety documentation and follow up on corrective actions. Maintain confidential child, family and employee information with a high level of accuracy, professionalism and discretion. Identify opportunities to improve office procedures, document control, family communication, administrative workflows and overall service efficiency. Support continuous improvement initiatives that strengthen administrative quality, compliance readiness, staff coordination and the experience of families using the service. The Requirements: Must hold a minimum Bachelor Degree or higher qualification in Business Administration, Management, or a related field. At least 12 months full-time' experience in office administration, operations coordination, business support or office management within an early childhood education environment. At least 12 months full-time' experience managing administrative systems, enrolment records, family records, staff records, attendance information, correspondence and service documentation. At least 12 months full-time' experience supporting centre operations, including parent communication, enrolment administration, staff rostering support, supplier coordination and management reporting. At least 12 months full-time' experience maintaining confidential child, family and employee information in accordance with privacy, document control and organisational requirements. At least 12 months full-time' experience supporting compliance administration, including policy records, incident forms, medical records, attendance records, risk assessments, audit preparation and regulatory documentation. At least 12 months full-time' experience using office management systems, Microsoft Office applications, childcare management systems, digital filing systems and business administration software. Strong knowledge of office administration procedures, workflow coordination, document management, customer service standards and operational support within a regulated education or care environment. Strong organisational, communication and stakeholder coordination skills, with the ability to liaise professionally with families, educators, management, suppliers and external service providers. Ability to manage competing priorities, maintain accurate records, support service operations and contribute to continuous improvement within structured deadlines.
Parking Officer
Osborne Richardson · Posted 15 days ago
About the role
Osborne Richardson is assisting Manningham City Council in its search for a Parking Officer (Local Laws Officer – Traffic) to join its City Compliance team on a contract basis — a resilient, customer-focused officer who can enforce parking regulations fairly and professionally. You'll monitor and enforce compliance with parking regulations across this green and leafy eastern Melbourne municipality, giving clear advice to the community and supporting Council's School Crossing Program. This role suits someone with strong emotional intelligence and a calm approach under pressure. You'll work closely with the Senior Local Laws Officer and Team Leader Local Laws to deliver the team's service priorities and help create a supportive team environment. Key Responsibilities Monitor car parking spaces and areas across the municipality for compliance with parking regulations Issue infringement notices using handheld electronic devices Provide clear advice to the community, including in relation to appeals Administer data and record-keeping systems accurately Maintain knowledge of the Acts, Regulations and Local Laws relevant to the role Contribute to the administration and operational demands of the City Compliance team Undertake relief school crossing supervision when required Escalate complex matters to the Team Leader Local Laws or Coordinator City Compliance About You Experience working in a regulatory environment, including interpreting and enforcing relevant legislation Experience issuing infringements via an electronic device (Pinforce experience is an advantage) Resilience and a high level of emotional intelligence, including when managing aggressive or threatening behaviour Excellent interpersonal skills, with the ability to negotiate and achieve successful outcomes in challenging situations Strong written communication skills and the ability to prepare clear, accurate reports and correspondence A problem solver with sound analytical skills Self-motivated and able to work independently with minimal supervision, and as an effective team member Competent with MS Office and corporate applications such as TRIM and CI Proclaim A driver's licence valid in Victoria and a valid Working with Children Check To apply, click the link below or contact Rebecca at Osborne Richardson on 0473 825 278 or at [email protected]
OFFICE MANAGER
Budget Tyres & Car Service Pty Ltd · Posted 16 days ago
About the role
OFFICE MANAGER – FULL TIME Company: Budget Tyres & Car Service Pty Ltd Location: Willetton, Perth WA 6155 Position: Office Manager Employment Type: Full-Time Permanent Working Hours: 38 hours per week Salary: $80,000 per annum Superannuation About the Company Budget Tyres & Car Service Pty Ltd is a vehicle hire and trading business based in Willetton, Western Australia. The company specialises in fleet hire, car rental services, rent-to-own services, and motor vehicle import and export, providing vehicle solutions to individual customers, commercial clients, and businesses. We are seeking an experienced and highly organised Office Manager to oversee daily administrative operations, manage office resources, coordinate administrative procedures and ensure the efficient functioning of our business activities. Key Duties and Responsibilities •Plan, organise and coordinate daily office operations and administrative functions. •Develop, implement and review office policies, procedures and administrative systems to improve operational efficiency. •Manage office resources, equipment, supplies and administrative facilities. •Establish administrative priorities, coordinate office workflows and ensure the effective delivery of administrative services. •Oversee the maintenance of business records, office accounts, financial documentation and administrative reporting systems. •Coordinate administrative documentation relating to fleet hire agreements, vehicle rental contracts and motor vehicle import and export activities. •Liaise with management, employees, customers, suppliers and external service providers regarding office administration matters. •Coordinate administrative staff activities, including allocation of duties, training, supervision and performance monitoring, where applicable. •Monitor office expenditure, assist with administrative budgeting and maintain accurate financial records. •Ensure office administration complies with relevant workplace regulations, occupational health and safety requirements and company policies. •Review office systems and recommend improvements to administrative procedures, recordkeeping and operational efficiency. •Oversee office correspondence, filing systems, document management and internal communication procedures. Qualifications and Experience •AQF Diploma (equivalent) or higher qualification in any field. •Previous experience in office administration, office management or a related role is highly desirable. •Strong organisational, planning and administrative management skills. •Excellent communication, leadership and problem-solving abilities. •Ability to manage multiple administrative tasks and coordinate office operations. •Proficiency in Microsoft Office and general business administration systems. What We Offer •Annual salary of $80,000 plus superannuation. •Full-time permanent employment (38 hours per week). •Supportive and professional working environment. •Opportunity to contribute to a growing vehicle hire and trading business How to Apply Interested applicants are invited to submit their updated resume and cover letter outlining their qualifications, relevant experience and suitability for the position. Email: [email protected] Work Location: Willetton, Perth WA 6155 Budget Tyres & Car Service Pty Ltd is an equal opportunity employer. Applications are welcome from suitably qualified candidates.
Administration Officer
McArthur · Posted 16 days ago
About the role
About the Role Are you looking to start or grow your career in administration? We are seeking a friendly, organised and motivated Reception & Administration Officer to join a busy and supportive team environment. This is an excellent opportunity for someone with administration, reception or customer service experience who is looking to further develop their skills and gain exposure to a broad range of business functions. In this varied role, you will be the first point of contact for visitors, clients and stakeholders while providing valuable administrative support across the organisation. No two days will be the same, making this an ideal opportunity for someone who enjoys variety, learning new skills and working in a fast-paced environment. Key Responsibilities Manage a professional reception area and act as the first point of contact for incoming phone calls, emails and visitors. Provide administrative support to recruitment and business operations, including record management, document preparation, candidate information packs and advertising activities. Assist with invoicing, timesheet enquiries and general office administration. Maintain accurate records across databases, systems and CRM platforms. Order and manage office supplies, catering and workplace resources. Ensure reception, meeting rooms and shared office spaces are presented to a high professional standard. About You To be successful in this role, you will demonstrate: Previous experience in administration, reception, customer service or office support roles. A professional and friendly approach with strong communication skills. Excellent organisational skills and the ability to manage multiple tasks effectively. Strong attention to detail and a commitment to producing accurate work. Confidence using Microsoft Office applications and other business systems. The ability to maintain confidentiality and handle sensitive information with discretion. A proactive attitude and willingness to learn and take initiative. Strong interpersonal skills and the ability to build positive working relationships with a range of stakeholders. What's on Offer An excellent opportunity to build your administration career within a professional office environment. A supportive and collaborative team that values development and learning. Exposure to a variety of business functions and administrative responsibilities. Ongoing training and opportunities to develop your skills and experience. A welcoming workplace culture where your contribution is recognised and valued. A diverse and engaging role where no two days are the same. If you are organised, motivated and enjoy helping others while delivering outstanding customer service, we would love to hear from you. Apply today to take the next step in your administration career.
Payroll Officer
MJD Recruitment · Posted 16 days ago
About the role
Company Benefits Subsidised corporate gym membership In-house café & daily fresh fruit Discounted corporate health plan Staff social events and a health and wellbeing programme Complimentary legal advice Prime Melbourne CBD office location Are you an experienced Payroll professional looking for your next opportunity? An established professional services organisation is seeking a capable Payroll Officer to take ownership of its end-to-end payroll function. This standalone position is ideal for someone with experience in a legal or professional services environment who enjoys working autonomously, maintaining accuracy and identifying opportunities to improve processes. Who will you be supporting? You will manage payroll across multiple entities, working closely with Finance and HR to ensure accurate processing, regulatory compliance and effective payroll reporting. This is a hands-on role suited to someone who enjoys taking responsibility for the entire payroll function. Your day-to-day responsibilities will include: Managing end-to-end monthly payroll processing, ensuring employee payments are accurate and completed on time. You will oversee payroll compliance, including PAYG, payroll tax, superannuation and WorkCover contributions, alongside salary adjustments, bonuses, terminations and leave entitlements. You will maintain payroll systems and confidential employee records, manage payroll queries, prepare monthly and annual reconciliations, and produce financial, headcount and salary reporting. You will also identify opportunities to improve payroll processes and contribute to broader Finance and Technology projects. Do you have the following skillset? You will have at least three years' experience in a similar payroll role, ideally within a legal or professional services environment. Strong knowledge of payroll legislation, end-to-end processing and payroll systems is essential, alongside intermediate Excel skills and experience managing multiple payroll entities across different states. Experience with Definitiv would be highly regarded. You will bring exceptional attention to detail, strong organisational and communication skills, a proactive approach to problem-solving and the confidence to manage a standalone function. Working Arrangements This is a full-time, five-day-per-week office-based position in Melbourne CBD, offering a salary package of up to $120,000. Contact If you are interested, apply now or contact Erica Brown at [email protected] or call 0400 111 741 for a confidential chat.
Office Manager Wanted
Melbourne Winery · Posted 18 days ago
About the role
About Melbourne Winery Located on Flinders Lane in the heart of Melbourne’s CBD, Melbourne Winery brings together restaurant dining, cellar-door experiences, wine tastings and a range of private and corporate functions. Our venue includes several dining and event spaces that accommodate intimate gatherings, business lunches, private celebrations, and larger events, alongside wine sales through our cellar door and online store. This varied operation requires an active and well-organised office function. Restaurant reservations, function enquiries, event agreements, customer payments, supplier correspondence and staff administration all need to be coordinated accurately and promptly. With different teams and customer requirements involved, clear communication and reliable administrative systems are essential to keeping the business running smoothly. We are seeking an Office Manager to take responsibility for the organisation and performance of these office functions. Working closely with the Director and venue managers, you will oversee administrative workflows and personnel, maintain business records, coordinate office resources and resolve issues affecting bookings, accounts and internal administration. The position requires initiative, sound judgement and the ability to manage several priorities while maintaining consistent standards. Key tasks and duties Plan and manage daily office operations, establish administrative priorities and service standards, and review procedures to improve efficiency, accuracy and accountability. Allocate administrative workloads, office resources and equipment; supervise staff undertaking office duties, monitor performance and provide guidance and training. Oversee administrative systems for restaurant reservations, private functions and corporate bookings, ensuring enquiries, confirmations, amendments and cancellations are handled consistently. Manage function documentation, including quotations, booking agreements, guest requirements, deposits, invoices and payment follow-up, ensuring current information reaches the relevant venue teams. Coordinate the flow of booking and event information between the office, venue management, kitchen and service teams, maintaining clear records of agreed arrangements and changes. Investigate and resolve booking discrepancies, scheduling conflicts, payment queries and administrative complaints, liaising with the relevant staff and escalating matters when necessary. Manage office accounts and financial records, including customer payments, supplier invoices and purchasing documentation, and coordinate supporting information with the accountant or bookkeeper. Coordinate personnel administration, including recruitment arrangements, onboarding, leave records, timesheet verification, payroll information, training schedules and performance review documentation. Maintain organised customer, supplier, employee and business files, with appropriate confidentiality, access controls and document retention procedures. Liaise with accountants, technology providers and other professional advisers to resolve financial, software and administrative issues affecting office operations. Organise office supplies, equipment, software access and maintenance; monitor administrative expenditure and coordinate purchasing within approved budgets. Maintain office safety procedures and ensure administrative activities comply with applicable legislation, business policies and recordkeeping requirements. Prepare reports for management on upcoming bookings, outstanding enquiries, payments, administrative workloads and staffing matters, identifying issues requiring action. Review recurring administrative problems and introduce practical improvements to booking processes, internal communication, recordkeeping and office service delivery. Skills and experience required Demonstrated experience managing office or administrative functions, preferably within hospitality, events, tourism or another business with varied customer and operational demands. A relevant qualification in business administration, management or a related discipline, or substantial practical experience performing comparable responsibilities. Experience supervising staff, allocating work, monitoring performance and maintaining consistent administrative standards. Strong organisational skills, including the ability to prioritise competing deadlines and coordinate bookings, financial documentation and staff administration. Experience managing customer and supplier records, invoices, payment follow-up and information required for bookkeeping or accounting. Confidence using spreadsheets, email, document management systems and business software, with the ability to learn reservation, event booking and accounting platforms. An understanding of personnel administration, including onboarding, timesheets, leave records and the preparation of accurate payroll information. Clear written and verbal communication skills, with the ability to liaise professionally with customers, suppliers, colleagues and external advisers. Practical problem-solving skills and sound judgement when handling booking changes, conflicting information, customer concerns and administrative errors. Strong attention to detail when reviewing agreements, booking instructions, financial records and confidential employee information. The ability to work independently, follow matters through to completion and keep management informed of issues requiring decisions. A proactive approach to improving office procedures and maintaining dependable administrative support during busy trading and event periods.
Accountant
AU Accounting Office · Posted 18 days ago
About the role
About Us AU Accounting Office (AUAO) is an established accounting firm based in Chatswood, Sydney, founded in 2016. We provide professional accounting and tax services to a broad client base — including individuals, sole traders, partnerships, companies and trusts. Beyond day-to-day compliance, we act as a trusted problem-solving consultant, business development advisor and tax planner, supporting our clients' journey from start-up to long-term success. Our ambition is to be more than an accountant — to be your platform and your network. We are currently seeking a motivated and detail-oriented Accountant to join our Sydney team on a full-time basis. Key Duties and Responsibilities In this role, you'll take ownership of the day-to-day accounting for a diverse portfolio of clients, including: ● Putting together accurate financial statements — balance sheets, profit and loss and cash flow — and reviewing them before they go out the door. ● Getting across each client's month-end journals, accruals and transactions, and checking them for accuracy and compliance. ● Preparing income tax returns for individuals, sole traders, partnerships, companies and trusts, and making sure nothing slips past the deadline. ● Preparing income tax returns for individuals, sole traders, partnerships, companies and trusts. ● Handling BAS and IAS lodgements, including GST reconciliations and staying on top of PAYG instalments. ● Keeping clients' fixed asset registers up to date — managing depreciation, additions and disposals. ● Working through general ledger and balance sheet reconciliations each month, chasing down discrepancies and making the necessary adjustments. ● Helping shape budgets and accounting policies that support smart financial decision-making for our clients. ●Supporting year-end tax planning, financial reporting and FBT returns. ● Keeping our internal financial controls and processes in good shape, so everything stays compliant with accounting standards and tax requirements. ● Carrying out financial investigations and supporting audit-related work as it comes up. ● Offering clients clear, practical accounting and tax advice, and reporting to the Managing Director. Qualifications and Experience To be considered for this position, you'll need to bring: ● A Bachelor's degree or higher in accounting or a related discipline. ● At least one year of hands-on experience working as an Accountant, ideally within an accounting firm. ● A solid working knowledge of Australian accounting principles, tax rules and financial reporting requirements. ● Proven experience preparing financial statements, income tax returns and BAS/IAS. ● Confidence using accounting software — Xero in particular — as well as Microsoft Office. ● Strong analytical and problem-solving skills, with good organisational instincts. ● A careful eye for detail, and the ability to manage several client accounts and deadlines at once. ● Clear communication, whether you're working independently or as part of a team. Benefits ● A competitive salary of $80,000 – $90,000 plus superannuation, reviewed as you grow in the role. ● Structured professional development, with support towards your CA/CPA pathway if that's where you're headed. ● A supportive, down-to-earth team that's happy to share knowledge and pitch in when deadlines bite. ● Flexible hybrid working arrangements to help you balance the workload with life outside the office. How to Apply If this sounds like the kind of team you'd like to be part of, we'd love to hear from you. Send through your updated resume along with a short cover letter telling us a bit about your experience and why you'd be a good fit for the role.
Finance Officer
Sharp & Carter · Posted 20 days ago
About the role
An exciting temporary opportunity has become available for an experienced Finance Officer to join a well-established organisation based in Northern Brisbane suburbs. This is a fantastic opportunity for someone looking to take ownership across general accounting, payroll and finance administration within a supportive team environment. If you enjoy a varied finance role, have strong attention to detail and are confident managing month-end processes, payroll and reconciliations, we'd love to hear from you. The Role Reporting to the Finance Manager, you'll be responsible for a broad range of finance functions across general accounting, payroll and administration, while working closely with internal stakeholders to ensure the finance function operates accurately and efficiently. Complete month-end journals including prepayments, accruals and intercompany recharges Maintain the fixed asset register, including monthly reconciliations and depreciation journals End to end Payroll for up to 100 employees Prepare, lodge and process monthly payroll tax and annual returns Prepare monthly balance sheet reconciliation packs Manage credit card reconciliations and staff expense claims Provide support across Accounts Payable and Accounts Receivable functions Prepare monthly timesheet summaries and wages allocations Process monthly payroll and lodge monthly superannuation contributions Maintain accurate employee payroll records Complete end-of-year payroll reconciliations and reporting Provide reception and general administrative support as required Assist with the continuous improvement of finance procedures, systems and processes Support the wider team with ad hoc finance and administrative duties About You Previous experience in a general accounting or Finance Officer position Experience across month-end, reconciliations and general accounting processes Previous payroll experience, ideally with exposure to end-to-end payroll processes Strong Microsoft Office skills, including intermediate Excel High level of accuracy, numeracy and attention to detail Excellent organisational and time management skills Ability to manage competing priorities and meet tight deadlines Strong written and verbal communication skills Ability to work both autonomously and collaboratively within a team A proactive approach with a willingness to learn and take initiative Strong customer service skills and a professional approach What's on Offer Varied Finance Officer position across accounting, payroll and administration Opportunity to take ownership across a broad range of finance functions Supportive and collaborative working environment Stable and well-established organisation Opportunity to contribute to process and system improvements How to Apply Sharp & Carter often have a range of positions available that may not yet be advertised. If you feel this opportunity is interesting yet not quite right, we still encourage you to apply or send your CV directly to the email addresses below. That way we can learn more about your career goals and ensure you remain informed about exciting opportunities across the Brisbane market. For more information about this opportunity, please contact Aleah Borgas for a confidential discussion. [email protected] 0488 159 430
Residential Care Officer
Sunnyday Carers · Posted 21 days ago
About the role
Postion : Residential Care Officer Location: Lexington Drive, Bella Vista NSW Employment type: Full-time Salary: 75,000-85,000, plus superannuation About the role Sunnyday Carers is seeking a compassionate and experienced Residential Care Officer to provide care, supervision and coordinated support for people with disability in a residential care setting. You will assess individual support needs, develop and implement support programs, monitor client wellbeing and guide support workers to deliver consistent, person-centred care. Key responsibilities Assess clients’ needs, abilities and goals through consultation with clients, families and relevant professionals. Develop, implement and review individual care and support programs that promote independence, wellbeing and daily living skills. Provide care and supervision, responding appropriately to changes in clients’ physical, emotional and behavioural needs. Organise activities that encourage social participation, community engagement and personal development. Coordinate daily care activities and guide support workers in implementing individual support plans. Monitor client progress, evaluate the effectiveness of support programs and recommend adjustments. Maintain accurate client records, progress reports, incident reports and handover information. Liaise with families, guardians, healthcare professionals and other service providers to coordinate support and referrals. Identify risks, respond to incidents and escalate concerns in accordance with organisational procedures. Uphold client rights, privacy, dignity and choice while following applicable quality and safeguarding requirements. Qualifications and experience Diploma or higher qualification in Community Services, Disability or a related field, or equivalent relevant experience. 1 year of relevant experience in residential care, disability services or a similar support environment. Ability to assess support needs, implement care programs and maintain accurate documentation. Strong communication, organisational and problem-solving skills. Experience guiding support workers and coordinating care delivery. Current First Aid and CPR certificates. Current NDIS Worker Screening clearance and other relevant checks. Valid driver’s licence and willingness to work rostered shifts, including weekends where required. How to apply Please submit your resume and a cover letter outlining your qualifications and relevant experience.
Residential Care Officer
Partner In Your Care Pty Ltd · Posted 21 days ago
About the role
COMPANY NAME: Partner In Your Care Pty Ltd JOB ROLE: Residential Care Officer About the company: Partner In Your Care (PIYC) Service is a community-based disability service provider registered under National Disability Insurance Scheme (NDIS). Partner In Your Care provides range of services to people with psychosocial disability from daily activities and community participation. PIYC provides a range of services that enable our clients to feel more inclusive, self-dependent and participate within society. About the role: The main responsibility of the position is to help residents living in group accommodations to enhance their daily living, social, and emotional abilities. Ensure the well-being of residents during daily programs and within group homes, while promoting their overall welfare and inclusion. The position entails collaborating with pertinent governmental agencies and community organisations to identify problems and launch group efforts to solve them. Location: Norwest NSW 2153 Salary range: $70,000 - $90,000 per annum (depending upon the experience) Role: Full-time Positions: Multiple Key responsibilities include: Supporting residents in a residential care arrangement with their mental health, social and emotional support needs. Developing and overseeing a range of support plans and strategies for residents in a residential care arrangement i.e., Care Plan, Meal Plan, Activity Plan, Roster of Care etc. Monitoring daily activities of residents including health, behaviour, and wellbeing, and report changes appropriately. Ensuring residents get connected with their family, community, and culture. Ensuring homelike environment which is therapeutic and safe to improve their independence, well-being and dignity. Referring residents to agencies for additional support. Managing budgets and funding for participants for cost effectiveness. Assessing resident’s need and providing support for health, welfare, employment, housing, training, and other appropriate services for the wellbeing. Assuring high levels of support by liaising with welfare agencies. Keeping written record of all the activities of residents. Participate in rehabilitation programs or therapies to ensure appropriate care of participants with critical conditions/complete disabilities Train support workers/carers with basic medical procedures and wound management for critical care participants Ensure participants adhere to prescribed health routines and treatments. Relevant Qualifications and skills: Minimum qualification of Diploma in community services, nursing or equivalent qualification in a related field. In absence of relevant qualification, substantial relevant experience may substitute for the formal qualifications. Minimum 1 year of industry experience preferably in disability/mental health setting/aged care in Australia Minimum 1 year of experience in the nominated role Ability to form and maintain professional, nurturing relationships with clients A solid understanding of NDIS and disabilities in Australia Current First Aid certificate Manual Handling certificate Good customer service skills Exceptional time management skills Administrative /Case Management skills Excellent communication and writing skills. Attributes: Drive and passion to support people. Caring nature with demonstrated tolerance, patience, and empathy for older people Demonstrated empathetic understanding of complex trauma and its effects Focus of delivering results based on resident needs. Empathetic yet professional approach with residents. Positive, can-do attitude and engaging personality. Ability to think laterally and have an adaptive approach to support delivery. Please note: The employee will be required to travel to various locations subject to participant requirements. Shortlisted candidates will be required to clear probity checks including NDIS Worker Screening Check and Working with Children Check. You must have full time work rights. Australian Citizens/Permanent Residents can apply. PIYC is an equal employment opportunity employer. Applications from Aboriginal and Torres Strait Islander peoples and people from culturally and/or linguistically diverse backgrounds are encouraged to apply. If this sounds like the opportunity for you, please apply via this advertisement with a cover letter and resume outlining your skills and experience. If you would like more information about this role, please contact on via email on [email protected] Please answer below questions while applying: Do you have at least one year of experience in the above role?
Administration Officer
LP Consulting Services · Posted 21 days ago
About the role
Commencing ASA 3 days per week 8.00am-4.00pm $38.89 per hour plus causal loading West Gosford location Energetic and dynamic team Our client is seeking a dedicated, motivated Administration Officer to support the day to operations of a busy office. This is a casual role which has the potential to turn permanent after initial placement and training is complete. The ideal candidate will possess: Previous experience working within administrative roles Must have strong communication skills both written and verbal High degree of organisational skills and the ability to multi-task, learn quickly and be proactive Key Duties and Responsibilities Provide quality administration support to the business Provide professional customer service Monthly Client Waste & Recycling Reports Finalising end of day daily drivers runs for Integrated Services Mine Site waste contracts administration, ensuring purchase orders are invoiced correctly & ontime General clerical and data entry skills a must Comply with all applicable health, safety and environmental laws, regulations and statutory obligations at all times Maintain the HSEQ Systems and assist with internal and external audits Be alert for potential hazardous situations and report any hazardous situations in a timely manner Required Skills/Qualification Customer Service Data Entry Excellent verbal communication Excellent organisational skills IT Literacy Administration Experience Microsoft Office This is great opportunity for any candidate looking for stability and security in the administrative industry. If you would like to be considered for the role apply today as this is an immediate start! LP Consulting Services | https://www.labourpower.com/labourpower-consulting-services
Office Manager
Demast Pty Ltd · Posted 22 days ago
About the role
Organises and control the functions and resources of the office such as managing and implementing administrative systems and personnel. Job Tasks and Duties: Managing daily office operations to ensure efficiency and productivity Preparing and maintaining accurate records, reports, and documentation Managing filing systems (both physical and digital) Allocations of accounting/payroll tasks to bookkeeper, overseeing performance, prioritising workflow and implementing new procedures and standards as require. Coordinating documentation for site jobs (e.g., SWMS, permits, job dockets) Supporting managers with admin and procurement needs Tracking job progress and updating systems accordingly Ordering and managing materials and supplies for sites. Assisting with onboarding, inductions, and training documentation Maintaining employee records and leave registers Coordinating medicals, tickets, and qualifications compliance Maintaining WHS registers, documentation and incident reports Ensuring company policies and procedures are up to date Coordinating vehicle, equipment, and license compliance Managing site safety documentation and updates Keeping logbooks, registrations, and insurance up to date Manage client and supplier relationships Maintaining strong customer service and communication, resolving complaints or office operational issues as required Ensuring SWMS, risk assessments, and safety procedures are current Reporting and documenting incidents, near-misses, and hazards Assisting with audits, compliance checks, and site safety requirements Staying up to date with relevant legislation and regulations Experience required: AQF Diploma or higher including at least two years of on-the-job training or at least three years of relevant experience may substitute for the formal qualifications. What We Offer Competitive pay Supportive and collaborative work environment Opportunities for growth and learning Full time work if you pass the short probation period.
Office Manager
G & S Bros Pty Ltd · Posted 23 days ago
About the role
Position: Office Manager Company: G & S Bros Pty Ltd Location: Truganina VIC 3029 Employment Type: Full-time Salary: $79000 - $85000 (plus superannuation) About the Business G&S BROS PTY LTD is an Australian business operating in Victoria. The business requires a skilled Office Manager to plan, organize, direct and coordinate its day-to-day administrative and office functions. The role will support management by overseeing office operations, maintaining business records, managing correspondence, assisting with invoicing and accounts, coordinating staff and schedules, and ensuring administrative processes are completed efficiently and in accordance with operational and compliance requirements. The position is essential to maintaining organized business operations and supporting the effective delivery of the company’s ongoing activities. Key Responsibilities Plan, organize and coordinate the day-to-day administrative and office operations of the business. Allocate staff, office space, equipment and other resources to support efficient business operations. Assign duties to staff, monitor work performance and provide appropriate supervision and support. Coordinate personnel activities, including recruitment, onboarding, training, performance management, promotions and payroll. Maintain and manage office records, accounts, correspondence and administrative documentation. Liaise with management, professionals and relevant stakeholders to coordinate business activities and resolve operational issues. Oversee office facilities and ensure buildings, equipment and workplace resources are properly maintained. Ensure office operations comply with occupational health and safety requirements and relevant workplace standards. Monitor compliance with applicable government legislation, policies and business procedures. Review office services, establish priorities and maintain appropriate administrative service standards to support the ongoing needs of the business. Requirements AQF Associate Degree, Advanced Diploma or Diploma At least 1 year of relevant experience as an Office Manager Demonstrated ability to coordinate daily office operations, staff and administrative activities. Strong organizational, leadership and problem-solving skills. Knowledge of business administration, record keeping, accounts and office systems. Ability to manage office resources, staff performance and administrative priorities. Strong written and verbal communication skills with the ability to liaise effectively with management, staff and external stakeholders. We invite suitably qualified applicants to apply and contribute to the continued success and development of the business.
Executive Officer - Global CIO Office
MJD Recruitment · Posted 23 days ago
About the role
This is a newly created opportunity to work closely with a Global Chief Information Officer within a large, complex international organisation. Sitting within the Global CIO Office, the Executive Officer will provide structure, coordination and leverage across a geographically dispersed technology leadership group. The role will work across senior executives and CIOs in multiple markets, helping to drive priorities forward, coordinate key initiatives and ensure important actions do not lose momentum. This is not a traditional Executive Assistant role, nor is it a senior Chief of Staff position. It will suit someone who enjoys operating across executive support, business management, stakeholder coordination and project facilitation, and who is comfortable working with senior leaders in a fast-moving environment. The role Working directly with the Global CIO, you will help create structure around a broad portfolio of priorities and support the effective operating rhythm of the leadership group. Responsibilities will include: Coordinating priorities across the Global CIO and senior technology leaders across multiple international markets Preparing for and facilitating leadership meetings, including agendas, briefing materials, actions and follow-up Driving agreed actions and initiatives forward across multiple stakeholders Helping maintain visibility across key workstreams, decisions and competing priorities Improving communication and coordination across geographically dispersed teams Preparing presentations, papers, updates and executive-level communications Undertaking research and analysis to support decision-making Bringing together information from across the business and ensuring clear follow-through Supporting broader strategic and operational initiatives within the Global CIO Office About you We are looking for someone with strong judgement, curiosity and the confidence to work effectively with senior stakeholders. You may currently be working as an Executive Officer, Business Manager, Senior Executive Assistant, Associate or in an early-career Chief of Staff position. Alternatively, you may have developed your experience within consulting or professional services and be looking to move into a role closer to executive leadership. You will ideally bring: Experience working closely with senior executives or leadership teams Strong coordination, facilitation and stakeholder management capability The ability to take broad or ambiguous priorities and create structure around them Strong written communication and presentation skills Confidence influencing progress without relying on formal authority A practical, hands-on approach across both strategic and operational work Strong attention to detail and follow-through Previous technology experience is not essential but desirable. More important is your ability to understand complex environments quickly, ask thoughtful questions and work effectively across senior stakeholder groups. The opportunity This role offers significant exposure to a senior global executive and an international leadership group within a large, established organisation. For someone looking to move beyond traditional executive support or consulting into a broader Executive Officer or Business Manager pathway, it offers genuine scope to build experience across leadership, coordination, strategy and global stakeholder management.
Administration Officer
Charter Diligence Pty Ltd · Posted 23 days ago
About the role
Our Client Our client is a NSW Government agency providing financial management, trustee, estate and related support services to people across NSW. This is an opportunity to join a customer-focused team delivering essential services to the community. Why Contract With Us At Charter Diligence, we go beyond just placement - we support our contractors with practical benefits that reflect real-life needs. All contractors engaged through us have access to early cash advances on approved timesheets, offering flexibility in cases of unforeseen expenses or cash flow challenges. Unlike traditional labour hire providers, we understand that life doesn’t always align with a pay cycle - and we're here to help when it matters most. Well, ask around if they’re already a Charter Diligence Contractor - chances are, they’re already benefiting from the support we provide. About the Role We are seeking an Administration Officer to support a busy NSW Government team in Surry Hills. You will provide day-to-day administration, manage customer and stakeholder enquiries, maintain records and assist with correspondence and team activities. Position : Administration Officer Rate : $43/hour super Location : Surry Hills, Sydney Working Arrangement : Fully onsite, 5 days per week Expected Hours : 8:00 AM to 4:00 PM, 35 hours per week Anticipated Duration : ASAP start up to 12 months Key Responsibilities Respond to customer and stakeholder enquiries by phone and email, providing accurate information or referring matters to the appropriate team Manage shared inboxes, review incoming requests and ensure enquiries are allocated and actioned promptly Provide day-to-day administrative support, including data entry, document preparation, correspondence and general office coordination Maintain accurate electronic records and update customer, service provider and stakeholder information across internal systems Prepare routine correspondence, meeting papers, agendas and minutes while ensuring documentation is accurate and complete Support meetings, team activities, research and small projects as required Handle confidential and sensitive customer information with professionalism, discretion and care Follow established government policies, procedures and service standards when completing administrative tasks Prioritise competing requests in a high-volume environment and escalate complex or sensitive matters when required Liaise with internal teams, external service providers and government stakeholders to obtain information and progress enquiries Assist with approved financial or transactional administration where required and within delegated procedures Contribute to a positive customer experience by providing timely, professional and respectful administrative support About You Previous experience in administration, clerical support, customer service, records management or a similar office-based role. Strong written and verbal communication skills with the confidence to engage with a broad range of customers and stakeholders. Demonstrated ability to manage telephone and email enquiries professionally, including sensitive or challenging matters. Strong data entry skills and excellent attention to detail. Competency using Microsoft Office applications, particularly Outlook, Word and Excel. Confidence learning new databases, document management systems and government applications. Experience maintaining electronic records, preparing correspondence and managing documentation. Ability to organise workloads, meet deadlines and manage competing priorities with limited supervision. Sound judgement and problem-solving skills within established policies and procedures. A professional approach to privacy, confidentiality and sensitive customer information. Strong interpersonal skills and the ability to contribute positively within a collaborative team. Experience within NSW Government, financial services, trustee services, legal administration, community services or another regulated environment will be highly regarded. Records management, CRM or case management system experience will be advantageous. Willingness to undertake two reference checks and a Police Check Valid working rights in Australia are mandatory. Sponsorship is not available. Applicants must be Australian citizens, permanent residents or hold a suitable long-term Australian working visa. Application Process Due to the high volume of applications and the limited submission timeframe, we may not be able to contact all applicants. This is not a reflection of interest, but a result of operational constraints. As part of mandatory government contract requirements, priority will be given to candidates who have completed all necessary compliance checks. For applicants with privacy concerns regarding work rights verification submission, documents may be presented in person at our local offices for sighting. We encourage candidates who are passionate about making a difference and possess the necessary experience and skills to apply. Please apply to this job post or submit your CV along with a cover letter detailing your qualifications and interest in the role to [email protected]. For confidential inquiries, contact our recruitment team at (02) 7208 7776 (Sydney), (03) 9001 7776 (Melbourne), (07) 3866 7776 (Brisbane), or (08) 6118 7776 (Perth). Charter Diligence is an accredited recruitment agency for the Australian Federal Government and State Governments. We acknowledge the Traditional Owners of the lands on which we operate and pay respect to Aboriginal and Torres Strait Islander Elders past and present. Charter Diligence is a 100% Australian-owned equal opportunity and LGBTQIA equity consulting firm and recruitment agency that provides the same benefits and opportunities for hiring and advancement to everyone without discriminating due to protected characteristics such as age, gender, sexual orientation, ethnicity, nationality, religion, disability, and medical history.
Office Manager
The Quantum Kid Pty Ltd · Posted 24 days ago
About the role
Office Manager The Quantum Kid Pty Ltd Location: North Sydney, NSW Employment type: Permanent full-time Salary: $85,000–$95,000 per annum plus superannuation, depending on relevant skills and experience About us The Quantum Kid is a multidisciplinary healthcare business supporting children and families through personalised care and education. We are seeking an experienced Office Manager to manage office administration, coordinate staff and resources, and maintain effective business support systems. Reporting to the business owners, you will work closely with practitioners, administrative staff, suppliers and external service providers. About the role You will oversee the office’s day-to-day administrative functions, ensuring staff, systems and resources support efficient service delivery. The position combines team supervision, workforce coordination, financial administration and process improvement. Key responsibilities Plan, implement and review office procedures, administrative workflows and service standards. Coordinate administrative staff rosters, allocate workloads and monitor work quality and performance. Coordinate recruitment, onboarding, training and performance review processes for administrative staff. Maintain personnel records and coordinate attendance, leave, timesheets and payroll inputs. Oversee financial administration, including supplier invoices, payment reconciliations, cash and payment terminal settlements, and expense tracking. Prepare operational reports and financial summaries, and monitor office expenditure against agreed budgets. Maintain accurate business, personnel and client records, ensuring confidentiality and appropriate access. Manage purchasing, stock levels, supplier relationships, office equipment servicing and facilities maintenance. Allocate office space, rooms, equipment and other resources to meet operational needs. Liaise with business owners, practitioners, suppliers and external providers to resolve administrative issues. Maintain standard operating procedures and support compliance with workplace health and safety, privacy and recordkeeping requirements. Manage escalated administrative enquiries professionally and support clear communication with families. Identify and implement improvements to office systems and business support processes. Essential skills and experience A Diploma or higher qualification in business, commerce, management or a related field, or at least three years of relevant experience in lieu of a formal qualification. Demonstrated experience managing office administration or business support functions, including supervising staff and coordinating resources. Experience in rostering, recruitment, onboarding, staff training and maintaining personnel records. Practical knowledge of financial administration, including invoicing, reconciliations, expense monitoring and reporting. Strong organisational skills, attention to detail and the ability to manage competing priorities. Clear written and verbal communication skills, with a professional approach to resolving service issues. Experience handling confidential information and maintaining accurate records. Proficiency in Microsoft 365 and confidence using accounting, workforce management and client administration systems. Ability to work independently and collaborate effectively with business owners and professional staff. Relevant experience gained in healthcare, hospitality, community services, retail or other service-based businesses will be considered where it demonstrates the required administrative and management responsibilities. Desirable skills and experience Experience communicating with families and clients from diverse backgrounds. Familiarity with Xero or comparable accounting software, and electronic rostering or payroll systems. Familiarity with Cliniko and Core practice health care related software. Experience improving administrative processes, implementing systems or developing office procedures. Knowledge of workplace safety and emergency procedures. How to apply Please submit your resume and a brief cover letter through the Apply button, outlining how your skills and experience meet the requirements of the role. Please include your availability to commence and your current Australian work rights. Australian citizens and permanent residents are encouraged to apply. All applications will be assessed against the requirements of the position. Applications will remain open for at least 30 days from the date this advertisement is published.
ICT Customer Support Officer - (Full-Time, Permanent)
INNER CITY METAL RECYCLER · Posted 27 days ago
About the role
About the company Inner City Metals is a Melbourne-based scrap metal recycling business providing metal collection, recycling, site clean-ups and related commercial and industrial services. The company works with tradespeople, contractors, demolition teams and businesses across Melbourne. With a practical and reliable approach, Inner City Metals focuses on efficient service, safe operations and responsible metal recycling. The business offers a hands-on working environment where teamwork, reliability and day-to-day operational efficiency are important. Role overview The ICT Customer Support Officer at Inner City Metals is responsible for providing day-to-day technical support across the company’s office and operational environment. The role involves assisting staff with hardware, software, system access, network and general ICT issues, responding to technical enquiries, troubleshooting problems and maintaining accurate support records. The position also helps ensure that the company’s technology systems remain reliable and accessible, supporting smooth communication, customer service and daily business operations across the scrap metal recycling business. Key responsibilities Provide day-to-day technical support to staff across office and operational areas. Respond to ICT enquiries and troubleshoot hardware, software, system access and connectivity issues. Install, configure and maintain computers, printers, software and other ICT equipment. Assist users with passwords, accounts, email access and general system-related problems. Monitor and maintain reliable network and system connectivity across business operations. Record technical issues, actions taken and resolutions in support logs or internal records. Escalate complex technical problems to external providers or senior ICT support when required. Support the use of business systems used for customer records, administration and operational activities. Perform routine system checks, updates and basic maintenance to reduce service interruptions. Help protect company systems and information by following ICT security and access procedures. Provide clear guidance to staff on the correct use of company systems and technology. Coordinate with management and external service providers to resolve ICT issues promptly. Qualifications and skills Diploma or Certificate IV in Information Technology, ICT Support, Computer Systems, Networking, or a related field . Around 1–2 years of relevant experience in ICT support, help desk, technical support, or a similar role. Sound knowledge of computer hardware, software, operating systems, printers, user accounts and basic network troubleshooting. Ability to diagnose technical issues and provide practical, timely support to users. Good communication and customer service skills when assisting staff with ICT-related problems. Strong attention to detail with the ability to maintain support records and follow ICT security and access procedures.
Finance Officer
Condor Energy Services Ltd · Posted 27 days ago
About the role
Finance Officer Brisbane CBD | Full-Time | Finance Team Condor Energy Services is looking for an experienced Finance Officer to join our Brisbane-based Finance team. This role will have a strong Accounts Receivable focus, with responsibility for managing customer invoicing and receivables across the business, alongside supporting Accounts Payable and broader Finance activities. Our Accounts Receivable function centres around the preparation and management of significant customer invoices, ensuring all supporting documentation is accurate and complete, monitoring outstanding amounts, and working directly with customers and internal stakeholders to resolve billing queries and support timely payment. It’s an opportunity for someone who enjoys taking ownership of the invoicing process while also gaining broader exposure across Finance, including AP, reconciliations, expenses, month-end activities and reporting. What you'll be doing Preparing and issuing customer invoices, including the consolidation and review of supporting documentation Managing Accounts Receivable and monitoring outstanding customer invoices Liaising with customers and internal operational teams to resolve billing and account queries Ensuring invoicing is completed accurately and within required timeframes Supporting Accounts Payable, including supplier invoice processing and payment runs Completing bank and account reconciliations and investigating discrepancies Processing staff expenses and company credit card transactions Managing enquiries through the Finance/Accounts mailbox Assisting with customer and supplier account setup and maintenance Supporting month-end activities, reporting, projects and process improvements Cross-training across Finance functions and providing support to the wider team as required The broader responsibilities and cross-training component are consistent with the Finance Officer PD. What we're looking for You'll ideally have at least two years' experience in Accounts Receivable, Accounts Payable, a Finance Officer position or a similar finance role, with confidence managing financial transactions and communicating with both internal and external stakeholders. You'll also bring: Strong Accounts Receivable and invoicing capability Excellent attention to detail and accuracy Strong numerical and analytical skills Confidence communicating with customers and internal stakeholders The ability to prioritise competing tasks and meet deadlines Intermediate Microsoft Excel skills Experience using Business Central (Dynamics 365) is Highly regarded Exposure to Accounts Payable and payroll processes would also be beneficial Relevant finance, accounting or bookkeeping experience is essential, while a Certificate IV, Diploma or Degree in Accounting, Finance, Business or a related discipline is desirable. What’s in it for you? At Condor, we believe people do their best work when they feel supported, empowered, and part of something meaningful. We offer: A collaborative and inclusive team culture where your work is valued Flexible work arrangements to support a healthy work-life balance Modern systems and automated tools that make your job easier and more efficient Ongoing opportunities for growth and improvement, with a focus on doing things smarter Genuine, approachable leadership who are committed to your success and wellbeing
Legal Officer
TMGM · Posted 28 days ago
About the role
About TMGM: TMGM stands at the forefront of online trading and investment services, proudly serving as Chelsea FC's Official Regional Online Forex and Trading Partner in Asia Pacific. With a global presence and offices spanning three continents, TMGM has earned its reputation as a trusted CFD trading provider. We embody excellence through a commitment to regulatory compliance, technological innovation, and unparalleled customer service. At TMGM, our vision goes beyond providing a platform for trading; we aspire to empower our clients with the best trading conditions. We leverage industry-leading and cutting-edge innovative platforms to ensure that your trading experience is nothing short of exceptional. Our relentless commitment to research and development continually pushes the boundaries of liquidity and usability, giving you the tools you need to thrive in an ever-evolving financial landscape. About the role: The Legal Officer will work closely with the Chief Compliance Officer and collaborate with teams across the business, providing practical legal guidance and support on a broad range of matters. This is a great opportunity to gain exposure across the organisation and play an important role in supporting the company’s operations as a financial services licensee. Key Responsibilities: Provide legal advice and support across the company’s operations, including the review, preparation and amendment of legal documents. Review and manage contracts with third parties to ensure compliance, mitigate legal risks and monitor adherence to agreed terms and conditions. Monitor and analyse changes in financial regulations and corporate laws, advising management on their potential impact on the company’s operations. Work closely with the Chief Compliance Officer to respond to regulatory inquiries and support the timely submission of regulatory reports. Provide legal support for licensing applications, renewals and other interactions with financial regulatory bodies. Act as a key point of contact for legal matters across departments, including Sales, Marketing, Back Office and Human Resources. Liaise with external legal counsel, regulators and other stakeholders to obtain and provide information relevant to the company’s operations. Requirements Requirements Bachelor’s degree in Law; postgraduate legal qualifications will be highly regarded. Good knowledge of Australian corporations law and financial services regulatory requirements. Strong legal research, drafting and contract review skills, with excellent attention to detail. Previous experience in financial services, a law firm or an in-house legal environment is essential. Professional proficiency in both English and Mandarin, with strong written and verbal communication skills. Ability to provide clear, practical and commercially focused legal advice. Ability to work collaboratively with stakeholders across different business functions and manage multiple priorities effectively. Benefits Competitive remuneration, including performance-based bonus opportunities. Opportunities to develop your expertise and progress your career within a global business. Broad exposure to cross-regional operations and international stakeholders. A collaborative, inclusive and supportive team environment. Flexible working arrangements aligned with role and business requirements. Access to health and wellbeing benefits.
Visiting Medical Officer in Paediatric Medicine (Wyong) CCLHD – Apply via eCredential
Central Coast Local Health District · Posted 29 days ago
About the role
Applications are invited from suitably qualified medical practitioners eligible for registration in New South Wales for the above position within Paediatric Medicine, Wyong Hospital, Central Coast Local Health District (CCLHD). Applicants should be a Fellow of the Royal Australasian College of Physicians and / or other specialist recognition as provided for in the Visiting Medical Officer Determination. Salary and conditions are Sessional in accordance with the Visiting Medical Officer Determination. For enquiries about the position please contact Dr Greg Watters, phone 0409 365 344 or email [email protected] To formally apply for this position you must apply via eCredential ONLY: https://jobs.health.nsw.gov.au/cclhd/jobs/cclhd-visiting-medical-officer-paediatrician-apply-via-ecredential-354376 If you experience difficulties applying please contact Senior Medical Workforce Unit on 4320 3009. The Health Service is committed to EEO, OH&S, Ethical Practices and the principles of Cultural Diversity. Successful applicants are expected to abide by the Code of Conduct. Relevant criminal record checks will be undertaken on recommended applicants. Employment is subject to having current immunity status that complies with the Assessment, Screening & Vaccination against Specified Infectious Diseases. Salary Packaging is available to enhance benefits. Applications will not be accepted via agencies. Closing Date: 15.10.2026