Account Manager, Healthcare Provider, Healthcare Industry Team
Amazon · Posted today
About the role
executives (Vice President and C-level) experience Acknowledgement of country: In the spirit of reconciliation Amazon... and stakeholder), build and deepen executive relationships through valued based engagement and trusted partnership development
Senior AU/NZ Transfer Agency and Collective Investment Service Operational Oversight Lead– C14 Senior Vice President
Citigroup · Posted today
About the role
will manage a wide network of stakeholders, including [internal] Country & Regional Management, Client Executive, Product Heads
Clinical Research Associate II/III - NSW
Novotech · Posted 1 days ago
About the role
team Hiring Manager Daniela Caiazza Vice President Clinical Services ANZ Recruiter Pat Ng Senior Talent... Requisition structure Recruiting Type Non Executive Level 1 Organization Novotech (Australia) Pty Ltd, Novotech Health
Premium Guest Executive Interstate
The Star Entertainment Group · Posted 2 days ago
About the role
where you will work as a team to support the Vice President Premium Guest in the development and implementation of business plans... experiences for all. As the Premium Guest Executive- Interstate working in the Premium Guest team, you will focus
senior finance manager
Randstad · Posted 3 days ago
About the role
designated as Assistant Vice President, Finance). Backed by an established central finance team, this role will take full..., challenging product line performance alongside regional and local executive leadership. Highly competitive global remuneration
Head of Doctor of Medicine (MD) Program
Flinders University · Posted 10 days ago
About the role
, please email: for a confidential discussion with Professor Karen Lower, Acting Vice President and Executive Dean. Certification Applications
Senior Market Unit Operations Officer ANZ
Swiss Re · Posted 12 days ago
About the role
Location: Sydney Senior Market Unit Operations Officer ANZ Corporate Title: Vice President Division: BOO-COO P&C...) as a key strategic and operational business partner to the P&C MU Head, Country President and Location Management Team
Senior Policy Advisor
RMIT University · Posted 14 days ago
About the role
Portfolio The Office of the Vice-Chancellor Portfolio supports the Vice-Chancellor and President and provides specialist... credibility with executive stakeholders, and the confidence to navigate competing priorities while maintaining momentum
Head of Fixed Wing Engineering
Toll Group · Posted 15 days ago
About the role
compliance. About the Role Reporting to the Vice President of Fixed Wing, the Head of Fixed Wing Engineering will provide... closely with executive leadership, operational teams and key stakeholders to ensure our engineering capability supports
Senior Administration Assistant
ConocoPhillips · Posted 16 days ago
About the role
Administration Provide executive administration and secretarial support to the Managing Counsel, Australia, Vice President JV Assets... with ConocoPhillips’ SPIRIT Values. Minimum 5 years’ experience in senior administration role providing executive level support
Marketing Director ANZ
Thomson Reuters · Posted 17 days ago
About the role
team. Reporting to the Vice President, Marketing, AEM, you will be a key member of the regional marketing leadership team... progression and win rates. Create demand through field programmes: Accelerate pipeline through executive roundtables
Head of Indigenous Affairs & Human Rights
Woodside Energy · Posted 17 days ago
About the role
. Reporting to the Executive Vice President of Sustainability, Policy and External Affairs, this influential leadership role... organisations, community leaders, governments, and key stakeholders globally. Provide strategic advice to Executive Leadership
Deputy Vice-Chancellor (Education and Students)
Korn Ferry · Posted 22 days ago
About the role
an exceptional academic and enterprise leader to join the University Executive as Deputy Vice-Chancellor (Education and Students... universities. Reporting to the Vice-Chancellor and President, this is a significant opportunity to shape the future of education
Manager – Account Executive - Personal Bank Enablement
Visa · Posted 28 days ago
About the role
relationship with NAB, one of Visa's most strategic and significant clients. Reporting to the Vice President, Head of NAB... discussions and executive meetings. Act as a trusted day-to-day partner for client stakeholders, ensuring timely responses
Senior Manager – Account Executive - Business Bank & Acquiring Enablement
Visa · Posted 28 days ago
About the role
of Visa's Business Banking, Acquiring and Enterprise-wide priorities across NAB. Reporting to the Vice President, Head... Services and commercial teams. Taking the lead on client engagement activities by helping prepare business reviews, executive
Associate Vice President, Sydney Future Students
Korn Ferry · Posted 42 days ago
About the role
Vice-President, External Engagement, this influential executive role provides strategic leadership of the University...Associate Vice President, Sydney Future Students University of Sydney The University of Sydney is seeking
Vice President 1
EXL Service · Posted 62 days ago
About the role
Job Category: Growth Job Description: The Vice President, Sales Leader will drive market expansion and new-logo... priorities to convert opportunity into sustained revenue. The role requires an executive-grade sales leader who can operate
Vice President, Security Detection & Response, Global Information Security
Bank of America · Posted 64 days ago
About the role
. Join us! Vice President, Security Detection & Response, Global Information Security, Sydney Working Pattern: This is a full-time...-informed decisions quickly Skills that will help: Exceptional communication and executive presence, with the ability
Vice President, Security Detection & Response, Global Information Security
Bank of America · Posted 64 days ago
About the role
. Join us! Vice President, Security Detection & Response, Global Information Security, Sydney. Working Pattern: This is a full...-informed decisions quickly Skills that will help: Exceptional communication and executive presence, with the ability
Major Account Executive
Anaplan · Posted 76 days ago
About the role
. Reporting directly to the RVP (Regional Vice President), you will work with our Sales Development Reps, Pre-sales Consultants... you unique is welcome; join us and let's build what's next - together! At Anaplan, we are looking for a Major Account Executive
Human Resources Specialist
Techm Studios · Posted 1 days ago
About the role
Description of position Reporting to the Human Resources Manager, this role provides general HR support to the HR team including interpreting the Employee Agreement/Handbook and providing advice when required for Australia and New Zealand. This role assists with general HR administration, recruitment, training, HR projects, contributing to policy and procedure documents and other written communications, as well as internal and external reporting. Tasks and responsibilities Interpret and assist in the review of the Employee Agreement/Handbook and/or Company policies and procedures and provide advice to the business Keep abreast of industrial relations issues and legislation changes and review Costco procedures to ensure compliance Draft written communications, including letters, HR Newsletter, Costco Today and position descriptions Develop a strong working relationship with Warehouse Managers, Assistant Warehouse Manager, Admin Managers, Payroll Clerks, IT, Payroll, Vice Presidents, and Executives Develop, implement and run reports on a periodic and as needs basis for internal and external reporting Assist in auditing HR related matters HR systems – maintain and look for opportunities to drive efficiencies and maintain compliance and assist with system management of HR systems such as SuccessFactors, iChris, AS400, VEVO, Fit2Work and Turbo Recruit Assist with HR projects and work to pre-determined deadlines Assist with the design, creation and editing of basic training materials Administration of warehouse general certifications licenses and registrations, ensuring Costco is compliant at all times Create Excel or Google spreadsheets and analyse data, including period budget reporting General HR duties such as posting job ads, answering general HR queries, managing the recruitment email account and HR inbox, conducting Criminal Record Checks / work right checks Contract management with external vendors Work within a team environment to accomplish departmental goals Assist in other areas of the department and company as needed Required skills, abilities, and certifications Current driver’s license Completed study in Human Resources, Business Management, or related field Minimum 2 years HR or comparable experience Proven people management experience Exposure to HR and payroll systems Proficient in Google Suite (Docs, Sheets, Slides) and intermediate Excel (VLOOKUPs, Pivot Tables) Strong written and verbal communication, public speaking, and presentation skills Excellent critical thinking, problem-solving, and sound judgment High attention to detail with strict commitment to confidentiality Strong project management skills with a track record of delivering on time Adaptable to changing priorities and comfortable working independently across all management levels Ability to travel interstate within Australia, or New Zealand at short notice The succesful candidate is subject to a satisfactory Criminal Record Check
Vice-President and Executive Dean, College of Medicine and Public Health
Flinders University · Posted 4 days ago
About the role
Position Details Fixed-Term (5 years) Senior Manager Location: Bedford Park / Kaurna Country View Position Description About the opportunity Flinders University is seeking to appoint an outstanding academic leader as its next Vice-President and Executive Dean, College of Medicine and Public Health. This is a significant opportunity to lead one of the University’s largest Colleges, building on a strong record of achievement in education and research while shaping its next phase of growth and development. Reporting to the Vice-Chancellor and serving as a member of the University’s Senior Executive Team, the Vice-President and Executive Dean will provide strategic and academic leadership across the College, advancing research excellence, educational quality and external engagement. A particular priority will be to build on the College’s strong research performance, developing academic capability, strengthening partnerships and driving further growth in research activity and impact. The College has a distinctive national profile, supported by significant investment in health and medical research infrastructure, close partnerships with health services and an extensive medical education footprint across regional and remote Australia, including the Northern Territory. Further opportunities arise through the development of the Flinders HealthCARE Centre and its ambitions for interdisciplinary health education. The successful candidate will play a leading role in realising these opportunities, fostering collaboration across the University and contributing to the delivery of Agenda 2035: Impact. With Purpose. About you You will be a distinguished academic and research leader with a PhD or equivalent qualification, an outstanding record of research achievement and demonstrated success in building and leading high-performing academic environments. You will bring the credibility to engage with the medical and research communities, alongside the strategic, financial and organisational leadership capabilities required to lead a large and complex College. Ambitious, collaborative and collegial, you will have a demonstrated ability to develop others, build productive relationships with clinical, government and research partners, and work effectively across disciplinary boundaries. Importantly, you will bring an institution-wide perspective, with the capacity to contribute to Flinders’ broader ambitions while inspiring the College to achieve even greater success. Life at Flinders Flinders University is entering an exciting period of growth and investment, guided by its Agenda 2035 ambition to change 10 million lives for the better. With a strong commitment to student success, research that matters and meaningful partnerships with industry and communities, Flinders offers an environment in which ambitious leaders can make a lasting contribution. Ranked in the top 2% of universities worldwide, Flinders offers flexible working arrangements, extensive professional development and a vibrant campus life in Adelaide, one of the world’s most liveable cities. Our Commitment to Reconciliation and Indigenous Employment Flinders University is proud to be an organisation committed to our Reconciliation Action Plan and Indigenous Workforce Strategy. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples for all Flinders vacancies. How to Apply Odgers is assisting Flinders University with this appointment. More information on the role can be found at www.odgers.com/96913 . For further information and a confidential conversation please contact Dr Alistair Clark on [email protected] or Mazin Almaimani on 61 3 8375 7408 or [email protected] . Downloadable Content Candidate Brief Published_Flinders University_VP - Executive Dean, College of Medicine - Public Health.pdf Certification Applications to be submitted before 10.00pm: 23 Nov 2026 At Flinders we embrace and celebrate diversity and encourage applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, ethnicities, abilities, sexual orientations, and gender identities. Flinders. Fearless.
Executive Assistant
Microsoft Corporation · Posted 6 days ago
About the role
Overview Microsoft Customer and Partner Solutions (MCAPS) accelerates customer outcomes and business growth. By uniting product, engineering, marketing, sales, customer success, and partners around a common customer mission, we help customers realize value faster and turn innovation into measurable business impact. Through deep technical expertise and differentiated go-to-market execution, we win competitively, capture market share, and scale repeatable growth motions. We differentiate through value creation - delivering world-class, AI-powered customer experiences that accelerate adoption, strengthen loyalty, and create sustainable competitive advantage, driving growth that outpaces the market. The Executive Assistant to the Corporate Vice President (CVP) serves as a trusted partner to the executive, enabling the leader to operate at maximum effectiveness across customers, partners, employees, and the broader Microsoft ecosystem. This role provides strategic executive support, manages complex priorities and logistics, and acts as a central point of coordination across the CVP's leadership team, business partners, and key stakeholders. The Executive Assistant operates with a high degree of professionalism, discretion, judgement, and business acumen. Success in this role requires the ability to anticipate needs, manage competing priorities, build strong relationships across organisational boundaries, and maintain exceptional operational excellence in a fast-paced environment. Microsoft's mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond. Responsibilities Executive Support & Prioritisation Manage the CVP's calendar, priorities, and time allocation to ensure focus is directed toward the highest-impact activities. Coordinate meeting schedules, customer engagements, leadership reviews, business rhythms, and external commitments while proactively identifying conflicts and opportunities for optimisation. Act as a trusted advisor regarding prioritisation and executive time management. Leadership Team Coordination Partner with the Chief of Staff, Business Managers, Communications Lead, and Leadership Team members to deliver a consistent operating rhythm. Coordinate leadership meetings, offsites, town halls, employee engagement activities, and organisational events. Track follow-up actions and ensure commitments are executed on time. Communications & Stakeholder Management Serve as a key liaison between the CVP and internal and external stakeholders. Manage executive correspondence, support preparation of communications, facilitate information flow, and maintain strong working relationships across senior leaders, customers, partners, and support teams. Represent the office professionally while exercising sound judgement and maintaining confidentiality. Travel, Events & Logistics Own end-to-end planning and execution of executive travel, customer engagements, leadership events, board meetings, site visits, and strategic planning sessions. Ensure all logistics, briefing materials, approvals, and stakeholder communications are coordinated seamlessly. Executive Office Operations Drive operational excellence across the Office of the CVP. Manage budgets, procurement processes, expense compliance, executive support systems, and administrative processes. Identify opportunities to improve efficiency, simplify workflows, and enhance the effectiveness of executive office operation. Qualifications Required Qualifications 7 years of administrative, business support, or customer service experience in an environment with an emphasis on managing highly complex calendar, travel management, and administration work for executive/upper level management. Strong written and verbal communication skills. Preferred Qualifications Significant experience supporting senior executives, preferably General Manager, Vice President, Corporate Vice President, or C-suite level leaders. Exceptional organisational, prioritisation, and project management skills. Proven ability to handle highly confidential information with discretion and professionalism. Ability to influence without authority and build productive relationships across diverse stakeholder groups. Experience operating in a large, fast-paced and highly matrixed organisation. Strong digital and AI fluency, with a track record of using technology, including Microsoft 365 and Copilot, to streamline processes, automate routine tasks, improve information flow, and increase the effectiveness of executive support. This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled. Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations. (https://careers.microsoft.com/v2/global/en/accessibility.html)
Head of Doctor of Medicine (MD) Program
Flinders University · Posted 7 days ago
About the role
Position Details Exclusive Continuing | Full-Time Position (36.75 hours per week) Academic Level E | $217,876 p.a. 17% superannuation Location: Bedford Park / Kaurna Country View Position Description About the Role We are seeking a Head of Doctor of Medicine (MD) Program to be our visionary leader and custodian of Flinders University’s iconic flagship medical program. This new, continuing position will hold responsibly for providing strategic educational leadership for the planning, delivery, quality assurance, continuous improvement and accreditation of the MD Program across all metropolitan, rural and Northern Territory teaching sites. This is a once in a lifetime opportunity to partner with a broad range of internal and external stakeholders including academic and clinical educators, professional staff and key clinical partners to collectively deliver an integrated, contemporary and high-quality medical curriculum that meets accreditation requirements and prepares graduates for medical practice in diverse healthcare settings. You will also have the exciting opportunity to: Provide academic oversight of the MD Program, including assessment policy implementation, progression processes and the maintenance of academic standards. Lead initiatives that promote excellence, innovation and scholarship in learning and teaching across the MD curriculum. Oversee matters relating to student academic progression, fitness to practise, professional behaviour and student support in accordance with University policies and procedures. Act as a key point of academic leadership and advice for students, staff and clinical partners regarding the MD Program. Provide support, academic counselling and professional advice to students concerning their studies, professional development and career opportunities. This position makes a significant contribution to the University's strategic plan to change 10 million lives, Every One Matters , by 2035 through the Value of Excellence. Excellence is embodied throughout all elements of this role, as it works to set high standards in teaching, learning, and educational leadership. Through the design and delivery of innovative, high-quality learning experiences, continuous quality improvement, and a commitment to compliance and accreditation, this position ensures students receive an exceptional educational experience while supporting the University's reputation for academic quality and integrity. About You You are an experienced medical educator who champions a student-centred learning approach through your teaching materials and deliveries, highlighting your genuine passion for inspiring and nurturing emerging medical professionals. You will bring a strong track record in medical education, demonstrated academic leadership and the capability to lead a complex medical programme, inspiring and mentoring academic teams to deliver innovation and excellence in education. Your sound understanding of Australian Medical Council accreditation standards and medical education governance will underpin a commitment to contemporary, evidence-informed educational practice, creativity and critical thinking. To succeed in this role, you will also be able to demonstrate the following: A doctoral qualification (PhD, professional doctorate, MD or equivalent) in medicine, medical education, health professions education or a closely related discipline; or a primary qualification in medicine (MBBS, MBChB, MD or equivalent). Substantial leadership experience in higher education, medical education or health professional education at tertiary level. Significant and sustained evidence of excellence in teaching performance at a tertiary level, inclusive of the relevant professional setting with evidence of a distinguished personal contribution. Significant and sustained evidence of leadership in the successful development, delivery and evaluation of learning and teaching innovations across disciplines, both in the classroom and in the professional education setting. Demonstrated evidence of sustained capability of providing a distinguished contribution to scholarship in teaching through participation in teaching and learning strategies and in professional development in higher education teaching. College of Medicine and Public Health At the College of Medicine and Public Health, we deliver clinical, population and lab-based research, integrated teaching programs and high-quality clinical services. Our footprint reaches out from our world class teaching hospital at the Flinders Medical Centre in South Australia to multiple rural clinical locations all the way to Darwin in the Northern Territory. Our research and teaching equip the next generation of leaders and innovators with the skill, commitment, and vision to protect vulnerable communities and truly advance health outcomes. It is at the heart of everything we do. Life at Flinders They say know your place. We say you've found it right here. Flinders University was founded on the belief that learning should open minds, celebrate individuality and give people the freedom to pursue their own point of view. That spirit lives on in our community of thinkers, doers and changemakers who challenge convention, and each other, to shape what comes next. Rising to a challenge is nothing new for Flinders. During our first 60 years, we’ve navigated revolutionary changes in social and cultural norms, and have responded to transformative economic, environmental and technological developments. Through it all, we’ve continued to deliver for our students and community, innovating in learning and research to prepare graduates for the changing world they help create. Reaching beyond the limits of buildings, borders, and backgrounds, ours is an inclusive culture that believes absolutely in equality and opportunity for all. We don't just accommodate differences; we embrace and celebrate them. So, why work at Flinders? 17% Superannuation salary packaging options Genuine flexible working arrangements Awarded the AHEIA Higher Education Award for Workplace Culture Excellence due to our commitment to wellbeing through our Thriving@Flinders staff wellbeing program Wide range of professional development activities and services, including exclusive staff study offers We embrace diversity and promote equity and inclusion for all students and staff, as shown through our three SAGE Cygnet Awards. Vibrant campus life and amenities including on campus health care services , gym and childcare centre (Bedford Park, South Australia). Recognised as a Veteran Employer of Choice Our Commitment to Reconciliation and Indigenous Employment Flinders University is proud to be an organisation that is committed to our Reconciliation Action Plan and Indigenous Workforce Strategy. Our vision is to be a preferred employer for Aboriginal and Torres Strait Islander peoples. We are committed to progressing Indigenous advancement in education, research, employment, and wellbeing, and strongly encourage applications from Aboriginal and Torres Strait Islander peoples for all Flinders vacancies. Please see here for our Reconciliation Action Plan Please see here for our Indigenous Workforce Strategy Prescribed Conditions for Employment Appointment to this role is conditional on the completion of required pre-employment checks and declarations, each of which must be satisfactory to the University. These include: Flinders University will require a current completed Nationally Coordinated Criminal History Check and Gender Based Violence Declaration which is satisfactory to the University. The contract of Employment is conditional upon the receipt of these completed compliance checks. A disclosable outcome will not automatically disqualify a candidate from consideration. Each case will be assessed on its individual merits and relevance to the inherent requirements of the role. Staff working in a health care setting are strongly recommended to be fully vaccinated against COVID-19 in line with the SA Health policy. How to Apply and Information You are required to submit a CV, along with a Suitability Statement as a separate document. This should be no more than 3 pages and address the Key Position Capabilities of the position description. Flinders University is committed to providing an environment where staff with disability are valued, supported and encouraged to participate fully and independently in the life of the University. If you require any reasonable adjustments to assist you in the selection process, please contact the Recruitment Team so that we can make appropriate arrangements through [email protected] or call 08 8201 2383. For more information regarding this position, please email: [email protected] for a confidential discussion with Professor Karen Lower, Acting Vice President and Executive Dean. Certification Applications to be submitted before 10.00pm: 16 Nov 2026 At Flinders we embrace and celebrate diversity and encourage applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, ethnicities, abilities, sexual orientations, and gender identities. Flinders. Fearless.
Executive Administrator Partner
Lenovo · Posted 7 days ago
About the role
Why Work at Lenovo We are Lenovo. We do what we say. We own what we do. We WOW our customers. Lenovo is a US$83 billion revenue global technology powerhouse, ranked 153 in the Fortune Global 500, and serving millions of customers every day in 180 markets. Focused on a bold vision to deliver Smarter Technology for All, Lenovo has built on its success as the world’s largest PC company with a full-stack portfolio of AI-enabled, AI-ready, and AI-optimized devices (PCs, workstations, smartphones, tablets), infrastructure (server, storage, edge, high performance computing and software defined infrastructure), software, solutions, and services. Lenovo’s continued investment in world-changing innovation is building a more equitable, trustworthy, and smarter future for everyone, everywhere. Lenovo is listed on the Hong Kong stock exchange under Lenovo Group Limited (HKSE: 992) (ADR: LNVGY). To find out more visit www.lenovo.com and read about the latest news via our StoryHub . Description and Requirements Lenovo is seeking an experienced Executive Administrative Partner to support an executive in a global organization. This is a highly visible role for someone who can operate as a trusted strategic partner , helping the executive prioritize time, anticipate business needs, and keep a complex global organization operating smoothly and effectively. The successful candidate will bring strong judgment, business acumen, confidence, and a highly proactive mindset. This individual will serve as a strong gatekeeper of the executive’s time, understanding business priorities, organizational hierarchy, key stakeholders, and operating rhythms to make thoughtful decisions about where and how the executive engages. The role requires expertise in complex, multi-time-zone calendar management, extensive international travel, executive meetings and events, expense management, and organizational coordination. Just as importantly, this person must be able to think several steps ahead, identify potential issues before they arise, and independently drive solutions. The ideal candidate will view the calendar not simply as a scheduling tool, but as a reflection of the executive’s priorities. They will proactively assess competing demands, anticipate dependencies and major business cycles, and recommend adjustments to ensure the executive is focused on the highest-impact priorities. This position operates on a hybrid schedule and requires onsite presence three days per week. Key Responsibilities Serve as a trusted strategic partner and gatekeeper to the Vice President, confidently prioritizing the executive’s time and appropriately challenging or redirecting requests based on business priorities. Strategically manage a highly complex calendar across multiple geographies and time zones, anticipating conflicts, dependencies, business cycles, preparation needs, and downstream organizational impact. Ensure the executive remains on track to meet key commitments, deadlines, and priorities. Operate proactively and anticipate needs, identifying missing information, potential conflicts, or logistical challenges and resolving them before they reach the executive. Develop a strong understanding of the organization’s business, operating rhythm, leadership structure, and key stakeholders in order to make sound, independent judgment calls. Use visibility into the executive’s calendar and priorities to identify trends in how time is being allocated and proactively recommend adjustments when appropriate. Coordinate meetings and events with senior-level internal and external stakeholders. Maintain and drive the organization’s business management cadence (BMS). Drive Executive Staff Meetings from end to end, including agenda development, deck consolidation, meeting preparation, action-item tracking, and follow-up. Execute and coordinate high-visibility organizational activities, including Lenovo Executive Committee meetings, senior leadership meetings, All Hands calls, Town Halls, Board of Director calls, and other executive events. Manage complex domestic and international travel end to end, including multi-leg itineraries, accommodations, ground transportation, onsite logistics, contingency planning, and adherence to travel and expense policies. Proactively monitor flight and ground transportation arrangements to help ensure smooth executive travel. Maintain travel and expense budget reports. Review and approve expense reports on behalf of the executive and reconcile expense reports against statements. Generate, consolidate, and format executive-level presentations and materials. Maintain the highest level of discretion and confidentiality when handling sensitive, proprietary, or executive-level information. Support extended leadership team members with administrative needs as appropriate. Provide mentorship and support to administrative professionals, including peer training, knowledge sharing, and team building. Take ownership of organization-specific projects and priorities, operating with urgency, attention to detail, and minimal oversight. Basic Qualifications Associate’s degree or 3 years of experience supporting Director-level or above business leaders in a global environment across multiple geographies. 5 years of experience supporting a Vice President or senior executive in a complex, global organization. Demonstrated experience managing highly complex executive calendars across multiple geographies and time zones. Experience coordinating complex domestic and international executive travel. Proficiency with Outlook, Microsoft 365, Microsoft Teams, and Zoom. Preferred Qualifications 10 years of experience supporting Vice President-level or above executives in a global environment. 10 years of experience managing complex calendars across multiple geographies using Outlook and Microsoft 365. Experience working within a multicultural, highly matrixed, cross-functional organization and partnering closely with executive leadership and Chief of Staff organizations. Strong business acumen and executive presence, with the ability to understand organizational priorities and make sound decisions independently. Proven ability to serve as a confident gatekeeper, balancing competing demands while protecting the executive’s time and priorities. Highly proactive and anticipatory, with a demonstrated ability to think several steps ahead and solve problems before escalation is required. Strong judgment and the confidence to respectfully push back, challenge assumptions, and recommend alternative approaches when appropriate. Exceptional organizational skills with strong attention to detail, accuracy, and follow-through. Excellent written, verbal, and interpersonal communication skills. Strong cross-functional collaboration and relationship-building skills. Ability to independently prioritize competing demands in a fast-paced, constantly evolving environment. Flexibility to accommodate global schedules, changing priorities, and complex travel requirements. Positive, energetic, and solutions-oriented approach with a willingness to support the broader team. Ability to quickly pivot, assess changing circumstances, and identify practical solutions. A strong sense of ownership and initiative, with the desire to elevate the traditional executive assistant role into a true strategic partnership. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, religion, sexual orientation, gender identity, national origin, status as a veteran, and basis of disability or any federal, state, or local protected class. Additional Locations : * United States of America * United States of America Go back Apply If you require an accommodation to complete this application, please contact [email protected]
Executive Vice President of Operations - Helios HVACR Services (Maitland, FL)
Orion Group · Posted 28 days ago
About the role
Executive Vice President, Operations Reports to: President, Helios HVACR Services About Helios HVACR Services Helios HVACR Services is a national commercial HVACR services platform serving multi-site and national account customers across the United States. The Helios operating model is different from that of a traditional branch-based mechanical contractor. Our customers rely on us to deliver consistent service across a national footprint through local field teams. Our technicians work across a broad range of equipment and environments while navigating different customer requirements, service-level agreements, not-to-exceed limits, IVR systems, documentation requirements, and operating protocols. Executing that model consistently at scale requires a different kind of operating discipline. Helios has undergone significant transformation and has built a strong foundation for its next phase. The opportunity now is to scale what is working, increase productive field capacity, strengthen execution across the national platform, and continue growing while maintaining strong margin discipline and an exceptional customer experience. Helios operates as part of Orion Group, a national network of commercial and industrial service businesses focused on operational excellence, leadership development, and disciplined growth. Orion Vision: To be a forever company that creates opportunity for exceptional people in the commercial and industrial trades. Orion Values: Own It. Act with Care. Be Agile. Win Together. Position Overview The Executive Vice President, Operations will partner directly with the President of Helios and serve as the senior operating leader responsible for translating customer demand into productive capacity, consistent execution, profitable growth, and stronger leaders throughout the organization. This is a full-time, onsite leadership role based at Helios' headquarters in Maitland, Florida, with regular travel across the national operating footprint. This is not a corporate oversight role, nor is Helios looking for someone to simply manage a collection of local HVAC branches. Helios is one national operating platform executed through local field teams, and the EVP must understand how to make that model work at scale. Location Maitland, Florida This is a full-time, onsite role based at Helios' headquarters. Regular travel across Helios' national footprint, customer locations, and field operations is expected. Relocation to the Orlando/Maitland area is required for candidates who do not currently live within commuting distance. The successful candidate will understand the complexity of delivering field service for national and multi-site customers. They will know how technician capacity, skill mix, utilization, routing, dispatch, windshield time, customer requirements, callbacks, material spend, subcontractor usage, project execution, billing cycles, and leadership effectiveness ultimately translate into customer performance and financial results. This person must also be highly analytical. Helios operates through real-time data and expects leaders to understand what is happening in the business without waiting for month-end reporting. The EVP should naturally drill from company to region, market, manager, technician, customer, and work order until they understand what is driving performance and what needs to change. Just as importantly, this leader must build capability rather than create another organizational layer. Success will be measured by whether Helios' Commanders, Service Managers, Field Supervisors, and other operating leaders become stronger, more accountable, and more capable of making decisions closer to the customer and the technician. The EVP will inherit a business with meaningful customer demand, an established national footprint, and a strong foundation from which to grow. The mandate is to increase productive capacity, improve execution, develop leaders, and build the operating capabilities required to scale Helios through continued organic growth and acquisition. Key Responsibilities National Service Execution Lead operational execution across Helios as one national service platform, ensuring consistency while maintaining strong local field leadership and responsiveness. Deliver against the service expectations of sophisticated national and multi-site customers, including SLAs, response times, NTE requirements, documentation, IVRs, work-order requirements, and customer-specific processes. Build operating mechanisms that create consistent customer experiences across geographies without creating unnecessary bureaucracy. Partner closely with national account and sales leadership to understand customer demand, service requirements, growth opportunities, and operational constraints. Develop a deep understanding of customer-level performance and ensure that growth is both operationally executable and economically attractive. Strengthen customer relationships through consistent execution, responsiveness, transparency, and accountability. Capacity Management & Field Productivity Build a disciplined approach to understanding and managing field capacity across the national footprint. Translate customer demand into the technician headcount, skill mix, geography, leadership, and infrastructure required to capture it. Quickly diagnose whether capacity constraints are driven by headcount, technical capability, utilization, routing, dispatch, training, leadership, or other operational factors. Improve technician utilization and productivity while reducing unnecessary windshield time, callbacks, and other sources of lost capacity. Partner with recruiting, training, and field leadership to ensure Helios has the right technicians with the right capabilities in the right markets. Create visibility into current and future capacity so the organization can proactively deploy resources and support growth. Business & Financial Leadership Own operational and financial performance and understand the field-level drivers behind revenue, gross margin, operating profit, and cash flow. Connect technician utilization, labor efficiency, windshield time, callbacks, material spend, subcontractor usage, fleet costs, pricing models, and project execution directly to P&L performance. Understand the economics and operational implications of flat-rate, time-and-material, maintenance, and project work. Strengthen project execution, WIP management, billing velocity, and cash conversion. Ensure growth initiatives are aligned with available capacity, customer profitability, and the ability to execute consistently. Develop leaders who understand not just their financial results, but the operational actions required to improve them. Data-Driven Operating Rhythm Lead Helios through a rigorous, data-driven operating cadence using Domo and other operating systems. Establish clear KPIs and expectations across company, region, market, leader, technician, customer, and work-order levels. Identify performance anomalies quickly and drill into root causes rather than relying solely on month-end financial reporting. Use data to identify capacity constraints, productivity opportunities, customer issues, leadership gaps, and emerging risks. Build an organization in which operating leaders use data every day to understand their businesses and take action. Create accountability around leading indicators that drive customer, operational, and financial outcomes. Organizational Leadership & Talent Development Build, coach, and develop a high-performing operating leadership team. Increase the capability and accountability of Commanders, Service Managers, Field Supervisors, and other field leaders. Push decision-making closer to the customer and technician by establishing clear expectations, ownership, and accountability. Develop leaders who can independently diagnose problems, make decisions, and improve their businesses. Build a strong succession pipeline and operating bench capable of supporting continued growth. Create an environment of high standards, direct communication, continuous improvement, and development. Remain highly visible in the field and build credibility with technicians and frontline leaders. Growth, Integration & Change Leadership Help scale Helios through continued organic growth and strategic acquisitions. Lead operational integration of acquired businesses while preserving the strengths, customer relationships, and speed that made those businesses successful. Create consistency in operating practices, systems, metrics, and expectations without over-centralizing decision-making. Lead effectively through change and help teams understand not only what is changing, but why. Identify scalable best practices and deploy them across the organization. Balance standardization with the flexibility required to serve different customers, markets, and field conditions. Candidate Profile We are intentionally prioritizing operating-model experience over traditional industry pedigree. The strongest candidate will likely bring: Significant leadership experience in a national or multi-site field-service organization with complex customer requirements. Experience leading large, technician-heavy, geographically distributed operations. Direct, active P&L leadership with a demonstrated ability to connect field-level operating drivers to revenue, margin, and cash performance. Deep experience managing field capacity, including technician productivity, utilization, scheduling, dispatch, routing, skill mix, and workforce planning. Experience operating against demanding customer SLAs and service requirements across multiple markets. Exceptional analytical capability and demonstrated experience using operating data to identify root causes and drive action. Experience improving and scaling complex organizations through change, growth, and integration. A track record of building strong operating leaders and pushing accountability deeper into an organization. Experience integrating acquired or decentralized businesses and creating consistency without adding unnecessary bureaucracy. Commercial HVACR, mechanical services, facilities services, or similar technical field-service experience is strongly preferred but is not required if the candidate brings exceptional national field-service operating experience. Ideal backgrounds could include HVACR and mechanical services as well as other sophisticated national field-service environments where technician capacity, dispatch, SLAs, customer requirements, and field economics are critical to success. Leadership Characteristics The right leader for Helios will be: Low ego and high accountability. Willing to own results while giving others the opportunity and responsibility to lead. Hungry, humble, and smart. Driven to improve, willing to learn, and highly effective with people. Curious before prescriptive. Seeks to understand why the business operates the way it does before deciding what should change. Data-driven. Naturally follows numbers to their source and uses facts to drive decisions and accountability. Operationally curious. Wants to understand what is happening at the customer, technician, and work-order level. A builder of leaders. Measures success through the capability of the organization, not the number of decisions that flow through them. Field credible. Equally comfortable in a customer or ownership meeting and spending a day in the field with a technician. Commercially minded. Understands that great operations enable growth, customer retention, and stronger economics. Comfortable with change. Able to create clarity and momentum in an organization that continues to evolve. Bias toward action. Moves quickly from data and diagnosis to ownership and execution. What Success Looks Like in the First 12–18 Months The EVP will be successful when Helios has: More productive technician capacity across the platform, with a clear understanding of capacity and constraints by geography and skill set. Improved field retention and a stronger technician experience. Technician utilization consistently at or above target, supported by better capacity planning, routing, dispatch, training, and field leadership. Better and more consistent SLA execution across national accounts and geographies. Strong topline growth with continued margin discipline, demonstrating the ability to convert customer demand into profitable revenue. Improved visibility into field economics, with operating leaders understanding the drivers of revenue, margin, productivity, and cash. A stronger operating bench, with Commanders, Service Managers, Field Supervisors, and other leaders demonstrating greater ownership and capability. A repeatable operating model that can support continued organic growth and successfully integrate future acquisitions. More decisions being made at the appropriate level of the organization, with stronger accountability flowing down rather than more decisions flowing up. The Opportunity This is an opportunity to help build the next version of Helios. The foundation has been established and the business has significant demand and opportunity ahead of it. The next phase is about turning that opportunity into scalable execution: increasing productive capacity, delivering consistently for national customers, developing exceptional field leaders, integrating future growth, and continuing to improve the economics of the business. We are looking for a leader who wants to build that operating platform, not simply manage it.