Receptionist/Admin Assistant
Design & Build Recruitment · Posted today
About the role
Join a well-established custom home builder known for quality homes, exceptional service and a strong team culture. Based in a modern office, this is a great opportunity for someone looking to build t
Environmental Services Assistant - Admin Office and General Areas - Dandenong Hospital
Monash Health · Posted today
About the role
where your dedication makes a difference in people's lives. About the Role Join our team as an Environmental Services Assistant... have the following opportunities available: Position 1: ESA - Admin Di- L2 - all shifts 75hr PFT Week 1 to 4. Monday
Admin Assistant
Australian Workforce · Posted 1 days ago
About the role
Admin Coordinator Monday to Friday, 8:30am to 5:00pm We're looking for a friendly, flexible Admin Coordinator... around you, this could be the role for you. About the role As Admin Coordinator, you'll provide admin (CRM) and reception support across the
Admin Assistant | Legal or Professional Services Background
Hays · Posted 1 days ago
About the role
. Your new role As the Administration Assistant, you'll provide day-to-day administrative and operational support across the
Logistics/Admin Officer
Archer-Daniels-Midland · Posted 2 days ago
About the role
relevant trader / manager Understanding the Washout functions and providing support to the Trade Assistant
Executive Assistant / Senior Admin
Morgan Consulting · Posted 3 days ago
About the role
, you'll bring: Proven experience in a Senior Administrator, Executive Assistant, Operations Administrator or similar
Admin Assistant
WorkPac · Posted 6 days ago
About the role
. 28-35 hours a week What You Will Be Doing In this role you will work assisting with admin duties and all round site... work, including: Assisting with daily admin duties and dealing with clients via the phone and email Handling invoicing
Admin Assistant - Client Services
William Buck · Posted 6 days ago
About the role
itself on delivering advice that makes a diïŹerence. Description of the role: We're seeking an Admin Assistant - Client... by handling client queries, documentation, and service follow-up. What makes you 'just right': 5+ years of experience in admin
Admin Assistant - Construction
Bechtel · Posted 8 days ago
About the role
Requisition ID: 300456 Relocation Authorized: National - Camp Telework Type: Full-Time Office/Project Work Location: Cloncurry, QLD Extraordinary teams building inspiring projects: Since 1898,
Admin Assistant - Site
Chandler Macleod · Posted 8 days ago
About the role
We are seeking an experienced Admin Assistant - Site to join a busy Health, Safety & Sustainability (HSS) team
Casual Admin Assistant - Sky Accountants
WizeTalent · Posted 8 days ago
About the role
seeking a warm, organised, and professional Admin Assistant on a casual basis to be the welcoming face and first point
Admin Assistant - Construction
Bechtel · Posted 8 days ago
About the role
Requisition ID: 300456 Relocation Authorized: National - Camp Telework Type: Full-Time Office/Project Work Location: Cloncurry, QLD Extraordinary teams building inspiring projects: Since 1898,
Admin / Customer Service Assistant
AWX · Posted 9 days ago
About the role
Admin / Customer Service Assistant Bells Creek Full-Time Hours | MondayFriday | $35$38 per hour + Casual Loading... (as applicable) About the Role AWX is seeking a reliable and organised Admin / Customer Service Assistant to join our client
Admin, Guest Relations & Reception Roles - Temporary Positions Available
PKL Recruitment · Posted 9 days ago
About the role
and thrive in fast-paced, on-site environments. Available Roles Include: Guest Relations (Full-Time) Executive Assistant
Reception/Facilities Admin
Jones Lang LaSalle · Posted 10 days ago
About the role
leave Private Health Insurance Discounts Active Social Club Employee assistant program Novated Lease for EV cars Paid
Customer Support & Admin Assistant (Healthcare)
BruntWork · Posted 10 days ago
About the role
Job Overview Our client is looking for a Customer Support and Admin Assistant who can deliver thoughtful, timely... Customer Support & Admin Assistant (Healthcare) Job Category Customer Support Job Type Full Time (35 hours
Project Admin Assistant
Kent · Posted 13 days ago
About the role
Job Description: Project Administrator Join us. Unleash your energy within. At Kent, ambitious people come together to courageously tackle greatest challenge of our time, to bring our world the
Part time Receptionist / Admin all rounder
Hays · Posted 15 days ago
About the role
/ Administration Assistant to join their close-knit team based in Botany. Your new role As the Part-time Reception / Administration... Assistant, you will play a key role in supporting the day-to-day operations of the business. Working four days per week (Tuesday
Admin Assistant
Core Talent · Posted 80 days ago
About the role
clients across Sydney. The Role: This is a hands-on admin role sitting at the centre of the business, supporting the... with timesheets and reporting General office admin, filing and keeping internal systems up to date About You You don't need
Admin Assistant with career path - You First Financial Group
WizeTalent · Posted 85 days ago
About the role
Administrative Assistant with a clear Career Path into Accounting, Financial Planning, or Mortgage Broking... looking for a motivated, detail-oriented Administrative Assistant to support our accounting, financial planning, and mortgage broking teams
Administration Assistant
Woodforde Group · Posted today
About the role
Your Organisation Are you a switched-on administrator who loves getting things organised, clearing a backlog and ticking tasks off the list? We are seeking an experienced Temporary Administration Assistant to join a busy Service team based in Hallam. This is an immediate-start temporary opportunity through to Christmas, providing additional administrative support while the team welcomes and trains new schedulers. This role would suit a strong all-round administrator who can be shown a process, pick it up quickly and confidently run with it. Youâll work across a range of service administration tasks, helping clean up outstanding work, update systems, follow up customers and ensure information is accurate and up to date. Your Role Working within the Service team, your key focus will be helping clear existing administrative backlogs and keeping service information moving. Your responsibilities will include: Working through outstanding administration and service backlogs Managing case queues and responding to customer enquiries Following up customers regarding outstanding quotes and information Contacting customers to obtain outstanding purchase order numbers Updating purchase order information to allow jobs to progress to invoicing Following up outstanding customer payments Taking one-time credit card payments over the phone Updating work orders, job information and customer records Navigating ServiceMax to locate job information and provide customers with updates Managing customer portals and ensuring required information is uploaded accurately Coordinating technician compliance requirements for customer sites, including police checks, Working with Children Checks and site inductions Booking and coordinating required inductions Supporting general phone and email enquiries across the Service team Assisting with other service administration tasks as backlogs are cleared The team primarily works across ServiceMax, Salesforce and Microsoft Teams , with ServiceMax experience particularly desirable. Your Profile We are looking for a switched-on administrator with strong attention to detail, who enjoys a busy environment, takes pride in their accuracy and can confidently get on with the job once shown the ropes. You will ideally bring: Strong administration experience within a busy, fast-moving environment The ability to learn new processes and systems quickly Excellent attention to detail and confidence working through high-volume administrative tasks Confidence speaking with customers over the phone Experience managing customer enquiries and following up outstanding information Strong systems skills and accurate data entry capabilities The ability to prioritise your workload and work autonomously once trained A proactive approach and the ability to think on your feet ServiceMax experience will be highly regarded Salesforce experience would also be advantageous Previous exposure to scheduling, field service, technicians or service coordination would be helpful, but is not essential Hands on training will be provided on the company's processes and systems. The Details South Eastern Suburbs location $41 per hour Super Immediate start Temporary assignment through to Christmas Monday to Friday Full-time hours, flexibility either 8amâ4pm or 9amâ5pm Office-based role Onsite parking available If you're a capable, switched-on administrator who enjoys getting stuck into a busy workload and can quickly take ownership of a task, we'd love to hear from you. Apply Now Please send your resume by clicking on the apply button. Learn more about Woodforde Group and how we can help you: https://woodfordegroup.com.au/ At Woodforde Group we support and celebrate diversity and do not discriminate. We are for all people, regardless of difference, and know that the more inclusive we are the stronger our work culture and the better our service delivery will be. All employment is decided on the basis of qualifications, experience, merit and business needs. We encourage people of all ages, backgrounds, orientations and walks of life to apply and feel comfortable in their own skin.
Administrative Assistant
St Vincentâs Health Australia · Posted today
About the role
Job Description: Administration Assistant â Complex Care & Chronic Disease Permanent Part Time â 72 hours per fortnight Friendly and supportive team environment Fitzroy location Work within St Vincentâs Health Independence Program About the Role An exciting opportunity is available for an experienced Administration Assistant to join the Complex Care & Chronic Disease (CC&CD) Team within St Vincentâs Health Independence Program (HIP). In this varied role, you will provide high-quality administrative and operational support to the CC&CD Team and broader HIP Management Team. You will play an important role in supporting the smooth day-to-day operation of the service, working closely with managers, clinicians and team members to help achieve service objectives and deliver high-quality patient care. Key responsibilities include: Provide responsive administrative and operational support to the CC&CD Team and broader HIP Management Team Coordinate day-to-day office operations, including supplies, facilities and rostering support Manage office and clinical equipment, including procurement, registers, maintenance, servicing and annual calibration requirements Coordinate meetings, documentation and other administrative requirements Assist with the orientation and training of new staff Support audits, quality improvement activities and compliance requirements Maintain an organised, efficient and professional working environment Classification: Administration Assistant Grade 2, HS2âHS20 ($68,000 â$75,000 per annum, pro rata). Your Contribution You will bring: Previous administrative experience within a healthcare or busy office environment Excellent customer service, interpersonal and communication skills A professional and patient-centred approach Strong organisational skills with the ability to manage competing priorities A proactive approach and the ability to work effectively both independently and as part of a team Advanced Microsoft 365 skills and experience using PAS and/or EMR systems What We Offer Salary packaging to increase your take-home pay A focus on employee wellbeing, with regular initiatives, events and programs Confidential, solutions-focused employee counselling Access to Fitness Passport and a wide range of fitness facilities Fitzroy location, close to Melbourneâs CBD, public transport, cafes and parking Staff discounts and promotions through the St Vincentâs Foundation Regular professional development opportunities A supportive culture focused on continuous improvement About Complex Care & Chronic Disease The Complex Care & Chronic Disease Service forms part of St Vincentâs Health Independence Program (HIP). The service supports people with complex medical and/or social needs who frequently present, or are at increased risk of presenting, to hospital. Working across clientsâ homes and local communities, the team aims to improve health outcomes, support independence and reduce avoidable hospital presentations through coordinated, person-centred care. Working at St Vincentâs St Vincentâs Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service providing a diverse range of adult clinical services. Our work is guided by our values of Compassion, Justice, Integrity and Excellence , and our commitment Contact Natalie Pollard [email protected] Closing Date: 29 November 2026 11:59pm Reconciliation Action Plan: At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples. For further information, visit https ://www.svha.org.au/about-us/reconciliation or get in contact at [email protected] View Reconciliation Action Plan Code of Conduct: View Code of Conduct
Administration Assistant
Crawford · Posted today
About the role
Description The Opportunity Looking to start or grow your career with a global organisation that values development, progression and purpose? Join Crawford as an Administration Assistant and gain hands-on experience in a supportive, high-performing team while helping people and businesses recover from life's unexpected events. Based in Perth, this role offers structured training, exposure to a variety of business functions, and genuine opportunities to build a long-term career within the insurance and claims industry. What's In It For You? Join a global organisation known for developing and investing in its people Hybrid working arrangements (3 days in the office, 2 days from home) for greater flexibility Comprehensive training and ongoing support, with no insurance experience required Be part of a friendly, supportive team that celebrates success and helps each other grow Explore long-term career opportunities across Crawford's national and global network Why Crawford? For more than 80 years, Crawford has been helping people, businesses and communities recover from loss. As a global leader in claims management and outsourcing solutions, we offer more than just a job. We provide meaningful work, ongoing development and opportunities to build a rewarding long-term career. Our people benefit from the scale and stability of a global organisation while enjoying the support, collaboration and close-knit culture of a local team. What You Will Be Doing Answering calls and responding to email enquiries Supporting clients and stakeholders throughout the claims process Assisting with reports, documentation and general administrative tasks Managing shared inboxes and calendars Coordinating information and supporting day-to-day team operations Providing exceptional customer service to internal and external stakeholders What We Are Looking For Essential Previous administration and/or customer service experience Strong communication skills, both written and verbal Excellent organisational skills and attention to detail A proactive attitude with a willingness to learn Desirable Experience using Microsoft Office, particularly Excel Exposure to insurance, claims or professional services environments Career Growth at Crawford We are committed to helping our people grow and build rewarding careers. Depending on your interests and career goals, opportunities may include: Internal and External Claims Adjuster positions Leadership and specialist career pathways Cross-functional opportunities across departments including TPA, HR, Technology and Operations National and international career opportunities within the wider Crawford network If you are looking for a role that offers training, support and long-term career opportunities, we would love to hear from you. Simply submit your resume and apply today.
Administration Assistant
Frontline Recruitment Group · Posted today
About the role
We are looking for a reliable, organised and motivated Administration Assistant to join our team in Burbank. This role would suit someone with previous administration experience, particularly in the residential construction industry. However, if you have good computer skills, a positive attitude and are a fast learner, we would also love to hear from you! Key Responsibilities Provide general administrative support to the team Answer phone calls and respond to emails Manage filing, data entry and general office paperwork Assist with scheduling appointments and coordinating jobs Maintain accurate records and update company documents Assist with preparing work orders, reports and other documentation Communicate with suppliers, subcontractors and clients Support the day-to-day running of the office Skills and Requirements Good computer skills and confidence using Microsoft Office Strong organisational and time-management skills Excellent communication and attention to detail A positive attitude and willingness to learn Ability to work independently and as part of a team Previous administration experience is preferred Experience in residential construction or the building industry will be a strong advantage What's on Offer Full-time position, 38 hours per week Monday to Friday working schedule Opportunity to join a team within the residential construction industry Training and support for the right candidate
Admin Assistant
Australian Workforce · Posted today
About the role
Admin Coordinator Monday to Friday, 8:30am to 5:00pm Weâre looking for a friendly, flexible Admin Coordinator to join our dynamic, team-oriented group. If you enjoy keeping things running smoothly and supporting the people around you, this could be the role for you. About the role As Admin Coordinator, youâll provide admin (CRM) and reception support across the business, making sure our Project Managers and the wider team have what they need to get their work done. What we offer Competitive Pay rates A clean, comfortable, temperature-controlled work environment A friendly small-business team Training provided on the job Potential Permanent role for the right candidate Your key responsibilities Data entry and Syspro support Reception and general administration Managing stationery and office supplies Customer support Assisting Project Managers with their job paperwork Managing project sales orders and invoicing, using Excel as required Light office duties, including answering phones and keeping the coffee machine running Filing Contributing to team obligations What weâre looking for A great cultural fit with our team-focused, dynamic group Available five days a week, Monday to Friday, 8:30am to 5:00pm Flexible, with a willingness to jump in and help wherever needed Comfortable with data entry and working in Excel Confident on the phone and with customers Syspro or CRM experience is highly regarded Prior admin experience What youâll achieve Keep our Project Managers supported and their paperwork up to date Keep sales orders and invoicing accurate and on track Be the friendly, helpful first point of contact for our office HOW TO APPLY If you meet the requirements and are available to start immediately, click APPLY NOW and submit your updated resume online. A clearly formatted Word document is preferred. Please ensure your mobile number and email address are correct so our recruitment team can contact you. Australian Workforce | Job Reference: 10094 APPLY NOW
Administration Assistant
Good Price Pharmacy Warehouse · Posted today
About the role
Summary: We are seeking a highly organized and detail-oriented Administration Assistant to join our team. The ideal candidate will provide essential support to various departments within our organization, ensuring smooth operations and efficient workflow. This role requires excellent communication skills, a proactive approach, and the ability to handle multiple tasks simultaneously. The Administration Assistant will play a crucial role in maintaining a productive and professional work environment. Responsibilities: Perform general administrative tasks, including managing correspondence, scheduling appointments, and maintaining records. Assist in organizing and coordinating meetings, conferences, and events. Handle incoming calls and inquiries, providing accurate information and redirecting as necessary. Prepare and distribute internal communications, memos, and reports. Maintain office supplies inventory and place orders when needed. Support the HR department in various tasks, such as onboarding new employees and maintaining employee records. Collaborate with other team members to ensure efficient workflow and timely completion of projects. Assist in managing travel arrangements and accommodations for staff members. Uphold confidentiality and handle sensitive information with discretion. Qualifications: High school diploma or equivalent; additional certification in office administration is a plus. Proven experience as an Administration Assistant or in a similar role. Proficient in using office software, including MS Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and time management skills. Strong attention to detail and accuracy. Exceptional verbal and written communication skills. Ability to prioritize tasks and work independently. Familiarity with basic HR processes and procedures is desirable. Professional and friendly demeanor. test 123
Administration Assistant
Good Price Pharmacy Warehouse · Posted today
About the role
Summary: We are seeking a highly organized and detail-oriented Administration Assistant to join our team. The ideal candidate will provide essential support to various departments within our organization, ensuring smooth operations and efficient workflow. This role requires excellent communication skills, a proactive approach, and the ability to handle multiple tasks simultaneously. The Administration Assistant will play a crucial role in maintaining a productive and professional work environment. Responsibilities: Perform general administrative tasks, including managing correspondence, scheduling appointments, and maintaining records. Assist in organizing and coordinating meetings, conferences, and events. Handle incoming calls and inquiries, providing accurate information and redirecting as necessary. Prepare and distribute internal communications, memos, and reports. Maintain office supplies inventory and place orders when needed. Support the HR department in various tasks, such as onboarding new employees and maintaining employee records. Collaborate with other team members to ensure efficient workflow and timely completion of projects. Assist in managing travel arrangements and accommodations for staff members. Uphold confidentiality and handle sensitive information with discretion. Qualifications: High school diploma or equivalent; additional certification in office administration is a plus. Proven experience as an Administration Assistant or in a similar role. Proficient in using office software, including MS Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and time management skills. Strong attention to detail and accuracy. Exceptional verbal and written communication skills. Ability to prioritize tasks and work independently. Familiarity with basic HR processes and procedures is desirable. Professional and friendly demeanor. test 123
Administration Assistant
Anglicare · Posted today
About the role
Anglicare has an exciting opportunity for an Administrative assistant, to be part of Anglicare Carlingford House Residential care team. The aim of this role is to provide efficient and effective administrative support to the Residential Care Facility, ensuring smooth day-to-day operations This is a Permanent Part-time role based at Anglicare Carlingford House, Carlingford. We are looking at a shift coverage from Saturday-Tuesday and for a total of 28 hours in a week. Responsibilities (not limited to): Complete general administrative tasks, including word processing, filing, emailing, and mail distribution. Attend to residents, visitors, couriers, and trades people at the reception desk, providing a professional and welcoming service. Help support the Operations team with rostering duties. Maintain and improve administrative procedures and systems. Organise meetings, events, and functions as required. Process work orders and supply orders in a timely manner. Update resident files in accordance with Commonwealth, State, Anglicare, WHS, and Rehabilitation guidelines. Ensure all administrative records and databases are accurately maintained and up to date. Assist with basic financial processes as directed by the Retirement Living Manager. Comply with safe work practices and participate in workplace consultation activities. Actively engage in safety activities, including hazard and incident reporting as prescribed in the WHSIMS. Key Skills Strong attention to detail and accuracy Excellent organisational and time management skills Effective verbal and written communication Proficiency in Microsoft Office applications Customer service orientation Ability to work independently and as part of a team Adaptability and flexibility in a changing environment Basic financial literacy and numeracy skills Empathy and patience when dealing with older residents Qualifications and Experience Certificate III in Business Administration or equivalent qualification (desirable) Minimum 1-2 years' experience in an administrative or customer service role Experience working with older people or in a Residential Care setting (desirable) Are you ready for a career that means more? To apply for this role, please click the âApplyâ button. All applicants will receive a response. Anglicare is as wonderfully diverse as the customers and communities we support. While we are guided by our Christian-based values, our team includes people of all faiths and backgrounds who share our commitment to serving others, and we value the diverse perspectives they bring. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, genders, abilities and cultural backgrounds. Please note that successful completion of background checks and NDIS Worker Screening Check Clearance may be required as part of the employment process for this role. Disclaimer: We do not accept unsolicited agency resumes and are not responsible for any fees related to unsolicited resumes. Application Close Date: November 09, 2026
Administration Assistant
Victorian Government · Posted today
About the role
Can you tell me more about what you do at VLSBC? Great question! We're really proud of the work we do. We are the regulator of the Victorian legal profession. We license lawyers and oversee service standards and conduct. This includes handling complaints about lawyers, investigating poor conduct and overseeing management of trust accounts. We are also the stewards of the public purpose and fidelity funds and administer these to support legal regulation and access to justice in Victoria. We are a modern best practice regulator, using data and insights to help identify where our actions can have the greatest impact on ensuring ethical and professional legal practice by Victorian lawyers. We are passionate about maintaining and protecting the rule of law by ensuring the integrity of the legal profession. Okay, and what role are you recruiting for? We're looking for a Administration Assistant to join our Discipline & Suitability Team. You will assist team members with tasks assigned to you relating to investigations, litigation matters and project work including receipt of incoming and outgoing mail and documents and carrying out a variety of administrative tasks (data entry, electronic document compilation, document management and other computer-based activities). This is getting interesting, what type of person are you looking for? We're looking for passionate and driven people to work with us as we continue to enhance our services to the Victorian public. We are looking for candidates with the following: * Knowledge and experience working with office-based computer systems, eg an eDRMS (Content Manager/TRIM), Microsoft Office suite of software and databases. * Candidates currently studying or with a tertiary qualification in law will be highly regarded. * Experience working in a legal environment would be well regarded. That sounds like me! How are you different from other organisations? We're really excited by our organisation, we offer: * Flexibility: We have work leading edge flexible working options including part-time, compressed hours, flexible start time, up to 2 days working from home. * Culture: Our People Matter Survey results reflect our staff are proud to work for the VLSBC. * Wellbeing: We have an active Social Club and Health and Wellbeing Committee that promote fun and engaging activities throughout the year * Partnership: our horizontal structure allows for more partnership with your colleagues and other teams * Purpose: We play a key role in regulating the legal practice in Victoria I want to know more! Alex Freeman would love to hear from you on [email protected] if you have questions about the role. I'm now really interested! Great! Our recruitment is all about red carpet not red tape so simply click on âApply Now' before midnight 8th November. We can't wait to hear from you! Other relevant information: Appointment will be subject to abiding by our Flexible Working Procedure which defines the number of required in-office days at our office (including the âteam day' of your team) and completion of the VPS Pre-Employment Statutory Declaration, Misconduct Declaration and Consent Form and the Pre-Employment Health Declaration. Your appointment may be subject to a satisfactory National Police Record Check, provision of evidence of qualifications required for your position and/or a probation period.
Administration Assistant
Recruitment Select · Posted 1 days ago
About the role
Casual Administration Assistant | Shepparton Recruitment Select is seeking a mature, experienced, and highly organised Administration Assistant to join a friendly and dynamic team based in Shepparton. This is part-time hours on casual pay working up to five days per week, ideally suited to someone looking for a great work-life balance & a potential to grow within the business. The successful candidate will be a proactive and reliable team member with strong administrative skills and the ability to effectively manage a variety of office responsibilities. Key Responsibilities Provide reception support and act as the first point of contact for visitors and clients. Professionally greet and assist clientele. Handle enquiries from both internal and external stakeholders in a prompt and efficient manner. Manage incoming phone calls and email correspondence. Perform accurate data entry and maintain records. Undertake general office administration duties. Monitor office supplies and coordinate stationery orders. About You To be successful in this role, you will possess: Previous experience as an Administration Assistant or in a similar administrative role. Strong computer skills, including proficiency with Microsoft 365 applications Experience using SAP manufacturing data software (desired but not essential) Excellent communication and interpersonal skills Strong organisational and time-management abilities A proactive, positive, and "can-do" attitude The ability to work both independently and as part of a team A willingness to be the go-to support person within the office environment The ability to successfully pass a Drug and Alcohol screening A current Police Check Full working rights within Australia How to Apply If this opportunity aligns with your skills and career goals, click 'Quick Apply' or email your resume, including two professional referees, to: [email protected] For further information, please contact Adele on 0407 892 182. Please Note: Only candidates selected for the next stage of the recruitment process will be contacted.
Administration Assistant
Recruit Personnel · Posted 6 days ago
About the role
Our Client is in need of an Administrator to support their business 3 days a week, Monday to Wednesday. This role will very much see you working closely with the business owner in adhoc administration based tasks including - organising inductions, enrolling employees into training, general correspondence etc. This role will require an individual who can follow a direction, who is a finisher working to completing tasks within expected timeframes. Essential requirements include: Confident administration experience Advanced computer skills Capacity to follow a direction Driver's License and Transport to get to and from work Desirable: Previous experience onboarding employees i.e. inductions, medicals, training - would be highly regarded Availability to commence immediately.
Administrative Assistant
O'Brien Electrical · Posted 7 days ago
About the role
O'Brien Electrical Lake Macquarie is seeking interest for an Administrative Assistant . We require a self-motivated team member with office administration experience who is reliable and able to work within a team and independently. ABOUT THE ROLE This role is a critical support function for our business and its customers. You will be working with our owners and team members, contributing towards delivering a great overall customer experience. The successful team member will be responsible for the following but not limited to: The first point of Customer Contact - Incoming phone calls & greeting of customers and visitor's to the office and showroom General administration duties including production of documents, data entry & general filing Work closely with directors and operation managers Providing administrative assistance to key internal staff when required Liaise with site staff, suppliers, subcontractors & local authorities Update & maintain CRM and various registers Attend & process requests for work order and quotes Scheduling jobs and managing workflow schedules Assist in preparation of invoices & quotations Creation of Purchase Orders to suppliers and subcontractors Assist/organise materials for projects including deliveries Assist & maintain stock management including stock takes Processing of some Accounts Payable/Accounts Receivable duties ABOUT YOU To be successful in this role you will have the following skills and attributes: A professional phone manner with excellent communication skills Ability to work efficiently & multi-task under pressure Have exceptional organisational skills Have a strong customer service focus Attention to detail & a positive "can do" attitude Ability to work as a team player and independently Ability to forward-think and show initiative Ability to pick up new skills quickly and maintain accurate information Be a clear and logical thinker, able to comprehend issues and work to resolve them effectively Computer skills including use of Microsoft Programs and Google Apps (preferred) Experience with Simpro software (an advantage) Experience with Xero (an advantage) Knowledge of the electrical industry (an advantage) The position is full time (Monday to Friday) This is a terrific opportunity to work with a close-knit team. If you are a highly motivated and energetic individual with strong communication skills, looking for a challenge and to make your mark on the growth of an expanding company, then we would like to hear from you. Apply Now!
Administration Assistant
Haynes · Posted 8 days ago
About the role
Haynes is seeking a Customer Support Representative who will be the first point of contact for inquiries, handle order processing, and ensure timely communication and updates based in Eaglefarm QLD. Join a leading employer through Haynes People. Competitive pay, supportive team environment and genuine opportunities to grow your career. Competitive remuneration and benefits Excellent working conditions Monday to Friday Plus Weekly Pay Casual Temp to Perm About Haynes For more than 25 years, Haynes People has been connecting skilled workers with leading employers across mining, manufacturing, construction, logistics, infrastructure and energy industries throughout Australia. We are committed to creating opportunities, supporting careers and helping people succeed in safe, rewarding workplaces. Whether you're looking for your next role, a new challenge, or a pathway to long-term employment, Haynes People is here to support you every step of the way About the Opportunity In this position, you'll be the first point of contact for customers, handling enquiries through phone, email, and online channels. You'll assist with order processing, provide updates on customer orders and backorders, resolve issues, and perform general administrative tasks to ensure customers receive excellent service. This is a fantastic opportunity to become part of a professional team where your skills are valued, and your contribution makes a difference. You'll enjoy a supportive work environment, hands-on experience, and the opportunity to secure ongoing employment for the right candidate. What You'll be Doing Handle inbound customer inquiries via phone, email, and chat. Communicate proactively with customers to ensure satisfaction and resolve issues. Process and manage customer orders efficiently, including online transactions. Expedite backorders and provide customers with timely daily status updates. Support general administrative tasks as needed. About You To be successful in this role, you will have: Strong verbal and written communication skills. Excellent attention to detail and organizational abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and/or other order management systems. Ability to multitask and prioritize in a fast-paced environment. Customer-focused with a problem-solving mindset. Why Work with Haynes? At Haynes, we understand that great people are at the heart of every successful business. That's why we're committed to supporting our employees with opportunities, guidance and ongoing career development. When you work with Haynes, you'll benefit from: Access to jobs with some of Australia's leading employers A dedicated Recruitment Coordinator who takes the time to understand your goals Opportunities across multiple industries and locations Weekly pay and reliable employment conditions Employee Assistance Program (EAP) support A strong focus on safety, wellbeing and compliance throughout your employment journey How to Apply Click Apply Now to submit your application. For a confidential discussion, contact: Recruiter Name | Recruitment Coordinator | [email protected] | 07 4960 2916 or visit us at www.haynespeople.com.au All applications will be treated with the strictest confidence. Haynes People is an Equal Opportunity Employer. We are committed to creating inclusive workplaces and encourage applications from individuals of diverse backgrounds, including Aboriginal and Torres Strait Islander people. Your next opportunity starts here. Fast. Reliable. Flexible. Think People. Think Haynes.
Administration Assistant
Frontline Recruitment Group · Posted 9 days ago
About the role
About the Role Are you an organised and proactive administrator looking to join a great company with a genuinely supportive team environment? This is an excellent opportunity to become part of an established and growing property and construction consultancy, working alongside an experienced leadership team in a collaborative and professional workplace. As the Business Support Administrator, you will play an important role in keeping daily operations running smoothly, providing administrative support to the CEO and wider team. From preparing reports and assisting with fee proposals to coordinating meetings and managing documentation, you'll enjoy a varied role where your contribution is valued and your work makes a real difference to the business. If you're someone who takes pride in producing high-quality work, enjoys supporting others and is looking for a long-term opportunity with a great team, this could be the perfect next step in your career. Key Responsibilities Prepare reports and documentation for leadership meetings and business reviews Assist with the preparation and formatting of fee proposals Manage client email correspondence in a professional and timely manner Format and edit reports, presentations and other business documents Provide day-to-day administrative support to the CEO and wider team Coordinate meeting agendas, documentation and supporting materials Maintain document templates, records and version control Assist with general office administration and business support activities as required Skills & Experience 2â5 years' experience in an administration, business support or executive support role Strong written communication skills and excellent attention to detail Confident managing competing priorities and meeting deadlines Advanced proficiency in Microsoft Office, including Word, Excel, Outlook and PowerPoint A proactive and organised approach, with the ability to work independently and as part of a team A professional and approachable communication style, with a genuine willingness to support colleagues Benefits Supportive team culture: Join a collaborative workplace where people help one another and your contribution is appreciated Leadership exposure: Work closely with the CEO and senior leadership team Variety in your role: Gain exposure to different areas of the business and build your skills Stability and growth: Join an established consultancy with a strong industry presence Long-term opportunity: Develop your career within a business that values its people and the work they do Positive working environment: Be part of a professional team that values reliability, collaboration and quality About the Company Our client is an established leader in the property and construction consultancy sector, bringing together more than 60 years of combined expertise. Known for its professional approach, strong leadership and commitment to quality, the business delivers trusted solutions across its industry. With a focus on building lasting relationships and delivering exceptional outcomes, the company recognises the importance of having a great team behind the scenes. You'll be joining a business where collaboration, reliability and mutual support are valued, with the opportunity to contribute to its continued success. About Frontline Recruitment Group At Frontline Construction, Trades & Services, we connect great people with great career opportunities across construction, trades, services and business support, including executive appointments. Established in 1995, Frontline Recruitment Group comprises industry-specific recruitment specialists who are passionate about finding the right fit for both candidates and clients.
Administrative Assistant
St Vincentâs Health Australia · Posted 10 days ago
About the role
Job Description: Casual Position Available at short-notice notice and flexible availability (no weekend work available) Fitzroy location About the Role An opportunity exists for an Administration Assistant to join the Cardiology Team at St Vincent's Hospital on a Casual basis. You will work across Cardiology which encompasses The Heart Centre and the Cardiac Investigation Unit. You will be a dynamic team player who is committed to providing excellent service to our patients/ their families and Cardiology Staff. Duties include: Ensure visitors to reception are greeted and assisted in a professional and timely manner projecting a caring, professional image to patients, and their relatives and to referring clinicians Efficient patient scheduling of all ambulatory tests, Cath Lab and TOE lists, Pacemaker and DCR Clinics. Ensuring a referral is received for all bookings from GPs, Registrars and Cardiologists Efficient patient scheduling for consultation clinics in the Heart Centre and CIU, ensuring that Cardiologists run on time and all follow up appointments and investigations are booked Other duties as directed by the Office Manager Classifications for this position will range from HS2 - HS21 ($35 - $38 per hour, plus a 25% casual loading fee). Your Contribution Customer focus â strong customer focus to provide support and care to patients and their families Ability to adapt to change and work in a dynamic environment with competing priorities 1 to 3 years proven administrative assistant experience in the medical industry or other Demonstrated experience with Computers, MS Word, MS Excel and MS Outlook Current Nationally coordinated criminal history check, or willing to obtain What we offer A focus on wellbeing initiatives, with regular events and programs Confidential, solutions-focused employee counselling Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities Salary Packaging â Increase your take home pay! In the heart of Fitzroy, CBD at our doorstep, close to some of Melbourneâs best cafes, public transport and lots of carparks Discounts and Promotions always available through our Foundation Culture of continuous improvement About The Heart Centre The St Vincentâs Heart Centre was opened for business in November 2013. The Heart Centre provides privatised cardiac consulting clinics and all cardiac diagnostic ambulatory services such as: echocardiograms, stress echocardiograms, pacemaker clinics, stress testing, ECG reporting and more. It is envisaged that the Heart Centre will bring together clinical care, education, research and preventative health under the one roof, further strengthening St Vincentâs leading role in tackling heart disease, and significantly improving access for Victorian patients to specialist cardiac services. The Cardiac Investigation Unit providing a full range of invasive and non-invasive investigations and procedures for inpatients. These services include cardiac catherisation and intervention, pacemaker implantation and checks, echocardiograms, TOE and DCR. Working at St Vincentâs St Vincentâs Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence. Application Please attach both your cover letter and resume to your application. Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced. We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve. Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM. SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations). Successful applicants must meet these vaccination requirements. Please contact us if you would like to know more. Contact Tammy Carmody [email protected] Closing Date: 17 November 2026 11:59pm Reconciliation Action Plan: At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples. For further information, visit https ://www.svha.org.au/about-us/reconciliation or get in contact at [email protected] View Reconciliation Action Plan Code of Conduct: View Code of Conduct
Administration Assistant
Milestone IT · Posted 13 days ago
About the role
Milestone IT is partnering with a large organisation to find a highly organised and detail-oriented Administrative Assistant to join their team on an initial 6-month contract. This is a great opportunity for someone with strong administrative skills, excellent communication abilities and a keen eye for detail. The successful candidate will play an important role in supporting day-to-day administrative operations, with a particular focus on invoice matching and accuracy. Key Responsibilities Provide general administrative support to the team. Match invoices against relevant documentation, purchase orders and records. Check invoices and documentation for accuracy and discrepancies. Maintain accurate records and ensure information is up to date. Communicate effectively with internal stakeholders and external suppliers where required. Assist with administrative tasks and support the smooth running of daily operations. About You To be successful in this role, you will bring: Previous experience in an administrative or office support role. Strong attention to detail and a high level of accuracy. Experience matching invoices or handling financial documentation. Excellent written and verbal communication skills. Strong organisational and time management skills. The ability to manage multiple tasks and meet deadlines. A proactive attitude and the ability to work both independently and as part of a team. The Opportunity Initial 6-month contract with a large, well-established organisation. Opportunity to utilise your administrative and organisational skills. Supportive team environment. An opportunity to contribute to the efficient day-to-day running of the business. If you are a reliable, detail-oriented administrator with strong communication skills and experience matching invoices, we would love to hear from you!
Administration Assistant
Page Group Australia · Posted 13 days ago
About the role
We're currently expanding our candidate network ahead of an anticipated increase in hiring activity across Perth over the coming months and into 2027. Client Details As we move towards the end of the year, we're preparing for an anticipated increase in hiring activity across Perth and are looking to connect with quality candidates interested in temporary, contract and permanent opportunities. Opportunities can range from a few days of leave cover through to long-term contracts and permanent career opportunities across a variety of industries and functions. Whether you're immediately available, approaching the end of a contract, relocating, or considering a fresh opportunity in the coming months or in the new year, we'd love to hear from you. Description Many of our clients engage us before positions are publicly advertised, making this an excellent opportunity to connect with a recruiter and be considered for roles as they become available. Recruiting for (but not limited to): Administration Business Support Officers Customer Service Administrators Data Entry Officers Document Controllers Executive Assistants Governance Mobilisation Coordinators Project Administrators Reception Scheduling Team Support Officers Profile We welcome applications from candidates with full working rights as well as Working Holiday Visa holders seeking temporary, contract or long-term opportunities. Open to hearing about better opportunities? Curious about your current market value? Looking to improve your work-life balance? Seeking career progression Relocating within or to WA Ready for a change right now! If you are dynamic with strong communication skills, highly organised with a sharp eye for detail and able to effectively manage competing priorities, we cant to hear from you! Job Offer Why connect with us? Access to current and upcoming opportunities [temporary / permanent]. Market and salary insights. A dedicated recruitment consultant advocating on your behalf and actually getting to know what you want. Opportunities across Perth's leading organisations with highly reputable clients. Apply now with your resume and let's confidentially discuss your next opportunity. To apply online please click the 'Apply' button below. For a confidential discussion about this role please contact Georgia Taylor.
Administration Assistant
Dutton Automotive · Posted 14 days ago
About the role
Job Description Dutton Automotive is looking for an Administration Assistant to join our Wholesale team in Victoria. This is a varied, hands-on position supporting the day-to-day administration and accounting functions of our wholesale automotive operations. You will work closely with the Administration Manager, Finance team, Site Management and our vehicle Buying team, gaining exposure across vehicle administration, accounts, VicRoads processes and stock management. Previous automotive industry experience will be highly regarded, but isn't essential. We're also interested in candidates with strong administration, accounts or bookkeeping experience who are keen to develop their career within the automotive industry. What you'll be doing Your responsibilities will include: Processing and approving supplier invoices and maintaining supporting documentation. Reconciling supplier statements and assisting with account queries. Supporting accounts payable and accounts receivable processes. Assisting with month-end reconciliations, reporting and vehicle stocktakes. Processing VicRoads vehicle acquisitions, disposals, transfers and registrations . Entering and maintaining vehicle and Roadworthy Certificate information within internal systems. Preparing and maintaining vehicle deal packs , ensuring required documentation is complete and correctly executed. Assisting with vehicle sales administration, including invoices, contracts and transfer documentation. Maintaining accurate vehicle costs and stock information. Following up vehicle transport ETAs and confirming vehicle arrivals. Supporting the Corporate Buying team with administration and reporting. Preparing and distributing Stock on Hand reports. Processing staff timesheets and submitting information to Payroll. Assisting with staff reimbursements and site expenditure administration. Supporting month-end processes and P&L reviews. Providing general office administration and ad hoc support to the wider team.
Admin Assistant
Pty · Posted 15 days ago
About the role
Hall Chadwick is a mid-tier chartered accounting and business advisory firm that works with a diverse range of clients. This entry-level role is ideal for an organised and motivated person who enjoys helping others and has a genuine interest in how businesses operate. As an Administration Assistant, you will support Hall Chadwickâs partners, managers and professional teams with day-to-day administration while gaining practical exposure to client service, accounting processes and the wider business environment. The role offers variety, responsibility and a strong foundation for a career in administration, professional services or business. Key Responsibilities Provide general administrative support to Hall Chadwick partners, managers and team members. Answer telephone calls, welcome clients and visitors, and respond to routine enquiries professionally. Manage shared inboxes, calendars, meeting rooms and appointments. Prepare, format, proofread and file client correspondence, reports, presentations and other business documents. Create and maintain accurate client and matter records in Hall Chadwickâs systems and databases. Assist with data entry, document scanning, printing, mail, couriers and electronic document management. Support client meetings and internal meetings, including preparing agendas and papers, arranging rooms and recording follow-up actions. Assist with client onboarding, engagement documentation and routine compliance administration under guidance. Support billing administration, expense processing and other routine practice-management tasks. Liaise professionally with clients, external stakeholders and colleagues across the firm. Order stationery and office supplies and help maintain a professional, organised workplace. Support firm events, staff activities and business improvement projects as required. Handle client and firm information with confidentiality, care and discretion. Undertake other reasonable administrative duties as required. About You A genuine interest in business, accounting, administration or professional services. Strong organisation and time-management skills, with the ability to manage competing priorities. Clear and professional written and verbal communication. Good attention to detail and a commitment to producing accurate, high-quality work. A proactive, reliable and helpful approach, with a willingness to learn. Confidence using Microsoft Word, Excel, Outlook and Teams, or the ability to learn new systems quickly. The ability to work effectively both independently and as part of a team. A client-focused mindset and confidence dealing with a range of people. Sound judgement and respect for confidential client and employee information. Previous administration, customer service or office experience is helpful but not essential. Relevant study in business, accounting or administration is welcomed but not required. What We Offer Practical experience in a respected professional services environment. Training, mentoring and support from experienced Hall Chadwick team members. Exposure to accounting, advisory and business support functions. Opportunities to build administration, client service and commercial skills. Varied work and the opportunity to take on greater responsibility as your capability develops. A collaborative and supportive workplace focused on learning and professional growth.
Administration Assistant
Integrated Disability Support Services · Posted 18 days ago
About the role
Integrated Disability Support Services (IDSS) is seeking a friendly, organised and reliable Administration Assistant to provide general office and front-of-house support. This casual role is ideal for someone who enjoys variety, takes pride in keeping things running smoothly, and is happy to assist with a broad range of day-to-day administration, reception, office support and light facilities tasks. About the role As our Administration Assistant, you will support the smooth operation of the office by assisting with reception duties, general administration, office presentation, basic record keeping, supplies, onboarding materials and fleet-related tasks. You will work under general direction and follow established procedures, while using good judgement to manage routine tasks and provide helpful support to staff, clients and visitors. Initially this position will be from 9am â 1pm Mon â Fri. Key responsibilities include: Greeting and assisting clients and visitors in a professional and friendly manner Responding to general administrative enquiries and referring more complex matters as required Receiving, sorting and distributing incoming and outgoing mail Maintaining office presentation, including kitchen and staff areas Monitoring office and kitchen supplies and advising when stock needs to be reordered Processing and reconciling petty cash transactions in line with procedures Preparing onboarding packs for new starters Binding and laminating documents, including induction and onboarding materials Assisting with fleet vehicle coordination, including cleaning and roadworthy/safety checks Liaising with participants regarding roster-related changes Providing general support to the wider administration and people & culture functions About you We are looking for someone who is practical, trustworthy and willing to pitch in where needed. You will have a professional manner, good attention to detail and the ability to manage multiple routine tasks during a short shift. To be successful, you will have: Sound verbal and written communication skills A friendly and professional approach with clients, visitors and staff Basic computer literacy, including email and word processing Confidence using standard office equipment such as a photocopier, binder and laminator Good organisation and time management skills The ability to follow procedures and work under general direction Trustworthiness when handling petty cash and basic financial records Willingness to assist with light physical tasks such as stocking supplies, watering plants and helping with vehicle presentation Desirable but not essential: Previous experience in reception, administration or customer service Current driver licence, particularly if assisting with fleet vehicle tasks How to apply Please submit your resume and a short cover letter outlining your suitability for the role. We are looking for someone who brings a positive attitude, takes pride in the little things, and enjoys being part of a supportive team.
Administration Assistant
Beefy's · Posted 18 days ago
About the role
Beefyâs have an exciting opportunity for a Part Time Administration Assistant to fill a 12 month Maternity Leave position at our Kunda Park Factory in Sunshine Coast . About us Beefyâs is a well established multi award winning business with 16 boutique Pie Bakery Stores in South East Queensland & NSW. We pride ourselves on providing high quality products and an excellent customer service experience. About the role: Part time position 12 month maternity leave contract, with potential to become ongoing Approximately 24 hours per week across 4â5 days (with potential to increase over time) Key responsibilities include: Managing phone calls and email enquiries Ordering and maintaining stationery supplies Coordinating first aid supplies and gift vouchers Filing, scanning, and general document management Processing wholesale orders, including contacting clients Generating invoices through Xero and printing labels Preparing folders and signage Managing mail between Head Office, the factory, and our 16 stores Providing general administrative support across the business Full training will be provided to support you in the role. About you: Proficient in Microsoft Office Suite Confident and professional on the phone Strong customer service skills with a positive, team oriented approach High attention to detail Well organised with excellent time management skills Beefyâs thanks all applicants for their interest in this position and advises only shortlisted applicants will be contacted.
Administration Assistant
Courts Cafe · Posted 19 days ago
About the role
Job Title: Administration Assistant Job Summary: We are looking for a highly organized and detail-oriented Administration Assistant to provide essential support to various departments within our building and construction organization in Melbourne, Victoria. The ideal candidate will assist in maintaining smooth operations and efficient workflow, handling general administrative tasks, coordinating meetings and events, managing office supplies, supporting the HR department, and ensuring confidentiality with sensitive information. Responsibilities: â Manage correspondence, schedule appointments, and maintain records â Organize and coordinate meetings, conferences, and events â Handle incoming calls and inquiries accurately â Prepare internal communications, memos, and reports â Maintain office supplies inventory and place orders when needed â Support HR department in onboarding new employees and maintaining records â Collaborate with team members to ensure efficient workflow â Assist in managing travel arrangements for staff members â Uphold confidentiality with sensitive information Qualifications: â High school diploma or equivalent; additional certification in office administration is a plus â Proven experience as an Administration Assistant or similar role â Proficient in MS Office Suite (Word, Excel, PowerPoint) â Excellent organizational skills â Strong attention to detail â Exceptional verbal & written communication skills â Ability to prioritize tasks & work independently â Familiarity with basic HR processes is desirable Please note: Professional demeanor required.
Administrative Assistant
Hayman Partners · Posted 19 days ago
About the role
Join Hayman Partners â Where Real Estate Careers Take Off! Who We Are At Hayman Partners, weâre more than just a real estate agencyâweâre a team passionate about helping people find their place. With deep local knowledge, top-tier services, and a fresh, forward-thinking approach, weâve built a workplace where energy is high, and everyone feels valued. We focus on innovation, exceptional service, and genuine connectionsâbecause real estate is about people, not just properties. The Opportunity Thinking about a career in real estate but donât have experience yet? No problem. We have a fantastic entry-level opportunity as our Administrative Assistant. This role is perfect for someone eager to learn, gain hands-on experience, and grow in a supportive, fast-paced environment. Whatâs in It for You? âą Launch Your Career â Step into the real estate world and gain hands-on industry experience. âą A Supportive Team â Work with great people who will help you succeed. âą An Exciting Workday â Every day brings something new in this fast-paced, engaging role. The Role Our Administrative Assistant role is a great entry-level opportunity for someone whoâs organised, friendly, and ready to be the support our team in both an administrative and customer focused role. Youâll be the one who helps keep everything ticking â supporting the Property Management Team, Sales Team and Operations team â there will be a high variety of real estate to learn and assist with, whilst keeping the office vibe welcoming and on point. Duties: âą Greet clients and visitors and direct them to the right person âą Answer calls, take messages, and keep things moving smoothly âą Prepare meetings, agendas and help to keep everyone and everything organised * Support office operations; assist with event planning and event management; and be the go-to person for everyone Key Skills : Exceptional customer care, clear and confident communicator, highly organised and efficient, quick-thinking problem solver, and a sharp eye for detail What Weâre Looking For A People Person â Youâre friendly, love a good chat and know how to make people feel welcome. Eager to Learn â Whether youâre straight out of school or transitioning from retail/hospitality, weâll teach you everything you need to know. Organised & Proactive â You stay on top of tasks and handle challenges with confidence. Energetic & Positive â You bring enthusiasm and a can-do attitude to the team. Ready to Apply? Click the link to submit your application online!
Administration Assistant
The Knight · Posted 19 days ago
About the role
Are you the kind of person who thrives in a fast-paced environment, takes ownership of your work, and genuinely enjoys helping people? At The Knight, weâre looking for a high-performing Administration Assistant / Client Services Officer to become an integral part of our growing team. This is not a traditional administration role. Itâs a career opportunity for someone who enjoys being challenged, values excellence, and wants to make a genuine impact every day. As the first point of contact for our clients, you will play a critical role in delivering exceptional service, solving problems, and creating positive experiences that strengthen relationships and build trust. If youâre looking for a role where your contribution is valued, your development is invested in, and your performance creates real opportunities for advancement, weâd love to hear from you. Why Join The Knight? The Knight is an award-winning leader in Owners Corporation Management, recognised for raising industry standards and delivering exceptional service to clients across Victoria. Our reputation has been built on professionalism, accountability, innovation, and exceptional client service. We invest heavily in our people because we know our success comes from attracting and developing outstanding talent. When you join us, youâll enjoy: A supportive, collaborative, and high-performing team culture Comprehensive training, mentorship, and ongoing professional development Genuine career progression opportunities Exposure to a complex and growing industry Hybrid work flexibility (up to 2 days per week from home) Employee benefits and recognition programs The opportunity to work alongside some of the best professionals in the industry About the Role This is a dynamic administration and client services position where no two days are the same. You will be responsible for delivering professional, timely, and accurate support to clients while ensuring enquiries are resolved efficiently and effectively. Youâll be the person clients trust when they need assistance and the person the team relies on to keep things running smoothly. Key Responsibilities Managing incoming calls, emails, and client enquiries Providing exceptional customer service and relationship management Accurately triaging and directing client requests Coordinating administrative tasks and maintaining records Supporting internal teams with operational and client service activities Managing competing priorities in a fast-paced environment Contributing to continuous improvement initiatives across the business What We Look For Weâre seeking someone who is ambitious, resilient, and committed to delivering outstanding results. Youâll stand out if youâre known for: Exceptional customer service skills A professional and confident communication style Strong attention to detail and organisational skills The ability to remain calm and solutions-focused under pressure Taking ownership and working independently Building positive relationships with clients and colleagues Strong administration and time management skills A proactive mindset and willingness to learn Most importantly, youâre someone who takes pride in doing things properly and consistently delivers a high standard of work. What Success Looks Like In this role, success is measured by: Delivering responsive and professional client service Resolving enquiries accurately and efficiently Building confidence and trust with clients Maintaining high standards of administration and follow-through Supporting a positive client experience across every interaction When you perform well, our clients, your colleagues, and the entire business benefit. This role isnât suited to someone looking for a quiet, predictable administration position. It is ideal for someone who enjoys responsibility, thrives in a busy environment, loves solving problems, and wants to build a long-term career with a company that recognises and rewards high performance. If youâre ready to join an award-winning business, be challenged, grow professionally, and make a meaningful contribution every day, apply now.
Administrative Assistant
Purple House WDNWPT · Posted 19 days ago
About the role
About Purple House Our mission is to improve the lives of people with renal failure, reunite families and reduce the impact of kidney disease in our communities. We are run by Aboriginal people for Aboriginal people and work to provide culturally appropriate health, aged care and general support services in regional and remote communities, helping people to get home to country and family. About the Role The Administration Assistant at Purple House is the first point of contact for visitors, patients, and staff, creating a warm, professional, and welcoming front desk experience. With a strong focus on front desk reception as its main priority, this role also supports a range of administrative and executive tasks to help keep the office running smoothly. This position offers the opportunity to build skills across reception and operational administration while contributing to a collaborative and supportive team environment. Key responsibilities Welcome visitors to the Purple House office and act as the first point of contact, providing a friendly, professional, and approachable presence at all times. Provide general information and assistance to visitors, ensure all visitors sign in and receive appropriate access, and work closely with reception staff to support clear communication. Follow Administration office policies and procedures and maintain a clean, organised, and welcoming front desk and common areas. Answer phone calls and emails, and direct enquiries promptly. Assist with scheduling meetings and appointments as directed. Set up and pack down meeting rooms, ensuring they are stocked with appropriate supplies. Order and manage office supplies. Prepare and organise documents and files. Support Purple House activities, events, and communications. Manage incoming and outgoing mail and maintain the mail register. Support the Executive team with meetings and logistics. Assist the Executive Assistant with director scheduling and transport. Take meeting minutes as required. Other duties as required About You Responsible, reliable, and exercises good judgement. Organised, efficient, and pays excellent attention to detail. Flexible, collaborative, resilient, and brings a good sense of humour. Self-starter who can work independently and knows when to ask for help. Confident in providing leadership and supporting your team. Quick thinker who can negotiate and solve problems on the spot. Considerate and thoughtful in managing conflicts. Passionate, up for a challenge, and ready to share the fun! Communicates effectively with people from all walks of life. Culturally curious, respectful of culture and community. Eager to learn and develop your skills. Physically able to assist with events and site management. Has a âmuck-inâ attitude and enjoys being hands-on. Experience working with Aboriginal organisations and/or understanding of local community contexts. What We Offer Attractive salary with 12% super plus generous salary packaging options Permanent part-time opportunity with up to 6 weeks annual leave Supportive and values-driven organisation Competitive salary under the WDNWPT Aboriginal Corporation EA â Admin Level 3 classification How to apply If you think youâre a great fit for this role, please tell us why by submitting a one-page cover letter and resume. We encourage you to explore our website, Facebook and Instagram to see how we roll. For general enquiries about the position, or a for a copy of the position description, please reach out to the People team at [email protected] No Agencies Please Applications close on 24th September 2026. You are encouraged to apply as soon as possible as applications will be reviewed on submission and as such the closing date is subject to change without notice. We actively encourage and invite applications from Aboriginal and Torres Strait Islander people for all our positions.
Administrative Assistant
University of Sydney · Posted 19 days ago
About the role
Administrative Assistant Salary $70,000 - $85,000 exclusive of super (determined based on experience) Join a supportive and inclusive team Full time, Sydney based The United States Studies Centre The United States Studies Centre (USSC) is one of Australiaâs most influential and dynamic think tanks. Working with leading experts, policymakers and partners in Australia, the US and across the Indo-Pacific, the USSC delivers research and insights that contribute to informed discussion on the issues shaping our region. Join a collaborative and purpose-driven team where your work will contribute to meaningful research, engagement and impact. About the Role This is an exciting new role where no two days are the same. Youâll be responsible for providing administrative support across the Centre, including general administration, travel bookings, expense claims, event coordination, and maintaining office supplies. This is a hybrid role that requires flexibility to work in the office and attend events as needed. Your key responsibilities include: Provide administrative support across Research, Academic, Communications, and Operations teams. Liaise with external stakeholders to facilitate reimbursements and contractual payments, including payments for peer reviews, honorariums and externally authored publications. Process expense and reimbursement claims in a timely and accurate manner. Coordinate business travel, including flights, accommodation, and related logistics. Schedule meetings, prepare meeting materials, and ensure meeting rooms are set up appropriately. Provide event coordination and administrative support, including event logistics and on-the-day assistance. Assist with office mail, ordering supplies, groceries, equipment, and other office services. Support research, academic, finance, HR, and operational processes as required. Assist with data entry, report preparation, and record management. Support management with administrative tasks and special projects as required About you Proven experience in an administrative or office support role Strong organisational skills with the ability to manage multiple tasks and priorities effectively Excellent written and verbal communication skills Proficiency in Microsoft Office applications Attention to detail and accuracy in data entry and record-keeping A professional and friendly approach with strong customer service skills Ability to resolve problems and escalate if required Ability to work independently and as part of a team Positive, can-do attitude Why Join Us? In addition to the employeeâs salary and superannuation, the Centre provides a range of benefits including: Family-friendly working hours and flexible working arrangements that let you balance your work and personal responsibilities Generous leave entitlements, including annual leave, sick leave, carers leave, long service leave, family violence leave and paid parental leave Breastfeeding rooms and a breastfeeding policy, with several childcare centres near the University Professional development allowance, plus a range of training and development opportunities provided by the University Salary packaging for motor vehicles, laptops and superannuation Staff discounts on selected bank products and health insurance UniSuper superannuation advice, seminars and financial advisers Discounted rates to Uni sport and fitness centres Free annual flu vaccinations Free counselling through the Employee Assistance Program (EAP) service Discounted veterinary services for pets of staff Free access to the University library About our Culture The Centre is committed to building a culture that fosters collaboration, career progression, diversity, inclusion, mental health and sustainability. We have a Social Responsibility Committee that organises regular events and training sessions and our Social Club meets monthly. The Centre won awards for Best Workplace and Culture Change. If you would like to learn more about the role or require any accommodations during the recruitment process, please contact our HR Manager, Anh Hrincu, at [email protected]. Click to view the Position Description for this role. Applications Close Thursday 05 November 2026 11:59 PM
Administration Assistant
St John of God Health Care · Posted 19 days ago
About the role
St John of God Subiaco Hospital with more than 1,200 of WAâs most experienced and respected medical specialists, 2,200 caregivers and 600 beds, our hospital plays a vital role in delivering private health care across the state. We are renowned for safe, high-quality and values driven care, and combining clinical excellence with compassion, hope and dignity. We provide a comprehensive range of medical and surgical services, including cancer care, cardiology, cardiothoracic surgery, gynaecology, maternity, orthopaedics, pain services, and urology. About the role We are seeking a proactive and organised Administration Assistant to provide high-quality administrative support to our Day Surgery Unit. In this important role, you will help ensure the smooth day-to-day operation of the service by coordinating administrative processes, maintaining accurate records, and supporting caregivers, clinicians and patients throughout their care journey. As a key member of the team, you will deliver exceptional customer service to patients, families and internal stakeholders while contributing to a welcoming, efficient and patient-focused environment. Your strong organisational skills, attention to detail and ability to manage competing priorities will be essential to your success. The role is offered on Casual basis. Key responsibilities Provide high-quality administrative support to the Day Surgery Unit. Coordinate and prioritise workflow to ensure tasks are completed within required timeframes. Organise meetings, prepare and distribute minutes, correspondence and other documentation. Manage departmental communications, including phone, email and customer enquiries. Coordinate service events, including venue, equipment and catering arrangements. Maintain accurate records, produce reports, and support data collection and analytics activities. Your skills and experience You will bring previous experience in an administrative role, supported by advanced Microsoft Office and word processing skills, excellent organisational abilities, and the capacity to manage competing priorities. You will be a confident communicator with a strong customer service focus, able to build positive working relationships with a diverse range of stakeholders while delivering efficient and effective administrative support. Working both independently and as part of a collaborative team, you will demonstrate initiative, attention to detail, and a commitment to providing high-quality administrative services. Experience in a healthcare environment, an understanding of quality improvement principles, and a Certificate or Diploma in Business (or equivalent vocational experience) will be highly regarded. Above all, patient care will be at the core of everything you do committing to and supporting our Mission and Values. We can offer you Hourly Rate: $44.99 (incl. 25% casual loading) plus 12% super Casual position As a casual employee, you can salary package a percentage of your earnings each pay period Access to a range of Lifestyle, Health & Wellbeing rewards and discounts A healthy work-life balance with purchased leave & well-being programs Employee support through our dedicated free Employee Assistance Program (EAP) For enquiries, contact Tessa McLaughlin, Nurse Unit Manager â Day Surgery Unit, on 0400 001 568 Position may be filled before closing date if a suitable candidate is identified If we identify a surplus of suitable candidates for this role, you may also be invited to a candidate talent pool list where you could be offered an alternative position Please note: If suitable candidates are identified, shortlisting and interviews may begin before the advertisement closes. At St John of God Health Care, we celebrate diversity and warmly welcome applications from people of all backgrounds. Our commitment is to create a safe and nurturing environment for all children and vulnerable individuals in our care and proactively take steps to protect them from abuse, ensuring their safety and well-being. Our inclusive culture fosters an environment that is respectful and secure, welcoming and accessible, and unified through our diverse community.
Administration Assistant
Aviso Group Partners · Posted 20 days ago
About the role
Are you ready to launch your career in a supportive and collaborative environment? GPI Insurance Partners is a proud part of the Resilium and Envest Group, based in Perth. We are growing and looking for two enthusiastic Administration Assistants to join our team. No prior experience is required â weâre looking for individuals with strong communication skills, a positive attitude, and a willingness to learn. Summary: We are seeking a highly organised and detail-oriented Administration Assistant to join our team. The ideal candidate will provide essential support to our personal broking team within our organisation, ensuring smooth operations and efficient workflow. This role requires excellent communication skills, a proactive approach, and the ability to handle multiple tasks simultaneously. The Administration Assistant will play a crucial role in maintaining a productive and professional work environment. Responsibilities include: Provide administrative support to our insurance broking team Learn the fundamentals of insurance in a hands-on, office-based role Work closely with experienced professionals in a collaborative setting Handle incoming calls and inquiries, providing accurate information and redirecting as necessary. What Weâre Looking for: The right person, with a positive attitude who is organised and able to prioritise and multi-task proficiently High school diploma or equivalent is desirable; additional certification in office administration is a plus. Proven experience as an Administration Assistant or in a similar role is ideal but not essential. Proficient in using office software, including MS Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organisational and time management skills. Strong attention to detail and accuracy. Exceptional verbal and written communication skills. Join a business that values its people and invests in their development. If youâre ready to start your journey in insurance, weâd love to hear from you!
Administration Assistant
Shona Staffing Solutions Pty · Posted 20 days ago
About the role
Summary: We are seeking a highly organized and detail-oriented Casual Administration Assistant to join our team. The ideal candidate will provide essential support to the management team. This role requires excellent communication skills, a proactive approach, and the ability to handle multiple tasks simultaneously. The Administration Assistant will play a crucial role in maintaining a productive and professional work environment. Responsibilities: Perform general administrative tasks, including managing correspondence, scheduling appointments, and maintaining records. Assist in organizing and coordinating meetings and events. Handle incoming calls and inquiries, providing accurate information and redirecting as necessary. Prepare and distribute internal communications, memos, and reports. Maintain office supplies inventory and place orders when needed. Collaborate with other team members to ensure efficient workflow and timely completion of projects. Uphold confidentiality and handle sensitive information with discretion. Qualifications: Completion of Year 12 or equivalent; additional certification in office administration is a plus. NDIS experience/knowledge is advantageous Proven experience as an Administration Assistant or in a similar role. Proficient in using office software, including MS Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and time management skills. Strong attention to detail and accuracy. Exceptional verbal and written communication skills. Ability to prioritize tasks and work independently. Familiarity with basic HR processes and procedures is desirable. Professional and friendly demeanor.
Administration Assistant
MameeHart Goodies [Demo] · Posted 20 days ago
About the role
Summary: We are seeking a highly organized and detail-oriented Administration Assistant to join our team in Sydney, Australia. The ideal candidate will provide essential support to various departments within our organization, ensuring smooth operations and efficient workflow. This role requires excellent communication skills, a proactive approach, and the ability to handle multiple tasks simultaneously. The Administration Assistant will play a crucial role in maintaining a productive and professional work environment. Responsibilities: Perform general administrative tasks, including managing correspondence, scheduling appointments, and maintaining records. Assist in organizing and coordinating meetings, conferences, and events. Handle incoming calls and inquiries, providing accurate information and redirecting as necessary. Prepare and distribute internal communications, memos, and reports. Maintain office supplies inventory and place orders when needed. Support the HR department in various tasks such as onboarding new employees and maintaining employee records. Collaborate with other team members to ensure efficient workflow and timely completion of projects. Assist in managing travel arrangements for staff members. Uphold confidentiality while handling sensitive information. Qualifications: High school diploma or equivalent; additional certification in office administration is a plus. Proven experience as an Administration Assistant or in a similar role (minimum 1-2 years preferred). Proficient in using office software including MS Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational skills with strong attention to detail. Exceptional verbal and written communication skills are essential for this role. Ability to prioritize tasks effectively while working independently or as part of a team. âFamiliarity with basic HR processes is desirable but not mandatory. âProfessional demeanor with strong interpersonal skills.
Administration Assistant
Pack and Fill Australia Pty · Posted 20 days ago
About the role
Summary: We are seeking a highly organised and detail-oriented Administration Assistant to join our team. The ideal candidate will provide essential support to the CEO, and Production Team within our organisation, ensuring smooth operations and efficient workflow. This role requires excellent communication skills, a proactive approach, and the ability to handle multiple tasks simultaneously. The Administration Assistant will play a crucial role in maintaining a productive and professional work environment. Responsibilities: Perform general administrative tasks, including managing correspondence, scheduling appointments, and maintaining records. Assist in organising and coordinating meetings. Handle incoming calls and inquiries, providing accurate information and redirecting as necessary. Maintain office supplies inventory and place orders when needed. Support HR related tasks, such as onboarding new employees and maintaining employee records. Collaborate with other team members to ensure efficient workflow and timely completion of projects. Assist in managing travel arrangements and accommodations for staff members. Uphold confidentiality and handle sensitive information with discretion. Coordinate day-to-day administrative tasks including document management, scheduling, and office support. Support the production team with batch preparation, label printing, and job order documentation. Manage customer invoicing, ensuring timely and accurate billing through Xero. Oversee accounts payable and receivable, including supplier payments and debtor follow-ups. Maintain accurate records of production and financial transactions. Liaise with suppliers and customers to resolve queries related to orders, payments, or deliveries. Qualifications: High school diploma or equivalent; additional certification in office administration is a plus. Proven experience as an Administration Assistant or in a similar role. Proficient in using office software, including MS Office Suite (Word, Excel, PowerPoint, Outlook). Proficiency in inventory management or manufacturing ERP systems Experience working in a production or warehousing environment preferred. Strong working knowledge of Xero or equivalent accounting software.Excellent organizational and time management skills. Exceptional verbal and written communication skills. Familiarity with basic HR processes and procedures is desirable.
Administrative Assistant
Contemporary Plumbing · Posted 20 days ago
About the role
Administrative Assistant to the Managing Director Contemporary Plumbing Services â Canberra & Queanbeyan Weâre looking for a highly organised, detail-driven Administrative Assistant to support our Managing Director. This is a key role within the business â not just admin. Youâll be responsible for keeping operations running smoothly, ensuring financial visibility, and maintaining high standards across our systems and processes. Key Responsibilities Operations & Job Management Review job files for accurate notes, photos, and documentation Manage purchase orders and job-related admin Monitor and log incoming calls within our system Financial & Performance Reporting Track invoicing targets and job performance Monitor gross profit across jobs and identify discrepancies Prepare reports on revenue and GP across job types and business units Systems & Administration Maintain price book and pricing files Manage asset and equipment registers Support invoicing accuracy and task reporting Project & Marketing Support Assist with kitchen and bathroom project administration Support social media coordination and content scheduling Team & Office Coordination Organise weekly team catch-ups Maintain office supplies and a well-run workspace About You Highly organised with strong attention to detail Comfortable working with numbers, reports, and systems Proactive, reliable, and takes ownership Strong communication skills Experience with job management systems Why Join Us? Long term position Be part of a growing, high-performing team Real opportunity to grow within the business If youâre someone who takes pride in keeping things running at a high standard â we want to hear from you.
Administration Assistant
Beneco · Posted 20 days ago
About the role
Join Beneco as our newest Administration Assistant At Beneco, weâre all about people. We value collaboration, integrity, and creating an environment where everyone can thrive. Weâre looking for an Administration Assistant to join our Rhodes office, 5 days a week, to help keep our operations running smoothly. You will play an important role in supporting our occupational rehabilitation team and helping us deliver responsive, high-quality services to our clients and stakeholders. This opportunity would suit someone with administration experience in occupational rehabilitation, allied health, workers compensation or a similar service environment who understands the importance of accurate case administration, timely follow-up and effective stakeholder communication. What youâll be doing: Coordinating day to day admin and business support tasks, including meeting rooms, schedules, and correspondence. Receiving, reviewing and processing new referrals Managing appointment bookings, patient or client records, and follow up communications. Providing friendly, professional service to colleagues and visitors. Following up on tasks to keep things on track and deadlines met. Handling sensitive and confidential information with care, including patient or client records. Using your tech skills in MS Office and practice management or scheduling software to support reporting, scheduling, and communication. Keeping records accurate and processes running smoothly. Spotting small improvements to make admin tasks easier and more efficient. What weâre looking for: Previous administration experience in occupational rehabilitation, allied health, workers compensation, insurance or a related field Comfortable managing patient or client information with discretion and accuracy. Experience with HICAPS is highly regarded Strong customer service and communication skills, including handling sensitive conversations with care. Organised, detail focused, and reliable. Tech savvy with confidence using MS Office and practice management systems. A proactive team player who enjoys supporting others. Why Beneco? When you join Beneco, youâre not just taking on a role, youâre becoming part of a team that values your contribution and encourages growth. Youâll be supported, appreciated and given the opportunity to make a real difference in how we deliver our services every day.
Administration Assistant
Pitcher Partners SA Pty · Posted 20 days ago
About the role
Administration Assistant Weâre a leading network of independent Australian firms, working together to enable growth and ambition for our clients. And our people. When you join Pitcher Partners, youâre joining a team with heart. We support each other. We learn together. Weâre deliberate about fostering relationships that nurture and empower every individual. And weâre excited by whatâs possible. We know some of the best new ideas come in the form of curious, talented people we havenât met yet. Perhaps youâre one of them. About the role The role of the Administration Assistant is a detail-orientated and proactive role responsible for providing administrative support across various functions including general office admin, clerical and filing, ASIC correspondence and compliance, client experience and hospitality, and team administration. With strong organisational skills and attention to detail this role supports the smooth operation of our firm and delivery of exceptional client services. Key Responsibilities As an Administration Assistant you will: Provide general administrative and clerical support, including managing correspondence, phone calls, office supplies, and backing up the Client Experience Officer. Support the business function with tasks such as data entry, file organization, and preparation of client documentation, while managing the archiving process and mail distribution. Assist in managing ASIC compliance, including the preparation and lodgement of necessary forms, maintaining company registers, and supporting the team with ASIC-related documentation. Welcome clients and visitors, coordinate client meetings, and provide administrative support for client presentations and materials. Maintain office cleanliness and functionality, oversee facilities management, and ensure compliance with health and safety regulations. Collaborate with team assistants and the Practice Management Group, support firm-wide meetings and events, and contribute to updating and maintaining firm policies and processes. Who we are after As the ideal candidate, you will be high school/SACE equivalent qualified, having had experience delivering high level support in a similar administrative/clerical role. You will be: Proficient typist with a minimum typing speed of 60 wpm and 98% accuracy. Proficient user of MS Office Suite products including Word, Excel, Outlook, Teams. Excellent organisational and time management abilities, with a keen eye for detail and the ability to multitask. Strong communication and interpersonal skills, with a friendly and professional demeanour. Strong time management skills with the ability to be agile with changing priorities and deadlines. Ability to work independently, with supervisor, and staff. What we offer At Pitcher Partners we believe success is better shared. Thatâs why we invest in the future of everyone who works with us, and a culture that supports us all. Our in-house leadership and professional development programs are tailored to your staff level and each explore how to lead with impact. Join a team with heart We actively support your health and social connection with a vibrant culture, great flexible working policy, 12 weeks paid parental leave, Community leave, Purchased leave program, Employee Assistance program, firm subsidised social club, workplace giving, and more. Do work with a purpose We put a lot of energy into developing meaningful relationships with our clients and each other. It results in a level of trust that creates surprising opportunities for our business. And your career. Bring your best ideas Weâre inspired by potential. We know thereâs always a better way to do something. So we foster an environment of openness. Great ideas can come from anywhere. It all starts with listening. How to apply If you can see yourself as part of a team thatâs all about people doing meaningful work, and leading with the best ideas, we want to hear from you. Apply now or email your cover letter and CV to [email protected]. Actively improving diversity in our workforce is central to our purpose, and we strongly encourage people from under-represented backgrounds to apply. All applicants must be Australian citizens or hold a current valid Australian work visa. You may be required to provide evidence at application.
Administration Assistant
Courts Cafe · Posted 20 days ago
About the role
Summary: We are seeking a dedicated Administration Assistant to join our Health & Safety team in Brisbane. This permanent, full-time role is essential for supporting our operations and ensuring efficient administrative processes. The successful candidate will play a key role in maintaining our commitment to health and safety standards, contributing to a safe working environment for all employees. Responsibilities: Provide administrative support to the Health & Safety team, including scheduling meetings and managing correspondence. Assist in the preparation and maintenance of health and safety documentation and reports. Coordinate training sessions and workshops related to health and safety protocols. Maintain accurate records and databases related to health and safety compliance. Respond to inquiries and provide information regarding health and safety policies and procedures. Support the team in conducting audits and inspections to ensure compliance with health and safety regulations. Qualifications: High school diploma or equivalent; further education in administration or health and safety is an advantage. Previous experience in an administrative role is preferred but not essential for entry-level candidates. Strong organisational skills and attention to detail. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software. Excellent communication skills, both written and verbal. Ability to work independently and as part of a team.
Administration Assistant
St John of God Health Care · Posted 20 days ago
About the role
St John of God Subiaco Hospital with more than 1,200 of WAâs most experienced and respected medical specialists, 2,200 caregivers and 600 beds, our hospital plays a vital role in delivering private health care across the state. We are renowned for safe, high-quality and values driven care, and combining clinical excellence with compassion, hope and dignity. We provide a comprehensive range of medical and surgical services, including cancer care, cardiology, cardiothoracic surgery, gynaecology, maternity, orthopaedics, pain services, and urology. About the role We are seeking a proactive and organised Administration Assistant to provide high-quality administrative support to our Short Stay and Day Surgery Unit. In this important role, you will help ensure the smooth day-to-day operation of the service by coordinating administrative processes, maintaining accurate records, and supporting caregivers, clinicians and patients throughout their care journey. As a key member of the team, you will deliver exceptional customer service to patients, families and internal stakeholders while contributing to a welcoming, efficient and patient-focused environment. Your strong organisational skills, attention to detail and ability to manage competing priorities will be essential to your success. The role is offered on Casual basis. Key responsibilities Provide high-quality administrative support to the Short Stay and Day Surgery Unit. Coordinate and prioritise workflow to ensure tasks are completed within required timeframes. Organise meetings, prepare and distribute minutes, correspondence and other documentation. Manage departmental communications, including phone, email and customer enquiries. Coordinate service events, including venue, equipment and catering arrangements. Maintain accurate records, produce reports, and support data collection and analytics activities. Your skills and experience You will bring previous experience in an administrative role, supported by advanced Microsoft Office and word processing skills, excellent organisational abilities, and the capacity to manage competing priorities. You will be a confident communicator with a strong customer service focus, able to build positive working relationships with a diverse range of stakeholders while delivering efficient and effective administrative support. Working both independently and as part of a collaborative team, you will demonstrate initiative, attention to detail, and a commitment to providing high-quality administrative services. Experience in a healthcare environment, an understanding of quality improvement principles, and a Certificate or Diploma in Business (or equivalent vocational experience) will be highly regarded. Above all, patient care will be at the core of everything you do committing to and supporting our Mission and Values. We can offer you Hourly Rate: $44.99 (incl. 25% casual loading) plus 12% super Casual position As a casual employee, you can salary package a percentage of your earnings each pay period Access to a range of Lifestyle, Health & Wellbeing rewards and discounts A healthy work-life balance with purchased leave & well-being programs Employee support through our dedicated free Employee Assistance Program (EAP) For enquiries, contact Tessa McLaughlin, Nurse Unit Manager â Short Stay Unit, on 0400 001 568 Position may be filled before closing date if a suitable candidate is identified If we identify a surplus of suitable candidates for this role, you may also be invited to a candidate talent pool list where you could be offered an alternative position Please note: If suitable candidates are identified, shortlisting and interviews may begin before the advertisement closes. At St John of God Health Care, we celebrate diversity and warmly welcome applications from people of all backgrounds. Our commitment is to create a safe and nurturing environment for all children and vulnerable individuals in our care and proactively take steps to protect them from abuse, ensuring their safety and well-being. Our inclusive culture fosters an environment that is respectful and secure, welcoming and accessible, and unified through our diverse community.
Administration Assistant
Recruitment Select · Posted 22 days ago
About the role
Casual Administration Assistant | Shepparton Recruitment Select is seeking a mature, experienced, and highly organised Administration Assistant to join a friendly and dynamic team based in Shepparton. This is part-time hours on casual pay working up to five days per week, ideally suited to someone looking for a great work-life balance. The successful candidate will be a proactive and reliable team member with strong administrative skills and the ability to effectively manage a variety of office responsibilities. Key Responsibilities Provide reception support and act as the first point of contact for visitors and clients. Professionally greet and assist clientele. Handle enquiries from both internal and external stakeholders in a prompt and efficient manner. Manage incoming phone calls and email correspondence. Perform accurate data entry and maintain records. Undertake general office administration duties. Monitor office supplies and coordinate stationery orders. About You To be successful in this role, you will possess: Previous experience as an Administration Assistant or in a similar administrative role. Strong computer skills, including proficiency with Microsoft 365 applications. Experience using SAP manufacturing data software. Excellent communication and interpersonal skills. Strong organisational and time-management abilities. A proactive, positive, and "can-do" attitude. The ability to work both independently and as part of a team. A willingness to be the go-to support person within the office environment. The ability to successfully pass a Drug and Alcohol screening. A current Police Check. Full working rights within Australia. How to Apply If this opportunity aligns with your skills and career goals, click 'Quick Apply' or email your resume, including two professional referees, to: [email protected] For further information, please contact Adele on 0407 892 182. Please Note: Only candidates selected for the next stage of the recruitment process will be contacted.
Administration Assistant
Veritas Recruitment Essendon Partnership · Posted 22 days ago
About the role
The Company For over 60 years, our client has been synonymous with quality and innovation, bringing the latest designs and technology to Australia. With over 3,500 products, their range is a result of consistent and ongoing product development focusing on innovation and quality. With a unique culture of collaboration, timeless values and savvy design aesthetic, they are considered a leader in their market, proud of their great history and striving to move forward for better products and better service. The Role An exciting opportunity is available for a capable Administration Assistant to work within a successful Marketing team. This will suit someone who enjoys variety and thrives on keeping projects organised with a continuous improvement attitude, with a willingness to learn, refine processes, and contribute positively to the team. Key responsibilities include: Maintain and organise files on the Marketing shared drive Support the setup and send of EDM campaigns Assist with website content / data uploads and basic Canva design work (training provided) Coordinate marketing displays and product samples for the sales team Order brochures and promotional merchandise; maintain stock control and reorder levels Assist with compiling and producing price lists (coordination, formatting, version control) Coordinate presentation materials and collateral for the sales team Complete other marketing / admin tasks as directed by management The Person Weâre looking for someone with solid computer skills (intermediate Word, Excel and PowerPoint), with Canva advantageous but not essential (training provided). Youâll need to communicate confidently and professionally with a broad range of stakeholders, from customers through to senior leadership, and bring an outgoing, positive approach to the role. The ideal person will demonstrate sound verbal and written communication, strong problem-solving capability, and a high attention to detail. Youâll be flexible, able to multitask, and comfortable taking initiative working independently, staying goal-oriented, and focusing on practical solutions to deadlines. To apply online please click on the appropriate link and send your resume in WORD format. Alternatively, for a confidential discussion please contact Jen Schembri on 03 9058 3062
Administration Assistant
Intellect Systems Pty · Posted 23 days ago
About the role
Summary: The Administration Assistant plays a crucial role in supporting the daily operations of our office in Perth, Western Australia. This permanent, full-time position is essential for ensuring efficient administrative processes, facilitating communication, and providing organisational support to various departments. The ideal candidate will contribute to a positive work environment and help maintain the high standards of our organisation. Responsibilities: Greeting and welcoming visitors, clients and vendors to the office. Assist in travel arrangements for staff. Coordinating building repairs and maintenance including equipment (R&M). Prepare and distribute reports, presentations, and other documents as required. Maintain office supplies and inventory, ensuring all necessary materials are available. Provide support in the coordination of events and meetings, including logistics and catering. Respond to inquiries and provide information to clients and staff in a professional manner. Assist with data entry and maintain accurate records in various databases. Experience: Working knowledge of, or ability to quickly learn, HR and business systems such as Employment Hero (onboarding) Experience using travel and accommodation booking platforms is desirable. Ability to maintain accurate registers and records (visitor, access, PPE, safety checks and travel) with strong attention to detail and confidentiality. Qualifications: Proven experience in an administrative, preferably in a similar industry. Strong organisational skills with the ability to manage multiple tasks and priorities. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Attention to detail and a high level of accuracy in work. Ability to work independently as well as part of a team. A proactive approach to problem-solving and a willingness to learn.
Administration Assistant
Allan Hall HR · Posted 27 days ago
About the role
About Us Haymans Virginia is part of MM Electrical Merchandising (MMEM), Australiaâs largest electrical wholesaler. Known for great service, strong customer relationships and a down-to-earth approach, weâre a local team backed by a national network. The Role Weâre looking for an Administration Assistant to join our Virginia branch and help keep things running smoothly behind the scenes. This is a part-time role working approximately 20â25 hours across four days per week. Weâre flexible on which days you work and can offer school-friendly hours. Youâll be responsible for: Completing daily banking reconciliations and handling cash banking Processing supplier invoices and branch expenses Preparing and processing supplier returns Reviewing aged stock and accounts receivable reports Following up supplier and customer back orders Assisting with stock control and purchasing Ordering office supplies Assisting with event planning and general branch administration About You Weâre looking for someone who is organised, reliable and comfortable managing a variety of tasks independently. Ideally, youâll have: Previous administration experience, ideally in a busy or trade-based environment Confidence using computer systems and Microsoft Excel Strong organisation and attention to detail The ability to work independently and follow tasks through Good communication skills across phone and email A willingness to help out wherever needed Whatâs On Offer Part-time role designed to work around your commitments Profit share based on company and individual performance A friendly, supportive team Stable role within a successful, established business Opportunity to develop into purchasing or other areas within Haymans, with potential to increase your hours in the future if you wish Ready to join? Apply today! Please note only successful candidates will be contacted for the next stage of the recruitment process. Thank you for your understanding.
Administration Assistant
Robert Half · Posted 27 days ago
About the role
JOB REQUISITION Administration Assistant LOCATION ADDITIONAL LOCATIONS JOB DESCRIPTION The Company An opportunity exists for an outstanding Administration Assistant internally with Robert Half Brisbane located in Brisbane CBD. This role is incredibly fast paced and no day is the same ! Our Brisbane office is made up of a close-knit group of people who all bring differing strengths and ideas. We believe that everyone has a voice in the direction of the business, what weâre trying to achieve and how we should do it. We have a strong focus on diversity, equity, and inclusion with several people in our branch representing us across APAC in our community, ensuring that our thoughts and ideas are heard. The company has been listed for eleven consecutive years in Fortune Magazineâs List of Americans Most Admired Companies and is currently experiencing outstanding business performance and growth. At Robert Half, we are committed to hiring the most qualified and highly skilled employees providing them with outstanding career and developmental opportunities. The perks of working for Robert Half: Early finish on a Friday finish Wellbeing initiatives for all employee's e.g. Flu Vaccinations, Skin Checks Excellent on-going training to help you achieve success Industry-leading technology Regular social events Recognition programs Your Responsibilities: Your day to day responsibilities will include: Answering and directing incoming telephone calls whilst providing courteous and efficient service to clients and candidates Ensure all placements meet RH compliance standards and provide follow up to recruitment teams and Branch Admin Manager Sending and receiving of online registration forms through DocuSign Formatting of CV's to a Robert Half Standard Seek Ad Chase - Passing on Live jobs to the team to pursue Support of a team of up to 10 people Process timesheets and any other payroll related paperwork as well as respond to payroll requests/queries as necessary Booking and diary management of meeting rooms Meeting room set up and clean up Ordering and maintaining office and kitchen supplies Meeting and greeting clients and candidates at the highest level of professionalism Sort and distribute incoming and outgoing mail Act as a point of contact for property/facilities related issues â Get in contact with the relevant people to organisation a resolution Maintaining all kitchen supplies are stocked up by the end of the day, Fridge clean once weekly Coordinating candidate testing Other ad hoc tasks as requested Attributes: Solutions orientated outlook Able to effectively collaborate within a team environment Customer excellence focused Self-motivated Able to prioritise conflicting priorities whilst maintaining a positive "can do" attitude Effective organizational skills and a strong attention to detail Intermediate user of MS Word and Excel
Administrative Assistant
St Vincentâs Health Australia · Posted 28 days ago
About the role
Job Description: Permanent part time opportunity, 19 hours per week Excellent benefits including salary packaging Fitzroy location, close to public transport About the Role We have an exciting opportunity for an Administrative Assistant in the office (located in Victoria Parade, East Melbourne) of a unique statewide program that deals with the medical side of mass casualty events in Victoria. You will in this position assist the Office Manager of the Program in all varied duties â budget, accounts payable, organisation of Continuing Professional Development Day/s and secretarial/administrative-type tasks. The classification for this position will be HS1 - HS17 ($65,739 - $72,677 per annum pro rata) About the Field Emergency Medical Officer (FEMO) Program The FEMO Program has been in operation under various names (e.g. Medical Displan) for many decades. The FEMO Program provides advanced medical and clinical advice to ambulance services. There are currently eight Metropolitan Field Emergency Medical Officers (FEMOs) and a network of approx. 20-30 Regional/Rural FEMOs across Victoria - available to be called on as and when required in relation to mass casualty events. Your Contribution Completion of VCE or equivalent experience Demonstrated proficiency in Microsoft Word, Excel and PowerPoint Strong interpersonal and communication skills A valid Nationally Coordinated Criminal History check, or willing to obtain What We Offer A focus on wellbeing initiatives, with regular events and programs Confidential, solutions-focused employee counselling A healthy work/life balance encouraged. Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities Salary Packaging â Increase your take home pay! In the heart of Fitzroy, CBD at our doorstep, close to some of Melbourneâs best cafes, public transport and lots of carparks Discounts and Promotions always available through our Foundation Regular opportunities for professional development to assist you to reach your career goals Culture of continuous improvement Working at St Vincentâs St Vincentâs Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence. Application Please attach your resume and cover letter to your application. Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced. We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve. Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations) . Closing Date: 29 October 2026 11:59pm Reconciliation Action Plan: At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples. For further information, visit https ://www.svha.org.au/about-us/reconciliation or get in contact at [email protected] View Reconciliation Action Plan Code of Conduct: View Code of Conduct
Administration Assistant
Altius Group · Posted 29 days ago
About the role
Get to know PeopleSense by Altius PeopleSense by Altius, a subsidiary of Altius, has been providing psychological services since 1998. PeopleSense provide support to a range of clients in business, government and privately, throughout Australia. As a market and innovation leader in the industry, our team of over 170 psychologists across Australia, support people to realise their health potential by delivering contemporary and evidence based interventions to clients and customers. YOUR ROLE AS AN ADMINISTRATION OFFICER As a vital part of our team, you'll be the friendly face supporting our operations and ensuring everything runs smoothly! Based in our beautiful Sydney CBD office , you will play a key role in assisting our team members and providing exemplary admin support. Your day-to-day responsibilities will include: Managing communications effectively, greeting visitors with a warm welcome! Handling data entry and ensuring meticulous organization of records. Responding to high volume of incoming phone calls Supporting our exciting projects by coordinating schedules and logistics. Assisting with invoicing and financial administration, helping keep our finances in check! WHAT YOU BRING TO THE TEAM We are looking for someone who is not only organized and detail-oriented but also has a genuine passion for helping others! Here are a few things we hope to find in our new Administration Officer: Experience in administration or a similar role. A friendly personality with exceptional communication skills. Proficient in Microsoft Office Suite and comfortable with technology. Ability to work collaboratively in a team-oriented environment. Strong attention to detail and time management skills. WHY YOU WILL LOVE WORKING WITH US? You will join a market leader with over 20 yearsâ experience of supporting people on their wellbeing journey We are proud to acknowledge 76% of our promotions in the last year were to female members of our team. You will join a team-orientated culture where we value Individuality and recognize your unique skills and contributions. At Altius, you are welcomed to join our D&I committee, which was set up to champion diversity and inclusion. We support you to acknowledge culturally significant days or events by accessing 3 days of Cultural Leave per annum. Experience genuine support for your personal wellbeing including access to our AltiusLife wellness app, regular wellness seminars and access to Employee Assistance Program. Apply now to join a team that values collaboration, professionalism and a positive workplace culture. We are a Circle Back Initiative Employer - we commit to respond to every applicant. Altius is an Equal Opportunity Employer and an inclusive workforce. Research has shown that, in Australia, women, people living with disability, LGBTQIA, First Nations people, and those from minority groups are less likely to apply for a role because they feel they will not be successful. We believe in the strength of diversity and inclusion, and we would like to strongly encourage those who identify with any of these groups to apply for a role with us.
Admin Assistant
Opteon Property Group · Posted 29 days ago
About the role
Salary Range: $70,000 - $80,000 Full-time | Permanent Location: Toowoomba, Cairns or Townsville About us Opteon is an international provider of valuations, advisory and specialist property services in the Australian, New Zealand and US market. Recognised as the largest valuation professional services firm in these regions, we deliver meaningful solutions for our clients across all property types and market sectors. We are experiencing an exciting period of growth and change, positioning the company as one of the most prominent property services providers. Our future growth strategy is for organic growth, diversification, and international expansion. About the role As our business continues to grow, we're seeking a highly organised Administration Assistant to help keep our operations running efficiently and support the successful delivery of client work. Working closely with a collaborative team, you'll play an important role in coordinating job workflows, managing documentation, monitoring milestones and WIP, and providing exceptional administrative support across the business. This position is ideal for someone who enjoys variety, has a keen eye for detail, and takes pride in delivering accurate, timely, and professional support. Key Responsibilities Coordinate and manage job workflows to ensure milestones and deadlines are met. Monitor and maintain Work in Progress (WIP) reports, ensuring jobs progress efficiently. Prepare, issue, and follow up on client quotes and related documentation. Request and obtain required documentation from clients and stakeholders. Provide administrative support to the broader team, assisting with scheduling, reporting, and operational tasks. Maintain accurate records and update internal systems in a timely manner. Deliver exceptional customer service when interacting with clients and internal stakeholders. What You'll Bring Previous experience in an administration, coordination, or support role. Excellent organisational and time management skills. Strong attention to detail and ability to manage competing priorities. Confident communication skills and a customer-focused approach. Strong computer skills, including experience using Microsoft Office. Ability to work independently while also contributing to a collaborative team environment. What we offer A structured induction and a documented development plan. Flexibility to work from home, with hybrid arrangements available Corporate health insurance discount Novated leasing options Wellbeing initiatives including EAP services Opteon is committed to cultivating and preserving a culture of inclusion and connectedness, where employees are embraced for their unique qualities and valued for their contributions. We encourage applications from everyone, including people living with disability, job seekers of all ages, members of the LGBTIQA community and people from culturally diverse backgrounds, including First Nations People. How to apply If you are interested, please click the apply button and ensure you submit your resume. LI-hybrid