Admin Jobs. Australia

Administrator » Bibra Lake, Cockburn Area - Our Client is a the leader in Automatic Gates, Boom Gates, and Access Control in Perth for over 40 years. We are seeking another talented individual with a solid understanding of Client liaisons and administrative duties. You would be joining and supporting a well-seasoned internal sales & scheduling team already in place. You have the support of a Management platform, that relies on individuals to be self-starters and enjoy being part of a team building the business, rather than just being an employee. You will be managing invoicing , telephone queries , typing filing a standard if you like Administrator role You must will have sound computer skills be experienced in MicroSoft suite and be able to plan and manage your day utilising our user-friendly job management and AI-integrated sales system. This position is well suited to someone South of Fremantle We cannot take on people on , on any type of visa This is a Monday to Friday role there is no scope for WFH If you have a question please call Michael before you apply on 0468 956 139 • Thu, 10 Sep • Xcell Recruitment

Administration Assistant » Essendon Fields, Moonee Valley - Job Description Dutton Automotive is looking for an Administration Assistant to join our Wholesale team in Victoria. This is a varied, hands-on position supporting the day-to-day administration and accounting functions of our wholesale automotive operations. You will work closely with the Administration Manager, Finance team, Site Management and our vehicle Buying team, gaining exposure across vehicle administration, accounts, VicRoads processes and stock management. Previous automotive industry experience will be highly regarded, but isn't essential. We're also interested in candidates with strong administration, accounts or bookkeeping experience who are keen to develop their career within the automotive industry. What you'll be doing Your responsibilities will include: Processing and approving supplier invoices and maintaining supporting documentation. Reconciling supplier statements and assisting with account queries. Supporting accounts payable and accounts receivable processes. Assisting with month-end reconciliations, reporting and vehicle stocktakes. Processing VicRoads vehicle acquisitions, disposals, transfers and registrations . Entering and maintaining vehicle and Roadworthy Certificate information within internal systems. Preparing and maintaining vehicle deal packs , ensuring required documentation is complete and correctly executed. Assisting with vehicle sales administration, including invoices, contracts and transfer documentation. Maintaining accurate vehicle costs and stock information. Following up vehicle transport ETAs and confirming vehicle arrivals. Supporting the Corporate Buying team with administration and reporting. Preparing and distributing Stock on Hand reports. Processing staff timesheets and submitting information to Payroll. Assisting with staff reimbursements and site expenditure administration. Supporting month-end processes and P&L reviews. Providing general office administration and ad hoc support to the wider team. • Sat, 12 Sep • Dutton Automotive

Appointment Setter and Admin Assistant - Energy Solutions (SendDesk) » Melbourne, VIC - Overview Our client is looking for a motivated Appointment Setter and Admin Assistant - Energy Solutions (SendDesk... Appointment Setter and Admin Assistant - Energy Solutions (SendDesk) Job Category Sales Job Type Part Time (20 - 34 Hours • Sat, 12 Sep • BruntWork

Admin » Australia - Service Administrator Busy Bees at Bellmere Permanent opportunity | Be part of a supportive early learning team Are you an organised, friendly and proactive administrator who loves working with people and making a difference? Busy Bees at Bellmere is looking for a passionate Service Administrator to join our team and provide essential administrative support to the Service Manager while helping ensure the smooth, efficient and compliant operation of our service. This is a fantastic opportunity for someone who enjoys a varied role where no two days are the same. You’ll be a welcoming first point of contact for families, support the Service Manager and educators, manage important administrative processes and help create a positive experience for children and their families. About the Role As our Service Administrator, you will play an important role in the day-to-day running of the service. You will work closely with the Service Manager and 2IC, educators, teachers and families to ensure administrative tasks are completed accurately, efficiently and confidentially. Your responsibilities will include: Providing day-to-day administrative and secretarial support to the Service Manager Welcoming families and visitors and responding to enquiries professionally Answering phone calls, managing messages and ensuring information is passed on promptly Supporting enrolments, bookings and family enquiries Maintaining accurate child and service records and ensuring documentation remains up to date Assisting with accounts, payments, banking and correspondence Supporting invoicing and debt management processes Assisting families with account enquiries and relevant documentation Supporting compliance and regulatory record keeping Maintaining confidentiality and handling sensitive information appropriately Assisting with staff administration, timesheets and general office processes Supporting communications with families through relevant platforms and centre information Ordering and receiving supplies as required Assisting with health, safety and emergency documentation Providing classroom/relief support when required by the Service Manager Assisting with projects and other tasks that contribute to the smooth operation of the service The role requires a high level of accuracy, organisation and attention to detail, as well as the ability to manage competing priorities in a busy early learning environment. About You We are looking for someone who is: Highly organised with excellent attention to detail Friendly, approachable and confident when communicating with families and team members Professional and able to maintain confidentiality Able to work independently and use initiative Comfortable managing multiple priorities in a busy environment Reliable, accountable and committed to maintaining compliance Confident using computer systems and Microsoft Office Experienced in administration, preferably within early childhood education or a similar service environment Passionate about providing exceptional service to children, families and the wider centre team Experience with Xap, Workday or another child management system will be highly regarded. What You'll Need Certificate III in Children's Services (or recognised equivalent) or higher Current Blue Card or the ability to obtain one prior to commencement Current First Aid and CPR Previous administration experience Strong written and verbal communication skills Excellent organisational and time management skills A high level of accuracy and attention to detail Why Join Busy Bees? At Busy Bees, you’ll become part of a team that is passionate about creating positive experiences for children, families and educators. As a Service Administrator, you'll be more than just the person behind the desk. You'll play an important role in supporting the centre team, building strong relationships with families and helping ensure the service operates smoothly, professionally and in line with regulatory requirements. If you’re an organised people-person who enjoys making a difference and thrives in a busy early learning environment, we’d love to hear from you! Apply now to join the team at Busy Bees at Bellmere. Why Work for Busy Bees? If you’re passionate about early learning, Busy Bees is the place to be. Although we are part of a global organisation, our company was founded by three families looking for better, more enriching childcare. Three decades later, we still keep the same values at heart. We know that we couldn’t do what we do without the important people in our teams. We invest in our people and work with them to build career pathways that inspire. • Sat, 12 Sep • Busy Bees

Administrator » Sydney, Sydney Region - We are working with a growing trades business based in Carlton, near Hurstville, who are looking for a friendly and organised administration Assistant to join their office team. This is a great opportunity for someone with administration experience who enjoys a busy, hands-on role supporting customers, technicians and the wider office team. You will be working alongside another administrator in a small, supportive team, helping with scheduling, customer enquiries, invoicing and general day-to-day office support. About the role: Answering incoming phone calls and responding to customer enquiries Managing emails and general customer communication Scheduling jobs for technicians Working closely with the operations team, PM/Estimator and business owners Generating invoices on Xero and using Xero for invoicing Supporting the wider team with general administration duties Helping ensure jobs are booked, followed up and completed smoothly About you: Previous administration, coordinating or scheduling experience Ideally from a trade services background such as HVAC, plumbing, electrical, construction or similar- also open to other admin backgrounds that are transferrable Confident answering phones and dealing with customers Organised, reliable and able to manage a busy inbox and daily workload Comfortable using systems such as ServiceM8, Xero or similar job management/invoicing software A strong communicator who enjoys working as part of a small team- the office is very small sometimes you will be in there along so bare that in mind. Friendly, professional and able to build good relationships with customers and technicians Looking for a stable, office-based role with a reputable trade business What’s on offer: $28 – $35 per hour, depending on experience Full-time hours, Monday to Friday, 9:00am – 5:00pm Office-based role in Carlton, near Hurstville On-site parking available Close to cafés and public transport Supportive team environment within a growing HVAC business Opportunity to play a key role in the daily coordination of service work • Fri, 11 Sep • Lead Group Consultancy

Executive & Admin Assistant » Melbourne, VIC - and his team and clients, Office/Business admin management incl. office phone call management, vendor management... and more, Managing repetitive client tasks, Data admin tasks - incl. (but not limited to) data management on excel/Googler Sheets • Fri, 11 Sep • Nexist

Office Manager » Beaudesert, Ipswich South - Job position: Office Manager Job Advertisement: QLD TC SERVICES PTY LTD Location: Woodhill QLD 4285 Job Type: Full-time, Permanent Salary: $79,000 - $89,000 per annum About the Business QLD TC SERVICES PTY LTD is located in WOODHILL QLD 4285. The business provides residential and commercial solar panel installation solutions. The company provides reliable and cost-effective solar energy systems, with a strong focus on quality, sustainability, customer satisfaction and professional service. What You’ll Be Doing • Supporting the coordination and improvement of office administrative services while maintaining operational standards • Organising office resources, including staff, workspace and equipment, to ensure efficient daily operations • Assigning administrative duties to office personnel and monitoring workflow and staff performance • Maintaining office records, business documentation and administrative accounts in accordance with company procedures • Communicating with management, clients and external service providers to assist with business operations and administrative matters • Monitoring and maintaining office equipment, administrative systems and workplace supplies to support uninterrupted business operations • Ensuring compliance with workplace health and safety requirements and relevant company policies and procedures • Assisting with staff administration functions including payroll coordination, employee training, recruitment processes and day-to-day staff supervision What We’re Looking For • AQF Associate Degree, Advanced Diploma, Diploma or higher qualification in Business Administration, Management or a related field • Minimum of one year of relevant experience in an office administration, office management or business operations role • Strong organisational and time-management skills with the ability to manage multiple priorities • Sound knowledge of office administration practices, record management and business procedures • Strong communication and interpersonal skills with the ability to work effectively within a team environment • Ability to work independently and maintain a high level of attention to detail in a fast-paced workplace Benefits & Perks • Stable full-time permanent employment • Supportive and professional work environment • Opportunity for career growth and development within an established renewable energy company • Exposure to a diverse range of business operations and service environments • Competitive remuneration based on skills and experience Apply Now If you are a highly organised and motivated professional with strong office administration and management skills, we encourage you to apply. Please submit your resume and a brief cover letteroutlining your suitability for the role. • Fri, 11 Sep • QLD TC SERVICES PTY LTD

Sales/Sales admin/BD/Marketing/Promotion Specialist - HC » Unley, SA - for the good management of the CPAP clinic from a service, sales, admin and operational perspective. Patient relationship... by Manager and Marketing Teams Ensure good condition of the retail premises and displays at all times Admin duties and stock • Fri, 11 Sep • Air Liquide

Administrator » Australia - Administrator Job ID 1006131 Job Type Permanent Full-time Location Aus - Brisbane Categories CPB Contractors Applications close 09 Oct 2026 E. Australia Standard Time CPB Contractors is Australia’s leading contractor and the largest infrastructure construction company in our region. Part of the CIMIC Group, we are proud to be constructing Australia’s future and do so collaboratively with our partners and clients. We hire for careers, not project life. CPB Contractors has more than 50 major infrastructure projects in delivery, across all key sectors of the construction industry, including roads and bridges, rail, tunnelling, defence, airports, buildings and resources, providing you with career opportunities for years to come. The Project We are currently seeking a highly organised Administrator to join our team on a project based in Brisbane. Your Opportunity Coordinate workforce mobilisation and onboarding documentation and records. Manage travel bookings for project personnel and associated travel logistics. Support the preparation of reports, KPI tracking and data management across systems Maintain project registers, records and documentation. Tracking and reporting on project status, deliverables and costs General administrative support for the project team including co-ordinating meetings, preparing communications, assisting with planning and other duties as required. Our minimum requirements for this role are: Previous experience in an administrative capacity, preferably within a construction site environment however not necessary Strong technical competence, particularly with Microsoft Office (excel in particular) Strong organisational and time management skills, with the ability to manage competing priorities and meet deadlines in a fast-paced project environment Excellent written and verbal communication skills, with the ability to maintain accurate records, prepare reports and build effective working relationships with a broad range of stakeholders Demonstrated ability to work independently to organise and prioritise demands, handle multiple complex tasks simultaneously, set and meet deadlines and follow-through within a fast-paced environment with multiple and competing demands We particularly welcome and encourage applications from Indigenous Peoples, women, the LGBTQIA community, mature workers, Veterans and Active Defence Reserve members, people with disabilities and people from different cultural backgrounds. CPB Contractors is proud to hold the Workplace Gender Equality Agency (WGEA) Citation - Employer of Choice for Gender Equality. We’re always looking for ways to make CPB Contractors a more rewarding place to work and offer a unique set of benefits, including: A rewarding career where we support your development, training and promote from within. Opportunities across all construction sectors so that there is always an opportunity suitable for the next stage in your career. Competitive remuneration and excellent benefits including a health and wellbeing program, discount portal and company-funded salary continuance insurance. Flexible work arrangements and a culture that values diversity and innovation. Please note: This role is being sourced through CPB Contractors directly and we will not accept applications via external recruitment agencies. How to apply Applications close 09 Oct 2026 E. Australia Standard Time • Fri, 11 Sep • CPB

Administrator » West Melbourne, Melbourne - Description Overview This position is responsible for a range of superannuation and administration activities which are part of the Administration Division, relating to the administration of our clients Superannuation products. The purpose of the role is to ensure that the clients/members are receiving the desired level of administration service within MUFG RS agreement with Trustees. The role will primarily involve processing and peer reviewing of administration items such as payment processing, communications, and account updates and maintenance. It will require complex problem solving, establishing new pensioner memberships, working collaboratively with other administration and Contact Centre staff members and learning new skills to progress to the next level. Fund: AustralianSuper Team: Benefit Payments Please note this is a 12 month secondment opportunity. Key Accountabilities and main responsibilities Processing of defined benefits and related activities within agreed internal and client Service level Agreements (SLA’s). Conduct personal work queue sweeps to ensure all due work items have been completed on a daily basis. Support Team Leader/Manager together with your other team members in fostering day-to-day collaboration and positive teamwork to ensure that your teams’ objectives are achieved Escalate items being impacted by IT issues or reliance on other areas with team leader every 24 hours after raising a corresponding/formal request following MUFG RS/Teams escalation procedures. Advise specialists and team leader as soon as there is a risk of service standards not being met. Take on rework feedback from Team Leader or other Specialists and proactively put in place measures to reduce personal rework rate to below 2% whilst ensuring efficiency targets of 80% are met. Action any formal complaint requests for information immediately or within 24 hours of receipt Comply with legislative (eg AML, SIS) and licence (eg AFSL, RSE) obligations, including the maintenance of up-to-date self-development of required skills and scheme/fund knowledge. Identify or suggest at least one productivity or process improvement annually Display behaviours where problems are raised with proposed solutions Show initiative for project work Liaise with internal and external clients where applicable Ensure accurate reporting of Enlighten Statistics. Participate in team meetings and huddles proactively raising issues/solutions relating to day to day operations. Continuously update procedural documents/databases where applicable. Always follow MUFG RS Core Values The above list of key accountabilities is not an exhaustive list and may change from time-to-time based on business needs. Experience & Personal Attributes Extensive hands on experience in the administration of Superannuation (minimum of 2 years) Comprehensive knowledge of superannuation legislation and procedures Experience with the principles of administration and operations is desirable Excellent communication skills both verbal and written Excellent organisational and interpersonal skills Excellent Word and Excel skills • Fri, 11 Sep • MUFG Pension & Market Services

Administrator » Australia - Administrator Job ID 1006131 Job Type Permanent Full-time Location Aus - Brisbane Categories Administration / Support / Secretarial Applications close 09 Oct 2026 E. Australia Standard Time CPB Contractors is Australia’s leading contractor and the largest infrastructure construction company in our region. Part of the CIMIC Group, we are proud to be constructing Australia’s future and do so collaboratively with our partners and clients. We hire for careers, not project life. CPB Contractors has more than 50 major infrastructure projects in delivery, across all key sectors of the construction industry, including roads and bridges, rail, tunnelling, defence, airports, buildings and resources, providing you with career opportunities for years to come. The Project We are currently seeking a highly organised Administrator to join our team on a project based in Brisbane. Your Opportunity Coordinate workforce mobilisation and onboarding documentation and records. Manage travel bookings for project personnel and associated travel logistics. Support the preparation of reports, KPI tracking and data management across systems Maintain project registers, records and documentation. Tracking and reporting on project status, deliverables and costs General administrative support for the project team including co-ordinating meetings, preparing communications, assisting with planning and other duties as required. Our minimum requirements for this role are: Previous experience in an administrative capacity, preferably within a construction site environment however not necessary Strong technical competence, particularly with Microsoft Office (excel in particular) Strong organisational and time management skills, with the ability to manage competing priorities and meet deadlines in a fast-paced project environment Excellent written and verbal communication skills, with the ability to maintain accurate records, prepare reports and build effective working relationships with a broad range of stakeholders Demonstrated ability to work independently to organise and prioritise demands, handle multiple complex tasks simultaneously, set and meet deadlines and follow-through within a fast-paced environment with multiple and competing demands We particularly welcome and encourage applications from Indigenous Peoples, women, the LGBTQIA community, mature workers, Veterans and Active Defence Reserve members, people with disabilities and people from different cultural backgrounds. CPB Contractors is proud to hold the Workplace Gender Equality Agency (WGEA) Citation - Employer of Choice for Gender Equality. We’re always looking for ways to make CPB Contractors a more rewarding place to work and offer a unique set of benefits, including: A rewarding career where we support your development, training and promote from within. Opportunities across all construction sectors so that there is always an opportunity suitable for the next stage in your career. Competitive remuneration and excellent benefits including a health and wellbeing program, discount portal and company-funded salary continuance insurance. Flexible work arrangements and a culture that values diversity and innovation. Please note: This role is being sourced through CPB Contractors directly and we will not accept applications via external recruitment agencies. How to apply Applications close 09 Oct 2026 E. Australia Standard Time • Fri, 11 Sep • PageUp Results

Administrator » Bibra Lake, Cockburn Area - Our Client is a the leader in Automatic Gates, Boom Gates, and Access Control in Perth for over 40 years. We are seeking another talented individual with a solid understanding of Client liaisons and administrative duties. You would be joining and supporting a well-seasoned internal sales & scheduling team already in place. You have the support of a Management platform, that relies on individuals to be self-starters and enjoy being part of a team building the business, rather than just being an employee. You will be managing invoicing , telephone queries , typing filing a standard if you like Administrator role You must will have sound computer skills be experienced in MicroSoft suite and be able to plan and manage your day utilising our user-friendly job management and AI-integrated sales system. This position is well suited to someone South of Fremantle We cannot take on people on , on any type of visa This is a Monday to Friday role there is no scope for WFH If you have a question please call Michael before you apply on 0468 956 139 • Thu, 10 Sep • Xcell Recruitment

Contracts Administrator » Sydney, Sydney Region - About the Company: Our client is a large civil contractor with several branches across Australia and New Zealand About the Role of the Contracts Administrator: The Contract administrator's primary function is too provide clients with first class contract services. Main Duties for Contract Administrator: Procurement Process Disruptions, delays, prolongation, compression and extension of time. Ensure timely preparation and submission of notices and claims. Ensuring that risks are allocated in the subcontract between the Company and subcontractors after considering the head contract conditions and the ability of the party best able to control the risk. Successful Contract Administrator must have: Proven experience in Cost Management, Contract administration or Procurement with Civil Construction Must of Civil infrastructure projects background Tertiary qualified: Minimum Associate Diploma (engineering or Quantity surveying) or minimum of 5 years experience in similar role within Australia. Business understanding (market knowledge in area of work) We also have positions for FIFO Quantity Surveyors, Civil estimators, Contracts Administrators, Cost Planners, Senior Quantity Surveyors and Contracts Managers for Sydney and all over Australia. If the role of Contract Administrator is of interest to you then please could you send through your covering letter and resume to [email protected] • Thu, 10 Sep • Acier Recruitment Pty Ltd

Admin Support Officer » Joondalup, WA - and attention to detail will make a real impact. We’re looking for a reliable and friendly Admin Support Officer to provide high • Thu, 10 Sep • RAC

Engineering Admin Support Analyst » Bacchus Marsh, VIC - Location: Sunshine, Bacchus Marsh & Williamstown Hospital Employment Type: Ongoing, Full-Time Salary: Admin Grade 3... (HS3) + Superannuation + Salary Packaging About the role Engineering Admin Support Analyst is a key member of the • Wed, 09 Sep • Western Health

HR Admin » Fitzroy, VIC - Preston, VIC - . Convenient Preston location with access to public transport. If you are interested in this HR Admin role, we encourage you to apply. • Wed, 09 Sep • Michael Page • AU$74874 - 91512 per year

Office Manager » Mansfield, Brisbane - MY CARE LIVING ABN: 96 627 929 293 Location: 2A/62 Secam Street, Mansfield Position: Office Manager ANZSCO: 512111 – Office Manager Employment: Full-Time Salary: $79,500 per annum plus superannuation About the Role MY CARE LIVING is seeking a suitably qualified and experienced Office Manager to join our team at our Mansfield office. The Office Manager will be responsible for organising, coordinating and controlling the day-to-day administrative functions and resources of the office. The successful applicant will ensure that administrative systems, office personnel, records, resources and operational processes are effectively managed to support the efficient delivery of the organisation’s services. Duties and Responsibilities The successful applicant will be responsible for: Planning, reviewing and coordinating office services, administrative procedures and operational systems. Establishing office priorities, procedures and service standards to support efficient business operations. Coordinating and allocating office resources, including staff, workspace, equipment and supplies. Assigning administrative work to staff, monitoring workloads and reviewing staff performance. Supervising and supporting administrative and clerical employees and ensuring duties are completed efficiently. Managing office records, documentation, correspondence, filing systems and administrative accounts. Liaising with management, employees, clients, service providers and relevant professionals to coordinate office activities and resolve administrative or operational issues. Ensuring office equipment, facilities and supplies are appropriately maintained and available. Coordinating personnel-related administrative activities, including recruitment support, staff induction, training, payroll administration and performance management. Assisting management with preparation of reports, correspondence, schedules and other business documentation. Monitoring office expenditure and assisting with invoices, accounts and other administrative financial records. Ensuring office operations comply with relevant workplace health and safety requirements. Ensuring administrative activities comply with applicable legislation, organisational policies, procedures and service standards. Identifying opportunities to improve administrative processes and implementing more efficient office systems and procedures. Maintaining confidentiality and appropriate handling of sensitive employee, client and organisational information. Providing general administrative and operational support to management as required. Qualifications and Experience Applicants should possess: An AQF Associate Degree, Advanced Diploma or Diploma , or a qualification at a comparable level, relevant to business, administration, management or a related field, consistent with the indicative requirements for ANZSCO Skill Level 2 – Office Manager (512111) . At least 12 months of relevant work experience in office management, administration, business operations or a closely related role. Demonstrated experience coordinating office administration, staff, records and business processes. Strong organisational, planning and time-management skills. Strong written and verbal communication skills. Ability to supervise staff, allocate work and coordinate competing priorities. Sound computer skills and experience using common office and business administration software. Ability to maintain accurate and confidential business and personnel records. Good understanding of workplace policies, procedures and compliance requirements. Skills and Attributes The ideal candidate will be organised, reliable and able to work independently while coordinating effectively with management and staff. The applicant should demonstrate strong attention to detail, problem-solving ability, professional communication skills and the capacity to manage multiple administrative priorities. Salary $79,500 per annum plus superannuation , subject to applicable employment conditions. Work Location MY CARE LIVING 2A/62 Secam Street Mansfield How to Apply Applicants are invited to submit their current resume together with a cover letter outlining their qualifications, relevant office management experience and suitability for the position. MY CARE LIVING is an equal opportunity employer and welcomes applications from suitably qualified and experienced candidates. • Wed, 09 Sep • MY CARE LIVING

Boral (Perth Airport) - 1x Admin/ Accounts Payable Officer (Temp) » Perth Airport, WA - Job details Admin / Accounts Payable Officer Monday to Friday role $45.00 - $50.00 per hour + super, 8:00am - 4... is a well-established organisation seeking an experienced Admin / Accounts Payable Officer to join their team based at Perth • Wed, 09 Sep • WorkPac • AU$45 - 50 per hour

Contract Administrator » Sydney, Sydney Region - Contract Administrator – Short-Term Contract | 4–6 Weeks ASAP Start | Commercial Refurbishment | Procurement Focus We are currently seeking an experienced Contract Administrator for a 4–6 week contract with a well-established small builder specialising in commercial refurbishment projects up to $5m . This is an immediate opportunity to join the team during a particularly busy period and provide additional commercial support across procurement and project administration . About the Role You will work closely with the Project Manager and wider team, helping keep procurement and commercial activities moving during a busy period. Key responsibilities will include: Managing and assisting with procurement activities Obtaining and comparing subcontractor and supplier quotations Preparing and issuing procurement packages Assisting with subcontractor negotiations and engagement Reviewing scopes, quotes and project documentation Supporting variations, cost tracking and general contract administration Liaising with subcontractors, suppliers and consultants Assisting the project team with general commercial administration About You We are looking for a hands-on Contract Administrator who can hit the ground running and add value from day one. Ideally, you will have: Previous experience as a Contract Administrator with a commercial builder Experience working on commercial refurbishment / fit-out projects Strong understanding of procurement and subcontractor engagement Excellent attention to detail and organisational skills Ability to work independently and manage competing priorities Strong communication and negotiation skills Availability to start ASAP The Opportunity This is a great short-term opportunity for a CA who is available immediately and wants to step into a role where they can make an immediate impact. Contract: 4–6 weeks Start: ASAP Projects: Commercial refurbishment Project Value: Up to $5m Focus: Procurement & Contract Administration If you're an experienced CA available immediately and looking for a short-term contract, apply now or contact us for a confidential discussion. Please send updated CV to [email protected] • Tue, 08 Sep • CGC Recruitment

Project Administrator » Smithfield, Parramatta Area - About Us Our company specialises in custom joinery solutions for kitchens and interiors, combining thoughtful design, precision manufacturing and skilled craftsmanship. Starting as a small joinery operation after building a new life in Australia, we have grown into a trusted business through our commitment to quality, innovation and personalised service. With advanced technology and a highly experienced team, we create practical, refined spaces tailored to each client’s needs. The Role Working closely with the project teams, you will provide day-to-day administrative support and help ensure project activities are coordinated effectively. Occasional travel to other regions may be required for project-related site visits and meetings. Responsibilities Coordinate project activities from initiation through to completion, supporting the delivery of projects in accordance with agreed scope, timelines, budgets and quality requirements. Conduct project planning by defining project requirements, establishing key milestones, coordinating resources and supporting the allocation of responsibilities across project teams. Liaise with all stakeholders to facilitate effective communication and maintain smooth project progress. Develop, update and monitor project schedules, tracking key milestones, deliverables, and outstanding activities to support timely project completion. Prepare, organise and maintain project documentation, including project plans, schedules, progress reports, meeting records, correspondence, approvals and other project-related records. Monitor project progress against agreed plans, identify potential delays, resource constraints and other issues, and coordinate follow-up actions to keep projects on schedule. Carry out project cost control by monitoring budgets, invoices and project expenditure, and maintain accurate project-related financial records. Coordinate project handover and close-out activities, including completion documentation, final acceptance, outstanding items and lessons learned, ensuring project records are complete and properly maintained. Skills and Requirements Diploma or higher qualification. Minimum 3 years of recent experience in project administration. Proficiency in Microsoft Office Suite and project management or scheduling software. Strong organisational and time-management skills, with the ability to coordinate multiple activities and competing priorities. Strong written and verbal communication skills, with the ability to liaise effectively with stakeholders. Strong attention to detail, problem-solving ability and a structured approach to project documentation and administration. • Tue, 08 Sep • private

Administration Assistant » Beresfield, Newcastle Area - About the Role Our client is seeking a friendly and organised Administration Support professional to join their team on a permanent full-time basis. This is a varied role combining reception, client-facing responsibilities, data entry and general administration. You’ll enjoy a structured working week, with three days focused on reception and supporting clients, while Monday and Wednesday are dedicated to data entry and administrative tasks . Working hours are 8:30am – 5:00pm , providing a consistent and organised routine within a professional team environment. Key Responsibilities Manage the reception area and provide a warm, professional welcome to clients and visitors Answer and direct incoming phone calls and enquiries Coordinate and manage Zoom meetings and connections Complete accurate and timely data entry across internal systems Prepare and maintain documentation, records and compliance information Organise and maintain electronic and physical files Assist with tender preparation and general administration Complete Hunter Water logging and associated administrative requirements Provide general administrative support to the wider team Ensure information is entered accurately and maintained to a high standard Skills & Experience Previous experience in a reception, administration or data entry role Strong data entry skills with excellent accuracy and attention to detail Confident and professional communication skills Warm, personable and approachable manner Experience handling phone enquiries and managing a reception environment Strong organisational skills and the ability to maintain accurate records Competent with Microsoft Office and standard office systems Experience within construction, property development or a regulated environment will be highly regarded Knowledge of compliance administration, tender preparation or Hunter Water processes would be advantageous Certificate IV in Administration or a similar qualification would be beneficial Benefits Permanent full-time position $60,000 – $70,000 super Consistent 8:30am – 5:00pm working hours Structured combination of reception and administration Dedicated days for data entry and focused administrative work Opportunity to join an established and professional organisation Varied role with a great mix of client interaction and administration About the Company Our client is an established and reputable business within the residential construction industry , committed to delivering quality homes and providing a positive experience for its customers. The business offers a professional and organised working environment where people are valued, processes are well established, and employees have the opportunity to contribute to the success of the wider team. • Mon, 07 Sep • Frontline Recruitment Group

Office Manager » Rosanna, Banyule Area - OFFICE MANAGER – PERMANENT FULL-TIME Business Name: SIGCLEAN Position: Office Manager Employment Type: Permanent Full-Time Location: Heidelberg West, VIC 3081 Salary: $80,000 per annum Superannuation About SIGCLEAN SIGCLEAN is an established professional commercial cleaning and facilities services provider that has been servicing businesses across Melbourne and Sydney for more than two decades. SIGCLEAN is a fully insured and ISO-certified professional cleaning company committed to providing high-quality, reliable and tailored commercial cleaning solutions to businesses across a range of industries. Our services include programmed commercial cleaning, washroom services and consumables, commercial window cleaning, commercial waste management, lawn and garden care, carpet and upholstery deep cleaning, hard-floor management, pressure washing and commercial sanitary unit management. SIGCLEAN places a strong emphasis on quality control, professional service delivery, effective communication and maintaining clients' facilities to a high standard. Our National Head Office is located at 41–43 Northern Road, Heidelberg West VIC 3081 . Due to the ongoing administrative and operational requirements of the business, SIGCLEAN is seeking a suitably qualified and experienced Office Manager to join our team on a permanent full-time basis. About the Role The Office Manager will be responsible for organising, coordinating and managing the day-to-day administrative and operational activities of the office. The successful candidate will work closely with management, employees, professionals, contractors, suppliers and other relevant stakeholders to ensure the efficient operation of SIGCLEAN's office and administrative functions. The position requires strong organisational, administrative, personnel-management, computer and communication skills, together with the ability to manage multiple priorities within a busy commercial services environment. Key Duties and Responsibilities The successful candidate will be responsible for: Contributing to the planning and review of office services and establishing priorities and office service standards. Planning, organising and coordinating office administrative systems and procedures. Reviewing office operations and recommending improvements to administrative processes and procedures. Allocating human resources, office space, equipment and other resources according to operational requirements. Assigning work to office and administrative staff and monitoring their work performance. Supervising, coordinating and supporting administrative and office personnel. Managing and maintaining office records, accounts, correspondence and administrative documentation. Maintaining accurate electronic and physical filing and record-management systems. Liaising with management, professionals, employees, suppliers, contractors and other relevant parties to coordinate office business and facilitate the resolution of administrative and operational issues. Coordinating communications between management, administrative personnel and operational staff. Ensuring office equipment, computer systems, stationery and other office supplies are properly maintained and available as required. Coordinating the maintenance, servicing and replacement of office equipment and facilities where necessary. Ensuring compliance with occupational health and safety requirements and relevant workplace procedures. Ensuring office activities comply with applicable government legislation, policies, procedures and organisational requirements. Coordinating personnel activities including recruitment, hiring, staff induction, promotions, performance management, payroll administration, staff training and supervision. Assisting with the preparation and maintenance of staff employment and personnel records. Assisting management with the development, implementation and review of administrative policies and procedures. Monitoring administrative processes and identifying opportunities to improve office efficiency and service standards. Coordinating meetings, appointments, internal communications and general administrative activities. Supporting management with the day-to-day administrative and operational requirements of the business. Coordinating administrative support for SIGCLEAN's commercial cleaning and facilities-service operations. Preparing reports, correspondence, spreadsheets and other business documents as required. Maintaining confidentiality and security of business, employee and client information. Qualifications and Experience To be considered for this position, applicants must have: A minimum Diploma of Business or an equivalent relevant qualification ; and At least one year of relevant work experience in a similar Office Manager, office administration or administrative management role . Computer Knowledge and Technical Skills The successful applicant must have strong computer literacy and demonstrated ability to use computerised office and administrative systems. Required computer skills include: Proficiency in Microsoft Office applications , including Word, Excel, Outlook and PowerPoint. Ability to prepare and maintain spreadsheets, reports, correspondence and business documents. Experience using computerised office-management and administrative systems. Ability to use payroll, accounting, invoicing and record-management software. Ability to maintain electronic records, databases and digital filing systems accurately. Confidence using email, cloud-based platforms, shared drives and online business systems. Ability to enter, update and retrieve business and personnel information from computerised systems. Ability to learn and use new business software and digital systems as required. Sound knowledge of electronic document management and data-security practices. Skills and Attributes The successful applicant should also demonstrate: Strong organisational and office-management skills. Sound knowledge of office administration and business procedures. Demonstrated experience coordinating day-to-day office operations. Experience supervising and coordinating administrative personnel. Strong written and verbal communication skills. Excellent interpersonal and stakeholder-management skills. Strong time-management and prioritisation abilities. Ability to manage office records, accounts and administrative documentation accurately. Experience coordinating personnel, payroll and employment-related administrative activities. Strong problem-solving and decision-making skills. High attention to detail and accuracy. Ability to work independently with limited supervision. Ability to manage competing priorities and deadlines. Ability to work effectively with management, staff, professionals, contractors and external stakeholders. Knowledge of workplace health and safety requirements. Sound understanding of administrative compliance requirements. Professional conduct and the ability to maintain confidentiality. Employment Conditions This is a permanent full-time position based at SIGCLEAN's National Head Office in: Heidelberg West, VIC 3081 Salary: $80,000 per annum plus superannuation. The successful applicant will receive all applicable employment entitlements in accordance with Australian workplace laws. Applicant Eligibility Australian Citizens and Australian Permanent Residents are strongly encouraged to apply. Applicants should have the legal right to work in Australia and be able to meet the qualification, experience and skills requirements of the position. How to Apply Applicants who meet the above qualifications, experience and skills requirements are invited to apply by submitting: A current resume/CV; and A cover letter outlining their relevant qualifications, experience and suitability for the position. Applicants should clearly demonstrate how their qualifications and previous employment experience relate to the duties and responsibilities of the Office Manager position. Only applicants who meet the required qualifications and experience criteria will be considered. • Mon, 07 Sep • Sigclean

Contract Administrator » Yowie Bay, Sutherland Area - Who we are: Independent and Australian-owned, the company is a specialist in the art of problem solving to turn visions into reality. Our vision at this company is to be Australia's most client-focused building company. We build educational campuses, aged care and retirement living buildings, complex mixed use and high quality residential projects, CBD projects on constrained sites, commercial and industrial facilities. We work through a range of contract mechanisms from Early Contractor Involvement (ECI), to Design and Construct and Lump Sum Construct Only. At this company, we're more than just a construction company. Every day, we are building a better future for ourselves, our clients and our communities. We're a diverse group of thinkers and doers, working together to create the kind of buildings and experiences that few imagine possible. Whether our job is value engineering a project or spearheading safety on site, we’re inspired by a shared commitment to doing things well and doing things intelligently. About the Role: We are seeking a skilled and proactive Contract Administrator to join our project delivery team. In this role, you will be the central point of control for all contractual matters across a diverse portfolio of projects. This is an opportunity to apply your commercial acumen in a dynamic, fastpaced environment where your contributions directly protect the company’s interests and drive project success. What you will be responsible for: •Draft, review, interpret and negotiate terms for various construction contracts, guaranteeing full adherence to statutory regulations, legal requirements and binding contractual commitments. •Administer contract amendments, renewals and scope variations across the entire project lifecycle, with all adjustments formally documented. •Track contract delivery against agreed clauses, specifications and scheduled milestones; proactively flag potential contractual risks and formulate targeted mitigation plans to safeguard the company’s commercial and legal entitlements. •Maintain comprehensive, real-time filing systems for all contracts and supporting paperwork, and compile periodic management reports covering contract progress, outstanding risks and commercial opportunities. •Mediate and settle contractual disagreements and inconsistencies via consistent communication and liaison with internal and external stakeholders. •Keep abreast of evolving construction industry legislation and industry-standard best practices to uphold ongoing compliance, and drive process optimisation for internal contract management workflows. Competencies and Qualifications: •A minimum of 3 years’ experience as a Contract Administrator. •Proficiency in Microsoft Office Suite and contract management software. •Excellent negotiation, communication, and interpersonal skills. •High attention to detail and the ability to manage multiple contracts simultaneously. • Mon, 07 Sep • private

Admin Support - Site Clerk » Darwin, NT - is seeking an experienced Site Clerk / Admin Support to join their team. This is an initial temporary assignment with the • Sun, 06 Sep • Hays • AU$41.12 per hour

Admin - Administration Officer » Clayton, Monash Area - Administration Officer Department Administration Reports directly to Office and Administration Supervisor Reports Indirectly to Office and Administration Manager Number of reporting relationships 2 Employment Type Full-Time Employing entity Capital Transport and Logistics Group Pty Ltd authority to act This position must act within written group policies, procedures and operations manuals. All decisions outside these parameters must be approved by your direct manager. Critical relationships (internal) State Manager Office and Administration Manager Administration Department Customer Service Department Sales and Account Management Department Courier Department Taxi Trucks Department Contracts Department Fleet Management Department National Finance Department Critical relationships (external) Existing clients Existing outside hire suppliers Business services suppliers Position Summary As an Administration Officer, you will report directly to the Office and Administration Supervisor and indirectly to the Office and Administration Manager. You will play a central role within the Administration Department by providing a comprehensive range of administrative support and assistance to the Department and other areas of the business, as required. You will also ensure that all business requirements are proficiently addressed to the highest standard to ensure that the Capital Group’s (CG) corporate image is maintained at all times. 1. Key Responsibilities and Tasks 1.1 Performance measures and key performance indicators You must ensure that you meet the following performance measures and Key Performance Indicators (KPI): Performance Measure Benchmarked KPI Daily Trading Summary (“DTS”) Accurately compile, highlight any identified anomalies to your Manager and publish before 12.00 pm each weekday Margin Report Compile, identify and rectify any discrepancies in the Report and publish before 12.00 pm each weekday End of Period processes Complete all processes accurately two business days after the 15th or end of month date Credit Note Analysis Report Compile and email the report prior to starting Period End (after all Credit Adjustments have been entered into the TMS) Client Period Summary Report Compile and email to the State Manager, CEO and Office and Administration Manager the day after close off is complete You must ensure that you follow the Client Period Summary SOP Determination End of Period processes Complete all processes accurately by close of business of Day 3 of each Determination period (excluding weekends) 1.2 office Administration Provide administrative support to the business Ensure all general office duties including filing, photocopying, printing etc. are attended to on a regular basis Maintain the business’ stationery and department supplies Ensure all data entry requirements are accurately completed without unnecessary delay and/or within the agreed timeframes set by your Manager Accurately process Credit Note Forms for the New South Wales business Collate and email approved supplier invoices to the Accounts Payable Department as required Generate, reconcile and distribute movie tickets to the client relations teams 1.3 per period tasks All administrative tasks required to close off each period Process movie ticket reports Accurately enter and reconcile all approved Credit Note Forms into TPlus Conduct an ABN and GST check of all existing sub-contractors Check and clear internal accounts Complete all required administrative tasks as per the SOPs 1.4 customer service You must be logged into the telephone system at all times (outside of ‘Make Busy and break times) and be available to accept overflow telephone calls from the Customer Service Department Effectively communicate with colleagues. In particular, you are to effectively communicate with the Sales and Account Management Department in order to: Efficiently resolve client issues; Assist in expediting the payment process; and Minimise clients’ bad debts and credits Ensure all correspondence between clients and colleagues are properly documented by including all necessary details in the relevant client’s financial notes in the TMS Ensure all client enquiries are addressed without unnecessary delay and, in any event, within 24 hours; and either: Completed or resolved in a timely manner, dependent on your current work volume, time of the day and Department headcount; or Escalated to the relevant Account Manager or Sales Representative as required 1.5 general responsibilities Ensure a professional attitude is portrayed at all times Provide exceptional customer service to all of our clients Advocate both intra and inter co-operation of Departments Ensure that your written and verbal communication with clients, colleagues and sub-contractors is always professional and courteous at all times Notify your Manager if you require any additional training as soon as practicable Ensure compliance with the Capital Group’s Company Policies at all times Ensure compliance with the Work Health and Safety (“WH&S”) responsibilities as outlined in section 3 Use work time and resources for work activities, through limiting personal telephone calls, internet browsing and mobile phone usage Attend Administration Department meetings as required Attend one on one meetings with your Manager as required Perform any reasonable tasks requested by your Manager which may include, but is not limited to, overseeing the end of period close-off processes 2. Work Health and Safety (WH&S) Responsibilities All staff are responsible for the following safe work procedures and instructions: 2.1 Employees must Cooperate with the Capital Group in relation to activities undertaken to comply with WH&S and National Heavy Vehicle legislation; Undertake all relevant training to carry out your responsibilities in line with CG’s policies and procedures and legislative requirements; Perform their roles effectively to manage Chain of Responsibility (COR) risks, and ensure their actions or inactions do not cause or contribute to road safety breaches, specifically with regards to: Load Restraint; Mass and Dimension; Fatigue; Speed; and Vehicle Standards. Ensure that any potential or actual breaches of CG policies and procedures are reported immediately to their Manager; Take reasonable care for their own health and safety and the health and safety of other people who may be affected by their conduct in the workplace; and Not wilfully or recklessly interfere with or misuse anything provided in the interest of environment health and safety or welfare. 2.2 Supervisors are responsible for Providing adequate supervision through technical guidance, training and support to ensure employees carry out their responsibilities in line with CG’s policies and procedures and legislative requirements; Maintaining regular communication with employees to identify if there are any issues that could result in a breach to CG policies and procedures and escalating to the Manager and relevant key stakeholders; Assisting with any efforts undertaken by the Capital Group to implement initiatives and corrective actions to comply with WH&S and National Heavy Vehicle legislation; 2.3 Managers and Section Heads are responsible for Ensuring information, training, instruction and supervision is provided to all employees at the point of induction, and cyclically thereafter, so that they can effectively perform their roles and responsibilities in accordance with CG policies and procedures, and legislative requirements; Maintaining regular communication with employees to identify if there are any issues that could result in a breach to CG policies and procedures; Monitoring internal and external processes to identify risks to the business and developing suitable control measures; Identifying and investigating any potential or actual breaches, notifying and consulting with the relevant key stakeholders, implementing corrective actions required for compliance without delay, and ensuring appropriate records are maintained. • Sun, 06 Sep • Capital Transport and Logistics Group Pty

Admin & Reception Officer | Part-Time » Melbourne, VIC - . They are now looking for an ongoing part-time admin and reception assistant to join their team in Williamstown. What’s on Offer: $37ph + super • Sat, 05 Sep • Smaart Recruitment • AU$35 - 40 per hour

Administrator » Salter Point, South Perth Area - At BaptistCare, we believe every person deserves to be treated with dignity, compassion and respect. As our new Riverside Administrator, you will play a vital role in creating a positive experience for residents, visitors, families and contractors while helping our beautiful retirement village run smoothly each day. Working Monday to Friday, 25 hours per week, you will be the friendly face and trusted support person at Riverside Village, Salter Point, providing high quality administration, customer service and operational support to residents and the Retirement Living team. Riverside Village offers a peaceful riverside setting with established gardens, quality facilities and a strong sense of community, making it a wonderful place to work and support residents to live well. In this role, you will: Welcome and support new and existing residents Provide day to day administrative support to village operations Coordinate maintenance requests and contractor access Assist with resident communications, newsletters and village correspondence Prepare documents and records accurately and efficiently Support property administration, resident accounts and financial processes Build positive relationships with residents, families and stakeholders Help create a warm, professional and customer focused village environment About Riverside Village Located in the riverside suburb of Salter Point, Riverside Village offers a welcoming retirement living community surrounded by established gardens and quality village amenities. It is a place where residents enjoy independence, connection and peace of mind, supported by a caring team dedicated to helping people live well. Why Join Us? At BaptistCare, we value our employees and foster a positive, inclusive work environment. We offer competitive salaries, tax-free salary packaging up to $18,550*, and novated car leasing. Enjoy work-life balance with additional leave options. Benefit from our health and wellbeing initiatives, including free counselling, spiritual support, and nutrition advice. Advance your career with access to learning and development programs and courses like LinkedIn Learning! About You: You are a people focused administrator who enjoys building relationships and delivering exceptional customer service. You take pride in being organised, proactive and approachable, and you genuinely enjoy making a difference in people's day to day lives. You will bring: • Previous experience in an administration or customer service role • Strong written and verbal communication skills • Excellent organisational and time management skills • Confidence using a range of computer systems and business applications • Sound problem-solving skills and attention to detail • A positive, collaborative and adaptable approach • A commitment to working in line with BaptistCare's values and mission • A current driver's licence Ready to Make a Difference? If you are an organised administrator who enjoys supporting people, building relationships and contributing to a connected community, we would love to hear from you. Join BaptistCare and help create a place where residents feel welcomed, supported and valued every day. About Us: BaptistCare is a leading purpose-led care organisation, guided by our Christian identity and serving people and communities across Australia for more than 110 years. We support people to live better through aged care, home care, retirement living, community services, disability support and housing. We know that life’s challenges can make our world feel smaller. With the right people alongside us, it can feel more connected, supported and hopeful again. That’s what we work towards every day - enriching lives through communities of care. Today, more than 70,000 customers, 12,000 employees and close to 2,000 volunteers are part of our communities across Australia. Applicants are encouraged to apply as soon as possible as applications may be reviewed prior to the closing date. The closing date is subject to change without notice Successful candidates will be subject to a variety of background checks including a national criminal history check, reference checks and, if applicable, WWCC, NDIS worker screening check and a pre-employment medical. BaptistCare – Inspired by Jesus to champion care for all. Recruitment agencies please note: This position is being managed directly by our internal Talent Acquisition team. We respectfully request that recruitment agencies refrain from contacting any employees directly as all communications must go through the Talent Acquisition. Unsolicited candidate profiles or CVs from recruitment agencies will not be accepted. Thank you. • Sat, 05 Sep • BaptistCare

Administration Manager » Gold Coast, Gold Coast Region - About the Opportunity An exciting opportunity has become available for an experienced Administration Manager to join the team at a well-established retail shopping centre on the Gold Coast. Supporting an experienced Centre Management team, you will play a key role in the day-to-day administrative and financial operations of the asset. This is a highly visible position offering variety, responsibility and the chance to work within a collaborative environment where your contribution will be valued. Whether you're an existing Administration Manager or a Property Administrator ready to step up, this role offers excellent exposure to all facets of shopping centre management. The Role Working closely with the Centre Manager and wider operational team, your responsibilities will include: Providing high-level administrative support across the centre Coordinating monthly, quarterly and annual reporting requirements Preparing and maintaining lease documentation and tenancy records Monitoring lease compliance and conducting lease audits Assisting with outgoings reconciliations, rent reviews and percentage rent calculations Managing tenant account reconciliations and financial administration Maintaining accurate property records, databases and reporting systems Liaising with retailers, contractors and stakeholders to support the smooth operation of the centre About You To be successful in this role, you will bring: Previous experience in property administration, shopping centre administration or a similar commercial property environment Strong financial administration and reporting skills Excellent attention to detail and organisational abilities The ability to manage multiple priorities and work to deadlines Strong communication and stakeholder management skills Advanced Microsoft Office skills, particularly Excel A proactive and team-oriented approach What's on Offer Opportunity to join a respected and established property organisation Work within a supportive and collaborative Centre Management team Exposure to a successful retail asset Competitive salary package Long-term career development opportunities within the property industry Gold Coast location How to apply: If this sounds like the opportunity you have been looking for and would like to apply, then please apply now or send your CV to Marton Volep or Samantha Sergiacomi ASAP via [email protected] before this position is filled. For a confidential discussion, please call 0422 873 790 . Please note, you must have the correct working licences/visas to apply for this position. All applications will be held in strict confidence; only shortlisted candidates will be contacted. Thank you for your understanding • Sat, 05 Sep • Iconic Recruit

Admin/Accounts Clerk » Bella Vista, NSW - looking for an Admin/Accounts Clerk to support our team in part-time. Your tasks will include the following: Basic bookkeeping • Fri, 04 Sep • r2p Group

Administrator » Kenwick, Gosnells Area - Job Title: Logistics Administrator Location: Kenwick Job Summary We are seeking an organized and detail-oriented Logistics Administrator to join our growing supply chain team. In this role, you will manage shipping schedules, process order documentation, and act as the primary liaison between carriers and our warehouse operations including admin/reception duties. Key Responsibilities Prepare documentation: customs paperwork and invoices. Track shipments: Monitor inbound and outbound freight to ensure on-time delivery. Resolve discrepancies: Address transit delays, damaged goods, and inventory errors quickly. Vendor communication: Liaise with freight forwarders, couriers, and internal departments. Answer phones and acton emails Qualifications & Skills Experience: 1-3 years in logistics, warehousing, or administrative support. Skills: Strong multitasking, problem-solving, and communication abilities. Hours: 8am - 4.30pm - with potential for overtime. This is a fast-paced role and Immediate start for the right candidates. If you would like to be considered, apply now and all short-listed candidates will be contacted as soon as possible. • Fri, 04 Sep • DNA Recruitment

Scheduling and Admin Support Officer » Leichhardt, NSW - Uniting is looking for a Scheduling and Admin Support Officer for the FlexConnect Pool. This is a FIXED TERM Full • Fri, 04 Sep • Uniting

Patient Liaison Officer - Queanbeyan - Admin Officer Level 6 » Queanbeyan, NSW - Employment Type: Permanent Full Time Location: Position Classification: Admin Officer Level 6 Remuneration • Fri, 04 Sep • NSW Health • AU$86896.63 - 88951.42 per year

CRM Admin & Data Steward - GPC Asia Pacific - Brisbane » Brisbane Airport, QLD - CRM Admin & Data Steward - GPC Asia Pacific Are you technically minded, detail-driven and passionate about delivering... great customer outcomes? GPC Asia Pacific is seeking a CRM Admin & Data Steward also Internally known as CRM & Customer • Thu, 03 Sep • GPC Asia Pacific

Administrator » Brisbane, Brisbane Region - Introduction About Powertech Powertech is a leading Electrical EPC and Services provider, trusted for delivering complex and critical projects across Oil & Gas, Mining, Utilities, Defence, Infrastructure and Energy sectors since 1998. We embrace innovation and focus on technical excellence with a safety-first mindset. Our inclusive culture fosters collaboration and growth, creating a unique environment where every team member can achieve their full potential. We have an exciting opportunity for an Administrator to join Powertech on full time – permanent basis at our Brisbane office . About The Role: Assisting Project Managers with data entry, invoicing, and purchase order documentation. Attending to client queries and requests. Maintaining various registers, spreadsheets & documents appropriate for each project. Ensuring all project documentation is correctly filed & easily accessible. Assist in maintaining training & competency records. Assist with administering all personnel site requirements including inductions, travel, training, and client documentation/systems. Accurate and on time client invoicing and diligence with following up on aged receivables. Purchasing materials for internal and external projects, including raising purchase orders. Weekly review of query reports to ensure accurate tracking of projects. Attending to Office administrative requirements as directed by the Administration Lead. Any ad-hoc tasks assigned by the Administration Lead. About You: Cert III, Cert IV, Diploma in Business Administration, or minimum 2 years experience in an administrative role. Great interpersonal and communication skills, both written and verbal. Proactive and well-organised. Great attention to detail & high level of accuracy while working in a fast-paced working environment. Worked with an ERP System (SAP, Oracle, Epicor, Pronto, Workbench etc) desirable. Proficient skills in Microsoft Office Applications (Outlook, Word, Excel), as well as a willingness to learn our in-house software system and work with this daily. Ability to work autonomously and demonstrates initiative. Ready to join the team? Upload your resume and let’s get started. Powertech – We Know What’s at Stake. Discover more at powertech.com.au We’re proud to be an equal opportunity employer. • Thu, 03 Sep • Powertech Talent Portal

Administrator » Kirrawee, Sutherland Area - About the Role We are seeking a motivated and conscientious Administration Assistant to join a growing construction support team based in Kirrawee . This is a great opportunity for someone looking to build a long-term career within the insulation and sheetmetal sector of the construction industry . You will work closely with administrators, estimators, project managers and site teams to support the smooth delivery of projects from start to finish. The role offers exposure to a wide range of administrative, coordination, compliance and project support tasks. A strong understanding of workplace health and safety, compliance and SWMS (Safe Work Method Statements) Key Responsibilities Provide day-to-day administrative support to Project Managers, estimators and internal teams. Assist with general office administration, including accounting, estimating and fabrication support tasks. Maintain accurate project records, documentation and client communications. Monitor and manage multiple inboxes, ensuring timely responses and actioning of requests. Track administration tasks and ensure completion within required timeframes. Maintain and update project reporting systems and filing structures. Support compliance requirements including SWMS, site inductions, registers and WHS documentation . Assist in developing and maintaining safety and project management procedures . Ensure safety and compliance documentation is accurately maintained and readily available. Assist with monitoring documentation requirements across projects. Source and research pricing for materials and supplies as required. Provide general administrative support across the business as needed. Participate in training and development to support project and operational requirements. Skills and Experience Previous experience in a busy administration role – essential . Demonstrated experience working with workplace health and safety requirements and SWMS – essential. Strong understanding of safety procedures, compliance documentation, site inductions, registers and maintaining accurate WHS records – essential. Experience or exposure to construction or project coordination – highly desirable. Strong conscientious approach to work with high attention to detail. Ability to manage competing priorities in a structured and organised way. Self-motivated with a proactive and positive attitude. Strong written and verbal communication skills. Intermediate MS Office skills, including Outlook, Word, Excel and PowerPoint. Ability to work independently and within a team environment. High level of discretion and ability to maintain confidentiality. Strong organisational and time-management skills. A genuine interest in developing a long-term career within the construction industry. Benefits Monday to Friday, 8:00am – 4:00pm. Located in Kirrawee, NSW . Full-time on-site role – no work-from-home option. Off-street parking provided. Annual pay increases. Yearly performance bonus. Opportunity to grow within the construction and project administration field. Hands-on exposure to real construction projects and operations. Supportive and experienced team environment. Long-term career potential with training and development provided. Stable role within an established business in Kirrawee. About the Company Our client is a well-established Australian business specialising in insulation and sheetmetal solutions for the construction industry . With a strong reputation for quality delivery and reliability, they support a wide range of commercial and industrial projects. Due to continued growth, our client is expanding their administrative support team and is seeking someone who is eager to develop their skills, take ownership of their work and contribute to a busy, hands-on construction environment . This is an excellent opportunity for someone who wants to build a genuine career in construction administration and gain valuable exposure to project coordination, compliance and safety processes. About Frontline Construction Need recruitment support? Contact us today! Frontline Construction, Trades and Services provides permanent recruitment services across a wide range of industries, supporting businesses with positions at all levels, including executive appointments. Frontline Recruitment Group was established in 1995 and is made up of industry-specific verticals, with specialist consultants working to connect great candidates with great career opportunities. • Wed, 02 Sep • Frontline Recruitment Group

Administration Manager/Admin Officer » Australia - Optimum Consulting is currently recruiting for a range of senior administration, business support and operations coordination roles across Brisbane. We're building a curated pool of experienced administrators to move quickly on live opportunities as they come up, some temporary, some permanent, all suited to people who've operated at a senior or leadership level within an admin or operations function. Roles currently open include a Practice Administrator, a Project Administration Manager and Temp Senior Administrators What You'll Be Doing Providing high-level administrative and business support to managers, teams or practices Coordinating projects, priorities and competing deadlines across multiple stakeholders Preparing reports, presentations and business communications (strong PowerPoint and Excel skills essential) Maintaining accurate records within reporting systems, databases or safety/compliance platforms Supervising or mentoring junior admin staff where the role requires it Building and managing relationships across internal teams, clients or external stakeholders Adaptability - experience covering competing or evolving priorities What We're Looking For Solid experience in a senior administration, business support, practice management or project coordination role Demonstrated leadership or supervisory experience Operational experience, you understand how a business runs Comfortable working across reporting systems, databases or compliance/safety platforms Excellent attention to detail and a genuinely high standard for accuracy The flexibility to consider both temporary and permanent opportunities To Apply Click Apply and submit your resume. For a confidential conversation, reach out to An Tran on 07 3228 8412 or [email protected] • Wed, 02 Sep

Observability Admin » Sydney, NSW - 's certified. #TopEmployer2026 #ThriveAtInfosys Role Description: Looking for Observability Admin Location: Sydney, Australia... and map key problem areas basis the explanation given by the customer. Certified in Dynatrace Admin/Professional • Wed, 02 Sep • Infosys • AU$108571 per year

team assistant/ client admin- accountancy firm » Stones Corner, QLD - Team Assistant/ Client Admin- Accountancy firm Greenslopes | $75,000 - $85,000 + Super | Hybrid Flexibility | Team • Wed, 02 Sep • Randstad • AU$75000 - 85000 per year

Administration Manager/Admin Officer » Brisbane, QLD - Multiple admin roles now open, temp and permanent * Real estate, logistics and industrial clients seeking senior admin..., all suited to people who've operated at a senior or leadership level within an admin or operations function. Roles currently open • Tue, 01 Sep • Optimum Consulting

Project Admin » West Melbourne, VIC - Ravenhall, VIC - One of our Clients, Iconic Trading and Services Pty Ltd is looking for an experienced Project Admin. Our client... to join our team; the details of the job position are listed below: Position: Project Admin Salary Range: $80k to $95k • Tue, 01 Sep • Respected Consultants • AU$80000 - 95000 per year

AGRICULTURAL CONSULTANT / RETAIL MANAGER / CONTRACT ADMINISTRATOR » Echuca, Campaspe Area - About the business St Anne’s Vineyard, a family owned and operated Winery, supplied with the best produce for winemaking. Our wines are an expression of our beautiful vineyards’ unique locations and our family’s passion for producing quality Australian wine. With 40 years' experience and family-owned passion, we have boasted an exciting range of premium wines. We are now recruiting full-time Agricultural Consultant / Retail Manager / Contract Administrator to join our team. About the role Duties/Responsibilities: For Agricultural Consultant Collect, measure, analyze and interpret data affecting agricultural production Evaluate based on records of operational activities, market activity and production plan Identify agricultural problems, environment and market factors Advise on the improvement and maintenance of integrity of the company agricultural Data Management program by analyzing the input and quality assessment of the system. Plan and interpret the development of agricultural health programs within the company to meet translocation legislation throughout Australia and overseas markets. Suggest solutions/techniques to solve problems and improve the efficiency of agricultural production. Advise on compliance with current legislation and use of governmental schemes Ensure production activities meet with and integrate with organizational requirements for quality management, legal stipulations and environmental policies. Suggest solution to improve relevant skill and qualification levels of staff; assess relevant training requirements for staff for effective performance. Duties/Responsibilities: For Retail Manager Manage daily operations of the business Motivate, lead and supervise the daily work of all team members Ensure the efficiency of all team member’s work, develop staff rosters and provide additional training when necessary Meet budget demands, exceed KPI's to maximize sales and ensure the profitability of the business. Collaborate promotion activities, display promoted products or advertising materials skillfully to attract consumers to the largest extent. Ensure customer satisfaction and maintain customer loyalty Stock control, checking inventory and purchase orders Ensure compliance with occupational health and safety regulation Duties/Responsibilities: For Contract Administrator Oversee proposal planning and administration of contracts Review and negotiate terms and conditions of contracts Develop, review and negotiate variations to contracts. Coordinate and review the formulation and finalization of contracts Track payments and deadlines, maintain an audit file and summary for each contract Ensure compliance of appropriate regulations and owner specifications Benefits and perks Great salary package ($75,000 to $115,000) will be rewarded to the right candidate Skills and experience Ideal Candidate must be: Previous experience in a similar role Knowledge in agriculture consultation or related fields Good customer service and organizational skills, ability to prioritize and work effectively Sound analytical, problem-solving skills and strict to deadlines Critical thinking, a methodical mind and highly attention to details Sound leadership and multi-tasking skills If this sounds like you, please send your resume and cover letter. • Tue, 01 Sep • ST Anne's Vineyard

Senior Administrator » Melbourne CBD, Melbourne - Are you an experienced administrator who thrives on creating structure, improving processes and keeping a busy professional services environment running at its best? A highly respected Accounting Firm is seeking a proactive and capable Senior Administrator to lead the administration function and play a pivotal role in supporting the smooth operation of the business. This is far more than a traditional administration role - it's an opportunity to take ownership, influence how things are done, mentor others and contribute to the ongoing success of a growing and dynamic firm. Working closely with senior leaders, you will be the go-to person for administration excellence, ensuring exceptional service delivery, operational efficiency and a seamless experience for both clients and employees. The Opportunity As the Senior Administrator, you will oversee the day-to-day administration function while supporting key business operations across the firm. You'll work collaboratively with Directors, Managers and internal stakeholders to ensure the business runs efficiently and professionally. This is a hands-on leadership role suited to someone who enjoys taking initiative, solving problems, improving processes and building strong relationships across all levels of an organisation. Key Responsibilities Lead and support the administration function to ensure exceptional service delivery across the business Create a welcoming and professional client experience Oversee reception and front-of-house operations Maintain office facilities, equipment and workplace presentation Drive continuous improvement of administration processes, systems and procedures Process basic ASIC company changes Prepare and distribute client documentation through digital signing platforms Manage administrative inboxes and ensure timely responses Contribute to special projects and business initiatives as required About You You are an experienced administration professional who enjoys taking ownership and leading by example. You are highly organised, solutions-focused and confident working across multiple priorities in a fast-paced professional environment. You will bring: Previous experience in a senior administration, office management or professional services support role Public practice experience Strong leadership capability and experience mentoring or guiding team members Excellent communication and stakeholder management skills Exceptional attention to detail and commitment to quality Advanced organisational and time management skills Strong Microsoft Office skills, including Word, Outlook and Excel Experience with BGL CAS 360 (highly regarded) Sound judgement and the ability to manage confidential information A proactive mindset with strong problem-solving abilities A genuine passion for delivering outstanding internal and external customer service What's On Offer This organisation genuinely invests in its people and provides an environment where employees can grow, develop and enjoy coming to work. Benefits include: Annual remuneration reviews Career development and progression opportunities Ongoing learning and professional development support Collaborative and supportive leadership team Open and transparent feedback culture Flexible and supportive approach to work-life balance Social club events and team-building activities Employee Assistance Program Wellness initiatives including fresh fruit, quality coffee, flu vaccinations and monthly massages Employee referral bonus program Certified Great Place to Work employer If you're looking for a role where you can make a genuine impact, take ownership of key business functions and join a professional, people-focused organisation, we'd love to hear from you. At Mars, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. To apply: If you are interested in this opportunity please apply via the link, or alternatively contact Sophie Roper on 0431 437 307 or [email protected] Please note that due to the number of applications only successful applicants will be contacted. • Tue, 01 Sep • MARS PARTNERSHIP PTY. LTD.

Contract Administrator » Innaloo, Stirling Area - Contract Administrator | Residential Construction Are you looking to build your career within residential construction and develop your skills as a Contract Administrator? We are currently seeking Contract Administrators for multiple opportuntiies across Perth with established residential home builders. We are open to candidates with previous residential construction experience, as well as those with strong administration experience who are genuingly interested in learning the residential building industry. The Role As a Contract Administrator, you will support the administration and coordination of residential building projects, working closely with clients, trades, suppliers, construction teamd and internal stakeholders. Depending on your level of experience, responsibilties may include: Supporting administration of residential building contracts. Managing contract documentation and maintaining accurate records. Assisting with variations, purchase orders, invoicing and progress claims. Liaising with clients, trades, suppliers and internal teams. Following up on outstanding documentation and project requirements. Assisting Construction Managers, Site Supervisors and Project Managers with day-to-day administration. Coordinating information between different departments to ensure projects remain on track. Reviewing plans, specifications and documentation. Assisting with project schedules, reporting and general construction administration. Learning residential construction processes, terminology, systems and requirements. About You We are looking for someone who is organised, proactive and geniungly interested in developing a career within residential construction. Ideally, you will have: Previous experience as a Contract Administrator within a residential home builder - preferred but not essential. Previous exposure to the construction industry, even if limited. Strong administratyion experience with a genuine interest in learning residential construction. Excellent communication and organisational skills. Strong attention to detail and the ability to manage multiple priorities. Confidence communicating with clients, trades and internal stakeholders. A proactive attitude and willingness to learn. Good computer skills and experience with Microsoft Office or relevant administration/project systems. We are open to candidates with little to no residential construction experience, provided you have strong adminsitration skills, some exposure to construction or ga genuine drive to learn the industry and build a long-term career within residential construction. What's On Offer Multiple Contract Administrator opportunities across Perth. Opportunities with established residential home builders. Positions across different levels of experience. Support and training for candidates looking to develop their residential construction knowledge. Career progression opportunities within residential construction. Competative salaries based on experience. If you have residential construction experience and are looking for your next opportunity, or you havw a strong adminstration background and are looking to get your foot in the door, we'd love to hwar from you. Looking to get into the residential construction industry but unsure where your skills could fit? Reach out to Hayley at [email protected] In the past 5 years we have been extremely humbled to have placed over 16,000 people into meaningful employment . This equates to 21 lives enhanced every day! Hayley Clark | [email protected] | 08 6144 2200 By submitting your CV you agree to have read: marble.com.au/privacy • Tue, 01 Sep • Marble Group

Pre Construction Admin – Residential » Queensland - is looking for a pre-site admin to join the team and take ownership of this space. Join a tight knit team Career growth opportunities • Tue, 01 Sep • Marble Group

Administrator » Hendra, Brisbane - We are seeking an experienced Administrator to join our growing team and provide essential support to our C&H Recruitment Team. The successful Administrator will play a key role in supporting our recruitment team by ensuring candidate records, compliance documentation, and administrative processes are managed accurately and efficiently. Key Responsibilities Formatting and presenting candidate resumes Maintaining candidate records Conducting reference checks and documenting feedback General Administration support About You To be successful in this role, you will have: Previous administration experience Strong attention to detail and accuracy The ability to manage multiple tasks and meet deadlines What's on Offer Supportive team environment Ongoing training and development Variety in your day-to-day work Opportunity to build a career within the recruitment industry If you're looking for a role where your organisational skills and attention to detail can make a real impact, we'd love to hear from you. Apply today or call Mel on 0488931853 for more detail. • Mon, 31 Aug • C&H Recruitment

Administration Assistant » Brisbane, Brisbane Region - About the Opportunity An exciting opportunity has become available for an Administration Assistant to join the head office of a well-established national healthcare organisation based in Milton. Working within a supportive team, you'll coordinate a range of administrative processes, liaise with internal and external stakeholders, and ensure documentation and information are managed accurately and efficiently. This is an excellent opportunity for an experienced administrator looking to apply their skills within the healthcare sector, with training provided on the organisation's systems and processes. Key Responsibilities Coordinate administrative processes relating to government-funded home care programs. Review documentation for accuracy, completeness and compliance. Liaise with internal teams, government agencies and external stakeholders to resolve enquiries. Maintain accurate information across multiple systems and databases. Prepare reports, reconcile information and assist with compliance activities. Provide reception and general office support, including phone enquiries, meetings and travel bookings. Identify opportunities to improve administrative processes. About You You are a dependable and motivated administrator who enjoys working in a collaborative team environment. You learn new systems quickly, have excellent attention to detail and can confidently manage competing priorities. To be successful, you will demonstrate: Previous administration experience in a busy office environment. Intermediate Microsoft Office skills, particularly Excel. Confidence working across multiple systems and databases. Strong organisational skills and attention to detail. Excellent written and verbal communication skills. A proactive approach and willingness to learn. What's on Offer Permanent full-time opportunity. Flexible start and finish times. Supportive and collaborative team environment. Comprehensive training and ongoing development. Convenient Milton location close to public transport. Opportunity to build specialist knowledge within a growing healthcare organisation. Apply Now If you're a proactive administrator looking to join a stable and supportive organisation, we'd love to hear from you. Due to the high volume of applications anticipated, please complete the screening questions to the best of your ability. A cover letter outlining your suitability and interest in the role is also highly encouraged. • Mon, 31 Aug • C3 Talent

Office Manager » Riverwood, Canterbury Area - About the company Imed Group Pty Ltd is a family‑oriented dental clinic based at Riverwood Plaza, NSW, with over 20 years of local operation. Its multilingual dental team speaks English, Cantonese, Shanghainese and Mandarin. The kid‑friendly clinic offers comprehensive services including general dentistry, children’s dentistry, orthodontics, implants, cosmetic treatments, root canal and wisdom‑tooth removal. Job Description: Oversee daily dental‑clinic operations, assign admin tasks and guide workflows for smooth patient‑focused dental services. Manage clinic premises, dental consumables and administrative budgets to support daily dental practice and staff operational needs. Maintain patient, contract and government‑scheme records, ensuring documents are complete, updated and easily accessible. Assist financial tasks including reimbursements, expenditure tracking, payroll support and government dental billing reconciliation. Coordinate communications among front desk, dentists, contractors and suppliers to resolve clinic‑related administrative issues timely. Supervise clinic IT systems and equipment maintenance, liaise with vendors to minimise disruptions to patient dental appointments. Perform HR administrative work covering recruitment, onboarding, leave management and ongoing training for clinic front‑office employees. Enforce workplace safety and dental regulatory compliance, monitor standards and report potential compliance risks to senior management. Drive clinic process improvement and administrative planning to lift operational efficiency and enhance overall patient experience. Qualification: ● Minimum 5 years of relevant office management experience. ● Excellent organisational, planning, and multi‑tasking abilities. ● Proficiency in Microsoft Office suite and office management software. ● Strong communication and interpersonal skills, with a proactive problem‑solving mindset. ● Working knowledge of WHS and compliance standards to implement policies within dental clinic operations. ● High attention to detail, self‑initiative, and ability to manage varied daily clinic workloads. Schedule: 8‑hour working shift Monday to Friday How to apply: Please submit your updated resume and cover letter to [clinic business email address] • Mon, 31 Aug • Imed Group Pty Ltd.

Administration » Wyong Area, Central Coast NSW Region - About the Company O’Brien Plumbing Wyong, is a growing plumbing contracting company, that is part of the O’Brien / Laser network. We have a very strong client base with a proven reputation for excellence in all that we do. We are a proud local family run business made up of quality-focused trade service professionals in the plumbing industry. In addition to the wealth of experience and knowledge within our teams, we are a registered member of the Master Plumbers association. Our key works vary from new installs to maintenance, and our service areas are but not limited to; Domestic, Commercial,Residential . This is a fantastic opportunity for a highly motivated, dynamic administration professional to join our team. You will bring a positive attitude, be warm and friendly with excellent organisational skills, great communication skills and an autonomous nature with the desire to own the role. You will be joining a fast paced team environment in a role that includes a variety of responsibilities including but not limited to: Invoice collation Processing of weekly/monthly payments Purchase order processing Building and maintaining supplier relationships Reconciliation of accounts Maintaining an accurate accounts payable/receivable ledger Preparing PAYG and BAS statements General administrative duties as required Complying with all Company policies and procedures To be successful in this role you must have the following skills and attributes: Minimum of 2 years of work experience in a similar environment Ideally Previous experience utilising Xero accounting software and Simpro job management software High level of accuracy and attention to detail Commitment to providing excellent customer service. Highly developed communication skills (by email and phone). Be a problem solver with the ability to think on your feet to resolve issues quickly. Excellent organisation and time management skills Superior customer service skills Ability to work in a team. If you are a self starter, highly motivated and energetic individual with strong work ethics, looking for a challenge and to make their mark on the growth of a successful award winning company, then we would like to hear from you. Apply Now! • Sat, 29 Aug • O'Brien Plumbing

Contract Administrator - Saltbush Contracting » Kalgoorlie Region, Western Australia - We are looking for a Contract Administrator to join our team. Vacancy listing dates: 29/08/2026 - 26/09/2026 Ref: 719733 About the company Saltbush Contracting is a Western Australian mining services business providing civil works, bulk haulage, earthmoving and equipment hire to mining operations and a range of other industries across Australia. The company operates an extensive fleet of trucks and trailers to deliver material handling and transport solutions for clients in the resources sector. Safety, efficiency and customer satisfaction underpin how the team approaches its work. Benefits Competitive salary package Access to ongoing training and support Friendly work environment Ability to develop within the organisation Employment Responsibilities Administer contracts from commencement through to completion Review and maintain contracts, purchase orders, scopes of work and supporting documentation Monitor contractual obligations, milestones, deliverables and key dates Prepare and manage contract correspondence and documentation Assist with progress claims, invoicing and payment schedules Identify, document and track variations, extensions of time and additional works Assist with monthly reporting and commercial administration Maintain accurate contract registers and project records Liaise with clients, subcontractors, suppliers and internal operational teams Assist with tender submissions, quotations and contract negotiations Monitor subcontractor compliance and required documentation Ensure contract documentation is maintained in accordance with company procedures Preparing and reviewing submissions and reports concerning the organisation's activities Advising senior management on matters requiring attention and implementing their decisions Responding to inquiries and resolving problems concerning contracts, programs, projects, services provided, and persons affected. Skills, experience and qualifications Associate Degree, Advanced Diploma or Diploma. At least 3 years of relevant experience may be accepted in place of the formal qualification. Relevant experience may also be required. Experience within mining, civil construction, earthmoving, transport or a related industry highly regarded. Strong understanding of contracts, purchase orders, variations and commercial documentation. Excellent attention to detail and organisational skills. Strong written and verbal communication skills. A strong commitment to workplace health and safety. Additional information Full-time residential position based in Kalgoorlie Competitive salary based on experience Opportunity to join a growing WA-owned and operated business Long-term employment opportunities Supportive and collaborative team environment Opportunity to develop your commercial and project management skills Exposure to a diverse range of mining and civil projects A workplace that values safety, teamwork and continuous improvement Pay: $78,000.00 - $90,000.00 per year Sponsorship may be available to the right person Work Location: In person • Sat, 29 Aug • Saltbush Contracting

Contract Administrator » Melbourne CBD, Melbourne - Pedy property Services is seeking a dynamic, creative and career focused individual to join our growing team on full-time basis. This position provides a great opportunity for an experienced Contract Administrator looking to develop their skills to further. You will ensure tasks assigned are carried out in a timely fashion, to a high standard and within company policies and industry guidelines. To be successful in this role you will have: Excellent organizational, time management and multitasking skills with strong attention to detail. Strong communication, negotiation and stakeholder management abilities. Sound knowledge of contract administration, compliance requirements and problem-solving techniques. Proficiency in Microsoft Office and property or contract management systems, with strong analytical skills. Proactive, customer-focused and professional, with the ability to work independently while maintaining accuracy and meeting deadlines. Main Duties Prepare, review, negotiate and administer contracts with contractors, suppliers, maintenance providers and service contractors, ensuring compliance with company policies and legislative requirements. Manage contract documentation, including agreements, variations, extensions, insurance certificates, licences and supporting records, maintaining accurate contract registers. Coordinate with Property Managers, landlords, tenants, contractors, consultants and service providers to ensure contractual obligations are fulfilled and property services are delivered efficiently. Respond to enquiries relating to contracts, maintenance agreements and service delivery, resolving contractual issues and facilitating timely outcomes for all stakeholders. Monitor contractor performance, assess completed works, manage contract variations and report on progress, costs and compliance with agreed service standards. Prepare work orders, review contractor quotations, obtain approvals, and ensure all contractual documentation is completed before works commence. Advise senior management on contractual risks, compliance matters, procurement issues and opportunities to improve operational efficiency, implementing approved decisions. Prepare reports, contract summaries, tender evaluations and management submissions relating to property maintenance, capital works and service provider performance. Collect, analyse and maintain contract, expenditure and contractor performance data, providing regular reports to support budgeting, forecasting and operational decision-making. Assist in procurement activities by obtaining quotations, evaluating supplier submissions, negotiating commercial terms and coordinating contract renewals. Ensure all contractors comply with workplace health and safety, insurance, licensing and regulatory obligations before and during the delivery of services. Maintain effective relationships with contractors, owners, tenants and internal stakeholders to ensure the timely delivery of maintenance, repairs and property improvement projects. Qualification Academic Qualification At least a Diploma level qualification related to the field At least three years of relevant experience may substitute for the formal qualifications Experience Previous experience: at least 1 year of relevant experience Apply: If you satisfy the above, please apply without hesitation outlining why you are suitable. Email a copy of your resume to: [email protected] Please note only shortlisted applicants will be contacted. • Sat, 29 Aug • Pedy Property Services

Account and admin assistant » Mascot, NSW - Sydney, NSW - Helping generate basic monthly Profit & Loss reports using our accounting software, under guidance Office Admin Answering... phone calls and responding to general email enquiries Filing digital documents Helping the team with daily admin tasks • Fri, 28 Aug • UNIAIR CARGO MARKETING SERVICES PTY. LTD.

Administrator » Central QLD Region, Queensland - Life at Fulton Hogan is about making the most of opportunities, taking responsibility, and making it happen. We appreciate our peoples’ courage, curiosity and unique perspectives, and look to collaborate as much as possible to explore safer, smarter, and more efficient ways of working in this rapidly changing world. We don’t stand still – there are always opportunities to do more and do better. Keen to progress your career? Take full advantage of our tailored training, leadership, and mentoring programs; or leverage our partnerships with industry association such as Engineers Australia, Chartered Accountants, CPA Australia, Infrastructure Sustainability Council, The National Association of Women in Construction, plus many more. Looking to enhance your wellbeing? We will encourage you to explore flexible working arrangements where possible. We offer great benefits, including corporate health and fitness programs, health insurance discounts, personal banking support, a range of retailer discounts, up to 18 weeks paid primary carers parental leave and up to 10 days paid secondary carers leave, access to our Employee Assistance Program (including your immediate family), and the option to take more time for yourself throughout the year with our Purchase Leave Policy. Want to help us better the communities we live and work in? Our purpose of creating, connecting, and caring for communities is more than a saying to us – it’s a way of thinking, working, and living because we're locals too, and seek to give back in ways that strengthen and build resilient communities. We do this because we genuinely care, enjoy what we do, and even manage to have some fun along the way! You’ll find us partnering with local and national community groups, like Clontarf Foundation, Black Dog Institute, and Soldier On, in addition to indigenous groups and social enterprises, to ensure that our good work positively impacts and brings about sustainable change within our industry. Do we offer a ‘ competitive’ salary package? Of course! Speak to our Talent Acquisition or People & Culture team to learn more. What’s on offer? We are currently seeking an Administrator to join our dynamic Fulton Hogan Infrastructure Services (FHIS) team based in Gladstone, Queensland. Reporting to the Divisional Manager, this pivotal role provides essential financial and administrative support, ensuring smooth operations and contributing to the efficiency of our long-term operations in Queensland. Key responsibilities include, but are not limited to: Manage the accounts payable processes, including raising purchase orders, receipting, and reconciliations. End of month procedures such as generating sales invoices, setting up pricing, stock reconciliations, and cost tracking. Undertake general administrative tasks including arranging meetings, coordinating functions, performing reception duties and document control. Maintain various operational registers and compile periodic reports. Serve as a key point of contact for customers, suppliers, and team members to facilitate the administrative aspects of our operations. You will play an active part in the implementation of our new ERP system and provide support to the operations throughout the training and roll-out phase, as well as ongoing support post implementation. You will be flexible to travel regularly to support our operational teams throughout regional Queensland. Experience in an administrative position in a construction/engineering or similar project-based environment will see you succeed in the role. Proficiency in Microsoft Office, particularly Word and Excel, is essential. Together with, strong communication skills, exceptional attention to detail and commitment to accuracy. Ultimately, we are seeking your strong interpersonal skills and your attitude to want to make a positive impact. We need your ability to build strong partnerships across the business and engage with a range of stakeholders to achieve desired outcomes. We will provide you with the necessary support to develop if you are looking to build on the existing knowledge you already possess. Join a business where your experience, drive and efficiency will be valued and rewarded. Our people share the same set of values that keep us REAL. Respect, Energy and Effort, Attitude and Leadership encapsulate what we stand for at Fulton Hogan and encourage us to foster a diverse and inclusive culture where we listen to, care for, celebrate, and respect everyone. We are committed to reconciliation and, building and nurturing respectful relationships with First Nations peoples. Through our First Nations Engagement Strategy and Reconciliation Action Plan (RAP), we aim to promote opportunities, cultural understanding and partnerships that celebrate and acknowledge the contributions of Indigenous communities. If our values resonate with you, please submit an application for the position. If you’re not sure that you meet 100% of the selection criteria, that’s okay, we would still like to hear from you and potentially discuss how your skills could be utilised at Fulton Hogan. For over 90 years, Fulton Hogan has been delivering high-quality infrastructure to improve the lives of people every day. Our 10,000 team works in every kind of weather and environment, creating, connecting, and caring for communities across Australia, New Zealand, and the South Pacific. • Fri, 28 Aug • Fulton Hogan

Sales Representative and Admin » Melbourne, VIC - Kilsyth, VIC - . As our business continues to grow, we are looking for an organised, energetic, and customer-focused Sales, Admin & Design Coordinator... and our on-site teams, managing the front-of-house admin, handling inbound inquiries, and assisting with project layouts • Thu, 27 Aug • Australian Backyard Creations • AU$70000 - 85000 per year

Systems Administrator - Full Time, Permanent » Emerton, Blacktown Area - About the Company SK VVT Road Work Pty Ltd is a service‑based business located in Mount Druitt, NSW. The company provides automotive repair, vehicle maintenance, and detailing services , along with additional support in property and landscaping operations. Its workshop operations focus on delivering practical mechanical solutions, maintaining vehicle performance, and ensuring customer satisfaction . With diversified services, the business supports both individual clients and commercial projects, recognised for efficiency, reliability, and professional standards. Role Purpose The Systems Administrator role exists to manage, maintain, and support an organisation’s IT infrastructure , ensuring that servers, networks, and software systems operate securely and efficiently. The position is responsible for implementing updates, monitoring performance, troubleshooting technical issues, and safeguarding data through backup and recovery processes. Key Responsibilities Manage, monitor, and maintain servers, networks, and IT infrastructure to ensure reliable performance. Install, configure, and update operating systems, applications, and security patches. Diagnose and resolve hardware, software, and network issues in a timely manner. Implement and oversee backup, recovery, and disaster‑recovery procedures. Ensure system security through access controls, firewalls, and compliance with IT policies. Maintain documentation of system configurations, procedures, and support logs. Provide technical support and guidance to staff, ensuring minimal disruption to operations. Collaborate with vendors and service providers for system upgrades and troubleshooting. What We Are Looking For (Requirements) Bachelor’s degree in Information Technology, Computer Science, or related field (or equivalent industry experience). Minimum 1-2 years of proven experience in systems administration, network management, or IT support. Strong knowledge of operating systems (Windows, Linux) and server environments. Why Join Us Competitive salary aligned with industry standards. Ongoing training and skill development opportunities. Supportive workshop environment with modern tools and equipment. Stable employment with a growing automotive business. • Thu, 27 Aug • SK VVT Road Work Pty Ltd

Contract Administrator » Oak Park, Moreland Area - About us As a a Registered Training Organisation (RTO), we offer over 32 nationally recognised courses across trade, occupation-specific and short-term programs. With more than 2,500 students nurtured and over 8,000 certificates awarded, we are committed to delivering high-quality, accessible vocational education. Our training is industry-approved, ASQA-regulated, and designed to support students from all backgrounds, including career changers and mature-age learners. About the opportunity We are seeking an experienced Contract Administrator to join our administration team. Reporting to senior management, you will own the full contract lifecycle for our organisation: drafting, negotiation, review, variation management, compliance checking, contract register maintenance, claim & settlement support and contractual dispute resolution. This role will underpin the smooth operation of our training institute, working across internal departments, external suppliers, industry partners and third-party service providers. You will identify commercial and compliance risks, produce contract-related documentation, and ensure all contractual activities align with regulatory requirements and organisational objectives. Responsibilities Conduct commercial negotiation with suppliers, industry partners and third-party service providers; negotiate contract clauses covering service fees, payment terms, performance obligations, liability, bonds and compliance requirements to protect organisational interests and mitigate commercial risk. Independently draft, review and custom-write commercial contracts, service agreements and related documents. Prepare supplementary variation agreements to adjust scope, pricing and service periods when project or service requirements change. Perform end-to-end contract risk assessment: review liability clauses, termination terms, compliance and dispute resolution provisions; identify operational and regulatory risks, embed risk‑mitigation terms and deliver risk analysis reports to support internal business decisions. Administer contract financial workflows: record service-related penalties, deductions and performance-related adjustments in line with contract conditions; prepare progress settlement claims, collate contractual financial documentation and submit settlement proposals for internal approval. Interpret contract obligations and regulatory compliance requirements for internal stakeholders and external counterparties. Mediate and resolve contractual performance disputes through structured negotiation grounded in contract terms; keep abreast of relevant regulatory updates and adjust contract governance accordingly. Build, maintain and continuously update a central contract register and formal filing system for all contracts, variations, settlement vouchers and correspondence. Maintain constructive working relationships with external partners to minimise contractual risk and support sustainable business outcomes. Support cross-functional teams with contract-related advice, document retrieval and contract status reporting to support institute operations and training program delivery. Skills and Qualification Demonstrated minimum of 5 years of hands-on experience as a Contract Administrator covering full contract lifecycle: negotiation, drafting, review, variation administration, risk assessment, settlement and contract registry management. Bachelor’s degree in Business Administration, Commerce, Law or a related discipline. Proven capability to draft, interpret and review commercial agreements; strong awareness of contractual risk, liability and dispute-resolution processes. Excellent written and verbal communication skills for internal stakeholders and external third-party negotiation. Highly organised, detail-oriented; ability to maintain structured contract registers, filing systems and manage multiple concurrent contracts under competing deadlines. Proficiency in MS Office suite (Word, Excel for contract registers and tracking spreadsheets). • Thu, 27 Aug • Frontier Institute of Technology

Contract Administrator » St Andrews, Nillumbik Area - About Us The company is a leading design-and-build construction company based in Victoria with an established reputable track record. We deliver innovative, cost-effective building solutions that guarantee every project is completed on time, within budget and to premium quality standards. Long-term client partnerships are built on our consistent ability to reliably deliver construction works across the full project lifecycle. Our in-house end-to-end construction services cover site surveys, soil investigation, piling, underpinning, concrete pumping, steel frame erection, roofing, brickwork, plastering & rendering, as well as painting and interior decorating. With our expanding project portfolio, we are seeking an experienced Contract Administrator to join our dynamic team. Key Responsibilities Manage the full lifecycle of various contracts (e.g. design services, building construction, subcontracts and material supply agreements), covering drafting, review, revision, execution and secure archiving in line with the company’s in-house end-to-end construction model. Negotiate contractual terms and amendments for new and revised agreements, conducting scope reviews and commercial risk assessments to monitor cost and programme implications. Prepare formal contractual correspondence, maintain effective communication with all internal and external stakeholders, and resolve general contractual enquiries and operational matters. Assess and verify progress claims and final payment applications from external parties, maintain accurate contract payment records and support compliant financial settlement procedures. Administer post-execution contract management procedures, monitor contractual obligations throughout the agreement term, and manage document finalisation and handover upon contract completion. Maintain a centralised contract register, accurately record contract key information, and monitor critical milestones, obligations and renewal or expiry dates. Compile regular contractual performance reports for internal management, identify potential contractual and commercial risks, and provide practical risk mitigation recommendations. Essential Requirements Minimum 3 years proven working experience as a Contract Administrator. Diploma or higher qualification in BA, accounting or other related field. Advanced proficiency in Microsoft Office suite; experience with contract-management software is advantageous. Good organisational and time-management skills, able to manage multiple concurrent workstreams with competing priorities. Excellent written and verbal communication skills, capable of liaising effectively with clients, external partners and internal stakeholders. Please send your resume to us if you are interested in this position! • Thu, 27 Aug • private

Contract Administrator » Braddon, North Canberra - About us Our company is an independent construction consultancy and advisory firm based in Canberra ACT, with operations extending to Brisbane QLD. We provide end-to-end guidance for commercial property projects, serving owners, tenants, investors and government clients through every stage of the building lifecycle. We are currently seeking a detail-driven and commercially minded Contract Administrator to join our growing team. Responsibilities: Draft, review, and verify contract documents, ensuring accuracy and resolving any discrepancies in line with company policies and guidelines. Liaise between parties regarding contract development and negotiations regarding terms and conditions, and revise changes as required. Oversee every stage of the contract lifecycle, from initial setup to renewals, ensuring all actions are completed on schedule and in compliance with regulations. Monitor performance against contractual terms, detect potential issues, and take proactive steps to minimise risks. Attend regular on-site and internal project meetings to confirm that all contractual commitments are being fulfilled. Maintain comprehensive records of all contract-related correspondence and decisions. Establish contract management system, sort out, file and keep contracts under classification. Skills and Qualification: Tertiary Education in law, business, construction or similar major Proven experience as a Contract Administrator or similar role, at least 3 years Excellent written and verbal communication skills with the ability to communicate effectively with diverse stakeholders Sound understanding of construction contracts and contract administration principles • Thu, 27 Aug • private

Sales Administrator » Thomastown, Whittlesea Area - Thomastown | Full Time | Permanent An exciting opportunity is available for an experienced Customer Service & Sales Administrator to join a well established Australian business based in Thomastown. This is a varied role that combines customer service, sales administration, order processing and general administration , making it ideal for someone who enjoys a busy environment and takes pride in providing a high level of service. Working as part of a supportive team, you will deal directly with electrical contractors, wholesalers and trade customers, assisting with enquiries, processing orders and coordinating with internal teams to ensure everything runs smoothly from order through to delivery. This is a great opportunity for someone with previous customer service or administration experience who is looking to join a stable business and build their knowledge within the electrical and trade industry. About the role As the Customer Service & Sales Administrator, you will provide day to day support to customers and the wider sales and operations teams. Your responsibilities will include: Answering incoming calls and responding to customer enquiries in a friendly and professional manner Processing customer orders accurately and efficiently Entering orders and customer information into internal systems Assisting electrical contractors, wholesalers and trade customers with their day to day requirements Following up customer orders and providing updates regarding delivery requirements Liaising with warehouse, sales and production teams to ensure orders are processed correctly and on time Supporting the sales team with administration and customer requirements Maintaining and updating draw down spreadsheets Completing general administration and data entry Maintaining accurate customer and order records Assisting with order tracking, follow ups and other administrative tasks Managing multiple customer requests and priorities throughout the day Providing general administrative support to the wider team as required About you We are looking for an organised and customer focused administrator who enjoys working with people and is comfortable managing a busy workload. You will ideally have: Previous experience in customer service, sales administration, administration or a similar role Strong communication skills and confidence speaking with customers over the phone Excellent attention to detail and accuracy when processing orders and entering information Strong organisational and time management skills The ability to manage multiple tasks and priorities A proactive approach and willingness to assist wherever required Good computer skills and confidence working across different systems Strong Microsoft Excel skills, including sorting, filtering and basic formulas A professional and friendly approach to customer service The ability to work independently while also contributing positively to a team environment Experience within the electrical, trade, manufacturing, distribution or wholesale industries would be highly regarded. Exposure to dealing with electrical contractors or wholesalers would be an advantage, however, industry experience is not essential for the right candidate. Why join? This is an opportunity to join a stable and established Australian business in a role where you will become an important part of the customer service and sales support function. You will benefit from: Full time permanent employment based in Thomastown A stable and established Australian business A friendly and supportive team environment A varied role combining customer service and administration Regular interaction with customers and internal teams The opportunity to develop your knowledge of the electrical and trade industry A role with variety and responsibility rather than purely repetitive administration The opportunity to build your skills across customer service, sales administration and operations Apply now If you are an experienced administrator or customer service professional looking for a new opportunity, we would love to hear from you. This role would suit someone who is organised, personable, detail oriented and enjoys being part of a busy team . Apply now with your resume and one of our recruitment consultants will be in touch to discuss the opportunity in more detail. This position is being recruited on behalf of our client. The client name and further details will be discussed during the recruitment process. All applications will be treated confidentially. SCR-niamh-proctor • Thu, 27 Aug • Core Talent

Administrator Trainee » Atherton, Tablelands - Join MEGT as a Business Administration Trainee - First Nations Position Are you organised, motivated and ready to start your career in business administration? MEGT has a fantastic opportunity for a Business Administration Trainee based in Atherton , where you'll gain practical workplace experience while completing a Certificate III in Business . About the Role As a Business Administration Trainee, you'll gain valuable experience supporting the day-to-day administration and operations of a local business. You'll have the opportunity to: Complete a range of routine administrative and clerical tasks Use computers, technology and business systems Assist with organising and coordinating daily activities Maintain accurate records, documents and information Provide administrative support to the team Assist with answering enquiries and communicating with customers and colleagues Develop strong communication, organisation and time-management skills Learn workplace procedures and apply your knowledge to everyday tasks Provide general office and administrative support You'll receive on-the-job training and support while completing your Certificate III in Business through MEGT , allowing you to earn while you learn and build skills for a long-term career. What We're Looking For We're looking for someone who is: Organised, reliable and eager to learn Confident using computers and technology A clear and friendly communicator Able to work independently and as part of a team Detail-oriented and willing to learn new skills Comfortable following instructions and workplace procedures Willing to take initiative and ask questions Professional, positive and motivated Interested in developing a career in business and administration Previous administration experience is not essential - this traineeship is designed to give you the skills, knowledge and practical experience you need to succeed. Important Information This is an Aboriginal and Torres Strait Islander Identified role . This program aims to improve the under-representation of Aboriginal and Torres Strait Islander people in this industry and is an equal opportunity measure under section 105 of the Anti-Discrimination Act 1991. What Can You Expect From Us? Personalised one-on-one mentoring throughout your traineeship A nationally recognised Certificate III in Business Earn while you learn with full-time hours and weekly pay Practical, hands-on workplace experience Ongoing support from MEGT throughout your traineeship Opportunities to develop your skills and build your career in business and administration Interested? Click "Apply Now" or visit MEGT Jobs for more information. At MEGT, we enable people to start their careers through Apprenticeships and Traineeships and support large and small businesses to recruit, train and grow careers. Our purpose is to provide life changing, lifelong learning and employment solutions for all. We invite you to be part of our story. By applying, you agree to receive information about other MEGT employment and education opportunities. MEGT is committed to being a Child Safe Organisation and an Equal Opportunity Employer. We have zero tolerance of racism, discrimination, harm, or abuse. We have a culture that values safety, diversity, and inclusion and encourage all qualified applicants, including minorities, genders, protected veterans, Aboriginal and Torres Strait Islander peoples and individuals with disabilities to apply. • Tue, 25 Aug • MEGT

Sales Administrator » Brisbane, Brisbane Region - We are partnering with a growing and innovative business within the real estate industry to find an experienced and highly organised Sales Administrator to join their team. This is a hands-on, fast-paced role where you will provide high-level administrative support across the sales function, helping ensure agents, properties and transactions are supported efficiently from listing through to settlement. You will play an important role in keeping the sales process running smoothly, coordinating documentation, marketing, systems and key deadlines while providing exceptional support to the wider team. The Role: Provide day-to-day administrative support to the sales team Manage administration across the sales process from listing through to settlement Prepare and process listing documentation, contracts and associated paperwork Coordinate property marketing, including photography, advertising, signboards and online listings Upload and maintain property listings across relevant portals and internal systems Prepare proposals, presentations, reports and other sales documentation Liaise with agents, vendors, buyers, solicitors and other key stakeholders Monitor key dates and deadlines throughout the sales process Maintain accurate property, client and sales records within the CRM Coordinate open homes, inspections and sales-related appointments where required Assist with contract administration and settlement preparation Support agents with database management and general correspondence Manage general sales administration queries and troubleshoot issues as they arise Work closely with internal teams to ensure a seamless experience for agents and clients Assist with ongoing improvements to administration processes and systems About You: Previous experience within real estate sales administration, property administration or a similar support role Highly organised with exceptional attention to detail Confident managing multiple priorities and deadlines in a fast-paced environment Strong written and verbal communication skills Proactive, reliable and solutions-focused Comfortable working across multiple systems and learning new technology Strong relationship-building skills and a professional approach Someone who takes pride in producing accurate, high-quality work Able to work autonomously while also contributing to a collaborative team environment A positive attitude with a willingness to jump in and support wherever needed Why This Role? This is a fantastic opportunity to join a growing real estate business in a varied and integral support position. You will work closely with the sales team and wider business, playing an important role in keeping processes organised, deadlines on track and ensuring agents and clients receive a high level of support. You will join a collaborative, people-focused environment that values exceptional service, accountability and continuous improvement, with the opportunity to develop your skills and grow alongside the business. If you have experience in real estate administration and are looking for a varied role where you can become an integral part of a high-performing sales team, we would love to hear from you. Please submit your resume by hitting APPLY or contact me directly: Zoe Ware [email protected] 0488 619 607 All applications will be treated with the utmost confidentiality, and only shortlisted candidates will be contacted. • Mon, 24 Aug • Aurum Talent

Administrator » Australia - A 12-month Max-Term Opportunity An opportunity to develop your career in a high performing, collaborative and supportive team A hybrid role – 3 days a week in the office. The wealth management business consists of three distinct brands in addition to Perpetual Wealth – Fordham, Jacaranda financial planning and Priority Life – offering a unique mix of wealth management, advice and trustee services. With a diverse range of capabilities including strategic advice on superannuation and retirement planning, general investment, asset protection, insurance, tax management, estate planning, aged care, social security, succession planning and philanthropy. Our clients include individuals, families, businesses, not-for-profit organisations, and Indigenous communities throughout Australia. As an Administrator, you will be providing effective administration support to financial advisers. You will be accountable for providing a high level of service, maintaining accuracy of data and preparing communications within core systems, as well as general administration in order to support the delivery of strategy and a level of service that exceeds client expectations. About the role As an Administrator within the Perpetual Wealth business area, you will be responsible for: Day to day administration support to financial advisers and associate advisers. Tasks include preparation of paperwork, mail outs, account maintenance and data integrity in core systems. Process payment requests, including bills/invoices and client directed payments. Promote and build client trust in Perpetual. Assist advisers and associate advisers in the review process by packaging reviews, obtain and collate research reports, updating required compliance fields in core systems. Identify gaps in admin service processes and develop/address as required. Maintain communication channels to ensure client expectations/outcomes are achieved. Maintain knowledge of products/services by attending training and working with advisers and broader Client Operations teams. General administrative duties which include but are not limited to filing, mail distribution, photocopying, scanning documents, retrieval of original documents. About you Proven experience (2 years) in a Banking & Finance environment, preferably in client services or a similar role that would provide a suitable administrative and/or financial planning background. Broad knowledge of financial products, platforms, and services. Strong self/time management skills. Outstanding attention to detail and process driven with a high level of accuracy. Excellent written and verbal communication skills. Initiative, proactivity & willingness to learn. Problem solving skills & knowledge of when to escalate issues. Maintain compliance with statutory/regulatory requirements. Ability to meet deadlines & contribute to strategic objectives. Flexibility to work outside base core hours when required. How we work Our unique culture is underpinned by our three organisational behaviours, Stretch, Own it, Make an impact which drive our approach of day-to-day interactions with colleagues and clients, the way we approach decision-making to the questions we ask and the problems we solve. Employee benefits Work from anywhere in Australia for up to one month each year An annual allowance to empower you to prioritise your personal wellbeing Study support and commitment to supporting professional development Diversity and inclusion Strong commitment to all aspects of Diversity and Inclusion through a robust 7 pillar strategy A growing number of employee-led networks who work to raise awareness and drive continued change We support over 50 First Nations Communities, helping to secure the communities' future. We encourage applications from Aboriginal and Torres Strait Islander People We’re committed to creating an inclusive workplace where diversity is celebrated. No matter your background or circumstances, we aim to provide an environment where you can thrive . • Sun, 23 Aug • Perpetual

Team Administrator » East Brisbane, Brisbane - Join a well-established Chartered Accounting firm as a Senior Team Administrator supporting a busy Business Services division. This is an excellent opportunity for an experienced public practice administrator ready to step into a leadership-focused role, mentoring junior team members while managing high-level client administration, invoicing and workflow coordination. This position would suit someone who enjoys taking ownership, building strong stakeholder relationships and continually improving systems and processes. Your responsibilities will include: Lead the administration function for the Business Services team, coordinating workflow across onshore and offshore administration teams while allocating work and monitoring turnaround times. Mentor, train and support junior administrators, fostering a collaborative team environment and maintaining high standards of quality and client service. Manage client correspondence, coordinate client onboarding and engagement documentation, and act as the first point of contact for complex administrative enquiries. Oversee the end-to-end invoicing process, including WIP reviews with Partners and Managers, invoice preparation, debtor management and maintaining accurate billing records. Provide high-level administrative support to Partners and Managers through scheduling, reporting and practice administration while driving continuous improvement of systems, processes and efficiencies. Benefits Reward & Recognition: Celebrate milestones through Employment Hero with a $250 work anniversary gift, $100 birthday gift, monthly recognition awards valued at $150, plus an annual end-of-year gift. Health & Wellbeing: Receive fully funded Life Insurance and Income Protection Insurance after six months of employment, along with two days of paid Community Leave each year. Collaborative Team Culture: Enjoy monthly team lunches, Friday afternoon social drinks and cheese platters, as well as quarterly team events including lawn bowls and other social activities. Long-Term Career Growth: Join a supportive firm that invests in your development, encourages internal progression and provides opportunities to broaden your experience across multiple offices. Experience & Qualifications Minimum 5 years' administration experience within a public practice accounting or professional services environment. Previous experience as a Senior Administrator, Team Administrator, Client Services Administrator or Personal Assistant , with strong invoicing and Work in Progress (WIP) management skills. Demonstrated leadership or mentoring experience, with the ability to coordinate workflow and support the development of junior team members. Exceptional organisational, communication and stakeholder management skills, with the ability to manage competing priorities while maintaining a high level of accuracy. Advanced Microsoft Office skills, with experience using practice management software such as FYI or similar highly regarded. About the Firm This respected Chartered Accounting firm has built a strong reputation for delivering exceptional client service while fostering a supportive and collaborative workplace. As the firm continues to grow, they are investing in their administration team, recognising the critical role they play in delivering outstanding outcomes for clients. Reporting to an experienced Administration Manager with an extensive background in public practice, you'll be joining a business that genuinely values professional development, teamwork and continuous improvement. How to Apply If you're an experienced public practice administrator looking to take the next step into a senior leadership position, we'd love to hear from you. Click Apply Now to submit your resume. For a confidential discussion, please contact: Gretta Lloyd Recruitment Director | HarperLloyd Recruitment • Fri, 21 Aug • HarperLloyd Recruitment

Administrator » Brisbane CBD, Brisbane - Company Overview Founded in 2014, and listed on the ASX since 2015, Superloop’s purpose is to enable better internet for Australian homes and businesses. We enable challenger retail brands (including Superloop and Exetel brands) to take a larger share of the market, leveraging Superloop’s Infrastructure-on-Demand platform. Superloop provides connectivity and services to customers in three segments of the market: Consumer, Business and Wholesale. Our offerings leverage Superloop’s investments in physical infrastructure assets that include fibre, subsea cables and fixed wireless, as well as Superloop’s software platforms. Hundreds of thousands of homes and businesses rely on Superloop and Exetel every day for their connectivity needs. Visit www.superloop.com to learn more. Business Unit Overview Superloop’s broader Legal & Corporate Services business unit is a small but influential team comprising Lawyers, People & Culture, WHS, as well as Regulatory, Government Affairs and Compliance professionals. The team supports all aspects of the business, managing exciting and complex matters ranging from technology development and commercialisation to sales agreements with corporate customers across broadband, telecommunications and managed services. The Regulatory, Government Affairs and Compliance stream focuses on optimising the regulatory and government environment to enable Superloop’s continued success, while further maturing compliance processes that are integral to achieving our operational and strategic objectives. Role Purpose We are looking for an administrator to join our Legal & Corporate Services team and provide high-quality administrative support across governance, Board and corporate services activities. This is a role for someone who is highly organised, detail-oriented and confident working with senior stakeholders. You will support the Chief Legal & Corporate Officer, Deputy Company Secretary, Board and Board Committees, helping ensure meetings, documentation, reporting and governance activities run smoothly and efficiently. The role is fast-paced and varied, requiring a high level of accuracy, discretion and initiative. You will be trusted to manage competing priorities, stay ahead of deadlines and ensure important administrative processes are completed to a high standard. Key Responsibilities Provide high-quality administrative support to the Company Secretarial team, Board and Board Committees. Coordinate Board, Committee and Shareholder meetings, including meeting logistics, invitations, agendas, papers and follow-up activities. Assist with the annual Board and Committee cycle, corporate calendar and meeting schedules. Coordinate the preparation and distribution of Board and Committee papers within required deadlines. Upload and manage documents through the Board's electronic portal, including Diligent. Coordinate meeting presenters and assist with meeting preparation. Organise physical and virtual meeting requirements, including room set-up, technology and post-meeting close-down. Maintain accurate electronic files, meeting packs, registers and corporate records. Edit and format presentations, reports, papers and minutes to a high professional standard. Coordinate meetings and appointments for the Company Secretary and assist with preparing relevant materials. Assist the Company Secretarial team with governance processes, policies and corporate documentation. Assist with document execution processes and the preparation of execution bundles. Maintain and monitor the Corporate Board and Committee Calendar. Provide broader administrative support to the Legal & Risk team, including Legal, Regulatory and Compliance stakeholders. Handle confidential and sensitive information with a high level of discretion and professionalism. Take ownership of administrative tasks and proactively identify ways to improve processes and support the wider team. Qualifications and Experience 2 - 3 years' experience in an administration role. Strong organisational skills and the ability to manage multiple priorities and deadlines. Confident working with senior stakeholders and providing professional, responsive administrative support. Excellent attention to detail, accuracy and follow-through. Strong written and verbal communication skills. Proactive and solutions-focused, with the initiative to anticipate what needs to be done and take ownership. Comfortable handling confidential and commercially sensitive information with discretion. Strong Microsoft Word and PowerPoint skills, with the ability to prepare and format professional documents and presentations. Desired Experience supporting legal, company secretarial, governance, Board or C-suite functions is highly regarded. Experience in corporate services or professional services. Experience coordinating meetings, preparing documentation, managing calendars or supporting senior executives would be advantageous. Experience with electronic Board portals such as Diligent would be advantageous. On Offer Free Home Broadband Free Mobile SIM plan Flexibility – 3 days/week in the office Lunch on Wednesdays, snacks, donuts and more! Diverse and inclusive culture Gain skills and build relationships to succeed in the telco and tech industries, at Superloop and beyond. At Superloop, we’re dedicated to creating a supportive and inclusive workplace where everyone feels safe, valued, and empowered to be who they are. We actively embrace diversity and celebrate the unique backgrounds, perspectives, and experiences of our team members. As an equal opportunity employer, we welcome applicants from all backgrounds to apply, regardless of gender, age, faith, ethnicity, nationality, sexuality, neurodiversity, or physical ability. We’re committed to ensuring that our hiring processes are accessible and inclusive for everyone interested in joining Superloop. • Thu, 20 Aug • Superloop