Environmental Services Assistant - Admin Office and General Areas - Dandenong Hospital
Monash Health · Posted 1 days ago
About the role
have the following opportunities available: Position 1: ESA - Admin Di- L2 - all shifts 75hr PFT Week 1 to 4. Monday
Part-time Bookkeeper and Admin
TEDDY CO FUNLAND PTY LTD · Posted 1 days ago
About the role
Teddy CO FUNLAND Pty Ltd is seeking a reliable and experienced Part-time Bookkeeper and Admin to join our team.... As a Part-time Bookkeeper and Admin, you will play a crucial role in maintaining the financial health and administrative
Admin Assistant
Australian Workforce · Posted 2 days ago
About the role
Admin Coordinator Monday to Friday, 8:30am to 5:00pm We're looking for a friendly, flexible Admin Coordinator... around you, this could be the role for you. About the role As Admin Coordinator, you'll provide admin (CRM) and reception support across the
Data Entry and Imaging Admin Officer (Permanent)
NSW Health · Posted 2 days ago
About the role
records and imaging systems. 💗 Make a difference through compassionate, patient-centred care. Turn your admin skills
Commodity Admin Coordinator
GWF · Posted 2 days ago
About the role
looking for a Commodity Admin Coordinator to join the team at our Hope Valley animal feed mill. Reporting to the Head of Procurement
Transport and Admin Manager
Australian Country Choice · Posted 3 days ago
About the role
. We are currently seeking an experienced Transport and Admin Manager to lead domestic and export transport scheduling, customer service
Transport and Admin Manager
Australian Country Choice · Posted 4 days ago
About the role
, responsibility, integrity, grit, humility and team. We are currently seeking an experienced Transport and Admin Manager to lead
Admin Assistant
WorkPac · Posted 7 days ago
About the role
. 28-35 hours a week What You Will Be Doing In this role you will work assisting with admin duties and all round site... work, including: Assisting with daily admin duties and dealing with clients via the phone and email Handling invoicing
Admin Assistant - Client Services
William Buck · Posted 7 days ago
About the role
itself on delivering advice that makes a difference. Description of the role: We're seeking an Admin Assistant - Client... by handling client queries, documentation, and service follow-up. What makes you 'just right': 5+ years of experience in admin
Senior Admin and Project officer – School of Materials Science & Engineering
UNSW Fitness and Aquatic Centre Management · Posted 8 days ago
About the role
, Biomedical Engineering and Commerce. About the role A Senior Admin and Project Officer plays a key role within the School
Rheumatology Admin Officer, RAH
Medical Jobs Australia · Posted 8 days ago
About the role
Join our Rheumatology team to deliver friendly, accurate frontline admin support across outpatient services. Manage patient bookings
Admin Assistant - Site
Chandler Macleod · Posted 9 days ago
About the role
We are seeking an experienced Admin Assistant - Site to join a busy Health, Safety & Sustainability (HSS) team
Casual Admin Assistant - Sky Accountants
WizeTalent · Posted 9 days ago
About the role
seeking a warm, organised, and professional Admin Assistant on a casual basis to be the welcoming face and first point
Admin / Customer Service Assistant
AWX · Posted 10 days ago
About the role
Admin / Customer Service Assistant Bells Creek Full-Time Hours | MondayFriday | $35$38 per hour + Casual Loading... (as applicable) About the Role AWX is seeking a reliable and organised Admin / Customer Service Assistant to join our client
Admin, Accommodation and Hotel Banking
Matthews Hospitality · Posted 10 days ago
About the role
management team. Role: Hotel/Accommodation Admin Reports to: Venue Manager Location: Mount Gambier Hotel Employment... work environment. Essential: Admin, banking, and computer literacy Accommodation and guest service experience Good
ADMIN OFFICER - NEUROSCIENCE CENTRE
NSW Health · Posted 11 days ago
About the role
Employment Type: Permanent Full Time Position Classification: Admin Off Lvl 3 Remuneration: 73915.12 - 76218.8 full
Customer Support & Admin Assistant (Healthcare)
BruntWork · Posted 11 days ago
About the role
Job Overview Our client is looking for a Customer Support and Admin Assistant who can deliver thoughtful, timely... Customer Support & Admin Assistant (Healthcare) Job Category Customer Support Job Type Full Time (35 hours
Admin Officer Level 3 - Aged Care Information and Liaison Service
NSW Health · Posted 13 days ago
About the role
ongoing learning, development and career growth opportunities within NSW Health. What you'll be doing As the Admin Officer
Warehouse Admin (On-site) — Erskine Park NSW | Immediate Start
Chandler Macleod · Posted 18 days ago
About the role
administration, dispatch/inventory administration, or a combination of warehouse + admin duties Strong customer service skills... as required If you can start immediately and want an ongoing opportunity combining admin and warehouse support, apply now and we’ll contact
Observability Admin
Infosys · Posted 21 days ago
About the role
's certified. #TopEmployer2026 #ThriveAtInfosys Role Description: Looking for Observability Admin Location: Sydney, Australia... and map key problem areas basis the explanation given by the customer. Certified in Dynatrace Admin/Professional
Contract Administrator
Whyte Civil Pty Ltd · Posted today
About the role
Whyte Civil is seeking an experienced Contract Administrator for immediate start. Must have a minimum of three years' experience in a similar role, that is, overseeing and managing company contracts, preferably in the construction industry. Must have own transport. This is a full time, permanent position with a starting salary of $80,000 plus superannuation.
MARKETING SPECIALIST / BUILDING ASSOCIATE / PROJECT ADMINISTRATOR / CONTRACT ADMINISTRATOR
Construction Company - Melbourne VIC · Posted today
About the role
About Us Melbourne-based construction company specialises in industrial concrete construction. Our project scope includes fibre slabs, concrete hardstands, suspended concrete decks, office slabs, in-situ columns, walls, stairs, footings, plinths and other specialised concrete works. Due to continued business growth, we are currently seeking suitably qualified and experienced candidates for the following full-time positions. 1. Marketing Specialist The Marketing Specialist will develop and implement marketing strategies to promote the company's industrial and commercial concrete construction services, strengthen its market presence and generate new business opportunities. Key Responsibilities Develop and implement marketing strategies and campaigns to promote the company's construction services. Conduct market research to identify industry trends, competitors, potential clients and business opportunities. Identify target clients, including builders, property developers and industrial construction companies. Prepare company profiles, project portfolios, promotional materials and marketing content. Manage the company's website, social media platforms and other digital marketing channels. Coordinate marketing campaigns, industry networking and client engagement activities. Monitor marketing performance and prepare reports to evaluate campaign effectiveness. Work with management and project teams to align marketing activities with business objectives. Skills and Experience Relevant qualification in marketing, business, communications or a related discipline. Previous marketing experience, preferably in the construction, engineering or building industry. Knowledge of market research, digital marketing and business development. Strong communication, analytical and organisational skills. Proficiency in relevant marketing software and digital platforms. 2. Building Associate The Building Associate will coordinate procurement activities for materials, equipment and subcontracted services required for the company's industrial and commercial concrete construction projects. Key Responsibilities Source and evaluate suppliers of concrete, reinforcing steel, fibre reinforcement, formwork, equipment and other construction materials. Obtain and assess supplier quotations and negotiate pricing, contractual terms and delivery arrangements. Coordinate procurement schedules to ensure materials and equipment are available according to project requirements. Prepare purchase orders and maintain accurate procurement records. Liaise with project managers, site supervisors, suppliers and subcontractors regarding material specifications and delivery requirements. Monitor supplier performance, product quality, costs and delivery schedules. Identify cost-saving opportunities and manage potential supply chain issues. Maintain supplier relationships and resolve procurement-related issues. Skills and Experience Relevant qualification in building, construction management, procurement, supply chain management or a related discipline, or equivalent industry experience. Previous procurement experience, preferably in the construction or building industry. Knowledge of construction materials, particularly concrete, reinforcement and formwork. Strong negotiation, commercial and supplier management skills. Good organisational, communication and problem-solving skills. 3. Project Administrator The Project Administrator will provide project administration, coordination and cost-estimating support for the company's industrial and commercial concrete construction projects. Key Responsibilities Review construction drawings, specifications and tender documentation to understand project requirements. Assist with quantity take-offs and cost estimates for labour, concrete, reinforcement, formwork, equipment and subcontracted services. Assist in preparing tender submissions, pricing schedules, project budgets and cost reports. Obtain and coordinate quotations from suppliers and subcontractors. Assist in estimating costs for fibre slabs, concrete hardstands, suspended decks, office slabs, columns, walls, stairs, footings and plinths. Coordinate with project managers, engineers, suppliers, subcontractors and site personnel. Monitor project costs, purchase orders, invoices and subcontractor claims against approved budgets. Maintain project records, contracts, variations, correspondence and other administrative documentation. Assist with project scheduling, progress monitoring and reporting. Skills and Experience Relevant qualification in construction management, civil engineering, quantity surveying, project management or a related discipline. Previous experience in project administration or coordination, preferably in the construction or concrete industry. Ability to interpret construction drawings, specifications and tender documents. Understanding of construction materials, quantity take-offs and project costing. Proficiency in Microsoft Office and relevant construction or project management software. Strong administrative, numerical, communication and organisational skills. 4. Contract Administrator The Contract Administrator will support the commercial and contractual management of projects from commencement through to completion. Key Responsibilities Prepare, review and administer head contracts, subcontracts, purchase orders and related project agreements. Manage contract documentation, correspondence and project records. Assess progress claims, variations, extensions of time and subcontractor payments. Monitor contractual obligations, project milestones, budgets and payment schedules. Coordinate with clients, project managers, estimators, subcontractors and suppliers. Identify contractual and commercial risks and assist in resolving project issues. Prepare cost reports, forecasts and contract-status updates. Ensure notices, claims and other contractual correspondence are issued within required timeframes. Assist with project close-out, final accounts and completion documentation. Skills and Experience Relevant qualification in construction management, quantity surveying, contract management, business or a related discipline. Previous contract administration experience within construction or a related industry. Knowledge of construction contracts, variations, progress claims and project cost control. Strong organisational, negotiation and communication skills. Ability to manage detailed documentation and multiple projects simultaneously. Proficiency in Microsoft Office and relevant project-management systems. What We Offer Full-time employment with an established Melbourne concrete construction company. Competitive remuneration based on qualifications and experience. Opportunities to work on significant commercial and industrial projects. A professional, supportive and safety-focused working environment. Opportunities for ongoing professional development and career progression.
Administrator
Allan Hall HR · Posted today
About the role
MBC Group Services is seeking a highly organised, technology-savvy administrator who enjoys building strong client relationships and creating efficient ways of working. This is an opportunity to become a central part of a growing accounting firm where you'll influence client experience, support business operations and contribute to ongoing process improvement. We're looking for someone who enjoys finding better ways of working, embraces technology and takes pride in creating efficient, well-organised systems. You'll work with modern cloud-based platforms including Xero, FYI, CAS 360 and DocuSign while helping the firm continuously improve processes and client experience. As the firm continues to advance, there will be opportunities to take on greater responsibility and continue your career development in a team focused environment. Why Join MBC Group Services? MBC Group Services is a 25-person accounting firm with a strong reputation for building long-term client relationships and delivering high-quality advice. Supportive Team Culture – Work in an easy-going, collaborative environment where the team work together to provide excellent client service. Relationship-Driven – Be part of a firm that values strong, long-term partnerships with clients and each other. Quality Client Base – Work with clients across agriculture, trades, earthmoving and hospitality, with a focus on quality client relationships over volume. Forward-Thinking Firm – Work with modern cloud-based systems and digital workflows that streamline processes, improve efficiency and support a better client experience. Stable & Growing Business – Join a firm with clear growth plans and a role that can grow with you over time. Your Role As a key member of our Client Services team, you will play an important role in keeping the business running smoothly and delivering a high-quality client experience. Your responsibilities will include: Acting as a key point of contact for clients, including managing phone and email enquiries/reception duties and creating a professional and supportive experience. Collecting and organising client information to support Accounting, Bookkeeping and SMSF teams. Coordinating meetings, managing diaries and scheduling appointments. Preparing, distributing and lodging documents and reports. Maintaining accurate records across systems including FYI, Xero, CAS 360 and DocuSign. Supporting compliance processes such as ASIC renewals and audit administration. Assisting with general office coordination, including maintenance and administration tasks. Assisting with marketing activities, including events, social media and promotional opportunities. Managing competing priorities and ensuring deadlines and workflows stay on track. Contributing to process improvements and supporting a positive, professional team culture. What You Bring Strong administration experience (experience in an accounting or professional services firm highly regarded). Confidence interacting with clients, both in person and across phone and email. Excellent organisation skills with the ability to manage multiple priorities and deadlines. High attention to detail and a proactive, solutions-focused approach. Strong communication skills and the ability to work across multiple teams. Strong digital literacy and confidence learning new systems, with an interest in technology-enabled ways of working (experience with Xero, FYI, CAS 360 is desirable). A positive, professional attitude and willingness to support team success. A genuine interest in building a long-term career in administration, with strong potential for future growth. Formal qualifications are not essential; however, a Cert III or IV in Business Administration is advantageous. Full Australian working rights. Drivers license required. If you’re looking for a role where you’re genuinely valued, trusted, and given the opportunity to grow - this is your chance to build a long-term career within a respected and growing firm. Apply now with your resume and cover letter. Only shortlisted candidates will be contacted. Thank you for your understanding.
Administration
Dedicated Staffing Solutions · Posted today
About the role
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Administrator
AR Developments · Posted 1 days ago
About the role
Be the friendly face and organisational backbone of our business. At AR Developments, we're looking for a proactive and organised Administrator to join our team in Hemmant. Reporting to our Business Services Manager, this is a varied role that combines administration, business support and reception responsibilities. You'll be the first point of contact for visitors, customers and suppliers while helping keep our office running smoothly and efficiently. If you're someone who enjoys variety, takes pride in being organised, and loves helping others, we'd love to hear from you. About the Role As our Administrator, you will be responsible for providing professional administrative support across the business. This is a hands-on role where no two days are the same, offering the opportunity to become a valued member of a supportive and growing team. What You'll Be Doing Providing day-to-day administrative support to various teams including Marketing, Projects, and HR. Maintaining company records and documentation. Coordinating office supplies and facilities. Supporting business reporting and data entry. Managing reception and incoming enquiries. About You To be successful in this role, you will have: Previous experience in administration or office support. Excellent communication and customer service skills. Strong organisational skills and attention to detail. The ability to manage competing priorities and work independently. A positive, professional and proactive attitude. Solid Microsoft Office skills, including Outlook, Word, SharePoint and Excel. Experience within construction, trades or a service-based industry will be highly regarded. Why Join Us? Permanent full-time position. Stable and growing company. Supportive team environment. Convenient Hemmant location. Diverse role with plenty of variety. Opportunity to make a genuine impact on the day-to-day success of the business. Work with a company that values teamwork, accountability and continuous improvement. About AR Developments At AR Developments, our purpose is to create opportunity and provide a secure future for our team and stakeholders. We are guided by our core values of Team, Ownership, Integrity and Security , and we're looking for someone who shares those values and enjoys contributing to a positive workplace culture. If you're a motivated administrator who enjoys being at the centre of a busy office and delivering exceptional service, we'd love to hear from you. Apply now! For enquiries, contact Donna Taylor, Talent Acquisition Specialist at [email protected] .
Junior Contracts Administrator/Project Administrator
Intro Recruitment Solutions · Posted 1 days ago
About the role
Benefits: A genuine career opportunity with a reputable commercial builder Hands-on learning from an experienced project team Room to grow into a Contracts Administrator or Project Coordinator role Variety in your role, with exposure to the commercial side of construction Support and development as you build your knowledge and confidence Townsville-based opportunity with the chance to establish your career locally To be successful you must have the following: Strong organisational skills and attention to detail Good communication skills and confidence dealing with different people A proactive attitude and willingness to take on new challenges Basic computer skills and the ability to pick up new systems A relevant qualification in Construction Management, Building or Business Administration would be advantageous, but is not essential You’ll be joining a well-established, family-owned construction company with a strong reputation for delivering quality projects across Queensland. With a solid pipeline of work and an experienced team, this is a great opportunity to learn from industry professionals, gain hands-on experience across commercial construction projects and build a long-term career in the industry. If you’re looking for a company that values its people and provides the opportunity to develop your skills and progress professionally, this is an excellent place to start. All applications will be handled with strict confidentiality. For more information or a discreet initial discussion, please contact Cole Stewart on 0433 702 051 or via email at [email protected] LI-CS1
Administrator
MUFG Pension & Market Services · Posted 2 days ago
About the role
Description Overview This position is responsible for a range of superannuation and administration activities which are part of the Administration Division, relating to the administration of our clients Superannuation products. The purpose of the role is to ensure that the clients/members are receiving the desired level of administration service within MUFG RS agreement with Trustees. The role will primarily involve processing and peer reviewing of administration items such as payment processing, communications, and account updates and maintenance. It will require complex problem solving, establishing new pensioner memberships, working collaboratively with other administration and Contact Centre staff members and learning new skills to progress to the next level. These roles will be based in our Perth, WA office, with a hybrid working arrangement. We’re looking for candidates who are either currently based in Perth or able to regularly work from our Perth office. Key Accountabilities and main responsibilities Processing of defined benefits and related activities within agreed internal and client Service level Agreements (SLA’s). Conduct personal work queue sweeps to ensure all due work items have been completed on a daily basis. Support Team Leader/Manager together with your other team members in fostering day-to-day collaboration and positive teamwork to ensure that your teams’ objectives are achieved Escalate items being impacted by IT issues or reliance on other areas with team leader every 24 hours after raising a corresponding/formal request following MUFG RS/Teams escalation procedures. Advise specialists and team leader as soon as there is a risk of service standards not being met. Take on rework feedback from Team Leader or other Specialists and proactively put in place measures to reduce personal rework rate to below 2% whilst ensuring efficiency targets of 80% are met. Action any formal complaint requests for information immediately or within 24 hours of receipt Comply with legislative (eg AML, SIS) and licence (eg AFSL, RSE) obligations, including the maintenance of up-to-date self-development of required skills and scheme/fund knowledge. Identify or suggest at least one productivity or process improvement annually Display behaviours where problems are raised with proposed solutions Show initiative for project work Liaise with internal and external clients where applicable Ensure accurate reporting of Enlighten Statistics. Participate in team meetings and huddles proactively raising issues/solutions relating to day to day operations. Continuously update procedural documents/databases where applicable. Always follow MUFG RS Core Values The above list of key accountabilities is not an exhaustive list and may change from time-to-time based on business needs. Experience & Personal Attributes Extensive hands on experience in the administration of Superannuation (minimum of 2 years) Comprehensive knowledge of superannuation legislation and procedures Experience with the principles of administration and operations is desirable Excellent communication skills both verbal and written Excellent organisational and interpersonal skills Excellent Word and Excel skills Some of our Employment Benefits FlexiWorks – enabling our employees to work in the office and at home Purchased Leave, Parental Leave, Volunteer Leave, Gender transition leave, Well-being leave Employee Recognition Program - to recognise people who are demonstrating our values and Company purpose. Talent Referral Program Salary Sacrificing via Superannuation Employee Assistance Program Learning & Development - Development at your fingertips via self-paced learning, including educational assistance support Employee discounts – Access discounted rates and offers from a variety of providers including Bupa and Microsoft Novated Car Leasing Culture at MUFG Pension & Market Services We are an inclusive employer whose people work collaboratively. We encourage, support and value the various talents and perspectives of our people and promote a flexible and blended work environment where our people can thrive, and their wellbeing is supported. We know that diversity drives better client outcomes, continuous improvement, and growth. Be part of our company and together we will achieve our full potential. We treat all individuals fairly and equitably and do not discriminate on the basis of diverse characteristics including, but not limited to gender, gender identity, sexual orientation, age, ethnicity, cultural background, physical abilities/disabilities, religious or political belief, marital or family status or carers responsibilities. How to apply Ready to take the next step in your career? Apply now with your resume and detailed cover letter highlighting your skills, experience, and why you would be a good fit for the role. Candidates must have the relevant work rights to be considered for an opportunity at MUFG Pension & Market Services. Successful applicants will be required to complete background screening prior to commencement of employment. Background Checks Please note that all successful applicants are required to undergo background checks that include Police Checks and Work History Verification.
Administration
O'Brien Plumbing · Posted 2 days ago
About the role
About the Company O’Brien Plumbing Wyong, is a growing plumbing contracting company, that is part of the O’Brien / Laser network. We have a very strong client base with a proven reputation for excellence in all that we do. We are a proud local family run business made up of quality-focused trade service professionals in the plumbing industry. In addition to the wealth of experience and knowledge within our teams, we are a registered member of the Master Plumbers association. Our key works vary from new installs to maintenance, and our service areas are but not limited to; Domestic, Commercial,Residential . This is a fantastic opportunity for a highly motivated, dynamic administration professional to join our team. You will bring a positive attitude, be warm and friendly with excellent organisational skills, great communication skills and an autonomous nature with the desire to own the role. You will be joining a fast paced team environment in a role that includes a variety of responsibilities including but not limited to: Invoice collation Processing of weekly/monthly payments Purchase order processing Building and maintaining supplier relationships Reconciliation of accounts Maintaining an accurate accounts payable/receivable ledger Preparing PAYG and BAS statements General administrative duties as required Complying with all Company policies and procedures To be successful in this role you must have the following skills and attributes: Minimum of 2 years of work experience in a similar environment Ideally Previous experience utilising Xero accounting software and Simpro job management software High level of accuracy and attention to detail Commitment to providing excellent customer service. Highly developed communication skills (by email and phone). Be a problem solver with the ability to think on your feet to resolve issues quickly. Excellent organisation and time management skills Superior customer service skills Ability to work in a team. If you are a self starter, highly motivated and energetic individual with strong work ethics, looking for a challenge and to make their mark on the growth of a successful award winning company, then we would like to hear from you. Apply Now!
Administrator
MUFG Pension & Market Services · Posted 3 days ago
About the role
Description Overview This position is responsible for a range of superannuation and administration activities which are part of the Administration Division, relating to the administration of our clients Superannuation products. The purpose of the role is to ensure that the clients/members are receiving the desired level of administration service within MUFG RS agreement with Trustees. The role will primarily involve processing and peer reviewing of administration items such as payment processing, communications, and account updates and maintenance. It will require complex problem solving, establishing new pensioner memberships, working collaboratively with other administration and Contact Centre staff members and learning new skills to progress to the next level. These roles will be based in our Perth, WA office, with a hybrid working arrangement. We’re looking for candidates who are either currently based in Perth or able to regularly work from our Perth office. Key Accountabilities and main responsibilities Processing of defined benefits and related activities within agreed internal and client Service level Agreements (SLA’s). Conduct personal work queue sweeps to ensure all due work items have been completed on a daily basis. Support Team Leader/Manager together with your other team members in fostering day-to-day collaboration and positive teamwork to ensure that your teams’ objectives are achieved Escalate items being impacted by IT issues or reliance on other areas with team leader every 24 hours after raising a corresponding/formal request following MUFG RS/Teams escalation procedures. Advise specialists and team leader as soon as there is a risk of service standards not being met. Take on rework feedback from Team Leader or other Specialists and proactively put in place measures to reduce personal rework rate to below 2% whilst ensuring efficiency targets of 80% are met. Action any formal complaint requests for information immediately or within 24 hours of receipt Comply with legislative (eg AML, SIS) and licence (eg AFSL, RSE) obligations, including the maintenance of up-to-date self-development of required skills and scheme/fund knowledge. Identify or suggest at least one productivity or process improvement annually Display behaviours where problems are raised with proposed solutions Show initiative for project work Liaise with internal and external clients where applicable Ensure accurate reporting of Enlighten Statistics. Participate in team meetings and huddles proactively raising issues/solutions relating to day to day operations. Continuously update procedural documents/databases where applicable. Always follow MUFG RS Core Values The above list of key accountabilities is not an exhaustive list and may change from time-to-time based on business needs. Experience & Personal Attributes Extensive hands on experience in the administration of Superannuation (minimum of 2 years) Comprehensive knowledge of superannuation legislation and procedures Experience with the principles of administration and operations is desirable Excellent communication skills both verbal and written Excellent organisational and interpersonal skills Excellent Word and Excel skills Some of our Employment Benefits FlexiWorks – enabling our employees to work in the office and at home Purchased Leave, Parental Leave, Volunteer Leave, Gender transition leave, Well-being leave Employee Recognition Program - to recognise people who are demonstrating our values and Company purpose. Talent Referral Program Salary Sacrificing via Superannuation Employee Assistance Program Learning & Development - Development at your fingertips via self-paced learning, including educational assistance support Employee discounts – Access discounted rates and offers from a variety of providers including Bupa and Microsoft Novated Car Leasing Culture at MUFG Pension & Market Services We are an inclusive employer whose people work collaboratively. We encourage, support and value the various talents and perspectives of our people and promote a flexible and blended work environment where our people can thrive, and their wellbeing is supported. We know that diversity drives better client outcomes, continuous improvement, and growth. Be part of our company and together we will achieve our full potential. We treat all individuals fairly and equitably and do not discriminate on the basis of diverse characteristics including, but not limited to gender, gender identity, sexual orientation, age, ethnicity, cultural background, physical abilities/disabilities, religious or political belief, marital or family status or carers responsibilities. How to apply Ready to take the next step in your career? Apply now with your resume and detailed cover letter highlighting your skills, experience, and why you would be a good fit for the role. Candidates must have the relevant work rights to be considered for an opportunity at MUFG Pension & Market Services. Successful applicants will be required to complete background screening prior to commencement of employment. Background Checks Please note that all successful applicants are required to undergo background checks that include Police Checks and Work History Verification.
Administrator
C&H Recruitment · Posted 6 days ago
About the role
We are seeking an experienced Administrator for an immediate start based out of Hendra. Key responsibilities include: Raising Purchase Orders (POs) Booking travel and accommodation Ordering parts and supplies General administrative duties Providing administrative support to operational team Managing multiple tasks and priorities in a fast-paced environment About You: Recent administration experience is essential Strong organisational and time management skills Ability to multitask and work efficiently under pressure High attention to detail and a proactive approach Excellent communication and computer skills If you are a motivated administrator who thrives in a busy environment, please apply NOW or contact Mel from more information on 0488 931 853 or email [email protected]
Administrator
Lake Maintenance · Posted 6 days ago
About the role
We are Australia’s largest privately owned housing maintenance company. Our clients include Public and Community Housing groups across the country. We are looking to appoint a dynamic and organised Administrator to work with our team based in our North Coogee Office. As a member of the administration function this position provides support to the whole WA Contracts and Project Management team to ensure contracts are administered in accordance with business procedures and processes. In this role you will ensure the efficient delivery of programmed works, quotes, special projects, administer trades using our database to schedule and allocate trade resources. Key Responsibilities: Providing administrative support to the responsive and project teams; Assist in the allocation and scheduling of work orders to subcontractors in a timely manner; Monitor all job completion dates on a daily basis and inform internal stakeholders of pending completion dates; Process all work orders on the day of receipt; Coordinate Programs of work end to end; Onboarding of Contractors and new employees; Contribute to Managers reporting for monthly meetings; Maintain project registers, including delay, estimation of time, variation and progress claims; Assist with gathering information for tenders, meetings and general operation of the business; Organise and maintain office stationery and supplies; General administration duties. To be considered for this role, you will have: Minimum 1-2 years administration experience; Proficient in intermediate to advanced computer skills; Excellent communication skills both written and verbal; Positive and confident manner with high focus on customer service; Team player, with the ability to work within a team; Proactive and able to use initiative with a can do/nothing too hard attitude; Flexible and adaptable to change; Good strong work ethic. On Offer: We are an Equal Opportunity Employer that values diversity and inclusion in our team; We strongly encourage Aboriginal and/or Torres Strait Islander individuals to apply; Access to our Employee Benefits; A rewarding career with a market leader; Opportunity to develop and grow in a national business; Supportive leadership team; Competitive remuneration package. To Apply: Please click on the APPLY NOW button, attach your resume and follow the prompts.
Administrator
Downer Group · Posted 6 days ago
About the role
The Opportunity We are seeking a highly organised and detail-oriented Data Entry Administrator to join our Energy & Utilities Support Services Hub. In this role, you will be responsible for processing, validating and maintaining large volumes of project and billing information across multiple systems. Your focus will be on ensuring data is entered accurately, records are kept up to date, and documentation is complete and compliant to support billing and operational activities. This is an excellent opportunity for someone who enjoys working with data, has a high level of accuracy and takes pride in maintaining quality records in a fast-paced environment. Key Responsibilities Accurately enter, update and maintain billing, project and claim information across multiple systems Process high volumes of data and documentation in line with established procedures Review and validate timesheets, purchase orders and supporting records for accuracy and completeness Maintain accurate electronic records and databases, including JDEGS and other internal systems Perform data quality checks and identify discrepancies or missing information Monitor and update billing and claims tracking registers Ensure documentation is correctly filed and readily available for auditing and reporting purposes Liaise with internal stakeholders to obtain missing information and resolve data issues Support continuous improvement initiatives to enhance data accuracy and administrative efficiency What We're Looking For Previous experience in a high-volume data entry, administration or records management role Strong keyboard skills with proven accuracy and attention to detail Ability to process and validate large amounts of information efficiently Experience working with databases, ERP systems or financial systems such as JDEGS Strong organisational skills and ability to manage competing priorities High level of accuracy with a commitment to data integrity Confident using Microsoft Excel and other Microsoft Office applications Strong communication skills and ability to work collaboratively with internal stakeholders What we offer At Downer we value our people and are committed to creating a supportive and inclusive workplace. We offer A collaborative team environment within a centralised Support Services Hub Opportunities for career development and internal progression Exposure to a variety of projects and operational environments Flexible start and finish times to accommodate your lifestyle, we understand this looks different to everyone A strong focus on safety wellbeing and professional growth About Energy and Utilities Energy and Utilities is a leading provider of end-to-end services across Australia and New Zealand delivering critical infrastructure and maintenance services within the utilities sector. We are committed to supporting our customers and communities through safe reliable and innovative solutions. At Downer our people are at the heart of everything we do. We are committed to fostering a diverse and inclusive workplace where everyone feels valued respected and empowered to succeed. How to apply Click Apply Now to submit your application including your resume and a brief cover letter outlining your experience. Please note Downer does not accept unsolicited resumes applications or candidate profiles from recruitment agencies. Any submissions received will be considered property of Downer and no fees will be payable.
Contract Administrator
Alioth Trail Pty Ltd · Posted 7 days ago
About the role
About Us Alioth Trail Pty Ltd is a premier destination for tabletop games, toys, and collectables in Melbourne's north-east. We are part of Australia's largest retail group of tabletop gaming stores - a trusted name in the hobby community since 2006. We are passionate about bringing people together through the joy of gaming. We are now seeking a dedicated Contract Administrator to join our team and support the operational backbone of our growing business. The Role This is a hands-on administrative role for someone who thrives on organisation and detail. You will be responsible for managing the store's commercial agreements, supplier documentation, and compliance records, ensuring our contractual obligations are met and our administrative processes run smoothly. You will work closely with the Store Manager and the broader retail group support team, acting as the central point for all contract-related matters at store level. Job Duties Draft, review, and maintain agreements for tabletop games, toys, and collectables. Coordinate orders and delivery schedules with suppliers, resolving documentation discrepancies. Manage the store lease, track key dates, and liaise with the landlord on maintenance and compliance matters. Prepare and manage hire agreements and partnership contracts for in-store events and pop-ups. Maintain employment, casual staff, and contractor agreements in compliance with HR policies and Fair Work requirements. Track renewals, expiries, and payment milestones across all contracts, alerting stakeholders in advance. Maintain organised digital and physical records for all contracts and compliance documents, and identify opportunities to streamline processes. Requirements - 3 years of experience as a contract administrator or a similar role (retail or commercial sector preferred). - Strong understanding of contract law principles and commercial documentation. - Excellent organisational skills with the ability to manage multiple contracts and deadlines simultaneously. - High attention to detail and accuracy in document preparation and record-keeping. - Strong written and verbal communication skills, with the ability to liaise professionally with internal and external stakeholders. - Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with document management systems. - A proactive and problem-solving mindset, with the ability to work independently and as part of a team. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Contract Administrator
private · Posted 7 days ago
About the role
About Us We are boutique Sydney builder developer company specializing in medium-sized residential development and duplex design and construction. We provide comprehensive construction services, ensuring not only top-tier quality but also desirable financial returns for our clients. We deliver high-quality developments that incorporate sustainable and innovative architectural and interior design. With extensive local development and construction experience, we are dedicated to enhancing the quality of living in the local community. About the Role We are seeking an experienced and motivated Contracts Administrator to join our growing team while playing a key role in contract administration and project delivery. Your Responsibilities Prepare all contract procedures and documentation, create language standards for existing and new contracts Review contracts, verify accuracy and resolve discrepancies in line with company rules and guidelines Ensure that all contracts are executed, delivered and closed out, in accordance with company commercial policies and guidelines Monitor contract performance, ensure contractual compliance and all deadlines and conditions described on contracts are met Identify potential risks in contract performance and formulate targeted response plans to mitigate impacts. Support negotiations of claims, manage contractual changes and resolve disputes or conflict Preparation of contract monthly report including providing workings completed, programmed and data Skills & Qualifications At least a tertiary qualification Minimum of 3 years of relevant experience in a similar role Strong negotiation and influencing skills Proven ability to coordinate the management of multiple project contracts simultaneously. Demonstrated ability to analyse contractual issues and provide and/or recommend solutions
Administration
Staff Australia · Posted 7 days ago
About the role
Our client, located in Regency Park, is seeking an experienced and reliable administrative assistant to join their team. This Our client specialises in medical and healthcare equipment to hospitals, aged care facilities, home care providers, and other healthcare customers. Hours: 9AM - 5PM Pay Rate: $36.81per hour Key Responsibilities Your duties will include: Managing inbound customer enquiries via phone and email Processing customer orders and tracking deliveries Providing timely updates to customers regarding products, orders, and services Liaising with internal departments, suppliers, and transport providers Maintaining accurate customer records and documentation Assisting with general administrative and office support duties Managing data entry and reporting tasks Supporting the wider team to ensure smooth day-to-day operations Handling customer issues and resolving enquiries professionally and efficiently About You To be successful in this role, you will have: Previous customer service experience (Preferably in the transport industry) 2- 4 years' experience in a customer service role The ability to multitask and work in a busy environment Excellent telephone manner and customer service skills Strong computer literacy, including proficiency in Salesforce, MS Office, Teams, Excel, and PowerPoint Attention to detail and excellent organisational skills Great Attitude What's On Offer? Weekly pay Immediate start available Consistent and reliable hours Temp-to-perm opportunity for the right candidate How to apply If this sounds like the opportunity you have been looking for click APPLY now. After you apply you may receive an SMS containing a link to start a conversation with Toby our AI bot. After completing your chat with TOBY, you will receive a link to schedule an interview or will be contacted by a consultant. Why Join Staff Australia? The job search can be challenging, but with Staff Australia, it doesn't have to be. Staff Australia is an equal opportunity employer. We recognise the importance of employee wellbeing. We have been shaping the Australian labour force for over 25 years and are committed to your career journey. People are our business. If you are looking for work, but this position does not suit you, please contact your local Staff Australia office to find out how we can help you find a job and secure a rewarding career - visit www.staffaus.com.au or email us at [email protected] . Join the team at Staff Australia today!
Administration Officer
P and C Partners · Posted 7 days ago
About the role
Are you an organised administrator who enjoys being part of a busy team, keeping things running smoothly and making sure the details are taken care of? The role We're partnering with an established and expanding automotive dealership group in Moorooka that's looking for an Administration Officer to support its day-to-day operations. This is an opportunity to join a growing business where you'll be involved in the administration behind vehicle sales, stock movements, customer documentation and general dealership activities. Whether you're already working in automotive or have a strong administration background and would like to move into the industry, we'd be interested in hearing from you. What you'll be doing Working closely with the dealership team, you'll help ensure the administrative side of the business operates efficiently. Your responsibilities will include: Preparing, checking and processing vehicle-related paperwork Maintaining accurate vehicle, stock and customer records Supporting the administration of vehicle purchases, sales and deliveries Updating internal systems and ensuring information is recorded correctly Processing purchase orders, invoices and general business documentation Communicating with suppliers, customers and internal departments Assisting with stock movements, registrations and related administration Preparing spreadsheets, reports and other operational information Following up outstanding documentation and resolving administrative queries Providing general office support to keep the dealership running smoothly What we're looking for We're looking for someone who is reliable, organised and comfortable managing multiple priorities in a busy environment. You'll ideally bring: Previous experience in an administration, sales support or coordination role Strong attention to detail and a high level of accuracy Confidence working with Microsoft Excel, Outlook and business systems Good communication skills and a professional approach The ability to work independently and follow tasks through to completion A willingness to learn and contribute to a supportive team Experience within an automotive dealership, vehicle administration, fleet operations, stock control or sales support environment would be particularly valuable however if you're a capable administrator with strong organisational skills, we'd still encourage you to apply. What's in it for you? $65,000–$75,000 superannuation, depending on experience Permanent, full-time employment Monday to Friday working hours Moorooka location Join an established automotive group experiencing continued growth Exposure to different areas of dealership operations Opportunity to develop your career within the automotive industry Interested? If you're an Administration Officer, Sales Administrator, Vehicle Administrator, Stock Administrator or experienced office all-rounder looking for your next opportunity, we'd love to hear from you.
Office Manager
BLUEBIRD INSTITUTE PTY LTD · Posted 8 days ago
About the role
Office Manager – Blue Bird Institute Pty Ltd Blue Bird Institute Pty Ltd is a registered training organisation based in Melbourne, delivering nationally accredited courses in hospitality, trade, and security. With steady growth in our student base and expanding operations across multiple campuses, we are seeking a capable Office Manager to oversee administrative and operational functions, ensuring smooth, efficient, and compliant service delivery. Role Overview This is a full‑time position responsible for coordinating office administration, student support, compliance documentation, and staff supervision. The role suits someone who thrives in a dynamic educational environment and can confidently manage people, processes, and priorities across multiple operational areas. Key Responsibilities • Contribute to planning and continuous improvement of office and training operations, setting priorities and maintaining high service standards. • Manage payroll, training, and supervision of administrative staff across campuses. • Develop and implement office policies and procedures to support compliance with ASQA and CRICOS requirements. • Coordinate HR activities including hiring, onboarding, training, and performance management. • Maintain office records, accounts, student enrolments, compliance files, and institutional documentation. • Oversee student services, ensuring accurate processing of enrolments, documentation, and timely communication. • Allocate staff, workspace, and resources to support daily operations and student demand. • Assign tasks to administrative staff, monitoring performance to ensure accuracy, efficiency, and timely service. • Manage relationships with external stakeholders including regulators, suppliers, and service partners. • Liaise with trainers, IT support, and other professionals to coordinate institutional activities and resolve operational issues. • Ensure compliance with occupational health and safety regulations across office and training environments. • Ensure all operational processes comply with government legislation, industry standards, and internal policies. Skills & Experience • 3–5 years’ experience in office management, operations management, or administration leadership (education sector preferred). • Strong organisational and multitasking abilities. • Experience supervising staff across different functions. • Familiarity with RTO/CRICOS compliance systems or accounting software (e.g., MYOB, Xero) is an advantage. • Strong communication and problem solving skills. • Ability to work independently and take ownership of operational outcomes. Why Join Us • Full time, stable, long term role. • Supportive academic and administrative team. • Opportunity to shape and improve institutional processes. • Competitive salary and career growth potential.
Web Administrator
Agro Technology Links Pty Ltd · Posted 9 days ago
About the role
About Us Agro Technology Links Pty Ltd, trading as Agro Health Management, is a healthcare workforce services provider specialising in the supply and coordination of medical imaging and allied health professionals, including radiographers, sonographers and other diagnostic imaging specialists. We work closely with radiology and diagnostic centres across New South Wales, supporting healthcare service delivery through structured workforce arrangements, service agreements and compliance-focused operations. Our website and associated web technologies support the company's digital presence, accessibility of service information and online communication with healthcare providers and professionals. About the Role We are seeking an experienced Web Administrator to manage, maintain and enhance the company's website and associated web technologies. Based at our Harris Park office, the successful candidate will be responsible for website infrastructure, technical functionality, security, performance and ongoing development, ensuring reliable and accessible web-based services that support the company's healthcare workforce operations and communication with healthcare providers and professionals. Key Responsibilities Administer, maintain and enhance the company's website, including its technical architecture, functionality and supporting web technologies. Configure and manage website hosting, content management systems, databases, domain and DNS settings, plugins and associated software components. Monitor website availability, traffic, server performance, loading speeds and system logs, diagnosing and resolving technical faults affecting website functionality and reliability. Maintain and enhance website functionality supporting healthcare workforce services, including professional service information, website navigation, interactive features and responsive interfaces. Configure, test and troubleshoot website integrations with online enquiry forms and relevant third-party web services supporting healthcare workforce operations. Develop, test and deploy website pages and technical features to support healthcare workforce services, new service offerings and evolving business requirements. Implement and maintain website security controls, including SSL certificates, access permissions, secure authentication, software updates and vulnerability remediation. Manage website backup, restoration and recovery procedures to protect web-based information and minimise service interruptions. Investigate and resolve website integration failures, compatibility issues and technical errors, coordinating with hosting providers and external technology specialists where required. Design, develop, test and implement website improvements, including enhancements to page layouts, navigation, interactive features and cross-device compatibility. Analyse website performance and usage data to improve technical efficiency, accessibility, functionality and user experience. Maintain technical documentation covering website configurations, deployments, system modifications, maintenance procedures and troubleshooting activities. Qualifications and Experience An AQF Diploma or higher qualification in Information Technology, Web Development, Computer Science or a closely related discipline. At least three years of relevant professional experience may substitute for the formal qualification. Demonstrated experience in website administration, development, technical maintenance and troubleshooting. Proficiency in HTML, CSS, JavaScript and content management systems. Practical experience with web hosting, DNS, databases, SSL certificates, website security and backup management. Experience in implementing website enhancements, troubleshooting web applications and managing third-party integrations. Sound understanding of responsive web design, website performance optimisation, accessibility and cross-browser compatibility. Strong analytical, problem-solving and technical documentation skills. Ability to work independently, manage technical priorities and coordinate with internal stakeholders and external service providers. What We Offer Permanent, full-time employment with a competitive salary of $80,000–$90,000 per annum plus superannuation. The opportunity to administer and enhance web technologies supporting a healthcare workforce services business. A professional and collaborative working environment with opportunities for ongoing technical development. How to Apply Interested applicants should submit their resume and a cover letter outlining their relevant qualifications, technical experience and suitability for the role. Agro Health Management is an equal opportunity employer. Applications will be assessed on relevant qualifications, skills and experience.
Administrator
Lindsay Brothers Management Pty · Posted 9 days ago
About the role
Transport Administrator | Full time, Ongoing Location: Adelaide, South Australia Schedule: Mon - Friday Day Shift occasional weekend work (overtime) Hourly Rate: $31.69 penalties Who We Are: Lindsay Australia is a leading provider of integrated transport, logistics, and rural supply chain solutions, supporting the food processing, fresh produce, and horticultural industries. Through our specialised Transport and Rural divisions, we deliver end-to-end services including road and rail transport, warehousing, and value-added capabilities across an extensive Australia-wide network. Why You’ll Love This Role: We are looking for a Full-time Transport Administrator. Do you thrive on pace, problem-solving and the realities of transport and logistics? In this role, you will provide essential administrative support for day-to-day activities, focusing heavily on data entry, manifesting, general administration tasks and debriefing. What You’ll Do: Allocate daily operational duties and resources Prepare manifests and transport documentation Coordinate with key customers and manage urgent service escalations Conduct driver debriefs and review daily paperwork for accuracy and compliance Manage freight bookings, delivery schedules, and customer requests Provide operational support and work closely with depot staff to ensure seamless service delivery Assist the Administration Team and Depot Manager with daily administrative tasks and reporting requirements Maintain effective communication across operations to support service performance and customer satisfaction Assist with load planning and operational support Ensure all transport documents are accurately completed, filed and used in line with relevant transport industry regulatory standards What You Bring: Previous experience in transport administration or operations support, ideally within transport, warehousing and logistics Polished communication, an exceptional service mindset and natural relationship-building skills Strong MS Office and systems confidence Ability to prioritise high volumes of work and work in a fast-paced environment Positive attitude with the willingness to learn Superior planning and organisational skills, with excellent time management What We Offer: Career development opportunities in a growing organisation. A family-oriented company culture that values safety, support, and inclusivity. Free onsite parking Recognition and rewards for key service milestones. Employee referral and retention bonus programs. Salary packaging options, including novated leases. Discounts with partners such as Qantas, Ringers Western, Bridgestone Tyres, and more. Join a company that values integrity, innovation, and teamwork. Ready to take the next step? Apply now and Grow with Lindsay's. For further information, contact [email protected] Equal Opportunity Employer: The Lindsay Group is committed to a diverse and inclusive workplace and encourages applications from Aboriginal and Torres Strait Islander peoples, women, people with disability, veterans, and individuals from all cultural backgrounds. All applicants will be considered fairly regardless of race, gender, age, disability, or veteran status.
Personal Assistant
Advance Logistics Pty Ltd · Posted 10 days ago
About the role
Advance Logistics Pty Ltd is a subsidiary company of Boss Global Logistics is a prominent, Australian-owned transport and logistics management provider headquartered in Berrinba, Queensland. Operating as a pivotal business unit within the Boske Group. Advance Logistics Pty Ltd the company provides comprehensive, end-to-end supply chain solutions, freight forwarding, and commercial distribution networks. This strategic alignment within the broader corporate group allows the organization to combine shared executive oversight with a highly diversified service capability, catering to local enterprises and complex national supply chains alike. The combined operations of the group centre heavily on regional and metropolitan road freight, local cartage, and specialized appliance logistics. Backed by a newly unified, state-of-the-art head office and freight hub in Brisbane, the network features robust depot infrastructures strategically positioned to service Greater Brisbane, Gladstone, Caboolture, and Toowoomba. By coordinating resources across both Boss Global Logistics and Advance Logistics Pty Ltd, the group utilizes advanced transport management systems and an agile corporate fleet to maintain seamless freight movement, strict regulatory safety compliance, and efficient short-haul distribution networks. The growth of the Company over the decade has seen it established, as a significant participant in the logistics industry in Australia. Our strategy for growth into the future is strong and exceeds the plans of much larger organisations. We are currently on the lookout for passionate, friendly, strong candidate to support the team to provide the world class professional service that we are famous for! Here is what you can expect to be doing day to day when you join our fun, friendly & inclusive team at Toowoomba location! Job Description: Work closely with the CEO / Managing Director to monitor group business performance, analyse operational costs and profitability, prepare management reports, and provide relevant information to support business planning and decision-making. Oversee customer billing and related financial administration, ensuring the accuracy of customer accounts, verification of applicable rates, reconciliation of billing records, and timely preparation of financial reports. Coordinate the processing of transport subcontractor invoices for Advance Logistics, ensuring accurate allocation of working hours, verification of chargeable services, and timely customer invoicing within weekly reporting deadlines. Coordinate payroll administration, employee onboarding and induction, and the implementation of internal procedures in accordance with customer requirements, ensuring accurate payroll processing and timely salary payments. Provide high-level executive assistance to the CEO / Managing Director by managing confidential business records, preparing correspondence and reports, handling telephone enquiries, and maintaining accurate documentation with discretion and professionalism. Manage executive calendars, appointments, meetings and travel arrangements, prepare meeting agendas and minutes, monitor follow-up actions, and coordinate with relevant stakeholders to support the effective execution of management priorities. Oversee day-to-day secretarial and administrative activities, including correspondence management, document control, recordkeeping and office coordination, while supervising secretarial and clerical staff to maintain efficient administrative operations. Facilitate communication between the CEO / Managing Director, Branch Managers and other relevant personnel by communicating management directives, coordinating operational matters, monitoring follow-up actions and supporting consistency across business divisions. Coordinate offshore back-office administration and financial processing, oversee data-entry and recordkeeping activities, and liaise with the Australian Executive Manager – Operations / Finance / Procurement to verify data accuracy and ensure alignment with applicable Australian accounting practices. Assist the CEO / Managing Director with the oversight of financial reporting and tax compliance for offshore business divisions by coordinating the preparation and maintenance of financial records, monitoring reporting deadlines, and facilitating compliance with applicable statutory and government requirements. Prerequisites Requirements: Experience coordinating administrative and business support activities across Australia, the Philippines, and Hong Kong. Working knowledge of Philippine and Hong Kong tax regulations, statutory reporting, and government compliance requirements. Familiarity with Xero accounting software and Philippine government compliance systems, including the Bureau of Internal Revenue (BIR), Social Security System (SSS), PhilHealth, and Pag-IBIG Fund. Ability to understand and communicate in Filipino (Tagalog) and interpret conversations for the Managing Director when required. Experience coordinating with offshore administrative and finance teams, maintaining accurate records, preparing reports, and monitoring compliance deadlines. Ability to maintain confidentiality and provide reliable executive support while coordinating priorities across multiple business divisions. What we need… Minimum 3-years full-time relevant experience as a Personal Assistant to Director or CEO in a corporate role. Ability to handle sensitive business, financial, employee and management information with discretion and professionalism and reliability Strong Organisational Skills, Time Management and Work Prioritisation Excellent Written and Verbal Communication and Stakeholder Management Attention to Detail and Accuracy, Proactive Approach and Initiative Excellent Written and Verbal Communication, organisation skills Adaptability and Multitasking, Problem Solving, Decision-Making ability Cross-Cultural and Offshore Team Coordination, Accountability and Ownership Compliance and Deadline Management, Reporting The employer will offer: A full-time contract on annual salary between $ 80,000 - $ 95,000 depending on skills and experience in addition, the compulsory super contribution as applicable. Please send your most recent updated resume to [email protected]. Please do not call. only short-listed applicants will be contacted for an interview.
Financial Administrator (Admin Manager)
Teamrecruit Pty Ltd · Posted 11 days ago
About the role
About the job Join a well-established machinery dealership in the Waikato region known for its supportive culture and strong team values. This diverse position suits an experienced financial administrator or an ambitious mid-level professional eager to step up into a senior role. Key Responsibilities: Execute domestic and international payments, banking, and foreign exchange transactions Manage general ledger reconciliations and support month-end and year-end reporting Process regular payroll and ensure compliance with PAYE, GST, and FBT Maintain account chart structures, coding, and assist debtor/creditor functions Coordinate insurance renewals, credit applications, and workplace health and safety records What You Bring: Proven financial administration or accounting support background Solid working knowledge of payroll processing and tax compliance High level of accuracy, organisation, and attention to detail Effective interpersonal skills to liaise with internal and external stakeholders Aptitude for picking up bespoke business systems quickly A competitive salary package between $80,000 and $95,000 is on offer, depending on level of experience. Role is open to both junior administrators looking to take a step up and more experienced business administrators ready to hit the ground running. About Teamrecruit Looking for your next job in heavy vehicles, machinery, or equipment? Teamrecruit is Australia & New Zealand's top specialist in this field. With 15 years of experience, vast networks, and unmatched industry knowledge, we'll connect you with the perfect opportunity from our database of nearly 3,000 dealers and OEMs. Let's find your dream job today! For further information about this or any other roles, please contact Tony Flynn on 0434 519 765 or by email to [email protected] quoting reference 1763973 . Please submit an application by clicking 'APPLY'.
Administrator
Lindsay Brothers Management Pty · Posted 12 days ago
About the role
The Opportunity: Are you looking to build a career in administration and operations? We are seeking a motivated Junior Administrator to join our transport team and provide vital support across customer service, driver debriefing, freight scheduling and general administration. Based from our depot in Mareeba, this is an excellent opportunity for someone starting their career, a recent school leaver, someone returning to the workforce, or looking to gain hands-on experience in a fast-paced transport environment. Full training will be provided to the successful candidate. About the Role: Working closely with the Depot Manager and Administration team, you will assist with the day-to-day coordination of transport operations, helping ensure freight is delivered safely, efficiently and on time. Key Responsibilities Answering phones and emails Driver Debriefing and paperwork processing Customer service and responding to enquires Freight bookings and delivery scheduling Data entry and general administration support Liaising with drivers, customers and depot personnel Assisting with reporting and operational administration What You’ll Bring: We're looking for someone who is reliable, eager to learn and enjoys working in a fast-paced team environment. Positive attitude with a willingness to learn and develop new skills Reliable, punctual and able to work well as part of a team Strong communication and customer service skills Good computer literacy and Microsoft Office skills Ability to stay organised and manage multiple tasks Previous administration or customer service experience is advantageous but not essential What's on Offer? Full training and ongoing development Entry-level opportunity with career progression Exposure to the transport and logistics industry A gift to celebrate your service milestones Up to $1,500 for referring others to Lindsay 40% discount on Ringers Western merchandise 15% discount on Bridgestone Tyres Novated leasing options through our partner Financial support to complete training and obtain tickets Ongoing career development and transfer opportunities across our growing Australia-wide business A supportive, safety-first and inclusive workplace culture Who We Are: Lindsay Transport is Australia’s largest fresh produce transporter, delivering temperature-sensitive freight to major markets and grocery distribution centres. We’re part of the Lindsay Group, a national leader in transport and logistics, connecting regional communities with key markets across Australia. Ready to grow your skills and your career? Apply now for further information, contact our Recruitment Team on [email protected]. Equal Opportunity Employer: The Lindsay Group is committed to a diverse and inclusive workplace and encourages applications from Aboriginal and Torres Strait Islander peoples, women, people with disability, veterans, and individuals from all cultural backgrounds. All applicants will be considered fairly regardless of race, gender, age, disability, or veteran status.
Administrator
RPR Trades · Posted 13 days ago
About the role
Great Opportunity! Our client who is a reinforcement steel & construction supply business is seeking to appoint an Administrator at their facility in Melbourne's Northern Suburbs. Benefits: Temp-to-perm Casual Rates with Full-time Hours Fantastic Company Key Responsibilities: Accounts Receivable (AR) Tracking client payments and sending payment reminders. Monitor aging accounts receivable reports to identify overdue invoices. Follow up with customers regarding outstanding balances via polite phone calls and email reminders. Investigate and resolve customer billing discrepancies or account queries. Accounts Payable (AP) Processing supplier invoices. Receive, code, and verify supplier invoices against purchase orders (POs) or delivery receipts. Enter and upload supplier bills into the accounting software with correct tax codes (GST) and expense categories. respond to vendor inquiries regarding payment status and reconcile supplier monthly statements. Maintain neat digital filing systems for all paid invoices, receipts, and payment confirmations for tax compliance. General Administration Filing and maintaining records. Manage incoming calls, greet occasional visitors, and direct inquiries to the appropriate team member. Assist with general data entry, updating client records, and maintaining clean data in the CRM or accounting system. Assisting with data entry and month-end accounting tasks as required. Provide general support to the wider team or management with scheduling, document scanning, and basic report formatting. Experience Required: Previous experience in accounts receivable, accounts payable, or a similar accounts administration role. MYOB experience is preferred. However, training can be provided to the right candidate. Good attention to detail, organisational skills, and communication skills. Ability to work independently and manage day-to-day tasks efficiently. If you are looking for a great opportunity in a position that offers longevity and possess the skills & experience required, please apply now or contact us directly: Office: 03 9088 6970 | Email: [email protected] Please note that you need to reside in Australia to be considered for this position. SCR-jess-wilson
Contract Administrator
TIVOLI INTERNATIONAL PTY LTD · Posted 14 days ago
About the role
An exciting opportunity is available in our joinery and furniture business based in Keysborough, VIC! Tivoli provides architectural joinery and furniture solutions, combining quality craftsmanship with attention to detail. We are looking for an experienced and motivated Contract Administrator with the following requirements: Relevant qualification in Business, Commerce, Construction Management or a related field Strong communication and negotiation skills Good organisational and time management abilities Attention to detail and problem-solving skills Ability to work independently and as part of a team Ability to manage multiple customer and supplier contracts simultaneously Relevant experience in contract administration, procurement or the joinery and furniture industry preferred The role: Preparing, reviewing and administering customer contracts, supplier agreements and subcontractor arrangements Liaising with clients, suppliers, subcontractors and internal teams regarding contract terms, project requirements and changes Monitoring contractual obligations, project milestones and delivery schedules to support timely completion Assisting with quotations, procurement, progress claims and cost monitoring in accordance with contract requirements Reviewing and documenting contract variations, including changes to scope, pricing and completion dates Maintaining accurate records of contracts, purchase orders, variations and related correspondence Coordinating with production, delivery and installation teams to monitor progress and resolve contract-related issues Ensuring contract administration processes comply with company policies and relevant legal requirements If this opportunity interests you and your skills and experience align with the role, please apply with your cover letter and relevant CV attached.
Administration Assistant
Milestone IT · Posted 14 days ago
About the role
Milestone IT is partnering with a large organisation to find a highly organised and detail-oriented Administrative Assistant to join their team on an initial 6-month contract. This is a great opportunity for someone with strong administrative skills, excellent communication abilities and a keen eye for detail. The successful candidate will play an important role in supporting day-to-day administrative operations, with a particular focus on invoice matching and accuracy. Key Responsibilities Provide general administrative support to the team. Match invoices against relevant documentation, purchase orders and records. Check invoices and documentation for accuracy and discrepancies. Maintain accurate records and ensure information is up to date. Communicate effectively with internal stakeholders and external suppliers where required. Assist with administrative tasks and support the smooth running of daily operations. About You To be successful in this role, you will bring: Previous experience in an administrative or office support role. Strong attention to detail and a high level of accuracy. Experience matching invoices or handling financial documentation. Excellent written and verbal communication skills. Strong organisational and time management skills. The ability to manage multiple tasks and meet deadlines. A proactive attitude and the ability to work both independently and as part of a team. The Opportunity Initial 6-month contract with a large, well-established organisation. Opportunity to utilise your administrative and organisational skills. Supportive team environment. An opportunity to contribute to the efficient day-to-day running of the business. If you are a reliable, detail-oriented administrator with strong communication skills and experience matching invoices, we would love to hear from you!
Office Manager
CJ's Garage · Posted 15 days ago
About the role
About CJ's Garage CJ's Garage is a family-owned local automotive business committed to providing friendly, reliable, and affordable vehicle services. We place our customers at the heart of everything we do, offering practical advice and quality automotive solutions. Our team of fully qualified mechanics services and repairs vehicles of various makes and models. As a Licensed Vehicle Tester and VACC member, we are committed to maintaining high standards of service and professionalism within the automotive industry. Our customer service staffs is always here to help throughout your journey for your car maintenance and beyond. About the Role CJ's Garage is seeking a motivated, organised, and responsible Office Manager to oversee daily administrative and office operations. The successful candidate will play an important role in ensuring the smooth running of the business by coordinating administrative activities, maintaining accurate records, and supporting management and workshop operations. Key Responsibilities Oversee and coordinate daily office and administrative operations. Maintain accurate business records, files, correspondence, and documentation. Manage incoming calls, emails, customer enquiries, and appointment scheduling. Prepare invoices, process payments, and assist with accounts and financial records. Coordinate administrative communication between management, workshop staff, suppliers, and customers. Monitor office supplies and arrange purchases when required. Assist with staff scheduling, recordkeeping, and general personnel administration. Prepare reports, correspondence, and other business documents. Maintain organised filing systems and ensure the confidentiality of business information. Support management in improving administrative procedures and operational efficiency. Ensure professional customer service and assist in resolving administrative issues. Essential requirements: A Diploma-level qualification relevant to business administration, office management, or a related field. Minimum of one year of relevant work experience. Strong organisational, communication, and time-management skills. Proficiency in computer applications, email, and office administration systems. Ability to multitask, prioritise workloads, and meet deadlines. Strong attention to detail and problem-solving abilities. Ability to work independently and collaboratively within a team. A professional and customer-focused approach. Salary and Benefits Annual Salary : AUD $80,000 Superannuation Opportunity to work in a friendly, family-owned automotive business. A professional working environment with opportunities to contribute to business operations. How to Apply Interested applicants who meet the above requirements are invited to submit their resume via email to : [email protected] Note : Only shortlisted candidates will be contacted for interviews. Join CJ's Garage and become part of a team committed to quality service, customer satisfaction, and operational excellence.
Office Manager
MHF Capital Pty Ltd · Posted 15 days ago
About the role
About Us MHF Capital Pty Ltd is a Brisbane-based Australian private company operating under the trading name Miso Hungry , a growing Japanese-inspired sushi and Asian-fusion food brand. Since our establishment in 2023, we have expanded to multiple locations across Brisbane CBD and northern suburbs, with new stores currently in development. Our brand is known for bold flavours, vibrant presentation, and a modern approach to Japanese street food. We are now seeking an experienced and highly organised Office Manager to support our central operations as we continue to grow. This role is based at our Brisbane head office and will be instrumental in maintaining efficient administrative, HR, and facility functions across our expanding store network. Key Responsibilities Manage daily office operations, including supplies, equipment, facilities, and vendor coordination. Provide administrative and executive support to directors and managers, including scheduling, meetings, travel, and correspondence. Maintain filing systems, records, databases, and confidential company documents. Coordinate staff onboarding, HR documentation, internal events, and team communications across multiple store locations. Support accounts payable/receivable, invoice processing, expense tracking, and budget monitoring. Liaise with building management, IT support, and external service providers. Develop and improve office policies, procedures, and administrative systems. Assist with compliance, work health and safety, and general office coordination. Requirements Proven at least 3 years working experience as an Office Manager, Administration Manager, Executive Assistant, or similar role. Strong organisational, multitasking, and problem-solving skills. Excellent written and verbal communication skills. Proficiency in Microsoft Office. Experience with Xero, QuickBooks, or ERP systems is advantageous. Ability to work independently, prioritise tasks, and handle confidential information. Current right to work in Australia. What We Offer Competitive salary package: $80,000 – $90,000 per annum superannuation Supportive and professional team environment within a fast-growing food brand. Opportunities for career development and growth as the company expands. Convenient Brisbane CBD office location.
Office Manager
SMART TECH GROUP PTY LTD · Posted 15 days ago
About the role
Exciting Opportunity: Office Manager Company: Smart Security and Cleaning Services (SMART TECH GROUP PTY LTD) Location: Runcorn, QLD 4113 Work Type: Full-Time Classification: Administration & Office Support > Office Management About Us Smart Security and Cleaning Services is a growing, dynamic provider of integrated facility solutions. Operating under SMART TECH GROUP PTY LTD, we specialize in delivering high-quality professional cleaning and security management to a diverse portfolio of clients. We are a locally based business in Runcorn that values reliability, excellence, and the hard work of our team. As our operations continue to expand, we are looking for a highly organized and motivated Office Manager to be the anchor of our headquarters. The Role Are you a master multi-tasker who thrives in a fast-paced environment? We are looking for a proactive Office Manager to oversee our daily administrative operations, coordinate our mobile workforce, and deliver exceptional support to both our clients and field staff. You will be the central hub of our business, ensuring that rosters are filled, compliance is met, and the office runs like a well-oiled machine. What You Will Do Operational Hub: Oversee the day-to-day running of our Runcorn office, managing supplies, equipment, and general administration. Workforce Coordination: Build, manage, and communicate rosters for our mobile security and cleaning personnel across various client sites. Client & Staff Support: Act as the first point of contact for incoming inquiries, client service requests, and staff scheduling updates. Compliance Management: Ensure all security officers maintain valid licensing and that cleaning staff adhere to strict OHS and site-specific protocols. Record Keeping & Payroll Prep: Manage employee timesheets, track leave, and maintain accurate digital and physical filing systems using our CRM and operational software. What You Will Bring Experience: 3 years of experience in office management, administration, or operations coordination. (Previous experience in facility management, security, or commercial cleaning sectors is highly highly regarded). Organizational Mastery: Exceptional ability to manage competing priorities, handle complex staff scheduling, and keep meticulous records. Communication Skills: A professional, warm, and clear communication style, both written and verbal, for dealing with high-value clients and diverse field staff. Tech Savvy: Strong proficiency in Microsoft Office (Word, Excel, Outlook) and experience picking up rostering, CRM, or workforce management software quickly. Problem-Solving Attitude: A proactive, "can-do" mindset with the ability to think on your feet when rostering changes or client emergencies arise. Academic Qualiication: Vocational Or CertificateDiploma Or Associate's Degree Why Join Us? Stability & Growth: Secure a full-time role with a growing local business where your contribution directly impacts our success. Great Culture: Join a supportive, collaborative, and hard-working team. Competitive Salary: Remuneration is competitive and based on your experience and skill level. Convenient Location: Skip the CBD commute and work locally at our Runcorn principal place of business. How to Apply If you are ready to take ownership of our office operations and help drive our business forward, we want to hear from you! Click "Apply Now" to submit your updated Resume and a tailored Cover Letter outlining your experience in workforce coordination and office management. Smart Security and Cleaning Services is an equal opportunity employer. Only shortlisted candidates will be contacted.
Administration Assistant
Dutton Automotive · Posted 15 days ago
About the role
Job Description Dutton Automotive is looking for an Administration Assistant to join our Wholesale team in Victoria. This is a varied, hands-on position supporting the day-to-day administration and accounting functions of our wholesale automotive operations. You will work closely with the Administration Manager, Finance team, Site Management and our vehicle Buying team, gaining exposure across vehicle administration, accounts, VicRoads processes and stock management. Previous automotive industry experience will be highly regarded, but isn't essential. We're also interested in candidates with strong administration, accounts or bookkeeping experience who are keen to develop their career within the automotive industry. What you'll be doing Your responsibilities will include: Processing and approving supplier invoices and maintaining supporting documentation. Reconciling supplier statements and assisting with account queries. Supporting accounts payable and accounts receivable processes. Assisting with month-end reconciliations, reporting and vehicle stocktakes. Processing VicRoads vehicle acquisitions, disposals, transfers and registrations . Entering and maintaining vehicle and Roadworthy Certificate information within internal systems. Preparing and maintaining vehicle deal packs , ensuring required documentation is complete and correctly executed. Assisting with vehicle sales administration, including invoices, contracts and transfer documentation. Maintaining accurate vehicle costs and stock information. Following up vehicle transport ETAs and confirming vehicle arrivals. Supporting the Corporate Buying team with administration and reporting. Preparing and distributing Stock on Hand reports. Processing staff timesheets and submitting information to Payroll. Assisting with staff reimbursements and site expenditure administration. Supporting month-end processes and P&L reviews. Providing general office administration and ad hoc support to the wider team.
Contract Administrator
NATURALLY FRESH PTY LTD · Posted 16 days ago
About the role
About the Company Naturally Fresh Pty Ltd is a fresh produce distribution business supplying quality fruits and vegetables to hospitality businesses across Sydney. We work closely with customers, suppliers and logistics providers to ensure reliable supply, competitive commercial arrangements and efficient delivery services. We are seeking an experienced and organised Contract Administrator to manage and administer our commercial agreements, support contractual negotiations and ensure effective coordination of our supplier and customer contracts. Key Responsibilities Prepare, review and administer contracts with suppliers, customers and service providers, ensuring compliance with agreed commercial terms and conditions. Assist management in negotiating contract terms, pricing arrangements, delivery schedules, service obligations and renewal conditions. Monitor contractual performance, including supplier commitments, customer service agreements, pricing variations and delivery obligations. Review and evaluate contract documentation to identify commercial risks, discrepancies and potential compliance issues. Liaise with suppliers, customers, logistics teams and management to resolve contractual matters and ensure obligations are fulfilled. Manage contract variations, extensions, renewals and amendments in accordance with company procedures. Maintain accurate contract records, correspondence and documentation, including tracking key dates, deliverables and contractual obligations. Prepare contract performance reports and provide recommendations to management regarding contractual improvements and risk management. Monitor compliance with relevant contractual requirements, internal policies and applicable industry regulations. Support the development and improvement of contract administration procedures to enhance operational efficiency. Skills and Experience Relevant tertiary qualification in Business, Commerce, Contract Management or a related discipline, or demonstrated equivalent professional experience. Minimum 1 year of relevant experience in contract administration, commercial administration or a closely related role. Sound understanding of commercial contracts, contractual obligations and contract management procedures. Strong negotiation, analytical and problem-solving skills. Excellent written and verbal communication skills. Ability to manage multiple agreements, deadlines and competing priorities. Proficiency in Microsoft Office and electronic document management systems. Experience in wholesale distribution, food supply, FMCG or logistics will be highly regarded. What We Offer Competitive salary of $80,000–$90,000 plus superannuation. Permanent full-time employment. Opportunity to contribute to the commercial operations of an established fresh produce distribution business. Supportive working environment with opportunities for professional development.
OFFICE MANAGER
Budget Tyres & Car Service Pty Ltd · Posted 16 days ago
About the role
OFFICE MANAGER – FULL TIME Company: Budget Tyres & Car Service Pty Ltd Location: Willetton, Perth WA 6155 Position: Office Manager Employment Type: Full-Time Permanent Working Hours: 38 hours per week Salary: $80,000 per annum Superannuation About the Company Budget Tyres & Car Service Pty Ltd is a vehicle hire and trading business based in Willetton, Western Australia. The company specialises in fleet hire, car rental services, rent-to-own services, and motor vehicle import and export, providing vehicle solutions to individual customers, commercial clients, and businesses. We are seeking an experienced and highly organised Office Manager to oversee daily administrative operations, manage office resources, coordinate administrative procedures and ensure the efficient functioning of our business activities. Key Duties and Responsibilities •Plan, organise and coordinate daily office operations and administrative functions. •Develop, implement and review office policies, procedures and administrative systems to improve operational efficiency. •Manage office resources, equipment, supplies and administrative facilities. •Establish administrative priorities, coordinate office workflows and ensure the effective delivery of administrative services. •Oversee the maintenance of business records, office accounts, financial documentation and administrative reporting systems. •Coordinate administrative documentation relating to fleet hire agreements, vehicle rental contracts and motor vehicle import and export activities. •Liaise with management, employees, customers, suppliers and external service providers regarding office administration matters. •Coordinate administrative staff activities, including allocation of duties, training, supervision and performance monitoring, where applicable. •Monitor office expenditure, assist with administrative budgeting and maintain accurate financial records. •Ensure office administration complies with relevant workplace regulations, occupational health and safety requirements and company policies. •Review office systems and recommend improvements to administrative procedures, recordkeeping and operational efficiency. •Oversee office correspondence, filing systems, document management and internal communication procedures. Qualifications and Experience •AQF Diploma (equivalent) or higher qualification in any field. •Previous experience in office administration, office management or a related role is highly desirable. •Strong organisational, planning and administrative management skills. •Excellent communication, leadership and problem-solving abilities. •Ability to manage multiple administrative tasks and coordinate office operations. •Proficiency in Microsoft Office and general business administration systems. What We Offer •Annual salary of $80,000 plus superannuation. •Full-time permanent employment (38 hours per week). •Supportive and professional working environment. •Opportunity to contribute to a growing vehicle hire and trading business How to Apply Interested applicants are invited to submit their updated resume and cover letter outlining their qualifications, relevant experience and suitability for the position. Email: [email protected] Work Location: Willetton, Perth WA 6155 Budget Tyres & Car Service Pty Ltd is an equal opportunity employer. Applications are welcome from suitably qualified candidates.
Office Manager Wanted
Melbourne Winery · Posted 18 days ago
About the role
About Melbourne Winery Located on Flinders Lane in the heart of Melbourne’s CBD, Melbourne Winery brings together restaurant dining, cellar-door experiences, wine tastings and a range of private and corporate functions. Our venue includes several dining and event spaces that accommodate intimate gatherings, business lunches, private celebrations, and larger events, alongside wine sales through our cellar door and online store. This varied operation requires an active and well-organised office function. Restaurant reservations, function enquiries, event agreements, customer payments, supplier correspondence and staff administration all need to be coordinated accurately and promptly. With different teams and customer requirements involved, clear communication and reliable administrative systems are essential to keeping the business running smoothly. We are seeking an Office Manager to take responsibility for the organisation and performance of these office functions. Working closely with the Director and venue managers, you will oversee administrative workflows and personnel, maintain business records, coordinate office resources and resolve issues affecting bookings, accounts and internal administration. The position requires initiative, sound judgement and the ability to manage several priorities while maintaining consistent standards. Key tasks and duties Plan and manage daily office operations, establish administrative priorities and service standards, and review procedures to improve efficiency, accuracy and accountability. Allocate administrative workloads, office resources and equipment; supervise staff undertaking office duties, monitor performance and provide guidance and training. Oversee administrative systems for restaurant reservations, private functions and corporate bookings, ensuring enquiries, confirmations, amendments and cancellations are handled consistently. Manage function documentation, including quotations, booking agreements, guest requirements, deposits, invoices and payment follow-up, ensuring current information reaches the relevant venue teams. Coordinate the flow of booking and event information between the office, venue management, kitchen and service teams, maintaining clear records of agreed arrangements and changes. Investigate and resolve booking discrepancies, scheduling conflicts, payment queries and administrative complaints, liaising with the relevant staff and escalating matters when necessary. Manage office accounts and financial records, including customer payments, supplier invoices and purchasing documentation, and coordinate supporting information with the accountant or bookkeeper. Coordinate personnel administration, including recruitment arrangements, onboarding, leave records, timesheet verification, payroll information, training schedules and performance review documentation. Maintain organised customer, supplier, employee and business files, with appropriate confidentiality, access controls and document retention procedures. Liaise with accountants, technology providers and other professional advisers to resolve financial, software and administrative issues affecting office operations. Organise office supplies, equipment, software access and maintenance; monitor administrative expenditure and coordinate purchasing within approved budgets. Maintain office safety procedures and ensure administrative activities comply with applicable legislation, business policies and recordkeeping requirements. Prepare reports for management on upcoming bookings, outstanding enquiries, payments, administrative workloads and staffing matters, identifying issues requiring action. Review recurring administrative problems and introduce practical improvements to booking processes, internal communication, recordkeeping and office service delivery. Skills and experience required Demonstrated experience managing office or administrative functions, preferably within hospitality, events, tourism or another business with varied customer and operational demands. A relevant qualification in business administration, management or a related discipline, or substantial practical experience performing comparable responsibilities. Experience supervising staff, allocating work, monitoring performance and maintaining consistent administrative standards. Strong organisational skills, including the ability to prioritise competing deadlines and coordinate bookings, financial documentation and staff administration. Experience managing customer and supplier records, invoices, payment follow-up and information required for bookkeeping or accounting. Confidence using spreadsheets, email, document management systems and business software, with the ability to learn reservation, event booking and accounting platforms. An understanding of personnel administration, including onboarding, timesheets, leave records and the preparation of accurate payroll information. Clear written and verbal communication skills, with the ability to liaise professionally with customers, suppliers, colleagues and external advisers. Practical problem-solving skills and sound judgement when handling booking changes, conflicting information, customer concerns and administrative errors. Strong attention to detail when reviewing agreements, booking instructions, financial records and confidential employee information. The ability to work independently, follow matters through to completion and keep management informed of issues requiring decisions. A proactive approach to improving office procedures and maintaining dependable administrative support during busy trading and event periods.
Administrator
Last Slice Group · Posted 19 days ago
About the role
Last Slice Group is a growing business with three active venues in Bunbury, Dalyellup and Midland, Western Australia. We have our sights set on opening multiple other venues in the years to come and this is a very exciting opportunity to join us. Summary: We are seeking a highly organized and detail-oriented Administrator to join our team. The ideal candidate will be responsible for managing administrative tasks, ensuring smooth operations, and providing support to various departments within the organization. The Administrator will be the go-to person for all administrative needs and will play a critical role in maintaining the efficiency and effectiveness of the organization. Responsibilities: Provide support to various departments within the organization, including HR, accounts and marketing Account applications for new suppliers and maintenance of company details with suppliers HR Administration including contracts, letters of offer and payroll Bookings and functions that fall outside the scope of our online system (Over 20 people) Communicating promptly with customers via our social and email channels (Cover urgent social media communication out of hours on an as required basis) Collect insurances and details from contractors and ensure compliance Store maintenance and repair scheduling – i.e. AC service, filter cleans etc Ensure smooth operations and compliance by managing office supplies, equipment, and facilities Warehouse operations – Group to Venue transactions Maintain accurate records and a well organised electronic filing system Manage the online ordering system for venue, adding new pizzas and items correctly, updating descriptions, pictures etc Handle confidential information with discretion and professionalism Any other responsibilities deemed necessary by management Qualifications: Proven experience as an Administrator or in a similar role Strong organizational and time-management skills Excellent communication and interpersonal skills Proficient in Google Workspace and other relevant software Ability to work independently and as part of a team Attention to detail and accuracy Ability to multitask and prioritize tasks effectively
Administration
Optimum Health Solutions · Posted 20 days ago
About the role
Administration | New Clinic Opening, Launceston Optimum Health Solutions is a growing, multi-location, multi-discipline allied health organisation supporting clients across the NDIS and other funding streams. As we continue our national expansion, we are excited to announce the upcoming opening of our brand-new clinic in Launceston. We are seeking expressions of interest from experienced Administration Professionals who want to be part of building a premier allied health service from the ground up. Role Overview: This is a unique opportunity to be at the heart of a new clinic. You will play a pivotal role in ensuring a smooth client experience, supporting our clinicians, and helping foster strong relationships with referrers and the local community. We are looking for proactive individuals who take pride in their work and enjoy the challenge of contributing to the growth and development of a new service. Flexible work arrangements and various employment types will be considered for the right candidates. Key Responsibilities: Front-of-House Excellence: Providing professional, welcoming, and timely service to all clients and visitors. End-to-End Administration: Supporting clinic operations, including intake, scheduling, and billing. Stakeholder Engagement: Building and maintaining strong relationships with clients, families, and referring partners. Community Representation: Confidently representing the clinic in the community to support business growth. Compliance & Accuracy: Ensuring all documentation and data entry meets the high standards of a compliance-driven environment. Collaborative Support: Working closely with clinicians and the broader management team to ensure efficient clinic flow. About You: To be successful in this role, you will be a solutions-focused professional who thrives in a busy, multi-discipline setting. Essential Criteria: Demonstrated Experience: Hands-on experience in NDIS, allied health, or medical administration. Relationship Management: A genuine ability to build rapport with clients, colleagues, and stakeholders. Communication Skills: Well-developed written and verbal communication skills. Detail Oriented: A high level of accuracy and attention to detail within a compliance-driven framework. Autonomy: The ability to work independently, manage competing priorities, and meet deadlines. Growth Mindset: Confidence in supporting business growth and engaging with the local community. Why Join Optimum Health Solutions: Launch a New Service: Be part of the foundation team for our newest location in Launceston. Values-Driven Culture: Join a supportive team focused on delivering excellent outcomes for our participants. Career Progression: Opportunity for long-term growth as the organisation continues to expand nationally. Structured Support: Benefit from the systems and processes of an established, multi-site organisation. How to Apply: If you are a motivated administration professional looking for your next challenge in Launceston , we want to hear from you. Please submit your expression of interest, including a resume and a brief cover letter outlining your relevant experience. Applications will be reviewed as received.
Administrator
Haynes · Posted 21 days ago
About the role
We want you: Are you a people person with exceptional administration skills and a passion for delivering outstanding customer service? We're looking for a highly organised and professional Administration & Customer Service Officer to join an oustanding team and play a key role. Frontline Service Officer Role Details: Location: Middlemount, Dysart, Clermont, Nebo Pay rate : $52.36 Flat Rate Roster : Monday - Friday Hours : 8:30am - 5:00pm 4 Roles Available - 1 per site Contract till Mid-January 2027 - Possibility for Extension Administration Officer Role Details: Location: Moranbah Pay rate : $52.36 Flat Rate Roster : Monday - Friday Hours : 8:30am - 5:00pm 1 Position Available Contract till Mid-January 2027 - Possibility for Extension What you'll be doing: Delivers efficient clerical, administrative and financial support Acts as a front-line customer service representative, handling phone enquiries and providing face-to-face assistance to community members and facility users Maintains accurate records and registers internal and external correspondence Assists with organising meetings, workshops, seminars and associated catering requirements. Completes data entry, document preparation, photocopying and general administrative tasks. Maintains filing systems and undertakes archiving activities to ensure compliant record management practices Requires strong customer service, communication and interpersonal skills, along with proficiency in Microsoft Office applications and previous customer-facing administration experience What we're looking for Current Drivers Licence Blue Card or ability to obtain Previous experience or awareness of administration would be highly regarded. A genuine interest in business administration is essential. Experience and knowledge of Microsoft Office Suite is essential How to Apply Click Apply Now to submit your application. For a confidential discussion, contact: Kiani Mauri | Recruitment Coordinator | [email protected] | 61 7 4960 2918 or visit us at www.haynespeople.com.au All applications will be treated with the strictest confidence. Haynes People is an Equal Opportunity Employer. We are committed to creating inclusive workplaces and encourage applications from individuals of diverse backgrounds, including Aboriginal and Torres Strait Islander people. Your next opportunity starts here. Fast. Reliable. Flexible. Think People. Think Haynes.
Administrator
Last Slice Group · Posted 21 days ago
About the role
Last Slice Group is a growing business with three active venues in Bunbury, Dalyellup, and Midland, Western Australia. We have our sights set on opening multiple new venues in the years to come, and this is a very exciting opportunity to join us. Summary: We are seeking a highly organised and detail-oriented Administrator to join our team. The ideal candidate will be responsible for managing administrative tasks, ensuring smooth operations, and providing support to various departments within the organisation. This person will be the go-to for all administrative needs and will play a critical role in maintaining the efficiency and effectiveness of the organisation. Responsibilities: Provide support to various departments within the organisation, including HR, Accounts, and Marketing. Manage HR administration, including onboarding/offboarding, contracts, compliance, and change of terms. Oversee OH&S compliance from an administrative perspective. Process account applications for new suppliers and maintain company details with existing suppliers. Manage bookings and functions that fall outside the scope of our online system (over 20 people). Communicate promptly with customers via our social and email channels. Collect insurance certificates and details from contractors to ensure compliance. Schedule store maintenance (e.g., AC/refrigeration servicing). Ensure smooth operations and compliance by managing office supplies, equipment, and facilities. Coordinate warehouse operations, specifically Group-to-Venue transactions. Maintain accurate records and a well-organised electronic filing system. Handle other administrative forms and processes (e.g., wage subsidy agreements). Handle confidential information with discretion and professionalism. Undertake any other responsibilities deemed necessary by management. Qualifications: Proven experience as an Administrator or in a similar role. Strong organisational and time-management skills. Excellent communication and interpersonal skills. Proficient in Google Workspace and other relevant software. Ability to work independently and as part of a team. Excellent attention to detail and accuracy. Ability to multitask and prioritise tasks effectively.
Administrator
Integrated Human Resourcing · Posted 21 days ago
About the role
About the Company The Company Our client is a well-established accounting and advisory practice based in Bundall, Gold Coast, known for delivering high-quality services to a diverse range of clients. With a close-knit and supportive team environment, they pride themselves on providing exceptional client service while fostering a collaborative workplace culture. The Opportunity An exciting opportunity exists for an Administrator to become an integral part of a busy professional services team. You'll be a crucial part of the office operations, working independently when required while also collaborating closely with accountants and fellow administration team members. This role offers a balance of autonomy and teamwork, with regular client interaction both over the phone and in person, making it ideal for someone who enjoys building relationships and being the friendly face of the business. Responsibilities · Supporting the day-to-day operations of a busy office · Providing administrative support to accountants and the wider team · Managing incoming phone calls, emails, and client enquiries · Welcoming and assisting clients both over the phone and face-to-face · Maintaining office documentation, records, and filing systems · Coordinating general office administration tasks · Managing multiple priorities and ensuring tasks are completed efficiently · Contributing to a positive and collaborative team environment The Ideal Candidate · Previous experience in an administration, reception, or office support role · Strong initiative and the ability to work independently · Excellent communication and interpersonal skills · Professional and personable presentation · Strong organisational skills and attention to detail · A flexible, team-oriented approach · Sound general business knowledge Highly Regarded: · Experience working within an accounting firm or professional services environment · Knowledge of ASIC requirements and processes · Bookkeeping experience What's on Offer · Join a welcoming and supportive team culture · Work within a stable and respected professional services environment · Varied role with a mix of administration and client-facing responsibilities · Opportunity to work closely with experienced professionals · Autonomy within your role while being supported by a collaborative team · Convenient Gold Coast location How to Apply If you're an organised and proactive administrator who enjoys working with people and thrives in a client-focused environment, we'd love to hear from you. Submit your resume today or contact our team for a confidential discussion about the opportunity. What’s Next? If you think this sounds like an opportunity you don’t want to miss, apply with the link, or email your updated CV through to [email protected] Should you wish for a confidential discussion, please contact Miranda on 07 5507 7759
Legal PA - Perth
A&O Shearman · Posted 21 days ago
About the role
We have an exciting opportunity for a Legal PA to join our Disputes & Investigations team, based in A&O Shearman’s Perth Office. Disputes & Investigations team – Perth A&O Shearman's Disputes & Investigations practice is part of one of the world's leading global disputes networks, advising clients on high-stakes commercial litigation, investigations, arbitration and regulatory matters across jurisdictions. Our Perth team works on complex and significant disputes for leading corporates, financial institutions and government clients, often collaborating with colleagues across our international network. What you will do We are looking for an experienced Litigation Legal PA to become a trusted member of the team. Supporting Partners and lawyers across a dynamic disputes practice, you will play a vital role in coordinating court processes, managing critical deadlines, preparing hearing materials and ensuring matters run efficiently from inception through to resolution. The role also provides support across the wider Perth office, including backup assistance for other Legal PAs and administrative support for Business Services teams when required. We're looking for someone who is proactive, highly organised, collaborative and thrives in a fast-paced professional environment. Manage diaries, meetings and travel arrangements Monitor emails, draft correspondence and respond to client queries Prepare, format and amend legal and client-facing documents Support billing processes including timesheets, WIP management, client reporting and expenses Coordinate and assist with the conduct of client meetings, events and business development activities Assist with pitches, CVs and business development materials Maintain accurate filing systems and update CRM platforms Liaise with internal teams (Finance, HR, Marketing and IT) to support day-to-day operations Manage matter inception processes and ensure compliance with firm procedures Provide general administrative support and act as a key point of contact for the team What you will have Proven experience as a Legal PA (or similar) within a professional services environment Strong organisational skills with the ability to prioritise and manage competing demands Excellent attention to detail and accuracy Confident communication skills, both written and verbal A proactive, solutions-focused approach Strong stakeholder management skills and ability to build relationships Professional, calm and adaptable under pressure High level of discretion and confidentiality What we can offer you To learn more about the culture and benefits available at A&O Shearman, please visit: Culture and benefits | A&O Shearman careers Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required. We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic. NO AGENCIES PLEASE - A&O Shearman does not accept unsolicited CVs. For further information, please see our UK Recruitment Agency Policy and our commitment to direct sourcing here . LI
Legal PA - Perth
A&O Shearman · Posted 21 days ago
About the role
We have an exciting opportunity for a Legal PA to join our Disputes & Investigations team, based in A&O Shearman’s Perth Office. Disputes & Investigations team – Perth A&O Shearman's Disputes & Investigations practice is part of one of the world's leading global disputes networks, advising clients on high-stakes commercial litigation, investigations, arbitration and regulatory matters across jurisdictions. Our Perth team works on complex and significant disputes for leading corporates, financial institutions and government clients, often collaborating with colleagues across our international network. What you will do We are looking for an experienced Litigation Legal PA to become a trusted member of the team. Supporting Partners and lawyers across a dynamic disputes practice, you will play a vital role in coordinating court processes, managing critical deadlines, preparing hearing materials and ensuring matters run efficiently from inception through to resolution. The role also provides support across the wider Perth office, including backup assistance for other Legal PAs and administrative support for Business Services teams when required. We're looking for someone who is proactive, highly organised, collaborative and thrives in a fast-paced professional environment. Manage diaries, meetings and travel arrangements Monitor emails, draft correspondence and respond to client queries Prepare, format and amend legal and client-facing documents Support billing processes including timesheets, WIP management, client reporting and expenses Coordinate and assist with the conduct of client meetings, events and business development activities Assist with pitches, CVs and business development materials Maintain accurate filing systems and update CRM platforms Liaise with internal teams (Finance, HR, Marketing and IT) to support day-to-day operations Manage matter inception processes and ensure compliance with firm procedures Provide general administrative support and act as a key point of contact for the team What you will have Proven experience as a Legal PA (or similar) within a professional services environment Strong organisational skills with the ability to prioritise and manage competing demands Excellent attention to detail and accuracy Confident communication skills, both written and verbal A proactive, solutions-focused approach Strong stakeholder management skills and ability to build relationships Professional, calm and adaptable under pressure High level of discretion and confidentiality What we can offer you To learn more about the culture and benefits available at A&O Shearman, please visit: Culture and benefits | A&O Shearman careers Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required. We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic. NO AGENCIES PLEASE - A&O Shearman does not accept unsolicited CVs. For further information, please see our UK Recruitment Agency Policy and our commitment to direct sourcing here . LI
Legal PA - Perth
A&O Shearman · Posted 21 days ago
About the role
We have an exciting opportunity for a Legal PA to join our Disputes & Investigations team, based in A&O Shearman’s Perth Office. Disputes & Investigations team – Perth A&O Shearman's Disputes & Investigations practice is part of one of the world's leading global disputes networks, advising clients on high-stakes commercial litigation, investigations, arbitration and regulatory matters across jurisdictions. Our Perth team works on complex and significant disputes for leading corporates, financial institutions and government clients, often collaborating with colleagues across our international network. What you will do We are looking for an experienced Litigation Legal PA to become a trusted member of the team. Supporting Partners and lawyers across a dynamic disputes practice, you will play a vital role in coordinating court processes, managing critical deadlines, preparing hearing materials and ensuring matters run efficiently from inception through to resolution. The role also provides support across the wider Perth office, including backup assistance for other Legal PAs and administrative support for Business Services teams when required. We're looking for someone who is proactive, highly organised, collaborative and thrives in a fast-paced professional environment. Manage diaries, meetings and travel arrangements Monitor emails, draft correspondence and respond to client queries Prepare, format and amend legal and client-facing documents Support billing processes including timesheets, WIP management, client reporting and expenses Coordinate and assist with the conduct of client meetings, events and business development activities Assist with pitches, CVs and business development materials Maintain accurate filing systems and update CRM platforms Liaise with internal teams (Finance, HR, Marketing and IT) to support day-to-day operations Manage matter inception processes and ensure compliance with firm procedures Provide general administrative support and act as a key point of contact for the team What you will have Proven experience as a Legal PA (or similar) within a professional services environment Strong organisational skills with the ability to prioritise and manage competing demands Excellent attention to detail and accuracy Confident communication skills, both written and verbal A proactive, solutions-focused approach Strong stakeholder management skills and ability to build relationships Professional, calm and adaptable under pressure High level of discretion and confidentiality What we can offer you To learn more about the culture and benefits available at A&O Shearman, please visit: Culture and benefits | A&O Shearman careers Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required. We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic. NO AGENCIES PLEASE - A&O Shearman does not accept unsolicited CVs. For further information, please see our UK Recruitment Agency Policy and our commitment to direct sourcing here . LI
Contract Administrator
ZHEN YU CHEN PTY LTD · Posted 22 days ago
About the role
An exciting opportunity is available in our growing plasterboard supply and installation business based in Bundoora, VIC! Zhenyu Chen Plastering Service provides plasterboard sales, supply and installation services across Greater Melbourne. We are looking for an experienced and motivated Contract Administrator to join our team. Requirements: Relevant qualification in Business, Commerce, Construction Management or a related field Strong communication and negotiation skills Good organisational and time management abilities Attention to detail and problem-solving skills Ability to work independently and as part of a team Ability to manage multiple supplier, customer and subcontractor contracts simultaneously Relevant experience in contract administration, procurement, plastering or the building materials industry preferred The role: Preparing, reviewing and administering supplier agreements, purchase contracts, customer contracts and subcontractor agreements for plasterboard supply and installation. Liaising with suppliers, customers, builders and installation teams regarding contract requirements, pricing, project schedules and variations. Monitoring material orders, delivery schedules, installation progress and contractual obligations to ensure agreed requirements and timeframes are met. Assisting with procurement, quotation comparisons, invoicing, progress payments and cost monitoring for supply and installation projects. Maintaining accurate records of contracts, purchase orders, variations, invoices and supporting project documentation. Coordinating with sales staff, suppliers and site teams to arrange material deliveries and installation work in accordance with contract schedules. Assisting with the assessment and documentation of contract variations, payment queries and other contract matters. Ensuring contract administration activities comply with company policies, agreed contract terms and relevant industry requirements.
Office Manager
G & S Bros Pty Ltd · Posted 23 days ago
About the role
Position: Office Manager Company: G & S Bros Pty Ltd Location: Truganina VIC 3029 Employment Type: Full-time Salary: $79000 - $85000 (plus superannuation) About the Business G&S BROS PTY LTD is an Australian business operating in Victoria. The business requires a skilled Office Manager to plan, organize, direct and coordinate its day-to-day administrative and office functions. The role will support management by overseeing office operations, maintaining business records, managing correspondence, assisting with invoicing and accounts, coordinating staff and schedules, and ensuring administrative processes are completed efficiently and in accordance with operational and compliance requirements. The position is essential to maintaining organized business operations and supporting the effective delivery of the company’s ongoing activities. Key Responsibilities Plan, organize and coordinate the day-to-day administrative and office operations of the business. Allocate staff, office space, equipment and other resources to support efficient business operations. Assign duties to staff, monitor work performance and provide appropriate supervision and support. Coordinate personnel activities, including recruitment, onboarding, training, performance management, promotions and payroll. Maintain and manage office records, accounts, correspondence and administrative documentation. Liaise with management, professionals and relevant stakeholders to coordinate business activities and resolve operational issues. Oversee office facilities and ensure buildings, equipment and workplace resources are properly maintained. Ensure office operations comply with occupational health and safety requirements and relevant workplace standards. Monitor compliance with applicable government legislation, policies and business procedures. Review office services, establish priorities and maintain appropriate administrative service standards to support the ongoing needs of the business. Requirements AQF Associate Degree, Advanced Diploma or Diploma At least 1 year of relevant experience as an Office Manager Demonstrated ability to coordinate daily office operations, staff and administrative activities. Strong organizational, leadership and problem-solving skills. Knowledge of business administration, record keeping, accounts and office systems. Ability to manage office resources, staff performance and administrative priorities. Strong written and verbal communication skills with the ability to liaise effectively with management, staff and external stakeholders. We invite suitably qualified applicants to apply and contribute to the continued success and development of the business.
Office Manager
The Quantum Kid Pty Ltd · Posted 24 days ago
About the role
Office Manager The Quantum Kid Pty Ltd Location: North Sydney, NSW Employment type: Permanent full-time Salary: $85,000–$95,000 per annum plus superannuation, depending on relevant skills and experience About us The Quantum Kid is a multidisciplinary healthcare business supporting children and families through personalised care and education. We are seeking an experienced Office Manager to manage office administration, coordinate staff and resources, and maintain effective business support systems. Reporting to the business owners, you will work closely with practitioners, administrative staff, suppliers and external service providers. About the role You will oversee the office’s day-to-day administrative functions, ensuring staff, systems and resources support efficient service delivery. The position combines team supervision, workforce coordination, financial administration and process improvement. Key responsibilities Plan, implement and review office procedures, administrative workflows and service standards. Coordinate administrative staff rosters, allocate workloads and monitor work quality and performance. Coordinate recruitment, onboarding, training and performance review processes for administrative staff. Maintain personnel records and coordinate attendance, leave, timesheets and payroll inputs. Oversee financial administration, including supplier invoices, payment reconciliations, cash and payment terminal settlements, and expense tracking. Prepare operational reports and financial summaries, and monitor office expenditure against agreed budgets. Maintain accurate business, personnel and client records, ensuring confidentiality and appropriate access. Manage purchasing, stock levels, supplier relationships, office equipment servicing and facilities maintenance. Allocate office space, rooms, equipment and other resources to meet operational needs. Liaise with business owners, practitioners, suppliers and external providers to resolve administrative issues. Maintain standard operating procedures and support compliance with workplace health and safety, privacy and recordkeeping requirements. Manage escalated administrative enquiries professionally and support clear communication with families. Identify and implement improvements to office systems and business support processes. Essential skills and experience A Diploma or higher qualification in business, commerce, management or a related field, or at least three years of relevant experience in lieu of a formal qualification. Demonstrated experience managing office administration or business support functions, including supervising staff and coordinating resources. Experience in rostering, recruitment, onboarding, staff training and maintaining personnel records. Practical knowledge of financial administration, including invoicing, reconciliations, expense monitoring and reporting. Strong organisational skills, attention to detail and the ability to manage competing priorities. Clear written and verbal communication skills, with a professional approach to resolving service issues. Experience handling confidential information and maintaining accurate records. Proficiency in Microsoft 365 and confidence using accounting, workforce management and client administration systems. Ability to work independently and collaborate effectively with business owners and professional staff. Relevant experience gained in healthcare, hospitality, community services, retail or other service-based businesses will be considered where it demonstrates the required administrative and management responsibilities. Desirable skills and experience Experience communicating with families and clients from diverse backgrounds. Familiarity with Xero or comparable accounting software, and electronic rostering or payroll systems. Familiarity with Cliniko and Core practice health care related software. Experience improving administrative processes, implementing systems or developing office procedures. Knowledge of workplace safety and emergency procedures. How to apply Please submit your resume and a brief cover letter through the Apply button, outlining how your skills and experience meet the requirements of the role. Please include your availability to commence and your current Australian work rights. Australian citizens and permanent residents are encouraged to apply. All applications will be assessed against the requirements of the position. Applications will remain open for at least 30 days from the date this advertisement is published.
Contract Administrator - Full Time, Permanent
Melbourne Building Products Pty Ltd · Posted 25 days ago
About the role
About the company Melbourne Building Products is a business based in Melton, Victoria , operating from 1/11 Dazln Drive, Melton VIC 3337 . The company provides a professional and practical working environment, with a strong focus on efficient operations, reliable service and maintaining positive relationships with clients and suppliers. The business offers an opportunity to work within a hands-on team environment supporting ongoing commercial and administrative activities. Role overview The purpose of the Contract Administrator role at Melbourne Building Products is to support the effective administration and coordination of the company’s contracts, projects and commercial arrangements. The role involves preparing and reviewing contract documentation, monitoring contractual obligations, coordinating with clients, suppliers and subcontractors, maintaining accurate records, and assisting with variations, timelines and compliance requirement Key responsibilities Prepare, review and maintain contracts, agreements and related project documentation. Monitor contractual terms, obligations, deadlines and deliverables to support timely completion of projects. Coordinate with clients, suppliers, subcontractors and internal staff regarding contract requirements and project matters. Assist with preparing, assessing and recording contract variations, extensions and amendments. Maintain accurate records of contracts, correspondence, approvals, invoices and supporting documentation. Track project costs, commitments and contractual payments in coordination with management and accounts staff. Review supplier and subcontractor documentation to ensure it aligns with agreed terms and business requirements. Identify potential contractual issues or delays and report them to management for timely resolution. Support tendering, quotation and procurement activities by preparing and organising relevant documentation. Assist with contract compliance and ensure required records, certificates and approvals are maintained. Prepare regular contract and project status updates for management. Provide general administrative support to help ensure contracts and projects are managed efficiently from commencement through to completion. Qualifications and skills Diploma or higher qualification in Business, Construction Management, Contract Management, Project Management, or a related field . Around 1–2 years of relevant experience in contract administration, project administration, procurement, or a similar role. Good understanding of contracts, variations, supplier documentation, project records and commercial processes. Strong organisational skills with the ability to manage multiple documents, deadlines and priorities. Good communication and coordination skills when dealing with clients, suppliers, subcontractors and internal teams. Benefits and perks Competitive salary package with superannuation. Full-time, stable employment with a growing Melbourne-based business. Opportunity to develop experience across contracts, projects and commercial operations. Supportive and practical team environment.
Administrator
Xcell Recruitment · Posted 28 days ago
About the role
Our Client is a the leader in Automatic Gates, Boom Gates, and Access Control in Perth for over 40 years. We are seeking another talented individual with a solid understanding of Client liaisons Salesy & Ballsy and who can also do administrative duties. You would be joining and supporting a well-seasoned internal sales & scheduling team already in place. You have the support of a Management platform, that relies on individuals to be a self-starter and enjoy being part of a team building the business, rather than just being an employee. Think of a busy call centre environment. It requires good positive phone skills, dealing with what can be at times challenging clients, while performing heavy data entry and coordinating tradesman on the run. Do you have a technically driven mind so that you understand what clients are trying to explain. The stronger muscle for this role is multitasking admin with good communication skills and can you think on your feet to subdue a client applying pressure to jump the cue. You will also be managing invoicing , telephone queries , typing filing a standard if you like Administrator role You must will have sound computer skills be experienced in MicroSoft suite and be able to plan and manage your day utilising our user-friendly job management and AI-integrated sales system. This position is well suited to someone South of Fremantle We cannot take on people on a WHV This is a Monday to Friday role there is no scope for WFH If you have a question please call Michael before you apply on 0468 956 139