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Job Description: About the Opportunity: As one of our Living Support Partners (Personal Care Assistant

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-time Personal Assistant position, you will provide dedicated, high-level administrative support to the Director... What you'll need to succeed Previous experience as a Personal Assistant, Executive Assistant or Senior Administrator

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Afternoon Shift: 2pm to 10pm Weekend shifts available with penalty rates As a Personal Care Assistant, you’ll provide daily... Personal Care Assistants (PCAs) to join our dedicated team in Bethania. About Us At Palm Lake Care, care isn’t just

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Personal Assistant to GGM, Taxation & GGM, Transformation Job Title

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Personal Assistant – MI Civil Claims Full-time | Permanent | Sydney, NSW | Hybrid working About the Role... Are you an organised and proactive Personal Assistant looking for your next opportunity? Join Avant’s MI Civil Claims team in Sydney

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looking for in our next Personal Care Assistant superstar: Empathy that shines - because genuine care starts with compassion. Top-notch communication

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and independent in their own homes. We are looking for a compassionate and dependable Personal Care Assistant to join our team... of experience as a Personal Care Assistant or in a similar hands-on care role Personal Attributes Genuinely caring

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Assistant in Nursing / Personal Care Workers to join our team and make a meaningful difference in the lives of our residents... are at the heart of everyday life. What You'll Do Provide personal care and support with daily living activities Assist

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to join our team. About the Role As a Personal Care Assistant, you will play a vital role in supporting residents with their daily... aged care facility in the heart of Coonabarabran, is seeking six compassionate and dedicated Personal Care Assistants

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As one of our Living Support Partners (Personal Care Assistant) you will be part of an experienced, engaged

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As one of our Living Support Partners (Personal Care Assistant) you will be part of an experienced, engaged

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: Buronga, NSW 2739, Australia Job Title: Personal Care Assistant Salary: AUD $80,000-$100,000 per annum Key... Responsibilities Provide routine personal care assistance to clients in residential care facilities, healthcare settings or their own

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Senior Administration and Personal Assistant Permanent Part Time | 3 days per week | Experience work-life balance..., and Personal Assistant to Deputy Director Operations, Community and Integrated Care (Care@Home Program) Eastern Health

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Personal Assistant – MI Workplace Law, SA Full-time | Permanent Open to applicants from Sydney, Melbourne.... This is a great opportunity for an experienced legal administrator or Personal Assistant to contribute to a collaborative team

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Personal Care Assistant – Oncology & Haematology Full time or part-time Cabrini Malvern We’re building for the

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that matters Join our Perth team in a permanent Personal Assistant role where your coordination, judgement and people skills.... We offer several ways for you to work flexibly so that you can serve your clients, stay connected with your team, and manage your personal

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Job Description: About the Opportunity: As one of our Living Support Partners (Personal Care Assistant

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looking for in our next Personal Care Assistant superstar: Empathy that shines - because genuine care starts with compassion. Top-notch communication

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leadership. We are currently seeking an Executive or Personal Assistant to join our AUKUS team. If you're ready.... About you Proven experience as an Executive Assistant, Personal Assistant or in a Team Coordinator role, ideally within construction

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: $82,337.78 (Year 1) - $84,205.25 (Year 2) + super Hours Per Week: 38 Requisition ID: REQ701566 Position Title: Personal Assistant... range of high-quality administrative services and personal assistant support to the Director, Office of the Chief Executive

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We have an exciting opportunity for a Legal PA to join our Disputes & Investigations team, based in A&O Shearman’s Perth Office. Disputes & Investigations team – Perth A&O Shearman's Disputes & Investigations practice is part of one of the world's leading global disputes networks, advising clients on high-stakes commercial litigation, investigations, arbitration and regulatory matters across jurisdictions. Our Perth team works on complex and significant disputes for leading corporates, financial institutions and government clients, often collaborating with colleagues across our international network. What you will do We are looking for an experienced Litigation Legal PA to become a trusted member of the team. Supporting Partners and lawyers across a dynamic disputes practice, you will play a vital role in coordinating court processes, managing critical deadlines, preparing hearing materials and ensuring matters run efficiently from inception through to resolution. The role also provides support across the wider Perth office, including backup assistance for other Legal PAs and administrative support for Business Services teams when required. We're looking for someone who is proactive, highly organised, collaborative and thrives in a fast-paced professional environment. Manage diaries, meetings and travel arrangements Monitor emails, draft correspondence and respond to client queries Prepare, format and amend legal and client-facing documents Support billing processes including timesheets, WIP management, client reporting and expenses Coordinate and assist with the conduct of client meetings, events and business development activities Assist with pitches, CVs and business development materials Maintain accurate filing systems and update CRM platforms Liaise with internal teams (Finance, HR, Marketing and IT) to support day-to-day operations Manage matter inception processes and ensure compliance with firm procedures Provide general administrative support and act as a key point of contact for the team What you will have Proven experience as a Legal PA (or similar) within a professional services environment Strong organisational skills with the ability to prioritise and manage competing demands Excellent attention to detail and accuracy Confident communication skills, both written and verbal A proactive, solutions-focused approach Strong stakeholder management skills and ability to build relationships Professional, calm and adaptable under pressure High level of discretion and confidentiality What we can offer you To learn more about the culture and benefits available at A&O Shearman, please visit: Culture and benefits | A&O Shearman careers Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required. We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic. NO AGENCIES PLEASE - A&O Shearman does not accept unsolicited CVs. For further information, please see our UK Recruitment Agency Policy and our commitment to direct sourcing here . LI

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Bayside Health Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland. We have more than 15 main sites, including hospitals, centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between. More than 22,000 dedicated staff are focused on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive. Bayside Health was formed following the merger of Alfred Health, Bass Coast Health, Gippsland Southern Health Service, Kooweerup Regional Health Service and Peninsula Health on 1 January 2026. · Permanent Ongoing · Full time (80 hours per fortnight monthly ADO) · Classification HS3 · Location The Alfred · Great staff benefits! 5 weeks annual leave and salary packaging The Department The Alfred Health Emergency, Virtual care and Outpatients (EVO) Program is responsible for the delivery of emergency and paediatric clinical services across Alfred Health, as well as several other clinical support services. This program also plays an integral role in the access and flow demand as well as capacity management across both Alfred & Sandringham. The EVO Program is responsible for several additional services that support the delivery of clinical care. These include GP Liaison Service, Health Information Service, Virtual Services (such as Telehealth support team and the Timely Management of Chest Pain Pilot), Specialist Clinics Support Unit and the Operations Support Unit. The Role The Personal Assistant is responsible for providing administrative and operational support to the Program Director and Director of Operations, Emergency Virtual Care & Outpatients. The position is the initial contact for enquiries, diary management and meeting coordination for this busy, dynamic and interesting service. Experience and Qualifications Required · Excellent PC skills, proficient in the use of all Microsoft Office 365 · Outstanding interpersonal skills, experience in liaising and meeting with staff from all levels, strong communication skills; both written and verbal. · Strong organisational & time management skills with the ability to perform and prioritise multiple tasks seamlessly with a high level of efficiency and excellent attention to detail. · Proven ability in a similar environment, where highly developed and mature organisational and prioritisation skills are required, as well as proficiency in a wide range of administrative support skills. · Demonstrated integrity and a proven ability to maintain confidentiality. Staff Benefits · Salary packaging & novated leasing through Maxxia · Onsite car & bike parking opportunities, deducted pre-tax *subject to availability · Access for you and your family to an extensive network of health and fitness facilities through Fitness Passport membership · Enjoy excellent onsite fitness facilities at The Alfred via ProSport (pre-tax memberships) · Childcare services at The Alfred managed by KU Children’s Services F or enquiries regarding this position, please contact Colleen White, Director of Operations on 0438 188 549 or at [email protected] Applications close 11pm AEST, Thursday, 29 October 2026 We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds. If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please don’t hesitate to get in touch with the contact person listed on this ad. In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.

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Hourly remuneration based on experience Work closely with a highly regarded reconstructive surgeon Stable, full-time role with specialist practice exposure About the company Silver Search specialises in medical administration recruitment and is recruiting for a highly regarded reconstructive surgeon’s specialist practice on Sydney’s North Shore. About the Role Support the surgeon and practice team with patient-focused administration and the smooth running of a specialist practice. Full-time, on-site, Monday to Friday Duties • Welcome patients and provide a warm, professional reception experience. • Manage the appointment diary, phone and email enquiries, and correspondence. • Coordinate referrals, procedure and surgical bookings. • Process payments, invoices and Medicare claims; maintain accurate records. • Liaise with hospitals, patients and healthcare providers; support the practice. Skills & Experience • Medical reception or specialist medical administration experience. • Confidence using Genie or similar practice software. • Strong organisation, accuracy and attention to detail. • Warm communicator with a calm, patient-focused manner. • Reliable, proactive and able to work independently. Culture People enjoy working in this professional, supportive specialist practice because patient care and attention to detail matter. Work closely with a highly regarded reconstructive surgeon. Benefits • Full-time, Monday-to-Friday position. • Work alongside a highly regarded reconstructive surgeon. • Professional and supportive specialist practice. • Varied exposure to specialist surgical administration. • Stable, long-term opportunity. • Career development in specialist medical administration. How to Apply Click APPLY through SEEK. For a confidential discussion, call Silver Search on 1300 557 046 or email [email protected]. Silver Search Pty Ltd Specialists in Medical Administration roles: E: [email protected] PH: 1300 557 046 W: www.silversearch.com.au

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About the role: Step into a pivotal support role within a high-performing sales team. You will operate as the engine behind a leading agent and their associate, ensuring every campaign is executed flawlessly from appraisal to settlement. Prepare appraisal packs and draft agency agreements Coordinate marketing, styling and attend photoshoots Order contracts and manage exchange to settlement process Act as a point of contact for vendors throughout the sale Maintain sales file compliance Book auctioneers and schedule open times Manage a team of two, attend sales meetings About the company: A well-established, award-winning agency with a reputation for excellence in its market. Known for delivering premium results and service, this team blends high performance with a genuinely supportive culture. Expect best-in-class systems, a comprehensive onboarding, and access to the best ongoing training to keep our skills sharp. Experience required: Certificate of Registration essential Driver’s license reliable vehicle Experience in a real estate admin or a PA role Highly organised with strong attention to detail Sharp presentation as this role will be client facing Benefits: $80,000 - $85,000 bonuses Monday to Friday Beautifully appointed office Easy parking Industry-leading systems, training and onboarding Long-term opportunity with strong earning potential Check lists and systems in place, hit the ground running How to apply Click APPLY or contact Carlie Barnett on 0450 668 223 for a confidential discussion.

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This role presents an exceptional opportunity for a motivated, law-qualified governance or legal professional to develop their career while gaining direct exposure to Board operations, strategic decision-making, and corporate governance within a successful ASX-listed organisation. Offered on a dedicated part-time basis (either 0.6 or 0.8 FTE / 3 to 4 days per week) with flexible hybrid working arrangements, you will provide high-level, trusted support to our Board of Directors and elevate its operations and effectiveness. Whether your legal foundation was built within private practice, an in-house legal team, or an established corporate governance environment, you will have the opportunity to expand your expertise while working closely with senior leaders and contributing to the ongoing evolution of our governance framework. Reporting directly to the Chief Financial Officer, you will also serve as a key advisor to the Executive team and a primary contact for regulatory bodies, including ASIC and the ASX. What You'll Be Doing Identify and implement opportunities to improve governance processes, including enhancing the quality and clarity of Board papers, information management, Board effectiveness and stakeholder experience. Build strong relationships with Directors, Executives and key stakeholders, becoming a trusted support to the Board and helping drive effective governance outcomes. Support the Board's oversight of risk management and governance frameworks, and assist with corporate legal and governance matters as required. Assist with maintaining compliance with the Corporations Act, ASX Listing Rules and other applicable regulatory requirements. Support corporate secretarial obligations across global entities, ensuring statutory requirements are met and governance processes operate effectively. Support the delivery of key governance events, including the Annual General Meeting and governance reporting activities. Coordinate Board and Committee meetings, including scheduling, agenda management, preparation and distribution of papers, minute-taking and tracking action items. Provide support outside standard business hours when required to facilitate Board and governance activities. What We’re Looking For Tertiary qualification in Law (Bachelor of Laws / Juris Doctor or admission as an Australian legal practitioner is required). Prior experience gained within an ASX-listed company, corporate in-house legal team, or law firm (e.g., as an Assistant Company Secretary, In-House Legal Counsel, Corporate Governance Specialist, or Corporate Lawyer looking to transition into company secretarial practice). Strong working knowledge of the Corporations Act 2001 (Cth), ASX Listing Rules, and continuous disclosure requirements, with a solid grasp of corporate governance best practices. Demonstrated experience supporting Boards, Board Committees, or C-suite executives, with the gravitas to build credibility, trust, and influence across senior leadership. Exceptional organisational skills, meticulous attention to detail, and the ability to manage competing priorities with composure in a fast-paced corporate environment. Proven ability to handle highly confidential and commercially sensitive board matters with integrity, emotional intelligence, and sound professional judgement. A proactive, curious approach with a focus on continuous improvement. Governance Institute of Australia (GIA) and/or Australian Institute of Company Directors (AICD) membership will be highly regarded. Why Join Us? This role offers a unique opportunity to build expertise at the intersection of governance, legal and corporate affairs. Working closely with an experienced Board and Executive team, you'll gain exposure to strategic decision-making, governance best practice and the operation of a successful ASX-listed organisation while developing your governance and company secretarial capability. You'll be motivated by finding better ways of working, improving processes and helping shape the ongoing evolution of our governance framework. In return, you'll have the opportunity to develop your career while gaining exposure to a broad range of governance, compliance and strategic initiatives. We offer a range of benefits, including flexible hybrid working, performance-based bonuses, wellbeing support through our Employee Assistance Program, health insurance benefits, novated leasing options, member rates with car share providers, a relaxed dress code and complimentary breakfast snacks and fresh fruit in the office. About Us Credit Corp is Australia's largest provider of sustainable financial services to the credit-impaired consumer segment. We are an ASX-listed company with more than 2,000 employees across Australia, New Zealand, the USA and the Philippines. We work closely with regulators to provide sustainable financial solutions that improve our customers' circumstances and support pathways to mainstream financial inclusion. The diversity of our people is central to our success. We are committed to building an inclusive workplace that reflects the communities in which we operate and encourage applications from people of all backgrounds. We are also committed to improving employment opportunities for Aboriginal and Torres Strait Islander peoples and warmly encourage applications from Aboriginal and Torres Strait Islander candidates.

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This role presents an exceptional opportunity for a motivated, law-qualified governance or legal professional to develop their career while gaining direct exposure to Board operations, strategic decision-making, and corporate governance within a successful ASX-listed organisation. Offered on a dedicated part-time basis (either 0.6 or 0.8 FTE / 3 to 4 days per week) with flexible hybrid working arrangements, you will provide high-level, trusted support to our Board of Directors and elevate its operations and effectiveness. Whether your legal foundation was built within private practice, an in-house legal team, or an established corporate governance environment, you will have the opportunity to expand your expertise while working closely with senior leaders and contributing to the ongoing evolution of our governance framework. Reporting directly to the Chief Financial Officer, you will also serve as a key advisor to the Executive team and a primary contact for regulatory bodies, including ASIC and the ASX. What You'll Be Doing Identify and implement opportunities to improve governance processes, including enhancing the quality and clarity of Board papers, information management, Board effectiveness and stakeholder experience. Build strong relationships with Directors, Executives and key stakeholders, becoming a trusted support to the Board and helping drive effective governance outcomes. Support the Board's oversight of risk management and governance frameworks, and assist with corporate legal and governance matters as required. Assist with maintaining compliance with the Corporations Act, ASX Listing Rules and other applicable regulatory requirements. Support corporate secretarial obligations across global entities, ensuring statutory requirements are met and governance processes operate effectively. Support the delivery of key governance events, including the Annual General Meeting and governance reporting activities. Coordinate Board and Committee meetings, including scheduling, agenda management, preparation and distribution of papers, minute-taking and tracking action items. Provide support outside standard business hours when required to facilitate Board and governance activities. What We’re Looking For Tertiary qualification in Law (Bachelor of Laws / Juris Doctor or admission as an Australian legal practitioner is required). Prior experience gained within an ASX-listed company, corporate in-house legal team, or law firm (e.g., as an Assistant Company Secretary, In-House Legal Counsel, Corporate Governance Specialist, or Corporate Lawyer looking to transition into company secretarial practice). Strong working knowledge of the Corporations Act 2001 (Cth), ASX Listing Rules, and continuous disclosure requirements, with a solid grasp of corporate governance best practices. Demonstrated experience supporting Boards, Board Committees, or C-suite executives, with the gravitas to build credibility, trust, and influence across senior leadership. Exceptional organisational skills, meticulous attention to detail, and the ability to manage competing priorities with composure in a fast-paced corporate environment. Proven ability to handle highly confidential and commercially sensitive board matters with integrity, emotional intelligence, and sound professional judgement. A proactive, curious approach with a focus on continuous improvement. Governance Institute of Australia (GIA) and/or Australian Institute of Company Directors (AICD) membership will be highly regarded. Why Join Us? This role offers a unique opportunity to build expertise at the intersection of governance, legal and corporate affairs. Working closely with an experienced Board and Executive team, you'll gain exposure to strategic decision-making, governance best practice and the operation of a successful ASX-listed organisation while developing your governance and company secretarial capability. You'll be motivated by finding better ways of working, improving processes and helping shape the ongoing evolution of our governance framework. In return, you'll have the opportunity to develop your career while gaining exposure to a broad range of governance, compliance and strategic initiatives. We offer a range of benefits, including flexible hybrid working, performance-based bonuses, wellbeing support through our Employee Assistance Program, health insurance benefits, novated leasing options, member rates with car share providers, a relaxed dress code and complimentary breakfast snacks and fresh fruit in the office. About Us Credit Corp is Australia's largest provider of sustainable financial services to the credit-impaired consumer segment. We are an ASX-listed company with more than 2,000 employees across Australia, New Zealand, the USA and the Philippines. We work closely with regulators to provide sustainable financial solutions that improve our customers' circumstances and support pathways to mainstream financial inclusion. The diversity of our people is central to our success. We are committed to building an inclusive workplace that reflects the communities in which we operate and encourage applications from people of all backgrounds. We are also committed to improving employment opportunities for Aboriginal and Torres Strait Islander peoples and warmly encourage applications from Aboriginal and Torres Strait Islander candidates.

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We are on the lookout for an experienced Assistant Company Secretary to join a well-respected not-for-profit organisation during a significant period of transformation. You'll play a key role in ensuring the effective operation of the Board and Committees while contributing to governance, compliance, and corporate secretariat activities. Client Details This established organisation operates within the education sector and works closely with government, regulatory bodies, and key stakeholders across New South Wales. The organisation is currently navigating a period of change, including new Board members, evolving governance structures, and executive leadership transitions. Description Coordinating Board and Committee meetings, including agenda preparation, board paper collation and minute taking Managing governance reporting requirements Maintaining statutory registers and governance documentation Preparing and coordinating ASIC and ACNC filings Supporting internal governance and compliance initiatives Assisting with Board policies, delegations, codes of conduct and governance frameworks Supporting subsidiary entity governance activities Liaising confidently with Board members, senior executives and key stakeholders Providing additional support across governance, risk and compliance projects as required Profile You will ideally bring: Previous experience as an Assistant Company Secretary Strong knowledge of corporate governance principles and Board processes Experience preparing ASIC and ACNC submissions Exposure to board and committee administration Exceptional written communication and minute-taking skills The ability to manage multiple stakeholders and competing priorities A proactive, hands-on approach and the ability to work autonomously Governance Institute or AICD qualifications (or working towards) highly regarded Experience within a not-for-profit, education, healthcare, faith-based or regulated environment will be highly advantageous Job Offer Fixed-term contract. Salary of AUD $170,000 Exposure to Board, Committee and executive-level decision making Diverse governance, compliance and secretariat responsibilities Significant scope to make an impact during a period of organisational change Sydney CBD location Immediate start available Location in Sydney. For a confidential discussion, please contact [email protected]. Applications will be reviewed as they are received, with an immediate start available for the successful candidate. To apply online please click the 'Apply' button below. For a confidential discussion about this role ASAP please contact Lorena De Freitas on [email protected]

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An excellent opportunity for an experienced Personal Assistant to support a busy Surgeon in a professional and well-established specialist practice. Silver Search is seeking a highly organised and proactive Personal Assistant with strong medical administration experience who enjoys working in a fast-paced environment and delivering exceptional service to patients and medical professionals. The Opportunity Working closely with the surgeon, you will play an integral role in the smooth day-to-day running of the practice, providing high-level administrative support and ensuring patients receive a professional and seamless experience throughout their journey. Key Responsibilities Providing comprehensive PA and administrative support to the surgeon Managing a busy calendar, appointments and theatre bookings Coordinating patient consultations, procedures and follow-ups Managing incoming calls, patient enquiries and correspondence Preparing medical correspondence, reports and documentation Liaising with hospitals, patients, GPs and other healthcare professionals Maintaining accurate patient records and managing billing and administrative tasks Ensuring the efficient coordination of the surgeon’s daily schedule About You Previous experience as a Medical PA, Medical Secretary or Senior Medical Receptionist Experience supporting a specialist surgeon or working within a surgical practice will be highly regarded Excellent organisational skills and strong attention to detail Confident communication skills and a professional, patient-focused approach Ability to manage competing priorities in a busy environment Strong computer skills and familiarity with medical practice management systems A proactive, reliable and discreet approach, with a high level of professionalism What's on Offer? The opportunity to work closely with a specialist Surgeon A varied role combining patient coordination and high-level administrative support A professional medical practice environment An opportunity to make a valued contribution to the patient experience If you are an experienced medical administrator looking for a rewarding PA role where your contribution to the growth and development of a specialist practice will be valued, we would love to hear from you. Apply now through Silver Search and take your next step in your career. Specialists in Medical Administration roles: E: [email protected] PH: 1300 557 046 W; www.silversearch.com.au

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Personal Assistant – MI Workplace Law, SA Full-time | Permanent Open to applicants from Sydney, Melbourne and Brisbane. Join Avant’s Workplace Law team and provide essential administrative and legal support to our solicitors. This is a great opportunity for an experienced legal administrator or Personal Assistant to contribute to a collaborative team supporting Avant’s members and medical practices. About Avant Avant is Australia’s leading medical defence organisation, dedicated to protecting and supporting medical professionals through expert advice, legal services and insurance solutions. About the Role As Personal Assistant, you’ll support the effective management of legal files and help the Workplace Law team deliver high-quality legal services. Key responsibilities include: Managing legal files and preparing legal documents, briefs, correspondence, summaries and chronologies. Assisting with court filings and liaising with witnesses, experts and court or tribunal staff. Coordinating meetings and travel arrangements. Processing invoices, monthly billings and Mastercard reconciliations. Providing general administrative support to the team and other advice lines as required. About You You’re organised, proactive and detail-oriented, with strong communication skills and the ability to manage competing priorities in a busy legal environment. To be successful, you’ll bring: Previous experience in a legal administrative, Personal Assistant or paralegal role. Experience preparing and formatting legal documents and maintaining legal files. Strong written and verbal communication skills and accurate typing. Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint and Outlook. Experience preparing court documents and briefs, and knowledge of Adobe and PDF Doc Binder, will be highly regarded.

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Description Are you a highly organised Legal PA with a proactive mindset and a passion for supporting high-performing teams? We’re looking for a confident and experienced professional to join our Perth office, working closely with lawyers and Partners to deliver seamless legal and personal assistant support. The role As an integral part of the team, your ability to anticipate needs, take initiative, and keep things running smoothly cement you as the go-to person. Your day-to-day will include: Managing diaries, travel bookings, expenses, and inboxes with precision and foresight Drafting correspondence, preparing presentations, and handling document production Supporting matter administration, client onboarding, and compliance checks Building strong relationships with clients and internal stakeholders Assisting with billing, reporting, and financial administration using Aderant Collaborating on client-facing materials and business development activities Mentoring junior team members and contributing to a supportive team culture Assisting across the APAC offices to ensure seamless coverage and support. Please note that this role is full-time in the office . About You To be successful in the role, you will bring: 3-5 years' experience as a Legal PA, ideally supporting Partners within a busy law firm environment. Strong technical proficiency, including advanced Microsoft Office skills and experience using legal billing and practice management systems. Proven law firm experience, with the ability to confidently manage competing priorities and deadlines. A proactive and self-motivated approach, with the confidence to use initiative and work autonomously. Excellent communication, organisational and stakeholder management skills. Exceptional attention to detail and a commitment to delivering high-quality work. A collaborative mindset, with the ability to remain calm and effective in a fast-paced environment. Availability to work full-time in the office (9:00am to 5:30pm, Monday to Friday). Why join Pinsent Masons? We have a global reach and a local feel. With 31 offices and 1500 lawyers operating across Asia Pacific, Europe, Africa and the Middle East, you'll be exposed to domestic, international and multi-jurisdictional high-profile work, yet be in an office where everyone knows your name. We do things a bit differently. Legal services are at the core of our business; however, we have diversified into other areas providing complimentary services to clients through offerings like Brook Graham and Vario flexible services. We like to be flexible. Our firm is professional but also relaxed, you can dress for your day and in your own style. We also promote practices that support wellbeing, mental wellness and work/life balance so that everyone can thrive at work and at home. We're lots of fun and very inclusive. Proud of our leading reputation for diversity and inclusion, we have created an open environment where everyone can bring their whole selves to work. You'll also have plenty of opportunities to participate in, and even run, social activities, diversity and inclusion networks, and charitable initiatives. Diversity and Inclusion At Pinsent Masons we value diversity and inclusion. We are committed to creating a better workplace where all our talent can succeed and feel like they belong. We want to attract, retain and develop people at all levels and encourage applications from all suitably qualified candidates whatever your ethnicity, religion, age, physical or mental disability/long term condition, sexual orientation, gender identity or expression or any other characteristics protected by local law in the jurisdictions in which we operate. Applications To be considered for this opportunity, please submit your current resume and any supporting documentation via this advertisement. This position is based full-time in the office, with standard working hours of 9:00am to 5:30pm, Monday to Friday. The salary package on offer is between $80,000 and $95,000, depending on the successful candidate's skills and experience. Please note that we are managing this recruitment process directly and are not accepting applications from recruitment agencies.

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The Client Working exclusively with Gough Recruitment, our client is a highly regarded boutique agency in Perth’s Southern Suburbs, known for its strong local reputation and commitment to providing outstanding service. They are now looking for a switched-on Sales PA professional to work alongside two busy Directors. This is more than an admin role. You’ll be the person keeping the sales operation organised, ensuring opportunities are followed up, campaigns run smoothly and clients receive a consistently high level of service. If you’re someone who takes initiative, thrives on a busy day and doesn’t need to be told what to do next, this could be the perfect fit. The Benefits Salary negotiable depending on experience, with commission options open for discussion Monday–Friday, 8:30am–4:30pm Direct access to and involvement with two Directors A varied role with responsibility across the full sales process Opportunity to take ownership and become an integral part of the business The Position, but not limited to: Manage diaries, appointments and daily priorities for both Directors Prepare appraisal reports, comparable sales evidence and listing presentations Coordinate new listings, photography, advertising and marketing campaigns Manage home opens, private inspections and buyer enquiries Prepare sales documentation and coordinate electronic signing Track contracts, finance conditions and settlement deadlines Keep sellers updated and ensure buyer and seller follow-ups are actioned Maintain accurate CRM records, sales pipelines and property files Identify upcoming priorities and resolve tasks independently wherever possible The Criteria Current sales registration is essential Experience in real estate sales administration, sales support or a PA role within real estate Understanding of the sales process from appraisal through to settlement Highly organised, proactive and detail-oriented Confident juggling competing priorities and supporting two busy Directors Strong communication skills and confidence dealing with clients and industry professionals Comfortable with CRM systems; Agentbox experience is advantageous Professional, discreet and calm under pressure Someone who takes ownership and follows tasks through to completion Why This Role? Be the person who keeps the sales business moving. You’ll have real responsibility, variety in your day and the opportunity to make a tangible difference to how the Directors operate. The ideal candidate won’t wait for a to-do list. They’ll anticipate what’s coming, stay across the details and make sure nothing slips through the cracks. If you’re ready to step into a role where your initiative genuinely matters, we’d love to hear from you. How to Apply Please contact Alicia Cox at Gough Recruitment on 0423 518 161 | [email protected] or simply hit APPLY NOW . Please note: To be considered for this role, you must have the right to work in Australia. All applications will be treated with the strictest confidence.

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An exciting opportunity has become available for an experienced Company Secretary to join a collaborative legal and governance team within a growing funds management organisation. Working closely with Boards, senior executives and key stakeholders, you'll play a critical role in delivering company secretarial and governance support across a complex and evolving business. This is a highly visible position offering significant exposure to board decision-making, governance strategy and senior stakeholder engagement, making it an excellent opportunity for an experienced governance professional seeking a broad and influential role. The Opportunity You will take ownership of company secretarial and governance activities across a portfolio of entities, supporting effective governance practices and ensuring regulatory and corporate obligations are met. Key responsibilities include: Providing company secretarial and governance support across multiple entities Acting as a trusted adviser to Boards, Committees and senior stakeholders Coordinating Board and Committee meeting schedules, agendas and governance processes Attending meetings and preparing high-quality minutes and governance documentation Maintaining corporate records, statutory registers and governance frameworks Managing corporate filings and ongoing compliance obligations Supporting governance enhancement initiatives and strategic governance projects Building strong relationships across Legal, Compliance, Risk and executive leadership teams About You You are an experienced company secretary or governance professional who enjoys operating in a fast-paced environment and partnering with senior stakeholders. You will ideally bring: 5 years' experience in company secretarial, governance or related roles Experience supporting Boards and Committees within financial services or another regulated environment Strong understanding of corporate governance principles and governance frameworks Excellent minute-taking, drafting and documentation skills Strong stakeholder engagement skills and the confidence to work closely with directors and senior executives Exceptional attention to detail, judgement and organisational capability Relevant governance, legal, business or company secretarial qualifications Experience with Diligent, BoardPro or similar governance platforms would be highly regarded What's on Offer? Exposure to a sophisticated and growing funds management business Direct engagement with Boards, Committees and Executive Leadership Opportunity to shape and enhance governance practices across multiple entities Broad stakeholder exposure across Legal, Compliance, Risk and senior leadership Strong career development opportunities within a growing organisation Collaborative and highly professional working environment For a confidential discussion, please contact Jade Blackburn or Savannah Crydon on (07) 3854 3800, or click Apply Now.

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Are you an experienced advisor with strong research, writing and leadership skills? Do you thrive in fast-paced environments where no two days are the same? Join Queensland Parliament as an Inquiry Secretary and play a pivotal role in supporting parliamentary committees to scrutinise legislation, investigate issues of public importance, and contribute to informed decision-making. As an Inquiry Secretary, you will lead and manage parliamentary inquiries, provide high-quality procedural advice, and produce clear, balanced and evidence-based reports and briefing materials. Working as a flexible resource across committees, you will step into inquiry leadership roles as required, support projects across the Committee Office, and contribute to a collaborative and high-performing parliamentary environment. Key Objectives * Lead and manage parliamentary inquiries and committee activities. * Deliver high-quality analysis, advice and written materials to support parliamentary decision-making. * Support the leadership and capability of a high-performing committee secretariat team. Your Role * Lead parliamentary inquiries, including planning, stakeholder engagement, evidence gathering and report preparation. * Provide authoritative procedural advice to committee chairs and members. * Analyse complex legislation, public policy matters and inquiry evidence to develop balanced recommendations. * Prepare high-quality committee reports, briefing papers, correspondence and other parliamentary documentation. * Build and maintain productive relationships with committee members, government agencies, community organisations, industry representatives and members of the public. * Support projects and business improvement initiatives across the Committee Office. * Contribute informal leadership, mentoring and support to colleagues across the secretariat team. * Maintain the highest standards of integrity, confidentiality, professionalism and political impartiality. What We're Looking For * Demonstrated ability to research, analyse and communicate complex information clearly and succinctly. * Strong advisory skills, including the ability to provide sound recommendations in sensitive or high-profile environments. * Excellent written communication skills, with experience producing high-quality reports, briefings or policy documents. * Strong stakeholder engagement and relationship management skills. * Proven ability to work independently, manage competing priorities and deliver outcomes under tight timeframes. * Leadership capability, including mentoring, collaboration and contributing to a positive team culture. * Experience in parliamentary, governance, policy, legal, public sector or related environments will be highly regarded. What We Offer At Queensland Parliament you'll see democracy in action. You'll collaborate with talented colleagues across disciplines, contribute to projects that matter, and build a career you're proud of, supported by leadership, mentoring and wellbeing initiatives. Explore what sets us apart below, then discover current opportunities and how to apply. Find out more: Careers | Queensland Parliament How to Apply Applicants should submit a resume and a suitability statement via the SmartJobs website. Your suitability statement (no more than two pages) should outline your suitability for the role, focusing on the experience, skills, knowledge and abilities referenced in the key capabilities within the Role Description. Applicants are encouraged to review the full information package and Role Description available on the SmartJobs website.

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Advance Logistics Pty Ltd is a subsidiary company of Boss Global Logistics is a prominent, Australian-owned transport and logistics management provider headquartered in Berrinba, Queensland. Operating as a pivotal business unit within the Boske Group. Advance Logistics Pty Ltd the company provides comprehensive, end-to-end supply chain solutions, freight forwarding, and commercial distribution networks. This strategic alignment within the broader corporate group allows the organization to combine shared executive oversight with a highly diversified service capability, catering to local enterprises and complex national supply chains alike. The combined operations of the group centre heavily on regional and metropolitan road freight, local cartage, and specialized appliance logistics. Backed by a newly unified, state-of-the-art head office and freight hub in Brisbane, the network features robust depot infrastructures strategically positioned to service Greater Brisbane, Gladstone, Caboolture, and Toowoomba. By coordinating resources across both Boss Global Logistics and Advance Logistics Pty Ltd, the group utilizes advanced transport management systems and an agile corporate fleet to maintain seamless freight movement, strict regulatory safety compliance, and efficient short-haul distribution networks. The growth of the Company over the decade has seen it established, as a significant participant in the logistics industry in Australia. Our strategy for growth into the future is strong and exceeds the plans of much larger organisations. We are currently on the lookout for passionate, friendly, strong candidate to support the team to provide the world class professional service that we are famous for! Here is what you can expect to be doing day to day when you join our fun, friendly & inclusive team at Toowoomba location! Job Description: Work closely with the CEO / Managing Director to monitor group business performance, analyse operational costs and profitability, prepare management reports, and provide relevant information to support business planning and decision-making. Oversee customer billing and related financial administration, ensuring the accuracy of customer accounts, verification of applicable rates, reconciliation of billing records, and timely preparation of financial reports. Coordinate the processing of transport subcontractor invoices for Advance Logistics, ensuring accurate allocation of working hours, verification of chargeable services, and timely customer invoicing within weekly reporting deadlines. Coordinate payroll administration, employee onboarding and induction, and the implementation of internal procedures in accordance with customer requirements, ensuring accurate payroll processing and timely salary payments. Provide high-level executive assistance to the CEO / Managing Director by managing confidential business records, preparing correspondence and reports, handling telephone enquiries, and maintaining accurate documentation with discretion and professionalism. Manage executive calendars, appointments, meetings and travel arrangements, prepare meeting agendas and minutes, monitor follow-up actions, and coordinate with relevant stakeholders to support the effective execution of management priorities. Oversee day-to-day secretarial and administrative activities, including correspondence management, document control, recordkeeping and office coordination, while supervising secretarial and clerical staff to maintain efficient administrative operations. Facilitate communication between the CEO / Managing Director, Branch Managers and other relevant personnel by communicating management directives, coordinating operational matters, monitoring follow-up actions and supporting consistency across business divisions. Coordinate offshore back-office administration and financial processing, oversee data-entry and recordkeeping activities, and liaise with the Australian Executive Manager – Operations / Finance / Procurement to verify data accuracy and ensure alignment with applicable Australian accounting practices. Assist the CEO / Managing Director with the oversight of financial reporting and tax compliance for offshore business divisions by coordinating the preparation and maintenance of financial records, monitoring reporting deadlines, and facilitating compliance with applicable statutory and government requirements. Prerequisites Requirements: Experience coordinating administrative and business support activities across Australia, the Philippines, and Hong Kong. Working knowledge of Philippine and Hong Kong tax regulations, statutory reporting, and government compliance requirements. Familiarity with Xero accounting software and Philippine government compliance systems, including the Bureau of Internal Revenue (BIR), Social Security System (SSS), PhilHealth, and Pag-IBIG Fund. Ability to understand and communicate in Filipino (Tagalog) and interpret conversations for the Managing Director when required. Experience coordinating with offshore administrative and finance teams, maintaining accurate records, preparing reports, and monitoring compliance deadlines. Ability to maintain confidentiality and provide reliable executive support while coordinating priorities across multiple business divisions. What we need… Minimum 3-years full-time relevant experience as a Personal Assistant to Director or CEO in a corporate role. Ability to handle sensitive business, financial, employee and management information with discretion and professionalism and reliability Strong Organisational Skills, Time Management and Work Prioritisation Excellent Written and Verbal Communication and Stakeholder Management Attention to Detail and Accuracy, Proactive Approach and Initiative Excellent Written and Verbal Communication, organisation skills Adaptability and Multitasking, Problem Solving, Decision-Making ability Cross-Cultural and Offshore Team Coordination, Accountability and Ownership Compliance and Deadline Management, Reporting The employer will offer: A full-time contract on annual salary between $ 80,000 - $ 95,000 depending on skills and experience in addition, the compulsory super contribution as applicable. Please send your most recent updated resume to [email protected]. Please do not call. only short-listed applicants will be contacted for an interview.

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Are you an experienced Personal Assistant or Legal Secretary looking to join a leading national law firm? HarperLloyd Recruitment is partnering with a highly regarded national law firm to recruit a Personal Assistant to join their Property team. This is an exciting opportunity to support a highly respected Partner specialising in Property, with additional exposure to the growing and highly specialised areas of aged care, retirement living and social and affordable housing. You'll gain experience across complex property transactions, acquisitions, leasing, major projects and commercial matters, while also supporting work involving aged care and retirement living clients, regulatory requirements and related property transactions. You'll join a collaborative, high-performing team where administrative support is genuinely valued and plays an integral role in the success of the practice. If you enjoy working in a fast-paced environment, thrive on building strong relationships and take pride in delivering exceptional support, this could be the perfect next step in your legal support career. The Role You will provide dedicated support to Partners and legal staff, including: Diary management and coordination of meetings, appointments and travel Preparing correspondence, contracts and legal documentation Opening and closing files and maintaining accurate matter records Monthly billing using Aderant Managing reporting requirements and administrative processes Liaising with clients and internal stakeholders Assisting with court and online filing systems where required Event planning and coordination Providing general administrative support across the Property team About You Previous experience as a Legal Secretary or Personal Assistant within a law firm Property experience will be highly regarded but is not essential Strong organisational skills with the ability to manage competing priorities Excellent attention to detail and document management skills Exceptional communication and client service skills Experience using Aderant or a similar practice management system will be highly regarded A proactive, adaptable and team-oriented approach Professional, positive and committed to delivering high-quality support On Offer Join one of Australia's leading national law firms with an outstanding reputation Friendly, collaborative and supportive team culture Flexible working arrangements to support work-life balance Genuine long-term career development and mentoring opportunities Modern Adelaide CBD office in a premium location Be part of a firm that values its support staff and invests in their ongoing success The HLR Difference At HarperLloyd Recruitment, we specialise exclusively in legal and professional services support recruitment, partnering with firms recognised for their culture, values and reputation. All applications are handled with the strictest confidence, and we are committed to securing the best possible outcome for both our candidates and clients. For a confidential discussion, please contact: Amie Luong [email protected] 0483 956 109 Our client is only able to consider candidates with full working rights in Australia (Australian Citizens, Permanent Residents or New Zealand Citizens). Unfortunately, visa sponsorship is not available for this position.

About the role

The future is full of potential, and Mirvac is poised to shape it. Our brand stands for more than just property development we are committed to creating enduring value by reimagining work, life, commerce, and community. With courage and imagination, we’re curating the future of Australia’s urban landscapes, creating places that foster connection, sustainability, and innovation. Join us as we work towards building the imagine nation. Your opportunity The Personal Assistant to General Manager, Asset Management – Retail & Build to Rent will provide a high level of administrative support to the General Manager and their department. The role will be an active participant of the Retail and BTR leadership teams. What you’ll be doing Keep MLT members abreast of the pulse of the business. Operate without supervision in the executive environment. Manage a demanding diary of meetings and monitor and manage emails. Prepare and edit all general correspondence, speeches, media statements and articles. Deal with confidential information and ensure a high level of discretion. Prioritise work across a range of departments and projects. Provide administrative support to Management team and employees across the business as required. Preparing reports and additional correspondence including papers, presentations, briefings and proposals. Prepare, collate and distribute monthly reports. Manage staff events, engagement initiatives, conferences, and projects as required. General administrative tasks including expense and invoice processing Building collaborative relationships with key internal and external stakeholders Managing conflicting priorities and expectations and providing prompt and professional communication. Arranging travel, itineraries and associated personal and corporate credit card expense reconciliations. Organising meetings and room bookings and preparing and distributing minutes/action items in a timely fashion. Driving improvements and maximising efficiency of administration processes. Competing tasks accurately, on time and to a consistently high standard. Assisting with any projects, or undertaking additional duties as reasonably required. Supporting the GM with HR people requirements – e.g recruitment and employee change requests, organising signing of documentation, facilitating the onboarding and training of new employees, and ensuring accurate access and set up on commencement date. Work with the PA & EA community including being a role model to all Assistants in the business to promote professional standards, attitude and discretion. Diary/ PA support to National Portfolio Manager, Retail Experience Proven extensive experience as a senior Personal Assistant Demonstrated experience in a high-volume administrative role with conflicting priorities Advanced level of IT proficiency e.g Microsoft Office Package, MRI, Basware, MEX, Salesforce Knowledge & Skills Events and conference management A proactive and self-motivated approach with the ability to solve problems and resolve issues as they arise. Operate with the big picture perspective Exceptional time management and organisational skills, with the ability to work under pressure. Exceptional interpersonal skills with the ability to leverage relationships and achieve successful outcomes. A team player attitude with the ability to work independently or as part of a team, multitask and adapt to change, and a willingness to be flexible. Works well without supervision Passion for Retail & Build to Rent sectors All of these attributes are preferred, if you think you may be the right fit for the role please still apply.

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This is an exciting opportunity to join a large established brand who have an extensive network and coverage across Perth Metro, particularly within the Northern corridor. Team up and work alongside a TOP AWARD-WINNING sales agent in their farming area and surrounds. The Role and duties but not limited to; The role will see you working from your home office, flexibility to work from cafes etc and on the road, meeting with buyers, photographers, stylists at properties. Working 5 x days per week, including 1 day over the weekend. Flexible start and finish times with ad hoc twilight viewings Rewarding position with career progression, working hand in hand with an Agent operating around the North Coastal area Varied position with a focus on customer service, database management, contracts, marketing and buyer management The Benefits Flexible working hours and arrangements, including working from home with full trust and autonomy - Easy to manage school drop off and pick ups Work alongside a highly successful agent Build a friendship, not just a working relationship Have a lot of trust and flexibility in this role - grow your sales career with team opportunities down the line 2 x days off per week Skills & Experience Real Estate Sales PA/Associate experience, along with holding a sales registration - Essential Customer service focused with exceptional communication and interpersonal skills Technology savvy - strong focus on streamlined procedures Able to work under own autonomy and highly trustworthy Reliable, punctual & exceptional time management Drivers License & reliable car APPLY NOW by hitting the button below. Or contact Alicia Cox for a confidential chat on 0423 518 161 All applications will be held in the strictest of confidence. Only those with the right to work in Australia need apply.

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Full-time or Part-time | Flexible Working Arrangements | School Hours Flexibility Available The Opportunity This is a unique opportunity to work directly with a female CEO, providing high-level executive, personal and administrative support across a varied range of professional and personal commitments. As the CEO’s right hand, you’ll bring structure, organisation and forward thinking to everything from managing competing priorities, travel and financial administration to coordinating compliance deadlines, household arrangements and professional opportunities. What makes this role different is its strong focus on AI and automation. You’ll work alongside the CEO to build and refine AI assistants and automated workflows using Claude, finding smarter ways to manage administration, streamline processes and improve productivity. You’ll also help grow the CEO’s professional profile by coordinating speaking engagements, LinkedIn content and other professional opportunities. This is a hands-on, trusted role for someone who combines exceptional organisational skills with a genuine interest in technology, AI and continuous improvement. You’ll be comfortable working independently, exercising sound judgement and managing sensitive personal and professional matters with discretion. Executive & Personal Support: Manage calendars, appointments, communications and competing priorities, ensuring commitments are organised and nothing falls through the cracks. Business Administration & Compliance Coordination: Maintain organised documentation, track relevant contracts, insurance, licences and compliance deadlines, and coordinate information with accountants and professional advisers as authorised. Financial Administration: Coordinate routine bills, receipts, expenses, subscriptions and renewals, maintaining accurate records and supporting tax time preparation. Travel & Loyalty Programs: Coordinate business and personal travel, manage itineraries and changes, and identify opportunities to maximise frequent flyer, hotel and credit card loyalty benefits. AI & Automation: Work directly with the CEO to build, test and improve AI assistants and automated workflows in Claude, identifying opportunities to reduce manual administration and improve efficiency. Professional Profile & Speaking: Research speaking opportunities, coordinate conference and podcast enquiries, manage event arrangements and support LinkedIn content and professional profile development. Household & Supplier Coordination: Arrange appointments, trades, contractors and household services, managing quotes, scheduling, communications and follow-up. Stakeholder & Relationship Management: Act as a trusted point of contact for internal and external stakeholders, communicating professionally and handling sensitive information with discretion. Continuous Improvement : Develop practical systems, templates and processes that improve organisation, visibility and follow-through across the CEO’s professional and personal commitments. Proactive leadership: Able to stay one step ahead, confidently guide the CEO on priorities, hold them accountable to commitments and drive actions forward. What We’re Looking For: A current driver’s license is a must. Must reside on the Gold Coast and be available for agreed in-person working days. Proven experience supporting a CEO, business owner or senior executive in a fast-paced environment. Demonstrated, hands-on daily use of AI tools, particularly Claude, with practical examples of assistants, prompts or automated workflows you have personally developed and used. Exceptional organisational skills, with the ability to manage competing priorities and deadlines independently. Strong written communication skills and the confidence to prepare professional correspondence, briefs, summaries and stakeholder communications. Experience coordinating travel, appointments, financial administration and business-related tasks. Sound judgement, initiative and the ability to anticipate needs, solve problems and recognise when to escalate. High levels of integrity and discretion when managing confidential personal, financial and professional information. Highly Regarded: Experience coordinating personal or household administration alongside executive support. Knowledge of frequent flyer programs, hotel memberships and credit card loyalty benefits. Experience with automation tools, integrations and workflow development. Exposure to speaking engagements, event coordination, LinkedIn management or professional profile development. Why This Role? Flexible working arrangements: Full-time or part-time opportunities, with flexible hours and consideration for school-hours arrangements. Work directly with the CEO: Become a trusted support partner, helping manage priorities and create more time for what matters. Put AI into action: Build practical AI assistants and smarter workflows that make a tangible difference to how work gets done. Enjoy variety and ownership: No two days will look the same, with a broad scope and the autonomy to take initiative. Make a meaningful impact: Improve organisation, streamline administration and help the CEO focus on higher-value priorities. Build something better: Shape systems, improve processes and introduce smarter, more efficient ways of working. Ready to Make an Impact? If you’re highly organised, naturally proactive and excited by the opportunity to combine executive support with AI, automation and continuous improvement, we’d love to hear from you.

About the role

The Role This is more than a support role. It's a chance to become the right hand of a senior leader within a well-established organisation. They're after a seasoned PA who runs a tight ship and is always one step ahead. You'll be the go-to person for keeping their week organised, so they can stay focused on the bigger picture. Your experience and instincts will be trusted from day one. The Day-to-Day Managing calendars, inboxes & travel plans, including itineraries & accommodation Actioning emails & screening calls and enquiries Coordinating meetings & functions, including agendas, minutes & follow-ups Preparing reports, including monthly progress updates Transcribing dictation & managing documents Processing expense claims, purchase orders & credit card reconciliations Requesting supplier quotes & keeping the office running smoothly About You You'll have 5 years' experience in a Personal Assistant or similar support role, along with a Diploma of Business Administration or equivalent. Industry experience will be highly regarded. Discretion comes naturally to you, and you're the kind of individual who sees a diary clash coming well before it lands. You'll also bring: Polished communication, in writing and in person A calm head when the to-do list suddenly doubles The confidence to make sensible calls on your own An easy way with people, from senior stakeholders to suppliers Sound like the right fit for your next role? Click APPLY NOW or contact Genevieve Keane on 0450 800 274 for a confidential chat.

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Company Secretary Financial Services Sydney CBD Hybrid 3:2 $150,000 - $180,000 super A global funds management group is looking for a Company Secretary to take on company secretarial and governance support across its Australian entities. This is a newly created role, and you'll be the Sydney-based go-to, working directly with boards, management and senior stakeholders. You'll run the function independently, reporting to the Head of Legal. That means owning the board and committee cycle, giving practical, commercially minded advice, and keeping statutory obligations and corporate records accurate and current. It's a hands-on role for someone who is confident working autonomously and wants to build the function. Key responsibilities Own and lead the company secretarial function in Sydney as the primary point of contact for the group's Australian entities, keeping governance practices effective and consistent Act as a trusted governance adviser to affiliate boards, senior management and other key stakeholders Give practical, commercially minded advice on corporate governance, company secretarial requirements and related regulatory obligations Support the implementation and continuous improvement of governance frameworks, policies, procedures and practices across the affiliate structure Develop a strong understanding of each affiliate's business and its governance requirements Coordinate board meeting schedules and calendars Attend board and committee meetings and prepare accurate, clear and appropriately detailed minutes Maintain registers of board and committee decisions, resolutions, actions and matters arising, following up with responsible stakeholders as needed Prepare written resolutions and other governance documentation as required Maintain accurate, complete corporate and statutory records for the relevant entities Coordinate corporate filings so they're lodged on time Liaise with external legal advisers, auditors, regulators and other external stakeholders where required Skills and experience Minimum of 5-8 years as a company secretary Strong experience supporting boards and committees in a complex corporate and/or financial services environment (funds management experience is a plus) Confidence operating as a sole practitioner, with the ability to prioritise and manage your own workload without a team around you Proven experience managing company secretarial activity across multiple entities and stakeholder groups Experience coordinating board and committee processes, including agendas, board papers, minutes, resolutions and action tracking The ability to build trusted relationships with directors and senior executives Sound judgement and discretion when handling complex, confidential and sensitive governance matters Strong organisation and planning, managing multiple board and committee cycles, deadlines and competing priorities The ability to work autonomously while collaborating with Legal, Compliance and other business functions Experience with Diligent, BoardPro or a similar board or governance management system (highly regarded) Qualifications Governance or company secretarial professional qualification Tertiary qualification in law, business, governance or a related field (highly regarded)

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Join this well-established and highly regarded firm of Chartered Accountants and Business Advisors. In this position you will be responsible for: Preparation of Annual Company Statements for Australian companies Maintenance of company, trust and self-managed superannuation fund registers to ensure ASIC regulations and Corporations Law Acquisitions of new entities and variation to existing deeds Registration, cancellation, transfer and maintenance of business names Title searches Communicating with clients and team members in a professional manner Following the firm's current system of work practices Supporting other team members and promoting a positive team environment In turn you will be supported by a strong infrastructure that will provide you with excellent ongoing technical support. The firm places great emphasis on its human resources and openly promotes a happy work/life balance. To be successful in this role, you will have strong analytical skills, good communication skills and be able to work harmoniously in a team environment. You will have previous experience working with a reputable Australian accounting firm. Experience with BGL CAS 360 and MYOB AE will be highly regarded. For a confidential discussion or further information on this opportunity or on roles within Professional Practice please contact Benjamin Jotkowitz on 0419 008 500 . Alternatively send your resume directly to [email protected]

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Full time Chef – ARMANIIS BUNDOORA UNIT TRUST Company Name : ARMANIIS BUNDOORA UNIT TRUST Job title : Chef Employment status : Full Time Salary : $80,000 p.a. plus superannuation Location : Ground Floor Tenancy 6, 30 Janefield Drive, Bundoora, VIC 3083 We are seeking a dynamic, creative and career focused individual to join our culinary team full time. This position provides a great opportunity for a chef looking to develop their skills further. You will ensure tasks assigned are carried out in a timely fashion, to a high standard and within food hygiene guidelines. Main Duties Planning menus, estimating food and labour costs, and ordering food supplies Monitoring quality of dishes at all stages of preparation and presentation Discussing food preparation issues with Managers, Dietitians and kitchen and waiting staff Demonstrating techniques and advising on cooking procedures Preparing and cooking food Explaining and enforcing hygiene regulations May select and train staff May freeze and preserve foods To be successful in this role you will have to : Maintains a guest focus while performing duties Responsibility for quality of products served. Graciously and quickly fulfill any guest request possible Complete opening and closing checklists. Daily Preparation List at the start of each shift for assigned duties. Qualification Certificate IV or above in the relevant field. Experience Previous experience: 1 year as a chef Apply: If you satisfy the above, please apply without hesitation outlining why you are suitable. Email a copy of your resume to : [email protected] Please note only shortlisted applicants will be contacted.

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Summary: The Medical Secretary is responsible for administrative duties in a medical office, including scheduling appointments, maintaining medical records, and coordinating billing processes. The job holder must possess good organization skills, strong communication skills, and solid knowledge of medical terminology, coding, and billing procedures. Responsibilities: Answering phone calls, scheduling patients for appointments, and greeting patients at the front desk. Collecting patient information, recording medical histories, and updating patient records using appropriate software. Organising, filing, and maintaining medical records and patient files in accordance with HIPAA regulations. Following up with patients to confirm appointments or to update patient information. Coordinating billing processes, including submitting insurance claims and processing payments. Managing office inventory and ordering supplies as needed. Monitoring and maintaining the office’s electronic health record systems. Assisting in the preparation and filing of legal documents, reports, and other correspondence. Ensuring that medical equipment and supplies are properly maintained and serviced and that the office is cleaned and organised. Collaborating with medical staff and other healthcare professionals. Qualifications: High school diploma or GED. Certificates, official training programs, or experience preferred. Excellent communication and customer service skills. Strong organisational and multi-tasking abilities. Good knowledge of medical terminology, HIPAA regulations, and medical billing and coding procedures. Proficiency in Microsoft Office and other computer software. Ability to work in a team-oriented, fast-paced environment. Professional appearance and demeanour. Ability to maintain confidentiality of patient and medical records. Willingness to work flexible hours, including evenings and weekends, as needed.

About the role

Summary: The Medical Secretary is responsible for administrative duties in a medical office, including scheduling appointments, maintaining medical records, and coordinating billing processes. The job holder must possess good organization skills, strong communication skills, and solid knowledge of medical terminology, coding, and billing procedures. Responsibilities: Answering phone calls, scheduling patients for appointments, and greeting patients at the front desk. Collecting patient information, recording medical histories, and updating patient records using appropriate software. Organising, filing, and maintaining medical records and patient files in accordance with HIPAA regulations. Following up with patients to confirm appointments or to update patient information. Coordinating billing processes, including submitting insurance claims and processing payments. Managing office inventory and ordering supplies as needed. Monitoring and maintaining the office’s electronic health record systems. Assisting in the preparation and filing of legal documents, reports, and other correspondence. Ensuring that medical equipment and supplies are properly maintained and serviced and that the office is cleaned and organised. Collaborating with medical staff and other healthcare professionals. Qualifications: High school diploma or GED. Certificates, official training programs, or experience preferred. Excellent communication and customer service skills. Strong organisational and multi-tasking abilities. Good knowledge of medical terminology, HIPAA regulations, and medical billing and coding procedures. Proficiency in Microsoft Office and other computer software. Ability to work in a team-oriented, fast-paced environment. Professional appearance and demeanour. Ability to maintain confidentiality of patient and medical records. Willingness to work flexible hours, including evenings and weekends, as needed.

About the role

Summary: We are seeking a highly organized and detail-oriented Company Secretary to join our team. The Company Secretary will be responsible for ensuring that the company complies with all legal and regulatory requirements, maintaining accurate records, and providing support to the board of directors and senior management team. Responsibilities: Ensure compliance with all legal and regulatory requirements, including filing of annual returns, maintaining statutory registers, and preparing board minutes Provide support to the board of directors and senior management team, including scheduling meetings, preparing agendas, and taking minutes Maintain accurate records of company meetings, resolutions, and decisions Manage the company’s share register and ensure compliance with all relevant legislation Provide advice and guidance to the board of directors on corporate governance matters Liaise with external advisors, such as lawyers and auditors, as required Manage the company’s insurance policies and ensure that all necessary policies are in place Ensure that the company’s policies and procedures are up to date and comply with all relevant legislation Manage the company’s intellectual property portfolio, including trademarks and patents Qualifications: Bachelor’s degree in business administration, law, or a related field Professional qualification as a Company Secretary At least 5 years of experience in a similar role Strong knowledge of corporate governance and legal and regulatory requirements Excellent organizational and time management skills Strong attention to detail and accuracy Excellent communication and interpersonal skills Ability to work independently and as part of a team

About the role

Summary: We are seeking a highly organized and detail-oriented Company Secretary to join our team. The Company Secretary will be responsible for ensuring that the company complies with all legal and regulatory requirements, maintaining accurate records, and providing support to the board of directors and senior management team. Responsibilities: Ensure compliance with all legal and regulatory requirements, including filing of annual returns, maintaining statutory registers, and preparing board minutes Provide support to the board of directors and senior management team, including scheduling meetings, preparing agendas, and taking minutes Maintain accurate records of company meetings, resolutions, and decisions Manage the company’s share register and ensure compliance with all relevant legislation Provide advice and guidance to the board of directors on corporate governance matters Liaise with external advisors, such as lawyers and auditors, as required Manage the company’s insurance policies and ensure that all necessary policies are in place Ensure that the company’s policies and procedures are up to date and comply with all relevant legislation Manage the company’s intellectual property portfolio, including trademarks and patents Qualifications: Bachelor’s degree in business administration, law, or a related field Professional qualification as a Company Secretary At least 5 years of experience in a similar role Strong knowledge of corporate governance and legal and regulatory requirements Excellent organizational and time management skills Strong attention to detail and accuracy Excellent communication and interpersonal skills Ability to work independently and as part of a team

About the role

Summary: We are seeking a highly organized and detail-oriented Secretary to provide administrative support to our team. The ideal candidate will be able to handle multiple tasks simultaneously, prioritize effectively, and communicate professionally with clients and colleagues. Responsibilities: Answer and direct phone calls, emails, and other correspondence, prioritising urgency. Schedule appointments and meetings, and maintain calendars Prepare and distribute memos, letters, and other documents Organize and maintain files and records Assist with travel arrangements and expense reports Perform general office duties such as ordering supplies and maintaining office equipment Provide comprehensive support to other team members, including administrative and logistical assistance. Undertake ad-hoc administrative tasks as required to support operational efficiency. Qualifications: High school diploma or equivalent required; associate’s or bachelor’s degree preferred Proven experience as a secretary or administrative assistant, with a minimum of 2 years in a similar role. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms. Excellent written and verbal communication skills Strong organizational and time management skills Ability to work independently and as part of a team Attention to detail and accuracy

About the role

Company: Vocare Law (formerly known as Corney & Lind Lawyers) Pty Ltd, a mid-sized Law Firm in Herston, Brisbane Firm Vision: We seek to provide advice and solutions that deliver just and redemptive outcomes. Role: Personal Assistant/Paralegal. Part of a friendly and supportive administrative team. Criteria: The candidate must have: • High attention to detail with strong verbal & written communication skills • Good inter-personal skills and organisation ability and prioritising skills • Computer skills in Microsoft Office suite, word and excel a must – with an ability to pick up new systems quickly • Must be professional, friendly and willingness to work in a team • Take responsibility for allocated administrative tasks. Main duties but not limited to: • Coordination of the Directors calendar/appointments • Efficient correspondence management/drafting, accurate editing of tracked documents • Confidential accurate and personable client relations/correspondence. • Personal Assistant or paralegal experience in a legal office is highly desirable but not essential. Character: Identifying with ethos and vision of the firm, calm-under-pressure, confident, organised, pays attention to detail and is committed to a high standard of personal integrity. Remuneration: Based on experience. Commencement Date: Immediate start. Application: Attach resume, letter and academic transcript for any tertiary study in an email to Naomi Tregenza, Office Coordinator

About the role

A1 Batterypro currently has an opening for a Personal Assistant to join our Team. About the job – Research and implement Social Media posts/advertising Advertising & Marketing assistance such as scheduling and attending meetings Research and implement store promotions Marketing & Promotional merchandise control & re-ordering General administrative tasks to support the Operations Manager as directed Assist with preparation for events – such as Homeshow Expo General housekeeping duties

About the role

Biripi Aboriginal Corporation Medical Centre is seeking an experienced and highly organised Company Secretary to provide expert governance support, ensure compliance with statutory and regulatory obligations, and contribute to effective Board operations and organisational decision-making. This is a voluntary, unpaid position suited to someone who is committed to supporting strong governance and contributing to the ongoing success of an Aboriginal community-controlled health organisation. About the Role: The Company Secretary is responsible for providing high-level governance, administrative, and statutory support to the Board of Directors. The role ensures the effective operation of Board and committee processes, the integrity of corporate records, and compliance with legal, regulatory, and organisational governance requirements. The Company Secretary works closely with the Chairperson, Board members, and Chief Executive Officer to support sound decision-making, accurate record keeping, and effective board administration. The key objectives of the role include: Prepare Board agendas in consultation with the Chairperson and Chief Executive Officer. Coordinate the scheduling and administration of Board and committee meetings. Prepare and distribute Board and committee papers in a timely and accurate manner. Draft Board resolutions for consideration, where required. Ensure meeting matters are recorded appropriately, and action items are tracked Minute Taking and Meeting Records Attend Board and committee meetings as required. Record accurate and complete minutes of meetings. Circulate draft and final minutes within agreed timeframes Maintain a clear and reliable record of Board discussions, decisions, and resolutions. Ensure the organisation meets relevant statutory and governance obligations. Support compliance with the organisation’s constitution, rule book, policies, and procedures. Provide advice on governance processes and Board administration, where appropriate. Monitor and support the implementation of Board decisions and governance requirements. Essential Criteria: Strong understanding of board governance, meeting procedures, and compliance requirements. Excellent written communication and minute-taking skills. High attention to detail and strong organisational skills. Ability to manage confidential information with discretion and integrity. Professional and diplomatic. Strong judgment and discretion. Reliable and proactive approach. Ability to manage competing priorities. Commitment to good governance and continuous improvement Ability to work collaboratively with directors, executives, and stakeholders. Ability to hold all relevant security clearance including Police Check and Working with Children Check. Benefits and Culture: This is an opportunity to: Make a meaningful contribution to an Aboriginal community-controlled health organisation. Support strong governance, compliance, and effective Board decision-making. Use your professional skills and experience to contribute to improved community outcomes. Build or strengthen your experience in governance, corporate administration, and Board operations. Work alongside a committed Board and leadership team focused on community wellbeing. If this interests you, Apply Now! Please apply via seek with a current resume and a cover letter. Applications without a cover letter addressing the essential criteria will not be accepted. For more information or queries relating to the role, email the People and Workplace Culture team at [email protected].

About the role

Biripi Aboriginal Corporation Medical Centre is seeking an experienced and highly organised Company Secretary to provide expert governance support, ensure compliance with statutory and regulatory obligations, and contribute to effective Board operations and organisational decision-making. This is a voluntary, unpaid position suited to someone who is committed to supporting strong governance and contributing to the ongoing success of an Aboriginal community-controlled health organisation. About the Role: The Company Secretary is responsible for providing high-level governance, administrative, and statutory support to the Board of Directors. The role ensures the effective operation of Board and committee processes, the integrity of corporate records, and compliance with legal, regulatory, and organisational governance requirements. The Company Secretary works closely with the Chairperson, Board members, and Chief Executive Officer to support sound decision-making, accurate record keeping, and effective board administration. The key objectives of the role include: Prepare Board agendas in consultation with the Chairperson and Chief Executive Officer. Coordinate the scheduling and administration of Board and committee meetings. Prepare and distribute Board and committee papers in a timely and accurate manner. Draft Board resolutions for consideration, where required. Ensure meeting matters are recorded appropriately, and action items are tracked Minute Taking and Meeting Records Attend Board and committee meetings as required. Record accurate and complete minutes of meetings. Circulate draft and final minutes within agreed timeframes Maintain a clear and reliable record of Board discussions, decisions, and resolutions. Ensure the organisation meets relevant statutory and governance obligations. Support compliance with the organisation’s constitution, rule book, policies, and procedures. Provide advice on governance processes and Board administration, where appropriate. Monitor and support the implementation of Board decisions and governance requirements. Essential Criteria: Strong understanding of board governance, meeting procedures, and compliance requirements. Excellent written communication and minute-taking skills. High attention to detail and strong organisational skills. Ability to manage confidential information with discretion and integrity. Professional and diplomatic. Strong judgment and discretion. Reliable and proactive approach. Ability to manage competing priorities. Commitment to good governance and continuous improvement Ability to work collaboratively with directors, executives, and stakeholders. Ability to hold all relevant security clearance including Police Check and Working with Children Check. Benefits and Culture: This is an opportunity to: Make a meaningful contribution to an Aboriginal community-controlled health organisation. Support strong governance, compliance, and effective Board decision-making. Use your professional skills and experience to contribute to improved community outcomes. Build or strengthen your experience in governance, corporate administration, and Board operations. Work alongside a committed Board and leadership team focused on community wellbeing. If this interests you, Apply Now! Please apply via seek with a current resume and a cover letter. Applications without a cover letter addressing the essential criteria will not be accepted. For more information or queries relating to the role, email the People and Workplace Culture team at [email protected].

About the role

We have an exciting opportunity for a Legal PA to join our Disputes & Investigations team, based in A&O Shearman’s Perth Office. Disputes & Investigations team – Perth A&O Shearman's Disputes & Investigations practice is part of one of the world's leading global disputes networks, advising clients on high-stakes commercial litigation, investigations, arbitration and regulatory matters across jurisdictions. Our Perth team works on complex and significant disputes for leading corporates, financial institutions and government clients, often collaborating with colleagues across our international network. What you will do We are looking for an experienced Litigation Legal PA to become a trusted member of the team. Supporting Partners and lawyers across a dynamic disputes practice, you will play a vital role in coordinating court processes, managing critical deadlines, preparing hearing materials and ensuring matters run efficiently from inception through to resolution. The role also provides support across the wider Perth office, including backup assistance for other Legal PAs and administrative support for Business Services teams when required. We're looking for someone who is proactive, highly organised, collaborative and thrives in a fast-paced professional environment. Manage diaries, meetings and travel arrangements Monitor emails, draft correspondence and respond to client queries Prepare, format and amend legal and client-facing documents Support billing processes including timesheets, WIP management, client reporting and expenses Coordinate and assist with the conduct of client meetings, events and business development activities Assist with pitches, CVs and business development materials Maintain accurate filing systems and update CRM platforms Liaise with internal teams (Finance, HR, Marketing and IT) to support day-to-day operations Manage matter inception processes and ensure compliance with firm procedures Provide general administrative support and act as a key point of contact for the team What you will have Proven experience as a Legal PA (or similar) within a professional services environment Strong organisational skills with the ability to prioritise and manage competing demands Excellent attention to detail and accuracy Confident communication skills, both written and verbal A proactive, solutions-focused approach Strong stakeholder management skills and ability to build relationships Professional, calm and adaptable under pressure High level of discretion and confidentiality What we can offer you To learn more about the culture and benefits available at A&O Shearman, please visit: Culture and benefits | A&O Shearman careers Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required. We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic. NO AGENCIES PLEASE - A&O Shearman does not accept unsolicited CVs. For further information, please see our UK Recruitment Agency Policy and our commitment to direct sourcing here . LI

About the role

We have an exciting opportunity for a Legal PA to join our Disputes & Investigations team, based in A&O Shearman’s Perth Office. Disputes & Investigations team – Perth A&O Shearman's Disputes & Investigations practice is part of one of the world's leading global disputes networks, advising clients on high-stakes commercial litigation, investigations, arbitration and regulatory matters across jurisdictions. Our Perth team works on complex and significant disputes for leading corporates, financial institutions and government clients, often collaborating with colleagues across our international network. What you will do We are looking for an experienced Litigation Legal PA to become a trusted member of the team. Supporting Partners and lawyers across a dynamic disputes practice, you will play a vital role in coordinating court processes, managing critical deadlines, preparing hearing materials and ensuring matters run efficiently from inception through to resolution. The role also provides support across the wider Perth office, including backup assistance for other Legal PAs and administrative support for Business Services teams when required. We're looking for someone who is proactive, highly organised, collaborative and thrives in a fast-paced professional environment. Manage diaries, meetings and travel arrangements Monitor emails, draft correspondence and respond to client queries Prepare, format and amend legal and client-facing documents Support billing processes including timesheets, WIP management, client reporting and expenses Coordinate and assist with the conduct of client meetings, events and business development activities Assist with pitches, CVs and business development materials Maintain accurate filing systems and update CRM platforms Liaise with internal teams (Finance, HR, Marketing and IT) to support day-to-day operations Manage matter inception processes and ensure compliance with firm procedures Provide general administrative support and act as a key point of contact for the team What you will have Proven experience as a Legal PA (or similar) within a professional services environment Strong organisational skills with the ability to prioritise and manage competing demands Excellent attention to detail and accuracy Confident communication skills, both written and verbal A proactive, solutions-focused approach Strong stakeholder management skills and ability to build relationships Professional, calm and adaptable under pressure High level of discretion and confidentiality What we can offer you To learn more about the culture and benefits available at A&O Shearman, please visit: Culture and benefits | A&O Shearman careers Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required. We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic. NO AGENCIES PLEASE - A&O Shearman does not accept unsolicited CVs. For further information, please see our UK Recruitment Agency Policy and our commitment to direct sourcing here . LI

About the role

We have an exciting opportunity for a Legal PA to join our Disputes & Investigations team, based in A&O Shearman’s Perth Office. Disputes & Investigations team – Perth A&O Shearman's Disputes & Investigations practice is part of one of the world's leading global disputes networks, advising clients on high-stakes commercial litigation, investigations, arbitration and regulatory matters across jurisdictions. Our Perth team works on complex and significant disputes for leading corporates, financial institutions and government clients, often collaborating with colleagues across our international network. What you will do We are looking for an experienced Litigation Legal PA to become a trusted member of the team. Supporting Partners and lawyers across a dynamic disputes practice, you will play a vital role in coordinating court processes, managing critical deadlines, preparing hearing materials and ensuring matters run efficiently from inception through to resolution. The role also provides support across the wider Perth office, including backup assistance for other Legal PAs and administrative support for Business Services teams when required. We're looking for someone who is proactive, highly organised, collaborative and thrives in a fast-paced professional environment. Manage diaries, meetings and travel arrangements Monitor emails, draft correspondence and respond to client queries Prepare, format and amend legal and client-facing documents Support billing processes including timesheets, WIP management, client reporting and expenses Coordinate and assist with the conduct of client meetings, events and business development activities Assist with pitches, CVs and business development materials Maintain accurate filing systems and update CRM platforms Liaise with internal teams (Finance, HR, Marketing and IT) to support day-to-day operations Manage matter inception processes and ensure compliance with firm procedures Provide general administrative support and act as a key point of contact for the team What you will have Proven experience as a Legal PA (or similar) within a professional services environment Strong organisational skills with the ability to prioritise and manage competing demands Excellent attention to detail and accuracy Confident communication skills, both written and verbal A proactive, solutions-focused approach Strong stakeholder management skills and ability to build relationships Professional, calm and adaptable under pressure High level of discretion and confidentiality What we can offer you To learn more about the culture and benefits available at A&O Shearman, please visit: Culture and benefits | A&O Shearman careers Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required. We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic. NO AGENCIES PLEASE - A&O Shearman does not accept unsolicited CVs. For further information, please see our UK Recruitment Agency Policy and our commitment to direct sourcing here . LI

About the role

Summary: We are seeking a highly organized and efficient Personal Assistant to provide administrative and secretarial support to senior executives or high-profile individuals. The successful candidate will be responsible for managing schedules, arranging appointments, coordinating travel, and handling confidential information. The Personal Assistant will act as a gatekeeper and liaison between the executive and internal/external stakeholders. Responsibilities: Manage and maintain the executive’s calendar, including scheduling appointments, meetings, and travel arrangements Screen and prioritize incoming calls, emails, and correspondence, and respond on behalf of the executive as appropriate Prepare and edit correspondence, reports, and presentations Conduct research and compile data for reports and presentations Manage and coordinate special projects as assigned by the executive Handle confidential information with discretion and maintain confidentiality at all times Act as a liaison between the executive and internal/external stakeholders, including clients, vendors, and other executives Attend meetings and take minutes as required Manage expenses and prepare expense reports Perform other administrative duties as assigned Qualifications: Bachelor’s degree in business administration, communications, or a related field Proven experience as a Personal Assistant or Executive Assistant Excellent organizational and time management skills Strong communication and interpersonal skills Ability to work independently and prioritize tasks effectively Proficient in Microsoft Office Suite and other relevant software Ability to maintain confidentiality and handle sensitive information with discretion Strong attention to detail and accuracy

About the role

Summary: We are seeking a motivated and organised Personal Assistant to join our dynamic team in the Advertising & PR industry in Adelaide. This entry-level position is ideal for individuals looking to kick-start their career in a fast-paced environment, providing essential support to our executives and contributing to the smooth operation of our office. The successful candidate will play a key role in enhancing productivity and ensuring effective communication within the team. Responsibilities: Manage and organise the executive’s calendar, including scheduling meetings and appointments Prepare and distribute correspondence, reports, and presentations using company templates. Assist in the planning and coordination of events and projects Maintain filing systems and ensure all documents are up to date and easily accessible Handle incoming calls and emails, responding to routine inquiries and directing complex issues to the appropriate personnel. Conduct research and compile information to support various projects Assist with travel arrangements and itineraries for the executive team Perform general administrative tasks to support the office operations Qualifications: High school diploma or equivalent; further education in business administration or a related field is an advantage Previous experience in an administrative role is preferred but not essential Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Strong organisational skills with the ability to manage multiple tasks and priorities Excellent verbal and written communication skills Ability to work independently and as part of a team Attention to detail and a proactive approach to problem-solving A positive attitude and willingness to learn Proficiency in calendar management tools and basic event coordination.

About the role

The Legal Secretary is required to perform routine and non-routine clerical and administrative functions to actively support the practice group. – Book appointments, conferences, mediations, settlement conferences, conclaves etc. – Maintaining paper and electronic files of clients with incoming mail and process correspondence accordingly – Circulate correspondence according to information received and ensure matter related filing is managed across the practice groups – Receive and process requests for information – Diarise and monitor time limitations – Ensure workflows for matters are updated and maintained – Billing – Prepare invoices, trust account authorities, ensure matters are closed and prepared for archiving – Draft letters to clients/third parties as necessary – Prepare files for hearing – Briefs, tender bundles, schedules, settlement documents as needed – Management of adhoc allocated tasks by the practice groups and ensure they are completed with urgency and in-line with the priority – Actively assisting the teams to ensure efficient work practices are maintained.

About the role

Summary: We are seeking a dedicated Personal Assistant to support our accountancy team in Adelaide. This role is essential for ensuring smooth operations and effective communication within the office. The ideal candidate will be proactive, organised, and possess excellent interpersonal skills, contributing to the overall efficiency of our business. Responsibilities: Manage and maintain the schedule of the senior accountant, including appointments and meetings. Prepare and organise documents for meetings, ensuring all materials are ready in advance. Assist in the preparation of financial reports and presentations using standard accounting templates. Handle correspondence, including emails and phone calls, ensuring timely responses. Maintain filing systems, both electronic and paper-based, to ensure easy access to information. Coordinate travel arrangements and itineraries for business trips. Support the team with administrative tasks, including data entry and record keeping. Qualifications: High school diploma or equivalent; a Certificate IV in Business Administration or a related field is advantageous. Minimum 6-12 months of experience in an administrative or personal assistant role is preferred for entry-level candidates. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable with technology. Strong organisational skills with the ability to manage multiple tasks effectively. Excellent written and verbal communication skills. Ability to work independently and as part of a team.

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About the Role Angel Medical Recruit is currently assisting a well-established specialist orthopaedic practice in Claremont seeking an experienced Medical Secretary/Personal Assistant to support a busy surgeon. This is a senior and highly responsible position suited to an experienced medical secretary who is confident managing a busy specialist workload, working autonomously and taking ownership of the administrative requirements surrounding the surgeon's practice. The role plays a critical part in coordinating patient care, specialist consultations and surgical procedures. The successful candidate will act as a key liaison between the surgeon, patients, hospitals, referrers, anaesthetists and internal team members. You will need to be highly organised, confident managing competing priorities and comfortable working closely with a busy surgeon in an environment where priorities can change throughout the day. The practice is known for delivering high-quality patient care and maintaining a collaborative and professional workplace culture. Key Responsibilities Providing high-level administrative and secretarial support to the surgeon Taking ownership of the surgeon's administrative workflow and competing priorities Managing patient enquiries, appointments and clinic coordination Coordinating surgical bookings and theatre lists Liaising with hospitals, anaesthetists, referrers and other healthcare providers Managing the surgeon's diary and responding to changing clinical priorities Preparing professional medical correspondence and documentation Maintaining accurate patient records and data within the Genie practice management system Coordinating referrals and ensuring timely communication with referrers Ensuring patients are appropriately informed regarding consultation and procedure fees Ensuring required approvals and documentation are obtained prior to procedures Ensuring medical correspondence and administrative tasks are completed within appropriate timeframes Working collaboratively with the wider practice team while maintaining responsibility for the surgeon's individual administrative requirements About You To be successful in this role, you will ideally demonstrate: Previous experience as a Medical Secretary or Personal Assistant within specialist medical practice Experience supporting a surgeon or procedural specialist highly regarded Experience coordinating surgical bookings and theatre lists highly regarded The confidence and experience to work autonomously and take ownership of a busy specialist workload Excellent organisational skills with the ability to prioritise multiple competing demands Exceptional attention to detail and a high level of professional accountability Strong communication skills and the confidence to communicate directly with the surgeon regarding priorities and deadlines A calm, professional and compassionate approach when dealing with patients Strong relationship-building skills when liaising with hospitals, anaesthetists, referrers and other healthcare professionals Experience using Genie practice management software highly regarded A genuine interest in establishing yourself in a stable, long-term position About the Practice This is an excellent opportunity to join a respected specialist orthopaedic practice with a strong reputation for clinical excellence and patient care. The practice values teamwork, professionalism and high service standards and is seeking an experienced medical secretary who will become a trusted and integral part of the surgeon's practice. Application We welcome applications from experienced medical secretaries and surgical secretaries who enjoy the responsibility and variety of supporting a busy specialist and are committed to delivering exceptional patient service. This process is proudly facilitated by Angel Medical Recruit. For a confidential discussion about the position, please contact Chelsea Angel - 0402 412 350. Only shortlisted applicants will be contacted. Temporary visa holders cannot be considered for this role.

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Ready for a role where you’re genuinely valued, trusted and part of the team? Join an established boutique law firm with over three decades of history and an exceptionally stable team, with many employees having been with the practice for more than 20 years. Offering a close-knit, supportive environment, this is an excellent opportunity for an experienced Legal Assistant or Legal Secretary to work closely with an established Partner and become a valued member of the team. The Opportunity Up to $112,000 package, depending on experience Potential to work from home one day per week Onsite parking available Long-standing, collaborative team and genuine long-term career opportunity Varied exposure to multiple areas of law Areas of Law Wills & Estates, Property Law and Conveyancing, Commercial Law, Leasing, Property Development and Investment, Civil Litigation and Personal Injury. About the Role Providing comprehensive legal and administrative support, you will primarily assist with Wills & Estates matters, alongside exposure to property law, conveyancing and litigation. Working closely with an established Partner and the wider legal team, you will help manage matters efficiently, maintain accurate files and deliver a high standard of support to both lawyers and clients. Key Responsibilities Providing day-to-day Legal Assistant and Legal Secretary support to senior lawyers Assisting with Wills & Estates matters and preparing legal documentation Drafting, formatting and proofreading legal correspondence Managing client enquiries, incoming calls and professional correspondence Providing litigation support, including Supreme and Federal Court matters Assisting with property transactions and PEXA settlements Managing files, tracking deadlines and coordinating matter progression Using LEAP for matter management, document preparation and legal administration About You You are an experienced legal support professional who takes pride in your work, anticipates what needs to be done and enjoys being someone lawyers can rely on. To be successful, you will have: Previous experience as a Legal Assistant, Legal Secretary or Legal Support professional Strong, hands-on experience with LEAP is essential, you must be confident using the system independently Excellent document preparation, drafting and proofreading skills Strong organisational skills and the ability to manage a high-volume workload Excellent attention to detail and a proactive approach Experience in Wills & Estates, Property, Conveyancing, Litigation, Personal Injury or Commercial Law will be advantageous. Candidates from other areas of law are encouraged to apply, and previous PEXA experience is beneficial. Please note: This opportunity is suited to an experienced legal support professional looking to continue their career as a Legal Assistant or Legal Secretary, rather than a law student seeking work alongside their studies. Interested? If you are looking for a role where you can make a genuine contribution, work closely with experienced lawyers and become part of an established boutique practice, we would love to hear from you. Apply now or contact Danielle @ MJD Recruitment for a confidential discussion 0499 902 199

About the role

The Role This is more than a support role, it's a chance to be at the centre of a high-performing Corporate practice. You'll be joining a Global law firm's Brisbane office, supporting respected Partners and their team on interesting, high-quality matters. From team administration and client queries to the monthly billing process, you'll be the go-to who keeps everything running seamlessly, trusted with real involvement in the practice and the work it does. What You'll Do High-level administrative support to the practice area leader, Partners & fee earners Diary & travel management Preparing documentation & correspondence Opening new matters & managing confidential firm information Managing the monthly billing process Maintaining client data, electronic files & ad hoc reporting Assisting with client queries & BD activities About You You'll bring 5 years' experience supporting a Partner across all facets of their practice, ideally within Corporate, although experience in other practice areas will be considered. Strong MS Office skills and excellent communication are a must, along with confidence using billing and client relationship systems. Experience with Elite 3E and InterAction will be highly regarded. Above all, you'll be practical, proactive and collaborative, with strong problem-solving skills and exemplary attention to detail. This is a firm proud of its friendly and respectful reputation, so you'll be someone who values that as much as technical excellence. What's In It For You? Earn up to $95,000, based on experience 26 weeks paid parental leave & purchased annual leave Health & wellbeing program with a wellness subsidy Onsite learning & professional development programs Social club, sporting teams & regular events Pro bono, community & workplace giving programs Salary continuance insurance Ready to bring your experience to a Corporate team that values it? Click APPLY NOW or contact Genevieve Keane on 0450 800 274 for a confidential chat.

Personal Care Assistant - Part time permanent

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Personal Assistant

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